4th NNC Management Conference

9-13 December 2013NNC Board Room

Just completed a 4 ½ days of “ManCon Plus” activities

Day Topics9 Dec. S2.Launching of the QMS Policy and Orientation of the

QMS Manual10 Dec. S3. NGF Communication Strategy

S4. Nutrition in Response11 Dec. S5. Strategic Performance Management System12 Dec. S6. 2011-2013 Review of Accomplishments and PIR

S7. Review and Updating of Strategic Plan Targets, 2014-2016

13 Dec. S8. ManCon proper

…… Achieved 5-day activity objectives!!

Achieved 5-day activity objectives:

With fun and bonding moments

With diligence on tasks assigned despite age, position, beautyduring workshops

With excitement on the new learnings

With insightful, hopeful discussions for things to do 2014

With encouragement to carry us through in 2014

Highlights and Agreements

Day 1Topic Highlights and AgreementsISO 9001:2008 Quality Service Management Launching

Next steps• Last 2 sessions will be on QMS implementation

and IQA training

• 4-day Training course on IQA composed of 3-day workshop and a mock audit by NNC QMS core team of central office and selected regional offices, for improvements and corrective action, and then a readiness assessment

• March 2014 as the target for ISO certification by a 3rd party audit; AD to facilitate procurement of the audit team for 3 tears with 2x a year auditing

Day 1Topic Highlights and AgreementsISO 9001:2008 Quality Service Management Launching

Safekeeping: QMS manual should not be brought outside NNC premises w/o prior approval of QMR

AD to issued SO on organization of IQA team from the core group

Day 2Topic Highlights and agreementsNutritional Guidelines for FilipinosFOCI Consultancy Group

Comments raised/actions to be taken:

• Sikreto ng kalusugan may not be appropriate since kalusugan covers more than diet and healthy lifestyle

• Chicharon in the plug should be reconsidered considering applicability to Moslems

• More emphasis on exclusive breastfeeding and complementary feeding

• Instead of “kumain ng ibat-ibang putahe”, it should be “pagkain”

Day 2Topic Highlights and agreementsNutritional Guidelines for Filipinos Communication Strategy,FOCI Consultancy Group

• FOCI to pre-test in Moslem communities then meet with NIED

• NPPD to convene a joint NNC TechCom and TWG meeting on 17 December to discuss the NGF complan

Activity Highlights and AgreementsStrategic Performance Management System (SPMS)

Mr. Dick N. EchavezDirector IICSC-FO, DOST

CSC Reso. # 12-00481dtd 16 March 2012 directing all govt agencies to adopt SPMS; Basis for issuance of PBB

Paradigm shift from performance indicators to success indicators, from individual to teamwork

Performance measures shall include any 1 or combination of quality, effectiveness and timeliness

Schedule: 12-13 Dec 2013: Creation of PMT & issuance of SO 16-27 Dec : Finalization of DPCR 02-15 Jan 2014: Formulation of IPCR 30 January: submit to CSC for pilot testing

Activity Highlights and AgreementsStrategic Performance Management System (SPMS)

Mr. Dick N. EchavezDirector IICSC-FO, DOST

Need to have operational definition for terms for objectively verifiable rating.

Do not rely on generic scale; agencies should come up with own specific scale depending on number of staff doing specific tasks

FMD to prepare separate report based on target deadline for each report

ROs to submit only proposals with complete requirements, including liquidation

Activity Highlights and AgreementPIR Budget utilization and liquidation

• Conduct orientation of respective auditors on NNC operations

• provide ROs with presentation template• Provide COA/Auditor corner in NNC-RO• CO and RO to obligate contracts and PO before EO

December

Activity Highlights and AgreementPIR Budget utilization and liquidation

• Conduct orientation of respective auditors on NNC operations

• provide ROs with presentation template• Provide COA/Auditor corner in NNC-RO• CO and RO to obligate contracts and PO before EO

December

Activity Highlights and AgreementPIR

Training• Sharing of information materials can be through

nncsikat; Ros to submit to CO for sharing in website

• NIED to provide guidelines on basic principles of IEC material development

Day 2Topic Highlights and agreementsNutrition in EmergencyMLAvega

• CMAM areas is limited while IYCF-E services covers all areas of the cluster. NNC still awaiting for CMAM guidelines approval by DOH.

• UNICEF Information of an alleged proposed memo to DOH requesting authority to receive BMS and milk donations

Day 2Topic Highlights and agreementsNutrition in EmergencyMLAvega

• NPPD to:• check whether trainings on CMAM, rapid

assessment (children and pregnant) for nutrition workers are included in the cluster SRP

• coord with NDRRMC re: Nutrition Cluster• National Nut Cluster to coordinate with Food

Cluster on quality of food pack• finalize and distribute highlights of the Special

ManCon on 23 October 2• Clusters at all levels to pursue resource

mobilization for areas not covered by the nutrition cluster

• NPCs to check if operational funds can be used for org/coord nutrition cluster

Day 2Topic Highlights and agreementsPIR, 2011-2013

Budget utilization and liquidation• Conduct orientation of respective auditors on

NNC operations• ROs to expect visits of Auditors and provide

COA/Auditor a corner• Responses to AOMs to provide only basic

information• FMD-NPPD to provide ROs with presentation

template• CO and RO to obligate contracts and PO before

EO December• Buy gift cheques for RPs but distribution after

training; supporting documents include: approved SO

Day 2Topic Highlights and agreementsPIR, 2011-2013

Training subgroup• Sharing of infomats can be through nncsikat• NIED to provide guidelines on basic principles of

IEC material development• Consider audience in packaging the message and

designing materials

Day 2Topic Highlights and agreementsPIR, 2011-2013

Procurement subgroup• Develop competency of staff thru conduct of

orientation/training; orientation in February Contract out design of IEC materials

• Hire experts for IEC materials or other experts, as needed

• FMD to fasttrack AdminFinancial Guidelines as reference

Day 2Topic Highlights and agreementsWFP and Updating of the NNC Strategic Plan, 2014-2016 and WFp 2014

Functionality of nutrition committees

• NSD to include target on “development and maintenance of inventory of functional nutrition committees”; move from “research” to “data bases”

• NSD to develop the concept paper for the database on functional nutrition committees, eg objectives, uses, parameters of functionality

Day 2Topic Highlights and agreementsWFP and Updating of the NNC Strategic Plan, 2014-2016 and WFP 2014

• The PIR reco on “formulating new strategies to disseminate new policies thru quad media” will be considered and specifics determined when the policy framework is worked out

• ROs to target at least 1 resolution preferably going beyond “adoption” resolutions

Day 2Topics Highlights and agreementsWFP and Updating of the NNC Strategic Plan, 2014-2016 and WFP 2014

WFP 2014• Include target for monthly update bulletins to be

sent to NNC GB members; inputs from NSD based on reports and NIED for packaging. Activities not to be limited to NNC activities only

• On measurement of height, 100% adoption is targeted for 2014. To help achieve the target, NNC will convert the P8.0 million worth of weighing scales and height boards to steel rules (approximately 6,150 pcs.)

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2014 Work and Financial PlanSchedule of key activities

Activity DateManCon 13-17 Jan

7-11 Apr11-15 Aug6-10 Oct

Submission of accomplishment reports

24 Mar23 Jun22 Sept22 Dec

NET evaluationa. MELLPIb. OBNS evaluation

March-JuneJuly

Awarding ???

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2014 Work and financial planSchedule of key activities

Activity DateConference of NAOs 20-21 MayConference of BNSs 17-18 June (NCR)

12-13 Aug (Baguio City)19-20 Aug (Iloilo)26-27 Aug (Gen San)

40th Anniversary activities 23-27 June

Day 2Topic Highlights and agreementsClient Satisfaction Survey

• NSD to edit the tools based on ManCon and core group outputs • Simplify, e.g checklist, generic form

regardless of service, language, 1 page only• Update/harmonize based on requirements

v/v citizens charter, SPMS and ISO requirements with IQA team

• Assign numerical rating for VS,S, etc

• Check other client satisfaction forms, eg NEDA• NSD to share with nncsikat for further comments

before finalization by 20 Dec.

Day 2Topic Highlights and agreementsProgramming of Hiring of funds for hiring contractual employees

• Reduced budget from P17.0m to P10.0m for hiring of contractual personnel; all units to to review staffing based on the following:• actual HR complement (current and new

hirees)• size of region• critical functions to be performed per

unit

Day 2Topic Highlights and agreementsOther matters • NNC to meet with DepED Usec. Muyot on 17

December to discuss plans re: nutrition building

• NCP will be vacating the 2nd floor

SALAMAT. MERRY CHRISTMAS!