4J BOND UPDATE: NORTH REGION PROGRAM MOVES

Eugene School Board Meeting • December 4, 2019

PLAN FOR TONIGHT

Overview: Roles & responsibilities Role of board, district, school

Background: Bond & program moves Bond development process Plan for construction and program moves

Next time (Dec. 18): Details & next steps School facility, operations and communication plans

ROLES & RESPONSIBILITIES

SCHOOL BOARD Policy & direction decisions such as: Direct superintendent to begin development of bond plan • Listen to community input • Approve final bond package • Refer bond to be placed on ballot • Authorize large expenditures and contracts

SUPERINTENDENT / DISTRICT TEAM System & structure decisions such as: Program locations • Building designs • Facility renovations • Staffing levels • School start and end times • Resources, guidance and supports

SCHOOL ADMINISTRATOR / SCHOOL TEAMOperational & instructional decisions such as: Staff placements • Room assignments • Class schedules • Lunch and recess schedules • Locker assignments • Student behavior expectations and education • School climate • Staff collaboration, etc.

BACKGROUND: BOND PLANNING

SPRING2017

SUMMER2017

FALL2017

WINTER2017–18

SPRING2018

SUMMER2018

FALL2018

WINTER2018–19

SPRING2019

SUMMER2019

FALL2019

WINTER2019–20

SPRING2020

SUMMER2020

Preliminarypre-bonddiscussionsw

ithboard

Preliminarypre-bondplanning

Continuedboarddiscussions

Communityengagem

ent&bondplanning

Meetingsw

ithprogramsthatw

ouldmove

Finalboarddecisionsonbondpackage

Bondapprovedby67%yesvote

Meetingsw

ithaffectedprograms

School-specificplanningprocessesMeetingsw

ithaffectedprograms

School-specificplanningprocesses

School-specificplanningprocesses

Programsm

oveandconstructionbegins

Preliminarypost-bondplanning

Meetingsw

ithaffectedprograms

Preliminarypost-bondplanning

Meetingsw

ithaffectedprograms

Meetingsw

ithaffectedprograms

TIMELINE OVERVIEW

School building ageMost of 4J’s schools are 50+ years old.• Nearly all were built during the Baby Boom. Some are

even older. • Some are approaching the end of their useful life. • Old buildings are inefficient / costly to heat and cool. • They require many repairs.

Older schools were designed for an earlier era. • They don’t support modern teaching and learning. • They don’t easily integrate modern technology that is critical today.• They were not designed with school security in mind. • Schools built today are more secure, more sustainable, and are designed differently because teaching and learning are different.

School building condition

FacilityAssessment:PercentageofReplacementCost

FromlegacyslidesFall2017

Adam

s(19

49)

Awbrey

Park(1

967)

Holt

(200

4)

CamasRidge(1

949)

Chávez(2

004)

Edgewoo

d(196

2)

Ediso

n(192

6)

Gilham

(196

6)

Howard(201

6)

McCornack

(196

8)

RiverR

d/Camino(2017)

Sprin

gCreek(196

4)

TwinOaks(

1958

)

Willa

gillespie

(1925–2012)

Buen

aVista(196

0)

Charlemagne

(195

9)

Corridor&YG

(196

1)

Family&Chine

se(1

963)

Arts&Tech

Academ

y(2017)

CalYou

ng(2

006)

Kelly(1

945)

Kenn

edy(196

5)

Madiso

n(200

5)

Mon

roe(196

5)

Roosevelt(

2016

)

Spen

cerB

utte(1

960)

Churchill(1

966)

NorthEugen

e(195

7)

Sheldo

n(196

3)

SouthEu

gene

(195

3)

FromlegacyslidesFall2017

Enrollment & capacity*Ad

ams(

47,667

sf)

Awbrey

Park(5

6,94

7sf)

Holt

(67,38

9sf)

CamasRidge(4

1,32

7sf)

Chávez(6

6,94

0sf)

Edgewoo

d(36,71

9sf)

Ediso

n(42,19

5sf)

Gilham

(82,56

5sf)

Howard(83,67

9sf)

McCornack

(54,93

3sf)

RiverR

d/Camino(62,188sf)

Sprin

gCreek(41,38

7sf)

TwinOaks(

35,198

sf)

Willagillespie(57,50

0sf)

Buen

aVista

(45,91

1sf)

Charlemagne

(40,83

7sf)

Corridor&YG(44,34

9sf)

Family&Chinese

(23,562sf)

*“Capacity”isnotamaximumenrollmentnumber.Itisabuildingusageestimatecalculatedbasedonfactorssuchasthenumberofclassrooms,targetnumberofstudentsperclassroomandaschedulingutilizationfactor.Methodologiesfordeterminingcapacityvarybetweendistrictsand alsobetweengradelevels.

Enrollment & capacity*

FromlegacyslidesFall2017

Arts&TechAcad(97,000sf)

CalYou

ng(90,34

1sf)

Kelly

(112

,356

sf)

Kenn

edy(89,05

7sf)

Madiso

n(86,95

3sf)

Mon

roe(87,40

1sf)

Roosevelt(

97,300

sf)

Spen

cerB

utte

(82,41

4sf)

Churchill

(245

,538

sf)

NorthEugen

e(214

,767

sf)

Sheldo

n(231

,748

sf)

SouthEu

gene

(310

,831

sf)

*“Capacity”isnotamaximumenrollmentnumber.Itisabuildingusageestimatecalculatedbasedonfactorssuchasthenumberofclassrooms,targetnumberofstudentsperclassroomandaschedulingutilizationfactor.Methodologiesfordeterminingcapacityvarybetweendistrictsand alsobetweengradelevels.

FromlegacyslidesFall2017

Previous bond investments: New school buildings

ChurchillRegionChávezElementarySchool– 2004Arts&TechnologyAcademy– 2017

SouthEugeneRegionRooseveltMiddleSchool– 2016

SheldonRegionCalYoungMiddleSchool– 2006HoltElementarySchool– 2004

NorthEugeneRegionMadisonMiddleSchool– 2005

HowardElementarySchool– 2016RiverRoadElementarySchool– 2017

School construction considered:

NewelementaryschoolatCoburg&KinneyLoop

EdisonElementaryNewschoolbuilding

WillardElementary

Installpre-fabfacility

CamasRidgeElementaryNewschoolbuilding

GilhamElementaryExpandcapacity

Considerpartialpreservation

Fullyrenovateoldschoolbuilding

NorthEugeneHighSchool NewschoolbuildingwillrequireCorridorandYujin Gakuen torelocate Phasedrenovation/reconstructioninplace

OVERVIEW: PROGRAM MOVES

School programs on the move:

CorridorConstructionofnewNEHSbuilding

MovetoNorthEugeneinsummer2020Futurelocation:KellyorNorthEugenesite

Yujin GakuenConstructionofnewNEHSbuildingMovetoKellyinsummer2020

Futurelocation:KellyorNorthEugenesite

ChineseImmersionGrowingprogram• Installedmodularin

summer2019• FuturelocationdecisionTBD

ECCOAlternativeHSProgramLCCleaseended• Constructedspaceatdistrictofficesiteinsummer2019

EdisonConstructionofnewbuilding

MovetoWillardinsummer2020Futurelocation:NewbuildingatEdisonsite

CamasRidgeConstructionofnewbuilding

MovetoWillardinsummer2022Futurelocation:NewbuildingatCamassite

Options considered include:

● NorthEugeneHighSchoolrenovationorphasedreconstructioninplace

● NewSheldonregionelementaryatKinneyLoop(templocationoption)

● RelocationoutsideofNorthregion

● Co-locationatotherNorthregionschools

● Co-locationofYGatKelly

● Co-locationofCorridoratNEHS

North Eugene High School site

CorridormovestoNEHS2020

YujinGakuenmovestoKelly2020

NEHSmovesto

newbuilding2023

NorthEugenebuilding

availableforfutureuse2023– 2024

● Staffandparentengagement2018–ongoing

● Programlocation withinbuilding

○ Twoconceptualspaceoptionsdiscussedinspring2019

○ Draftsiteplansdevelopedsummer2019

○ Optionsreviewed,staff &familyinputsoughtinfall2019

○ DecisioninearlyOctober2019

● Designprocessforprogramrelocation

○ Designcompleteearly2020

○ Bidding1stquarter2020

○ Constructionoversummer2020

● MovecoordinationforNorthclassroomsandCorridorstaff

Summer 2020: Corridor move-in

Corridor Elementary move to North Eugene High School

Corridor move to North Eugene: Space concepts

Option1

Option2

● Staffandparentengagement2018–ongoing

● Programlocationwithinbuilding

○ Twoconceptualspaceoptionsdiscussedinspring2019

○ Draftsiteplansdevelopedsummer2019

○ Optionsreviewed,staff&familyinputsoughtinfall2019

○ DecisioninearlyOctober2019

● Designprocessforprogramrelocation

○ Designcompleteearly2020

○ Bidding1stquarter2020

○ Constructionoversummer2020

● MovecoordinationforKellyclassroomsandYGstaff

Summer 2020: Yujin Gakuen move-in

Yujin Gakuen move to Kelly Middle School

Option1

Yujin Gakuen move to Kelly: Space conceptsOption2

LOOKING BACK & LOOKING AHEAD: STAKEHOLDER COMMUNICATION AND NEXT STEPS

MAY2018

SEPT2018

OCT2018

NOV2018

DEC2018

FEB2019

MAY2019

SEPT2019 WINTER–SPRING2020

SUMMER2020

BoardWorkSession

Programsm

oveandconstructionbegins

STAFF, PARENT & PUBLIC COMMUNICATION

YGParentMeeting

KellyParentEmail

YGStaffMtg

&Survey

KellyStaffMtg

&Survey

KellyStaffMeeting

YGStaffMeeting

YGParentMeeting

KellyParentMeeting

VotersApproveBondM

easure

JAN2019

KellyStaffMeeting

YGParentMeeting

YGStaffMeeting

KellyParentMeeting

BoardItemforInfo

YGTourofKelly

YGStaff&ParentM

tgs&Surveys

KellyStaff&ParentM

tgs&Surveys

OCT2019

YGStaff&ParentEm

ailKellyStaff&

ParentEmail

BoardItemforInfo

NOV2019

YG&KellyForm

ingTransitionTeam

s

DEC2019

TransitionTeamsBeginW

orkBoardW

orkSessions

ONGOING:Regularupdatestostaffandparentsatleastmonthlyinmeetingsandemailcommunicationsas

planningprogresses

BoardItemforInfo

BoardWorkSession

BoardItemforInfo

STANDBY:Planning&designforYG&Corridor

programmovestobegininfall2019,

schoolsmovein2020

ONGOING:Regularupdatestoschoolboardasplanningprogresses

REFOCUS:Localoptionlevyrenewalandelementaryschool

bondrebuildplanning

NEXT STEPS — Short-term

• Transitionplanningwithschoolstaffandparentleadership

• Spaceplanningandbuildingrenovationdesignwitharchitects

• Preparesuitablespace• Playground• Right-sizedfacilities• Separateentryfordropoffandpickup• Classroomandotherspacerenovations

• Moveinsummer2020

NEXT STEPS — Long-term

• Visionforfutureofeachschool• Planforfutureschoollocation• Kelly&NorthEugenebuildingsavailable

• Plan,renovate,andmove

December 18 Work SessionDiscussfacility&operationsplanningincluding:• Buildinglogistics• Classroomcounts

• Currentandprojectedenrollment

• Otherfrequentlyaskedquestions

Coming next: Schools

Kelly • Staffmeeting12/4(today)• Sitecouncil12/11(combined)• Transitionteam12/12• Parentmeeting12/17

Yujin Gakuen• Sitecouncil12/11(combined)• Transitionteam12/12• Parentmeeting12/12• Staffmeeting12/13• Principalcoffee12/17

Coming next: Board

4J BOND UPDATE: NORTH REGION PROGRAM MOVES

Eugene School Board Meeting • December 4, 2019