Embed Size (px)
Citation preview
Registration Information and Policies 40
Special Programs 42
Credits and Grades 43
Withdrawal 46
Academic Standards and Retention 49
Student Grievances 51
Student Records 53
Classification of Courses 55
GeneralAcademic
Policies
40
Gene
ral A
cade
mic
Pol
icie
s
Anyone attending a class at the universitymust be registered for that class. A studentis considered to be registered when allregistration fees have been paid in full.
EligibilityTo be eligible to register for courses at ASUWest, a student must be continuing from theprevious semester or have been admitted orreadmitted to the university. See “Admission”pages 60-73 and “Readmission” pages 73-74.
Proof of identificationIn order to receive many university services,photo identification is required. Each admit-ted student who completes the registrationprocess for a regular semester should obtaina student identification card. Photos aretaken by Admission Services, UniversityCenter Building 120.
Registration feesFor detailed information about registrationfees, please refer to the “Tuition and Fees”section of this catalog and to the currentASU West Schedule of Classes. Registration feesare due and must be paid in full at the timespecified each semester in the ASU WestSchedule of Classes.
If any payment tendered is not authorized(e.g., credit card payment), incomplete, orreceived after the due date, registration feesare considered unpaid and class registrationmay be voided.
Schedule of ClassesThe ASU West Schedule of Classes is pub-lished each semester and distributed withoutcharge. It lists the semester’s course offer-ings, dates, times, places, and procedures forregistration, along with other importantinformation relating to the semester.
Course loadsAlthough full-time tuition and fees may beassessed for students enrolling for seven (7)hours or more, a minimum full-time courseload for an undergraduate student is 12semester hours for enrollment verificationpurposes. The maximum course load forwhich a degree-seeking undergraduatestudent may register is 18 semester hours.
For graduate students, a minimum full-timecourse load is nine (9) semester hours, andthe maximum course load for which a stu-dent may register is 15 semester hours. Astudent wishing to register for more than themaximum must petition the appropriate stan-dards committee and must present anapproved override at the time of registration.
Overload petitions are not ordinarily grantedto students who have a cumulative GPA ofless than 3.00 and who do not state valid rea-sons for the need to register for the credits.Students who register for semester hours inexcess of the maximum and do not have anapproved overload petition on file will havecourses randomly removed through an“administrative drop” action. Contact an aca-demic advisor for more information aboutcourse overloads.
Registration Information and Policies
41
Gene
ral A
cade
mic
Pol
icie
s
Summer course loads. The maximum load foreach five-week session is seven semesterhours and nine semester hours for the eight-week session. The student registering for anycombination of sessions may not exceed atotal of 14 semester hours. The credit loadlimit for the intersession is four semesterhours, which are not considered part of themaximum 14 semester hours limit forSummer Sessions.
Enrollment verification guidelinesThe following general guidelines are used toverify enrollment. Such verifications areprepared by Registration Services uponrequest by the student.
Less ThanFull- Half- Half-Time Time Time
Regular semesterUndergraduate 12 or more 6-11 5 or less
hours hours hoursGraduate 9 or more 5-8 4 or less
hours hours hoursGraduate 6 or more — —Assistant* hours
Five-week summer sessionUndergraduate 4 or more 2 hours 1 hour
hoursGraduate 3 or more 2 hours 1 hour
hoursGraduate 2 or more 1 hourAssistant* hours
Eight-week summer sessionUndergraduate 6 or more 3-5 2 or less
hours hours hoursGraduate 5 or more 3-4 2 or less
hours hours hours
*For enrollment verification purposes, graduate assistant is ageneric term that includes graduate assistant, teaching assis-tant, research assistant, graduate associate, teaching associate,and research associate.
Concurrent enrollmentProvided that other university regulationsconcerning enrollment, graduation require-ments, or transfer of credits are not violated,a student may be enrolled in classes at otherinstitutions or in correspondence courseswhile enrolled at ASU West. However, thestudent is urged to seek advisement beforeconcurrent enrollment to assure timelyprogress toward a degree. If total creditsexceed the maximum course load, prior per-mission must be granted by the appropriatestandards committee.
Reserving of course credit by undergraduates Seniors at ASU West within 12 semesterhours of graduation may enroll in a 400level or graduate course and reserve thecredit for possible use in a future graduateprogram. The course cannot be used tomeet a baccalaureate graduation require-ment. Before registration in the course, thestudent must submit a Graduate StudiesPetition form requesting credit reservation.The form must be signed by the student’sadvisor, the dean of the academic unit offer-ing the class, and the associate vice provostfor academic affairs.
Permission to reserve a course does notguarantee admission to a graduate degreeprogram or that the course may be usedtoward graduate degree requirements. Amaximum of nine hours of credit may bereserved, and only courses with an “A” or“B” grade are applicable. Reserved creditearned before admission to a graduatedegree program is classified as nondegreecredit. The maximum course load for a stu-dent enrolled in a reserved course is 15semester hours during a regular semesterand six hours during a summer session.
42
Gene
ral A
cade
mic
Pol
icie
s
Studies abroadAcademic travel opportunities to a variety ofcountries are available through the university.Opportunities exist to study in another coun-try for a year, a semester, or over a summer.Staying in local homes or in apartments withinternational students, studying a balancedcurriculum, and making frequent field tripscreates a rich cultural and academic experi-ence for ASU West students, who mayreceive university credit for many of theseprograms. Some academic departments alsoorganize international field trips of shorterduration. For more information aboutacademic travel opportunities, contact youracademic advisor or call MulticulturalStudent Services at (602) 543-8201.
Traveling Scholar Program The Traveling Scholar Program is a coopera-tive program among the three stateuniversities designed to enable students totake advantage of programs or specialresources that are not available at their owninstitutions. Any undergraduate student witha GPA of at least 2.50 or graduate studentwith a GPA of at least 3.00 enrolled full-timeat Arizona State University, NorthernArizona University, or University of Arizonamay be designated a Traveling Scholar byprior mutual agreement of the appropriateacademic authorities at both the sponsoringand hosting institutions. ContactRegistration Services for additional informa-tion and the application form.
Western Interstate Commission for Higher Education (WICHE)For Arizona residents who wish to attendprofessional schools of dentistry, veterinarymedicine, occupational therapy, optometry,and osteopathy in one of the other westernstates, Arizona has joined with the otherwestern states to create the WesternInterstate Commission for Higher Educationthrough whose effort and agency qualifiedArizona residents may attend schools in theseother states at essentially the same expense tothe students as to residents of the state inwhich the school is located. Students musthave maintained at least average grades intheir preprofessional work and must havebeen legal residents of Arizona for at leastthe last five years. Recipients are required toreturn to Arizona to practice or to repay aportion of the funds expended in their behalf.
For further information and applications,call (480) 965-2365.
Special Programs
43
Gene
ral A
cade
mic
Pol
icie
s
Credit enrollment The semester hour is the unit on whichcredit is computed. To obtain credit, a stu-dent must be properly registered and mustpay fees for the course.
Definition of a unit credit. The Arizona Board ofRegents has defined (May 26, 1979) a unit ofcredit for the institutions under its jurisdic-tion. A minimum of 45 hours of work byeach student is required for each unit ofcredit. For lecture-discussion courses, thisrequirement equates to at least 15 hours inclass and a minimum of 30 hours of workoutside the classroom for each unit of credit.Even though the values of 15 and 30 mayvary for different modes of instruction, theminimum total of 45 hours of work for eachunit of credit is a constant. Since the unit ofcredit as defined by the Arizona Board ofRegents is the cornerstone of academicdegree programs at ASU, degrees granted byother institutions that are recognized by ASUshould be based on a similar unit of credit.
Grades and marks All grades and marks appear on the perma-nent record and/or unofficial transcript.
They are indicated by the following letters:
A - Excellent (4.00)B - Good (3.00)C - Average (2.00)D - Passing (1.00)E - Failure (0.00)I - IncompleteNR- No ReportP - PassRC - Remedial Credit1
RN- Remedial No Credit1
W - WithdrawalX - AuditY - SatisfactoryZ - Course in Progress2
1Appears only on unofficial copy of ASU transcript.2This grade is usually given pending completion of courses such aspracticum, research, applied project, solo performance, thesis, and disserta-tion (580, 680; 592, 692; 493, 593, 693; 596, 696; and 599). Nograde for the course in progress appears on the transcript.
Grade point average. For the purpose of com-puting the grade point average (GPA), gradepoints are assigned to each of the grades foreach semester hour as follows:
A - four points B - three points C - two points D - one point E - zero points
Grade points earned for a course are multi-plied by the number of semester hours toproduce honor points. (Grade points x semesterhours = honor points.) For example, receivingan “A,” which is assigned four grade points,in a three-semester-hour course would pro-duce 12 honor points. The grade pointaverage (GPA) is obtained by dividing thetotal number of honor points earned by thenet hours, which is the total number ofsemester hours graded “A,” “B,” “C,” “D,” or“E.” (GPA = total honor points ÷ total semesterhours.) GPAs are rounded to the nearest100th of a grade point. Other grades do notcarry grade points. Semester GPA is based onsemester net hours. Cumulative GPA is basedon total net hours.
Credits and Grades
44
Gene
ral A
cade
mic
Pol
icie
s
Incomplete. A mark of “I” (incomplete) isgiven by the instructor only when a studentwho is otherwise doing work is unable tocomplete a course because of illness or otherconditions beyond the student’s control. Themark of “I” should be granted only when thestudent can complete the unfinished workwith the same instructor. However, anincomplete “I” may be completed with aninstructor designated by the departmentchair/director if the original instructor laterbecomes unavailable for any reason.
The student is required to arrange with theinstructor for the completion of the courserequirements. The arrangement is recordedon the Request for Grade of Incompleteform. The student has one calendar yearfrom the date the mark of “I” is recorded tocomplete the course. If the student completesthe course within the calendar year, theinstructor must submit a Request for Gradeof Incomplete/Authorization for Change ofGrade form to Registration Services whetherthe student passed or failed the course.Marks of “I” are changed to a grade of “E”for purposes of evaluating graduationrequirements for undergraduate students. Agrade of “I” received in an undergraduatecourse in the fall 1983 semester or thereafterwill be automatically changed to a grade of“E” if it remains on the student’s record formore than a year. An undergraduate studentdoes not reregister or pay fees for a coursefor which an incomplete “I” has beenreceived in order to complete the course.Performance of work to remove the “I”grade does not constitute registration anddoes not afford the student access to univer-sity services or facilities.
Students who receive a mark of “I” in coursesat the 500 level or above have one calendaryear to complete the course for a grade. Afterone calendar year, the mark of “I” becomes apermanent part of the transcript. To repeatthe course for credit, a student must reregis-
ter and pay fees. The grade for the repeatedcourse appears on the transcript but does notreplace the permanent “I.”
Satisfactory. A mark of “Y” (satisfactory) maybe used at the option of individual collegesand schools within the university and isappropriate for internships, projects, readingand conferences, research, seminars, theses,and workshops. The “Y” is included in earnedhours but is not computed in the GPA.
Grading options. Ordinarily a grade of “A,”“B,” “C,” “D,” or “E” is given upon comple-tion of a course, unless a grading option of“audit” or “pass/fail” is indicated at the timeof registration. Grading options cannot bechanged after the close of the drop/add period.
Audit Enrollment. A student may choose toaudit a course, in which case the studentattends regularly scheduled class sessions, butno credit is earned. This grading option maynot be changed after the close of drop/add.The student should obtain the instructor’sapproval before registering and paying thefees for the course. Selected courses may notbe audited.
The mark of “X” is recorded for completionof an audited course, unless the instructordetermines that the student’s participation orattendance has been inadequate, in whichcase, the mark of “W” (unrestricted with-drawal) may be recorded. The “X” is notincluded in earned hours and is not com-puted in the GPA.
Pass/Fail Enrollment. A mark of “P” (pass) or“E” (fail) may be assigned for this gradingoption. This grading method may be used atthe option of individual colleges and aca-demic units within the university. Consultthe appropriate college or school office fordetailed information and restrictions beforeregistration. A course in which the studentreceives a “P” is included in earned hours,but the “P” is not computed in the GPA.
AttendanceThe instructor has complete authority indeciding whether class attendance isrequired.
Change of grade Ordinarily the instructor of a course has thesole and final responsibility for any gradereported. Once the grade has been reportedto the registrar, it may be changed upon thesigned authorization of the faculty memberwho issued the original grade. Approval forthe change is also required by the depart-ment chair and the dean of the collegeconcerned. This policy also applies to thegrade of “I” (incomplete).
Grade appeals. The professional responsibilityfor assigning grades is vested in the instruc-tor of the course and requires the carefulapplication of professional judgment.However, a grievance process allows aca-demic deans to change a particular grade ifevidence presented in the grievance processcalls for such a change. For details on theGrade Appeals Process, see pages 52-53 ofthis catalog.
Repeating courses. Credit is given only oncefor enrollment in any university course.However, an undergraduate course taken atthe university may be repeated for credit ifthe grade of “D,” “E,” or “W” or a mark of“X” is received. Undergraduate courses inwhich grades of “D” or “E” are received maybe repeated only once. Credit is given onlyfor the highest grade received. However,lower grades may affect student cumulativegrade point averages.
After an undergraduate student repeats 100-and 200-level courses, the student’s tran-script shows both grades, but the cumulativeGPA reflects only the higher grade. Afterrepeating 300- or 400-level courses, a stu-dent’s cumulative GPA and the transcript
reflect both grades. The student’s earnedhours will include only credit for one enroll-ment in a class.
After repeating a 100- or 200-level courseand receiving a better grade, the student mayhave the “D” or “E” grade deleted from thecumulative grade point average and totalhours. This should be done as soon aspossible by filing a Deletion Form withRegistration Services. To be eligible for thedeletion of the “D” or “E” grades fromthe GPA calculation, the course must be a100- or 200-level course taken and repeatedat ASU. Students who have graduated arenot eligible to delete the grade for a coursetaken before the award of the ASU Westbachelor’s degree.
This policy does not apply to repeat enroll-ment in seminar and independent studiescourses with different content each semester.The policy affects only undergraduate stu-dents and undergraduate courses.
Demonstration of mastery. An undergraduatestudent who receives a “D” in a course inwhich a “C” or better is required may use thegrade from an equivalent course taken else-where to demonstrate mastery at the “C” orhigher level. However, the course may nei-ther be transferred to ASU (since credit hasalready been given for the course) nor com-puted in the student’s GPA.
Grade reportsMidterm report. Instructors are required toevaluate students at midterm for academicprogress. A student who has been evaluatedfor a “D” or “E” at mid-semester receives amidterm report. The midterm “D” and “E”grades are not recorded on the student’s per-manent record. Midterm reports are mailedto the student’s local address of record.
45
Gene
ral A
cade
mic
Pol
icie
s
46
Gene
ral A
cade
mic
Pol
icie
s
Final grade report. The university providesprinted grade reports only for midtermdeficiency notices. Final grades are availableat the end of each semester or term via theInTouch telephone system or on-line atwww.asu.edu/registrar. Select “StudentRecords and Registration” and follow theinstructions. When necessary, an officialgrade printout can be obtained in-person orby written request to Registration Services.
Dean’s list. Undergraduate students who earn12 or more graded semester hours (“A,” “B,”“C,” “D,” or “E”) during a semester in resi-dence at ASU with a GPA of 3.50 or betterare eligible for the Dean’s List. A notationregarding Dean’s List achievement appearsonly on the final grade report for the semes-ter. (See page 45.)
Transcripts. Requests for official transcriptsare received by the Cashier’s Office and for-warded to Registration Services. Officialtranscripts are released only upon the writtenrequest of the student. The request mustinclude the following information:
1. the student’s name and former name(s);2. the student ID number;3. the date of birth; and4. the dates of attendance.
No transcript is issued if a student has adelinquent account. If the transcript is to bemailed, the student must also supply a spe-cific address. The fee for an official transcriptis $1 per copy for students enrolled for a cur-rent or future semester. The fee fornon-enrolled students is $5 for the first copy.Additional copies ordered at the same timeare $1 each. Payments are made at theCashier’s Office.
Unofficial transcripts may be requested inperson at Registration Services, or by mail ifwritten request signed by the student isenclosed. There is no charge for an unofficialtranscript.
All in-person transcript requests requirepresentation of photo identification. Requestsare not accepted from third parties withoutwritten authorization from the student. Forinformation on parental access to records, see“Access to Records,” page 54.
Graduation with academic recognition.Designations of graduation with academicrecognition are indicated on the diplomaand the ASU transcript. Graduation withacademic recognition applies only to under-graduate degrees. For information on thecriteria for determining graduation withacademic recognition, see “GraduationInformation” on pages 79-80.
Withdrawal
Drop/addStudents registering for courses for a semes-ter or summer session may drop or addcourses through the first week of classes in asemester or the first two days of a summersession. Drop/add transactions may beprocessed in person at Registration Servicesor via the InTouch telephone registrationsystem. See the current ASU West Schedule of
Classes for dates of drop/add periods. Duringthis period, a student may drop one or more(but not all) scheduled courses withoutpenalty. Courses that are dropped do notappear on the student’s transcript and feespaid are fully refunded, if appropriate. A stu-dent who wishes to withdraw from allcourses during the drop/add period mustprocess an unrestricted withdrawal.
47
Gene
ral A
cade
mic
Pol
icie
s
Unrestricted course withdrawal During the first four weeks of a semester orthe first six days of a summer session, a stu-dent may withdraw at his or her owninitiative and without instructor authoriza-tion from any course with a mark of “W.”See the current ASU West Schedule of Classesfor dates of the unrestricted withdrawalperiod.
Restricted withdrawal From the fifth week to the end of the 10thweek of a semester and from the seventh dayto the end of the third week of a summer ses-sion, students may withdraw with a mark of“W” from courses in which the instructorcertifies that they are passing at the time ofthe withdrawal. Students are given the markof “E” if the instructor cannot certify themark of “W.” See the current ASU WestSchedule of Classes for dates of the restrictedwithdrawal period.
The number of restricted withdrawals withthe mark of “W” is limited:
1. during freshman standing, a total of two; 2. during sophomore standing, a total of
two; 3. during junior standing, a total of two;4. during senior standing, a total of two;
and, 5. during second undergraduate degree
standing, a total of two.
The preceding limits do not prevent studentsfrom processing a complete withdrawal fromthe university with marks of “W” and/or “E.”Complete withdrawal counts as one with-drawal for purposes of applying the abovelimits. The preceding does not apply to auditenrollment or zero-hour labs and recitations.
Nonattendance of class A student will not be withdrawn from a classfor nonattendance. It is the student’s respon-sibility to initiate such withdrawal if unableto attend the class. Failure to do so will resultin a mark of “E” being assigned for the class.In special circumstances, a medical with-drawal or academic record change may beauthorized by the dean of an academic unit ifthe student petitions for the change and pres-ents documentation of reasons for beingunable to attend the class. It is the student’sresponsibility to petition for such change ifappropriate.
Instructor-initiated withdrawal An instructor may withdraw a student froma course with a mark of “W” or a grade of“E” only in cases of disruptive classroombehavior. A student may appeal an instruc-tor-initiated withdrawal to the standardscommittee of the college or school offeringthe course. The decision of the committeeis final. Restricted withdrawal limits donot apply to withdrawals initiated by aninstructor.
Withdrawal from the university In order to withdraw from all classes afterhaving paid registration fees, a student mustinitiate complete withdrawal from the uni-versity by appearing in person or byaddressing a signed request to RegistrationServices. During the unrestricted completewithdrawal period, a student may withdrawfrom all courses with marks of “W.” Duringthe restricted complete withdrawal period, astudent may withdraw with marks of “W”only from courses that the instructors certifythe student was passing at the time of with-drawal. Complete withdrawal counts as onewithdrawal for purposes of applying therestricted withdrawal limits. See the ASUWest Schedule of Classes for dates of thecomplete withdrawal periods. No one is
48
Gene
ral A
cade
mic
Pol
icie
s
permitted to withdraw from the university orto conduct any registration related transac-tion in the last two weeks of the semester.The date of the complete withdrawal isalways the date on which the request isreceived in Registration Services.
Medical/compassionate withdrawal A medical/compassionate withdrawal requestmay be made in cases in which serious illnessor injury (medical) or extreme personal cir-cumstances (compassionate) prevents astudent from continuing his or her classes,and incompletes or other arrangements withthe instructor are not possible. Usually theconsideration is for complete withdrawal. Allapplications for withdrawal require thoroughand credible documentation. However, appli-cation for less-than-a-complete-withdrawalmust be especially well documented to justifythe selective nature of the partialmedical/compassionate withdrawal.
Medical withdrawal. When a student wishes towithdraw from one or more classes for per-sonal medical reasons, that student mayrequest a medical withdrawal. This policycovers both physical health and mentalhealth difficulties. Approval of a medicalwithdrawal aids the student in two ways:
1. It is considered an unrestricted with-drawal, regardless of when it occurs; and
2. According to the policies of the StudentFee Payment Office, the student may berefunded a greater portion of tuition and/orfees paid for the semester than the publisheduniversity refund schedule would normallyallow.
Compassionate withdrawal. A request for com-passionate withdrawal will be approved onlyin rare and extraordinary circumstances suchas the unexpected special care needs of a seri-ously ill child, spouse, domestic partner,
parent, or a death in the student’s immediatefamily. A compassionate withdrawal will notbe approved in circumstances caused by poorplanning or poor choices on the part of thestudent. Approval of a compassionate with-drawal aids the student in the two ways listedabove under Medical Withdrawal.
Procedures. Each college or school has adean’s representative (medical/compassionatewithdrawal designee) to review medical/com-passionate withdrawal requests. A studentrequesting a medical/compassionate with-drawal is referred to the dean’s designee ofthe college of the major. A non-degree stu-dent is referred to the dean’s designee of thecollege with which he or she is primarilyaffiliated. The dean’s designee contacts theinstructor of each course for which the stu-dent is requesting a medical/compassionatewithdrawal to solicit additional perspectiveon the case. The dean’s designee determinesthe appropriateness of the medical/compas-sionate withdrawal request and whether anadministrative hold is indicated. Removal ofthe hold must be authorized by the designeebefore the student can register for a futuresemester or be readmitted to the university.
Although the medical/compassionate with-drawal procedure may be used at any timeduring or after the close of the specifiedsemester, the student is encouraged to submitthe application as early as possible.
During the unrestricted withdrawal period(generally the first four weeks of a semesteror the first six days of a summer session), astudent who follows the regular withdrawalprocedure will automatically be granted a“W” in each of his or her classes, regardlessof the reasons for withdrawing and whetheror not he or she is passing the classes.However, even during the unrestricted with-drawal period, a student must process aformal medical/compassionate withdrawal to
49
Gene
ral A
cade
mic
Pol
icie
s
Class standing of students1. Freshman, 24 or fewer hours earned2. Sophomore, 25-55 hours earned3. Junior, 56-86 hours earned4. Senior, 87 or more hours earned5. Graduate, bachelor’s degree from
accredited institution
Academic good standingAcademic good standing for degree-seekingstudents for the purpose of retention isdefined as follows:
Total earned hours Minimum cumulative GPA24 or fewer 1.6025-55 1.7556 or more 2.00
A student who does not maintain the mini-mum GPA standard is placed on academicprobation or is disqualified. A student on aca-demic probation is in conditional goodstanding and is permitted to enroll. A studentwho has been disqualified is not in academicgood standing and is not permitted to enrollfor fall or spring semesters.
In order to transfer from one college or aca-demic unit to another within the universityor to be eligible for readmission, a studentmust have a GPA of 2.00 or better. The GPAdetermining good standing is computed oncourses taken only at ASU.
be eligible for consideration of a largerrefund of tuition and/or fees than would begranted under regular unrestricted with-drawal procedures.
For both partial and complete withdrawals,during both the unrestricted withdrawalperiod and the restricted withdrawal period,a student who follows the medical/compas-sionate withdrawal procedure will be granted“W” in each of his or her classes uponapproval of the medical/compassionate with-drawal, regardless of whether or not he orshe is passing. The medical/compassionatewithdrawal procedure will result in a specialnote line on the unofficial transcript.
Even after the close of the semester, a stu-dent may request a medical/compassionatewithdrawal for some or all classes, regardlessof which college offered the course(s).
Instructors of each course for which a with-drawal is requested are contacted and askedto provide additional perspective. Refundsare not given beyond six months past theclose of the semester.
Only one Request for DocumentedMedical/Compassionate Withdrawal formneeds to be filed, with the college of themajor, even if classes in more than one col-lege are involved. The form must clearlyspecify each class for which the student seekswithdrawal. Signatures from the instructor(s)and/or department chair(s) for each class arenot required.
Academic Standards and Retention
50
Gene
ral A
cade
mic
Pol
icie
s
For purposes of retention or transfer, anindividual college or academic unit may sethigher GPA standards; otherwise, the univer-sity standards prevail. See the “AcademicPrograms” section of this catalog for state-ments regarding program retentionstandards.
Satisfactory academic progressThe university is required to publish andenforce standards of satisfactory academicprogress for certain students (e.g., studentathletes, students receiving financial aid, andstudents receiving veterans benefits).
Certification of satisfactory progress forstudent athletes is verified by the academicadvisor and the dean or dean’s designee forcertifying satisfactory progress. Certificationof satisfactory progress for students receivingfinancial aid or veterans benefits is verified byFinancial Aid Services or Veteran Servicesrespectively. Students should contact theiradvisors or the appropriate office for addi-tional information on satisfactory progressrequirements.
ProbationA student’s academic unit assumes responsi-bility for enforcing academic standards andmay place any student on probation who hasfailed to maintain good standing as previ-ously defined. For purposes of probation andretention, an academic unit may set higherGPA standards. A student on academic pro-bation is required to observe any rules orlimitations the academic unit may impose asa condition for retention.
Disqualification. A student who is placed onprobation at the end of a semester is subjectto disqualification by the academic unit at theend of the following semester if the condi-tions imposed for retention are not met.
Disqualification is exercised at the discretionof the academic unit and becomes effectiveon the first day of the semester followingunit action. A disqualified student is sent officialnotification by the university and is not allowedto register in a fall or spring semester at theuniversity until reinstated. A student who hasbeen disqualified may appeal to the appropri-ate standards committee. A student who isdisqualified may not attend as a nondegreestudent.
Reinstatement. If a student with a GPA of 2.00or greater has been disqualified by one aca-demic unit and seeks to transfer to anotheracademic unit at ASU West, the student mayapply directly to that academic unit if quali-fied to transfer.
To be reinstated into an ASU Westacademic unit other than the disqualifyingacademic unit, the student must submit anapplication for reinstatement to the ASUWest Campus Standards Committeethrough Registration Services.
To be reinstated into the same academic unitfrom which the student was disqualified, thestudent must submit an application for rein-statement to the disqualifying academic unit.When reinstatement includes readmission,application must be made to AdmissionServices.
Reinstatement Appeals. A student wishing toappeal the decision of the standards com-mittee of an academic unit may submit anappeal to the ASU West Campus StandardsCommittee. The decision of the committeeis final.
Academic integrityThe highest standards of academic integrityare expected of all students. The failure ofany student to meet these standards mayresult in suspension or expulsion from theuniversity and/or other sanctions as specifiedin the academic integrity policies of the indi-vidual academic unit. Violations of academicintegrity include, but are not limited to,cheating, fabrication, tampering, plagiarism,or facilitating such activities. The universityacademic integrity policy is available fromthe Academic Programs and GraduateStudies Office. Unit academic integrity poli-cies are available from the deans of theindividual academic units.
Suspension or expulsion for academic dishonesty.All decisions relating to expulsion or suspen-sion that are concerned with academicdishonesty are the sole prerogative of thedean of the unit to which the student hasbeen admitted. These decisions of suspen-sion or expulsion can be appealed inaccordance with established university pro-cedures. (See Student Academic IntegrityCode adopted 1997.) Application for rein-statement may be made to any of theacademic units within the university after thespecified period of suspension. Merely hav-ing remained in a suspended status for aperiod of time does not, in itself, constitute abasis for reinstatement.
51
Gene
ral A
cade
mic
Pol
icie
s
Student academic complaints If a student is dissatisfied with the instructionreceived in a class or with the interactionwith the instructor of the class, the studentmay take the following actions in the orderlisted:
1. The student may discuss the complaintwith the instructor of the class.
2. If the issue is not resolved at this level,the student may contact the departmentchair/director of the program area in whichthe course is offered.
3. If further discussion and/or appeal isneeded, the student may contact the dean ofthe unit in which the course is offered.
Petition for variance from university-wide academic requirementsThe Campus Standards Committee advisesthe vice president and provost for ASU Westregarding undergraduate student petitionsthat concern university-wide academicrequirements. These requirements include,but are not limited to, requirements on theamount of transfer credit, undergraduateadmissions decisions, graduation require-ments, resident credit requirements, andgeneral studies requirements. In order topetition for a variance of such universityrequirements, students should discuss thematter with an academic advisor and com-plete a petition form. The petition will bereviewed by the relevant unit-level adminis-trator and committee before being forwardedto the Office of the Associate Vice Provostfor Academic Programs and GraduateStudies.
Student Grievances
52
Gene
ral A
cade
mic
Pol
icie
s
Grade appealsThe professional responsibility for assigninggrades is vested in the instructor of thecourse, and requires the careful application ofprofessional judgment. However, the follow-ing grievance process allows deans to changea particular grade if evidence presented in theprocess warrants such a change.
It is university policy that students filinggrievances and those who provide support forthe student will be protected from retaliation.Students who feel that they are victims ofretaliation should immediately contact thedean of the academic unit in which thecourse is offered.
The grade appeal process follows the stepsdescribed below. “Day” is defined as a nor-mal business day, not including Saturday,Sunday, or any officially recognized univer-sity employee holiday or campus closure.
1. A student wishing to appeal a grade mustfirst meet with the instructor who assignedthe grade to try to resolve the dispute. Theinstructor must review the matter in goodfaith, explain how the original grading deci-sion was made, and decide whether or not tochange the grade in response to the student’sappeal. The instructor must respond to thestudent’s request for a meeting in writing, orvia phone or by e-mail within 10 days.
If the grade dispute is not or cannot beresolved to the satisfaction of the student viathis meeting, within 10 days after receivingthe instructor’s response the student mayappeal to the program chair/director. (If theprogram chair/director is also the instructorand/or responsible for the disputed grade thestudent may appeal directly to the ASU WestAcademic Grade Appeals Committee.)
2. Within 10 days after receiving theappeal, the program chair/director will con-fer with the student and the instructor to tryto work out a mutually acceptable resolutionto the dispute. If the grading dispute is notresolved to the satisfaction of the student,within 10 days after receiving the programchair/director’s response the student mayappeal to the ASU West Academic GradeAppeals Committee. Appeals must be madein writing, with a separate document submit-ted for each grade being contested. Eachappeal must provide the following informa-tion:• name of instructor• course section• semester taken• grade received• attempts made to resolve the situation
3. Both the student and the instructor willbe invited to appear before the committeewithin 20 days after the committee receivesthe appeal. The committee shall operateunder written procedures that satisfy dueprocess requirements. The committee willconsider all of the evidence bearing on thedispute, and then decide by majority votewhether or not the grade should be changed.The committee will then send its recommen-dation to the dean of the academic unitwhere the course was offered.
4. Within 15 days of receiving the commit-tee’s recommendation, the dean will makethe final decision in the case after full consid-eration of the recommendation and a reviewof pertinent materials. If the dean determinesthat a grade change is warranted, the gradechange may be made either by the instructoror by the dean. The dean shall notify the stu-dent, instructor, program chair/director, andthe Grade Appeals Committee of the finaloutcome of the case.
53
Gene
ral A
cade
mic
Pol
icie
s
For summer session or fall semester gradeappeals the student must contact the courseinstructor within 60 days after the last day ofinstruction of the session or semester. Toappeal a spring semester grade the studentmust contact the instructor within 60 daysafter the first day of instruction of the follow-ing fall semester.
For information regarding the campusAcademic Grade Appeals Committee, call(602) 543-4567 or visit the AcademicPrograms and Graduate Studies Office in theFaculty and Administration Building S301.
Location and custodian of recordsThe custodian of educational records atASU West is Registration Services. Thisoffice also maintains a directory that lists alleducation records maintained on students byASU West.
Family Educational Rights and Privacy Act of 1974This act, known as the Buckley Amendment,sets forth the requirements governing theprotection of the privacy of the educationalrecords of students who are or have been inattendance at ASU West. Copies of this pol-icy are available at Registration Services.
DefinitionsEligible student. For the purpose of this act,an eligible student is defined as any individualformally admitted to and enrolled at ASU orthe parents of a dependent eligible student.Dependency is defined by Section 152 of theInternal Revenue Code of 1954.
Record. The term record includes any infor-mation or data recorded in any medium,including, but not limited to, handwriting,print, tapes, film, microfilm, microfiche, andelectronic means.
Educational record. The term educational recordrefers to those records directly related to astudent and maintained by an educationalinstitution. Two types of educational recordsare subject to the provisions of this act: (1)directory information and (2) personallyidentifiable information.
Directory information. The term directoryinformation includes the following studentinformation: name, local and permanentaddresses, local telephone number, date andplace of birth, residency status, academiclevel, major field of study, college of enroll-ment, participation in officially recognizedactivities and sports, weight and height ofmembers of athletic teams, dates of atten-dance, degrees and awards received, and themost recent educational agency or institutionattended by the student.
Personally identifiable information. The termpersonally identifiable information includes thename of a student’s parent or other familymember(s), a personal identifier such as thestudent’s Social Security number, a list ofpersonal characteristics, or other informationthat would make the student’s identity easilytraceable and any information, includingdirectory information, that the student hasindicated will not be released.
Student Records
54
Gene
ral A
cade
mic
Pol
icie
s
Access to recordsAn eligible student or a parent of a depend-ent eligible student may inspect and reviewthe student’s educational records. Some formof photo identification must be displayedbefore access to educational records isallowed.
Directory information may be released toanyone without consent of the student unlessthe student has indicated otherwise. Studentsmay request that this information not bereleased by completing a form at RegistrationServices. A request to withhold this informa-tion excludes the student from being listed inthe annual directory only if the request issubmitted to Registration Services before theend of the third week of the fall semester.
All other educational records that containpersonally identifiable information may notbe released without the written consent ofthe student. A parent of a dependent studentmay challenge denial of such access by pro-ducing the most current copy of InternalRevenue Form 1040. If that form lists thestudent in question as a dependent, the par-ent is required to sign an affidavit thataffirms that the student is his or her depend-ent. The affidavit is retained by RegistrationServices. Upon receipt of the affidavit, theuniversity makes student records available tothe parent for the rest of that calendar yearas specified under the Buckley Amendment.
Students may grant access to parents or agen-cies by completing a form at RegistrationServices.
Records hold Registration Services enforces a financialrecords hold or administrative hold on therecords of a student when an outstandingfinancial obligation or disciplinary action hasbeen reported.
When a hold is placed on a record, the fol-lowing results may occur:
1. No official or unofficial transcript isissued.
2. Registration privileges are suspended.3. Other student services may be revoked.
The hold remains effective until removedby the initiating office. It is the student’sresponsibility to clear the conditions causingthe hold.
Change of addressIt is the responsibility of the student to notifythe university of change in address or tele-phone number while attending ASU West. AChange of Address form must be completedand submitted to Registration Services toupdate the student record or the studentmay make the change on the ASU web atwww.asu.edu/registrar.
55
Gene
ral A
cade
mic
Pol
icie
s
Course informationClasses scheduled for the current orupcoming fall, spring, or summer sessionsare listed in the ASU West Schedule of Classes,published in advance of each registrationperiod. ASU West course descriptions arefound in the appropriate academic unitsection of this catalog.
Course numbering system100-299 (lower division) courses. Lower divisioncourses are designed primarily for freshmenand sophomores.
300-499 (upper division) courses. Upper divisioncourses are designed primarily for juniors,seniors, and other advanced students.Prerequisites and other restrictions shouldbe noted before registration. Courses at the400 level apply to graduate degree require-ments for individual programs of graduatestudy when approved by the GraduateStudies Office. See “Reserving Course Creditby Undergraduates” on page 109.
500-799 (graduate-level) courses. Graduate-levelcourses are designed for graduate students.However, an upper division undergraduatestudent may enroll in these courses with theapproval of his or her advisor, the courseinstructor, the program chair/director, andthe dean of the academic unit in which thecourse is offered.
Omnibus coursesOmnibus numbers are used for coursesoffered on an experimental or tutorial basisor for courses in which the content is new orperiodically changes. Academic units usetheir prefixes before omnibus course num-bers. The general nature of the workrequired for a particular omnibus course isconsistent from academic unit to academicunit, but subject matter varies. Omnibuscourses are often offered for a variablenumber of semester hours.
Omnibus undergraduate courses294, 394, and 494 Special Topics (1-4). Cover topicsof immediate or special interest to a facultymember and students.
484 Internship (1-12). Structured practicalexperience following a contract or plan,supervised by faculty and practitioners.
498 Pro-seminar (1-7). Small-group study andresearch for advanced students within theirmajors. Major status in the program orapproval of the instructor is required.
499 Individualized Instruction (1-3). Provides anopportunity for original study or investiga-tion in the major or field of specialization onan individual and more autonomous basis.Neither a substitute for a catalog course nora means of taking a catalog course on anindividual basis. Requires application well inadvance of regular registration with the stu-dent’s advisor, the advisor’s signature, andapproval by both the instructor with whomthe student will work and the chair of thedepartment offering the course. This coursemay be taken only by outstanding seniorstudents who have completed at least onesemester in residence and who have a cumu-lative GPA of 3.00 or higher in the major orfield of specialization.
Classification of Courses
56
Gene
ral A
cade
mic
Pol
icie
s
Honors courses. The courses listed as 298 and492 (Honors Directed Study), 493 (HonorsThesis), and 497 (Honors Colloquium) andall courses with the HON prefix arereserved for students in the Barrett HonorsCollege. These courses range in credit fromone to six semester hours.
Omnibus graduate course descriptions500, 600 Research Methods (1-12). Course onresearch methods in a specific discipline.
580, 680 Practicum (1-12). Structured practicalexperience in a professional program, super-vised by a practitioner and/or facultymember with whom the student worksclosely.
583, 683 Field Work (1-12). Structured,supervised field experience in a field scienceor other discipline requiring experience infield techniques.
584, 684 Internship (1-12). Structured practicalexperience following a contract or plan,supervised by faculty and practitioners.
590, 690 Reading and Conference (1-12).Individualized instruction in which a studentmeets regularly with a faculty member to dis-cuss assignments. Course may include suchassignments as intensive reading in a special-ized area, writing synthesis of literature ona specified topic, writing literature review ofa topic.
591, 691 Seminar (1-12). A small class emphasiz-ing discussion, presentations by students, andwritten research papers.
592, 692 Research (1-12). Individualized instruc-tion in which a student, under supervision ofa faculty member, conducts research that isexpected to lead to a specific project such asa thesis, report, or publication. Assignmentsmight include data collection, experimentalwork, data analysis, or preparation of amanuscript.
593, 693 Applied Project (1-12). Preparation of asupervised applied project that is a gradua-tion requirement in some professional major.
594 Conference and Workshop (1-12). Topicalinstruction, usually in compressed format,leading to academic credit. Often offered togroups of professionals off campus.
595, 695 Continuing Registration (1). Used in situa-tions where registration is necessary butwhere credit is not needed. Replaces arbi-trary enrollment in reading and conference,research, thesis, etc. Used by students whentaking comprehensive examinations ordefending thesis. Credit is not awarded, andno grade is assigned.
598 Special Topics (1-4). Topical courses notoffered in regular course rotation - e.g., newcourses not in the catalog, courses by visitingfaculty, courses on timely topics, highly spe-cialized courses responding to unique studentdemand.
599 Thesis (1-12). Supervised research focusedon preparation of thesis including literaturereview, library research, data collection andanalysis, and writing.
57
Gene
ral A
cade
mic
Pol
icie
s
Course listings See “Course Prefix Index,” page 304, for thelocation of all ASU West courses by prefix.See the “Key to Course Listings” for help inunderstanding listings.
Campus code. Campus codes are used for allcourses offered at ASU Main (M), ASU East(E), and ASU West (W) in the Schedule ofClasses, on transcripts, and enrollment docu-ments. The campus code identifies thecampus that maintains academic control overthe course (i.e., course content, registrationrestrictions, general studies designations, andother curricular matters).
Semester offered. The semester offered showswhen the academic unit plans to offer thecourse. Refer to the Schedule of Classes and theSummer Sessions Bulletin for the actual courseofferings.
Prerequisites and corequisites. Some require-ments, known as prerequisites, must be metbefore registering for a course. Other require-ments, called corequisites, must be met whiletaking a course. A student registering for acourse should be able to show that prerequi-sites have been met and that corequisites willbe met as stated in the catalog or ASU WestSchedule of Classes or must otherwise satisfythe instructor that equivalent preparation hasbeen completed.
Key to course listings Code DefinitionHIS Interdisciplinary or discipline
prefix designation431 Course number(3) Three semester hoursL Literacy and critical inquiry MA Mathematics core coursesCS Computer/statistics/quantitative
core coursesHU Humanities and fine arts core coursesSB Social and behavioral sciences core
coursesSG Natural sciences -
general core coursesSQ Natural sciences -
quantitative core coursesC Cultural diversity in the
United States coursesG Global awareness coursesH Historical awareness courses, and/ or
Sample course listing:
HIS 431 Social History of American Women (3)fall onlyExamination of women’s social position in America. In-depthanalysis of specific women’s issues in terms of change over time.General studies: L/SB, H.
