494-03-march-14-2011-regular-council

March 14th

, 2011 Regular Council Meeting Page 1

Initials

MINUTES OF THE REGULAR MEETING OF COUNCIL

HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER

ON MONDAY, MARCH 14th, 2011

PRESENT: Mayor - Howard Dirks

Deputy Mayor - John Seaman

Councillor - Dwayne Hill

Councillor - Harold Lewis Councillor - Doug Day

Councillor - Judy Sanderson

Councillor - Paul Taylor

Chief Administrative Officer - Alcide Cloutier

Recording Secretary - Tracey Cowpar

ABSENT: Nil

CALL TO ORDER: Mayor Howard Dirks called the meeting to order at 7:00 p.m.

1.0 OPEN SESSION FOR PUBLIC - Nil

2.0 Delegations - Nil

3.0 Additions to the Agenda

Motion No.: 11.75

Moved by Councillor Dwayne Hill THAT the agenda governing this meeting be

adopted with the following additions:

3.1 As Item 10.13 - Future Soccer Fields

3.2 As Item 14.1 - CAO

In favour Against

Mayor - Howard Dirks

Councillor - John Seaman

Councillor - Dwayne Hill Councillor - Harold Lewis

Councillor - Doug Day



CARRIED

March 14th


Initials

4.0 Minutes

4.1 Regular Council Meeting Minutes

The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council

Chamber on February 28th, 2011 were presented to Council.

Motion No.: 11.76

Moved by Councillor Dwayne Hill THAT the Minutes of the Regular Council meeting

held in the Town of Vulcan Council Chamber on Monday, February 28th, 2011 be

approved as presented.

In favour Against

Mayor - Howard Dirks Councillor - John Seaman


Councillor - Harold Lewis


Councillor - Judy Sanderson Councillor - Paul Taylor

CARRIED

5.0 Unfinished Business

5.1 Master Transfer Agreement

CAO informed that we are still waiting for the final draft of the agreement.

6.0 Financial Reports - Nil

7.0 Miscellaneous Correspondence

7.1 The Miscellaneous Correspondence for the period ending March 14th, 2011 was

presented to Council for information.

Motion No.: 11.77

Moved by Councillor Harold Lewis THAT Miscellaneous Correspondence for the

period ending March 14th, 2011 be received for information.

March 14th


Initials

In favour Against


Councillor - John Seaman Councillor - Dwayne Hill





CARRIED

8.0 Board and Committee Reports

8.1 Presentation of Minutes/verbal reports on various Boards/Committees in which Town

Council has an interest.

Motion No.: 11.78

Moved by Councillor Judy Sanderson THAT the Minutes/Reports of Town represented

Boards/Committees as listed below presented at the March 14th, 2011 Council Meeting be received for information:

� Vulcan and District Foodbank Board Meeting – September 16, 2010 � Vulcan and District FCSS Board Meeting – December 2, 2010

� Councillor Harold Lewis verbal report:

o Twin Valley Regional Water Commission Meeting

� Councillor Paul Taylor verbal report:

o ORRSC Meeting

� Councillor Dwayne Hill report:

o ESS Meeting

In favour Against





Councillor - Doug Day Councillor - Judy Sanderson


CARRIED

March 14th


Initials

9.0 Bylaws

9.1 Bylaw 1393-11 Municipal Emergency Management

At the February 28th, 2011 Councillor Dwayne Hill gave Notice of Motion that he would

introduce a bylaw to be sited as “Municipal Emergency Management Bylaw”.

Motion No.: 11.79

Moved by Councillor Dwayne Hill THAT Bylaw No. 1393-11 be given 1st reading.

In favour Against







CARRIED

Motion No.: 11.80

Moved by Councillor Harold Lewis THAT Bylaw No. 1393-11 be given 2nd reading.

In favour Against







CARRIED

Motion No.: 11.81

Moved by Councillor John Seaman THAT Bylaw No. 1393-11 be introduced for 3rd and

final reading.

March 14th


Initials

In favour Against






Councillor - Paul Taylor CARRIED

Motion No.: 11.82

Moved by Councillor Judy Sanderson THAT Bylaw No. 1393-11 be given 3rd reading.

In favour Against







CARRIED

10.0 New Business

10.1 2011 AUMA President’s Summit on Energy

The 2011 AUMA President’s Summit on Energy is being held from May 10 - 12 in Fort

McMurray.

Motion No.: 11.83

Moved by Councillor Dwayne Hill THAT the invitation to attend the 2011 AUMA

President’s Summit on Energy being held from May 10th – 12th, 2011 in Fort McMurray

be received for information.

In favour Against







March 14th


Initials

10.2 Leaders of Tomorrow

The Vulcan and Region Family and Community Support Services (FCSS) are presenting the Leaders of Tomorrow Awards. It exemplifies our commitment to the promotion and

recognition of the contribution volunteers make in the community.

Motion No.: 11.84

Moved by Councillor John Seaman THAT the information package from Vulcan &

Region Family and Community Support Services (FCSS) on “Leaders of Tomorrow” be

received for information and that these documents be forwarded to Palliser Schools

and Fire Department.

In favour Against






Councillor - Judy Sanderson Councillor - Paul Taylor

CARRIED

10.3 Encroachment Waiver – 118 Allen Rise

A request to permit encroachment onto Town’s property, located on the property at

118 Allen Rise was received.

Motion No.: 11.85

Moved by Councillor Dwayne Hill THAT this Council grant a waiver for the

encroachment on Town’s property for the property described as follows:

118 Allen Rise

PLAN 7710842

BLOCK 48 LOT 28

In favour Against







March 14th


Initials

10.4 Municipal Sustainability Initiative

The Province of Alberta announced their continued commitment to support the Municipal Sustainability Initiative (MSI).

Motion No.: 11.86

Moved by Councillor Paul Taylor THAT the Conditional Operating Funding of $43,253.

under the Municipal Sustainability Initiative (MSI) program be allocated to the Town’s contribution to the Vulcan District Waste Commission.

In favour Against







CARRIED

10.5 Municipal Assessor Contract

The current assessment services are provided under an agreement with Regional

Assessment Management and Consulting Ltd. This agreement will expire on March 31st, 2011.

A request for proposal was advertised and 2 tenders were received as follow:

Muniserve Corporation $125,000. for 5 years

Benchmark Assessment Consultant Ltd. $ 79,360. for 3 years

Motion No.: 11.87

Moved by Councillor Dwayne Hill THAT as per the Chief Administrative Officer’s

recommendation this Council award the contract to Benchmark Assessment Consultants Ltd. for a minimum period of 3 years that a 5 year contract be negotiated

with this group, at a reduced price per year.

March 14th


Initials

In favour Against







CARRIED

10.6 ATCO 2011 Community Symposium

ATCO Gas and ATCO Electric in partnership with the Town of Hanna, the Town of High

River, the Special Areas Board and the Municipal District of Foothills No. 31 are hosting a community symposium.

Motion No.: 11.88

Moved by Councillor Doug Day THAT any members wishing to attend the 2011 ATCO Community Symposium on May 10th, 2011 in Hanna or on May 12th, 2011 in High River

be authorized to do so.

In favour Against







CARRIED

10.7 Alberta Recycling Spring Seminar 2011

The Alberta Recycling Spring Seminar 2011 will be held from April 6th – 8th, 2011 in

Brooks.

Motion No.: 11.89

Moved by Councillor Dwayne Hill THAT any Council members wishing to attend the

Alberta Recycling Spring Seminar 2011 will be held from April 6th – 8th, 2011 in Brooks be authorized to do so.

March 14th


Initials

In favour Against







CARRIED

10.8 Sunshine Gas Co-op Ltd. - Right of Way

The Town requested Sunshine Gas Co-op Ltd. to provide natural gas to the lift station for the new sewage lagoon.

Motion No.: 11.90

Moved by Councillor Judy Sanderson THAT this Council authorizes the Town’s Chief

Administrative Officer to sign for and in the name of the Town of Vulcan a Utility Right of Way Agreement with Sunshine Gas Co-op Ltd. for the provision of natural gas

services to the Waste Water Lagoon Lift Station located on NW-06-17-23-W4.

In favour Against

Mayor - Howard Dirks Councillor - John Seaman






CARRIED

10.9 Sunshine Gas Co-op Ltd. - Customer Contract

The Town requested Sunshine Gas Co-op Ltd. to provide natural gas to the lift station for the new sewage lagoon.

Motion No.: 11.91

Moved by Councillor Dwayne Hill THAT this Council authorizes the Town’s Chief Administrative Officer to sign for and in the name of the Town of Vulcan a Customer

Contract with Sunshine Gas Co-op Ltd. for the provision of natural gas to the Waste

Water Lagoon Lift Station located on NW-06-17-23-W4, pending confirmation that the

construction costs remain at nil.

March 14th


Initials

In favour Against







CARRIED

10.10 Twin Valley Regional Commission

By its Resolution No. 10.478 this Council approved in principle the Regional

Water Commission Business Plan that included the water rate to be $1.00/m3.

Motion No.: 11.92

Moved by Councillor Dwayne Hill THAT the Regional Water Commission 2011

Operational Budget be received for information. In favour Against







CARRIED

10.11 Minimum Tax Bylaw

In an e-mail dated March 1st, 2011 Mr. Henry Dekort and Mr. Warren Vaile are asking

the Town to revisit Section 2 of Bylaw No. 1383-10 dealing with a minimum tax.

Motion No.: 11.93

Moved by Councillor Judy Sanderson THAT the documents provided in regards to the

$300.00 Minimum Property Tax be received for information and the same be provided

to Mr. Henry Dekort.

March 14th


Initials

In favour Against







CARRIED

10.12 Council Planning Sessions

At its last regular meeting this Council mandated the Mayor and CAO to provide Council with a framework and timeline for Council’s Planning Sessions.

Motion No.: 11.94

Moved by Councillor Dwayne Hill THAT this Council approves the proposed content

and schedule of “In Camera” Council’s Planning Sessions.

In favour Against







CARRIED

10.13 Future Soccer Fields

Councillor John Seaman suggested that the Town consider the construction of 2 new

soccer fields.

Motion No.: 11.95

Moved by Councillor Dwayne Hill THAT the Vulcan and District Recreation Board

provides Council with a proposal that would include the costs of the construction of 2

soccer fields and 1 parking lot on the Town’s Prairie Vista Estates Subdivision grounds.

March 14th


Initials

In favour Against







CARRIED

11.0 Question Period

Question: Mayor Howard Dirks asked if the Town has taken over the streets in

Whispering Greens?

Response: CAO Alcide Cloutier confirmed that our Engineer has been in contact with

the Development Officer but a firm timeline for the transfer has not been

established.

Question: Councillor Judy Sanderson asked if the licensed drainage ditch has been

dealt with on Bob Shearer’s property?

Response: Mayor Howard Dirks indicated that it is in progress.

Question: Councillor Judy Sanderson asked if the drainage issue has been dealt with on R.A. West’s property?

Response: CAO Alcide Cloutier confirmed that our Engineers have been contacted

and are looking into the drainage issues in that area.

Question: Mayor Howard Dirks asked about the status of the work required at the Cemetery?

Response: CAO Alcide Cloutier will follow up with Town Foreman.

Question: Councillor Dwayne Hill asked for an update on the meat processing plant.

Response: CAO Alcide Cloutier indicated the project is in progress. The Engineer’s

plan needs to be provided prior to the execution of the Development

Agreement which has not yet been applied for.

12.0 Notice of Motion – Nil

March 14th


Initials

13.0 Management Reports

13.1 Council was presented with the following Management Reports:

• Chief Administrative Officer

• Development Officer

• Public Works

• Tourism Coordinator -- Nil

• Peace Officer – Nil

Motion No.: 11.96

Moved by Councillor Dwayne Hill THAT this Council receives the monthly management reports for the period ending March 14th, 2011 for information.

In favour Against







CARRIED

14.0 In-Camera

14.1 CAO

Motion No.: 11.97

Moved by Councillor Doug Day THAT Council move in-camera at 8:33 p.m.

In favour Against







CARRIED

March 14th


Initials

Motion No.: 11.98

Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:14 p.m. In favour Against







CARRIED

15.0 Adjournment

The meeting adjourned at 9:14 p.m.

____________________________

Howard Dirks Mayor

________________________________

Alcide Cloutier

Chief Administrative Officer

Documents

494-03-march-14-2011-regular-council