October 27, 2015

TO: Business, Payroll, and Personnel AdministratorsHRS District CoordinatorsLos Angeles County School and Community College DistrictsCharter Schools and Other Local Educational Agencies

FROM: Lily Huntenburg, School Accounting and Finance ManagerApril Reynolds, Payroll Systems CoordinatorDivision of School Financial Services

SUBJECT: 2015 Holiday Schedules – Payroll and Accounting Systems

The purpose of this bulletin is to provide districts with schedules of payroll and accounting system activities during the upcoming holiday season.

Should you have any questions regarding the subject matters listed below, please contact the corresponding person.

Subject Matter Contact Person Telephone No.

Payroll Schedules Roy CastilloApril Reynolds

(562) 922-6447(562) 922-6424

Payroll Tax Deposits Renato Marcos (562) 922-6629HRS Online Access Availability Jenny Zermeno (562) 940-1649PeopleSoft Online/Access Availability Nkeiruka Benson (562) 922-8874

For planning purposes, please refer to the attached schedules.

Approved:Patricia Smith, Executive DirectorBusiness and Finance

LH/AR:ltAttachments

SFS-A20-2015-2016

4221

Attachment No. 1

Info. Bul. No. 4221

SFS-A20-2015-2016

Division of School Financial Services

Payroll and Accounting Systems

Holiday Schedules

Veterans’ Day Week

Online Hours

Dates County Office HRS Hours PeopleSoft Hours

Tuesday, Nov. 10 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Wednesday, Nov. 11 Closed Not Available Not Available

Thursday, Nov. 12 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Veterans’ Day Week

Payroll Schedule

Schedule Issue Date Payroll Production Time Report

E4H 11/10/15 11/04/15 10/27/15

H1H 11/10/15 11/04/15 10/27/15

C3D 11/10/15 11/05/15 10/27/15

Important: Please check the HRS and PeopleSoft message boards daily for changes to

the above scheduled activities.

Attachment No. 2

Info. Bul. No. 4221

SFS-A20-2015-2016

Division of School Financial Services

Payroll and Accounting Systems

Holiday Schedules

Thanksgiving Week

Online Hours

Dates County Office HRS Hours PeopleSoft Hours

Monday, Nov. 23 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Tuesday, Nov. 24 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Wednesday, Nov. 25 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 5:00 p.m.

Thursday, Nov. 26 Closed Not Available Not Available

Friday, Nov. 27 Closed Not Available Not Available

Saturday, Nov. 28 Closed Not Available Not Available

Monday, Nov. 30 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Thanksgiving Week

Payroll Schedule

Schedule Issue Date Payroll Production Time Report

E1I – (ESA) 11/20/15 11/17/15 11/05/15

E4I – (ESA) 11/23/15 11/17/15 11/06/15

S6C 11/23/15 11/18/15 11/06/15

H1I 11/23/15 11/18/15 11/06/15

C2E 11/30/15 11/19/15 11/10/15

C1E 12/01/15 11/23/15 11/12/15

E1J 12/04/15 12/01/15 11/17/15

C5E 12/04/15 12/01/15 11/17/15

E4J 12/10/15 12/04/15 11/23/15

H1J 12/10/15 12/04/15 11/23/15

Important: Please check the HRS and PeopleSoft message boards daily for possible

changes to the above scheduled activities.

Attachment No. 3

Info. Bul. No. 4221

SFS-A20-2015-2016

Division of School Financial Services

Payroll and Accounting Systems

Holiday Schedules

Winter Break Weeks

Online Hours

Dates County Office HRS Hours PeopleSoft Hours

Friday, Dec. 18 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Saturday, Dec. 19 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 3:00 p.m.

Monday, Dec. 21 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Tuesday, Dec. 22 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Wednesday, Dec. 23 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Thursday, Dec. 24 Closed Not Available Not Available

Friday, Dec. 25 Closed Not Available Not Available

Saturday, Dec. 26 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 3:00 p.m.

Monday, Dec. 28 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Tuesday, Dec. 29 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Wednesday, Dec. 30 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.

Thursday, Dec. 31 Closed Not Available Not Available

Friday, Jan. 1 Closed Not Available Not Available

Saturday, Jan. 2 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 3:00 p.m.

Winter Break Weeks

Payroll Schedule

Schedule Issue Date Payroll Production Time Report

E1K – (ESA) 12/18/15 12/15/15 12/04/15

E4K – (ESA) 12/22/15 12/16/15 12/08/15

S6D 12/22/15 12/17/15 12/08/15

H1K 12/22/15 12/17/15 12/08/15

C2F 12/30/15 12/22/15 12/14/15

C1F 01/04/16 12/28/15 12/15/15

E1L 01/05/16 12/29/15 12/16/15

C5F 01/05/16 12/29/15 12/16/15

E4L 01/08/16 01/04/16 12/21/15

H1L 01/08/16 01/04/16 12/21/15

C3F 01/08/16 01/05/16 12/21/15

S6E 01/20/16 01/14/16 01/05/16

Important: Please check the HRS and PeopleSoft message boards daily for changes

to the above scheduled activities.

Attachment No. 4

Info. Bul. No. 4221

SFS-A20-2015-2016

2015 Holiday Payroll Tax Remittance Schedules

Tax liabilities incur on the day of payroll issuance. Tax journals should be entered into PeopleSoft by

1:00 p.m. one day prior to the payroll issue date (if the tax liability exceeds $100,000). Postdating tax

journals using the date when the PeopleSoft Financial System online is down is prohibited. The

settlement dates are calcuated by the system automatically. Please email sfsbanking@lacoe.edu or call

(562) 940-1685 if you have questions.

Veterans’ Day

Payroll Tax Remittance Schedule

Tax Journal Dates Payroll Issue Dates

(Tax Liability Incurs)

Settlement on Federal

and State Tax Liability

Monday, Nov. 9 11/10/15 11/12/15

Tuesday, Nov. 10 11/12/15 11/13/15

Thanksgiving Week

Payroll Tax Remittance Schedule

Tax Journal Dates Payroll Issue Dates

(Tax Liability Incurs)

Settlement on Federal

and State Tax Liability

Friday, Nov. 20 11/23/15 11/24/15

Wednesday, Nov. 25 11/30/15 11/30/15

Winter Break/New Year’s Weeks

Payroll Tax Remittance Schedule

Tax Journal Dates Payroll Issue Dates

(Tax Liability Incurs)

Settlement on Federal

and State Tax Liability

Thursday, Dec. 17 12/18/15 12/21/15

Friday, Dec. 18 12/21/15 12/22/15

Monday, Dec. 21 12/22/15 12/23/15

Tuesday, Dec. 22 12/23/15 12/24/15

Wednesday, Dec. 23 12/28/15 12/28/15

Tuesday, Dec. 29 12/30/15 12/31/15

Wednesday, Dec. 30 01/04/16 * 01/04/16 *

* Districts will not have PeopleSoft access on 12/31/15; therefore, the following will apply:

For 01/04/16 payroll issues, tax journals need to be entered into PeopleSoft on

12/30/15. The settlement date wil be 01/04/16.