4 SHIPMENT INFORMATION TRANSACTION SETS Guidelines/oc-304.pdf · example, ocean bill of lading, seaway bill, express bill, data freight receipt...). All information currently sent

4 SHIPMENT INFORMATION TRANSACTION SETS

OCEAN TRANSPORTATION INDUSTRY GUIDE TOELECTRONIC DATA INTERCHANGE SHIPMENT INFORMATION TRANSACTION SETS

JULY 1998 135

OCEAN TRANSPORTATION INDUSTRY GUIDE TOSHIPMENT INFORMATION TRANSACTION SETS ELECTRONIC DATA INTERCHANGE

136 JULY 1998

004010 • 304 SHIPPING INSTRUCTIONS20 MAY 1998

304 Shipping InstructionsFUNCTIONAL GROUP ID = SO

This Draft Standard for Trial Use provides the format and establishes the data contents of theShipment Instructions Transaction Set (304) for use within the context of an Electronic DataInterchange (EDI) environment.

When this transaction set is transmitted to an ocean carrier, it provides all the informationnecessary to prepare and distribute a contract of carriage such as an ocean bill of lading, seawaybill, and other shipping documents. When this transaction set is transmitted to a freightforwarder or customs broker, it provides for the transmission of shipping and financial informationrequired by the forwarder or customs broker to move cargo and provide the services requested.

The shipper or forwarder sends this transaction to the ocean carrier. It is intended to communicate allinformation necessary for the ocean carrier to prepare and distribute a contract of carriage in paper form (forexample, ocean bill of lading, seaway bill, express bill, data freight receipt...). All information currently sent tothe carrier using the paper standard bill of lading master type forms can be expressed in this message (forexample, consignee name and address, notify parties, routing points, special clauses, quantities, weights,measurements, commodity descriptions, marks and numbers, bill of lading copy requirements, printing options,...).

HeaderREQ.DES. PAGE # SEG. ID NAME

ASC X12REQ. DES. MAX USE LOOP REPEAT

M 141 ST Transaction Set Header M 1M 142 B2 Beginning Segment for Shipment Information

TransactionM 1

M 144 B2A Set Purpose O 1O 145 Y6 Authentication O 2X G1 Shipment Type Information O 1X G2 Beyond Routing O 1X G3 Compensation Information O 1M 146 N9 Reference Identification O 100X YNQ Yes/No Question O 10O 148 V1 Vessel Identification O 2X V3 Vessel Schedule O 1O 150 M0 Letter of Credit Reference O 1O 151 CUR Currency O 1

X LOOP ID - M1 O 5 X M1 Insurance M 1X CUR Currency O 1X M2 Sales/Delivery Terms O 1X C2 Bank ID O 1X ITD Terms of Sale/Deferred Terms of Sale O 1X DTM Date/Time Reference O 20

M LOOP ID - N1 O 100 M 154 N1 Name M 1O 156 N2 Additional Name Information O 2O 157 N3 Address Information O 2

OCEAN TRANSPORTATION INDUSTRY GUIDE TO 004010 • 304ELECTRONIC DATA INTERCHANGE SHIPPING INSTRUCTIONS

JULY 1998 137

O 158 N4 Geographic Location O 1O 159 G61 Contact O 3

M LOOP ID - R4 O 20 M 160 R4 Port or Terminal M 1X DTM Date/Time Reference O 15X R2A Route Information with Preference O 25O 162 R2 Route Information O 13X K1 Remarks O 12O 164 L11 Business Instructions and Reference Number O 99X H3 Special Handling Instructions O 6X L5 Description, Marks and Numbers O 999O 165 X1 Export License O 25O 167 X2 Import License O 5

M LOOP ID - C8 O 20 M 168 C8 Certifications and Clauses M 1O 169 C8C Certifications Clauses Continuation O 5O 170 SUP Supplementary Information O 10

DetailREQ.DES. PAGE # SEG. ID NAME


M LOOP ID - LX O 999 M 171 LX Assigned Number M 1O 172 Y2 Container Details O 10

M LOOP ID - LX/N7 O 999 M 174 N7 Equipment Details M 1X QTY Quantity O 1O 177 L4 Measurement O 1X N12 Equipment Environment O 1O 178 M7 Seal Numbers O 5X M7A Seal Number Replacement O 100O 179 W09 Equipment and Temperature O 1X LH6 Hazardous Certification O 6

X LOOP ID - LX/N7/L1 O 20 X L1 Rate and Charges M 1X CUR Currency O 1X L7 Tariff Reference O 1X X1 Export License O 25X X2 Import License O 5X N9 Reference Identification O 100

X LOOP ID - LX/N7/H1 O 10 X H1 Hazardous Material M 1X H2 Additional Hazardous Material Description O 10

X LOOP ID - LX/N7/LH1 O 100 X LH1 Hazardous Identification Information M 1X LH2 Hazardous Classification Information O 4X LH3 Hazardous Material Shipping Name O 10X LFH Freeform Hazardous Material Information O 25X LEP EPA Required Data O 3X LH4 Canadian Dangerous Requirements O 1X LHT Transborder Hazardous Requirements O 3

004010 • 304 OCEAN TRANSPORTATION INDUSTRY GUIDE TOSHIPPING INSTRUCTIONS ELECTRONIC DATA INTERCHANGE

138 JULY 1998

X LHR Hazardous Material Identifying Reference Numbers O 5X PER Administrative Communications Contact O 5X L11 Business Instructions and Reference Number O 100X K1 Remarks O 10

X LOOP ID - LX/PO4 O 100 X PO4 Item Physical Details M 1X MEA Measurements O 5X MAN Marks and Numbers O 5X N9 Reference Identification O 5

M LOOP ID - LX/L0 O 120 M 181 L0 Line Item - Quantity and Weight M 1X MEA Measurements O 10

X LOOP ID - LX/L0/PO4 O 100 X PO4 Item Physical Details M 1X MEA Measurements O 5X MAN Marks and Numbers O 5X N9 Reference Identification O 5X QTY Quantity O 5O 184 L4 Measurement O 1X LH6 Hazardous Certification O 6

X LOOP ID - LX/L0/PAL O 3 X PAL Pallet Information M 1X QTY Quantity O 1

X LOOP ID - LX/L0/CTP O 1 X CTP Pricing Information M 1X CUR Currency O 1M 185 L5 Description, Marks and Numbers O 999X LIN Item Identification O 1O 187 L12 Alternate Lading Description O 20X N9 Reference Identification O 100X YNQ Yes/No Question O 10

X LOOP ID - LX/L0/L1 O 20 X L1 Rate and Charges M 1X CUR Currency O 1X L7 Tariff Reference O 1

X LOOP ID - LX/L0/SAC O 10 X SAC Service, Promotion, Allowance, or Charge Information M 1X CUR Currency O 1

X LOOP ID - LX/L0/L9 O 10 X L9 Charge Detail M 1X CUR Currency O 1O 188 X1 Export License O 25O 190 X2 Import License O 5

X LOOP ID - LX/L0/C8 O 20 X C8 Certifications and Clauses M 1X C8C Certifications Clauses Continuation O 5X SUP Supplementary Information O 10

M LOOP ID - LX/L0/H1 O 10 M 191 H1 Hazardous Material M 1O 193 H2 Additional Hazardous Material Description O 10

X LOOP ID - LX/L0/LH1 O 1 X LH1 Hazardous Identification Information M 1X LH2 Hazardous Classification Information O 4


JULY 1998 139

X LH3 Hazardous Material Shipping Name O 10X LFH Freeform Hazardous Material Information O 25X LEP EPA Required Data O 3X LH4 Canadian Dangerous Requirements O 1X LHT Transborder Hazardous Requirements O 3X LHR Hazardous Material Identifying Reference Numbers O 5X PER Administrative Communications Contact O 5

X LOOP ID - LX/L0/N1 O 10 X N1 Name M 1X N2 Additional Name Information O 2X N3 Address Information O 2X N4 Geographic Location O 1O 194 G61 Contact O 3

SummaryREQ.DES. PAGE # SEG. ID NAME


M LOOP ID - L3 O 1 M 195 L3 Total Weight and Charges M 1X CUR Currency O 1X MEA Measurements O 5O 197 PWK Paperwork O 50X SUP Supplementary Information O 999

X LOOP ID - L3/L1 O 20 X L1 Rate and Charges M 1X CUR Currency O 1

X LOOP ID - L3/TDS O 1 X TDS Total Monetary Value Summary M 1X CUR Currency O 1

X LOOP ID - L3/SAC O 10 X SAC Service, Promotion, Allowance, or Charge Information M 1X CUR Currency O 1

X LOOP ID - L3/L9 O 10 X L9 Charge Detail M 1X CUR Currency O 1X ISS Invoice Shipment Summary O 5X V9 Event Detail O 10O 199 K1 Remarks O 999X L11 Business Instructions and Reference Number O 24M 200 SE Transaction Set Trailer M 1


140 JULY 1998

STTRANSACTION SET HEADER

Segment: ST Transaction Set Header

Level: Header

Loop: ____

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Semantic: 1. The transaction set identifier (ST01) used by the translation routines of theinterchange partners to select the appropriate transaction set definition(e.g., 810 selects the Invoice Transaction Set).

Data Element SummaryREF.DES.

DATAELEMENT NAME ATTRIBUTES

M ST01 143 Transaction Set Identifier Code M ID 3/3Code uniquely identifying a Transaction Set

CODE DEFINITION

304 Shipping Instructions

M ST02 329 Transaction Set Control Number M AN 4/9Identifying control number that must be unique within the transaction setfunctional group assigned by the originator for a transaction set


JULY 1998 141

B2BEGINNING SEGMENT FOR SHIPMENT INFORMATION TRANSACTION

Segment: B2 Beginning Segment for Shipment Information Transaction

Level: Header

Loop: ____

Usage: Mandatory

Max Use: 1

Purpose: To transmit basic data relating to shipment information

Semantic: 1. B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier thatwill receive the bill of lading.

2. If B211 is used, B206 will indicate the party or parties responsible forpayment of the transportation terms identified in B211.

Comments: A B202 is mandatory for transaction set 204.

B B209 is mandatory for rail transactions.



O B201 375 Tariff Service Code O ID 2/2Code specifying the types of services for rating purposes

929 See discussion on type of service/tariff service.

CODE DEFINITION

DD Door-to-Door

DP Door-to-Pier

PD Pier-to-Door

PP Pier-to-Pier

O B202 140 Standard Carrier Alpha Code O ID 2/4Standard Carrier Alpha Code

346 SCAC code of bill of lading issuing carrier.

X B203 154 Standard Point Location Code O ID 6/9Code (Standard Point Location) defined by NMFTA point development group asthe official code assigned to a city or point (for ratemaking purposes) within a city

R B204 145 Shipment Identification Number O AN 1/30Identification number assigned to the shipment by the shipper that uniquelyidentifies the shipment from origin to ultimate destination and is not subject tomodification; (Does not contain blanks or special characters)

O B205 188 Weight Unit Code O ID 1/1Code specifying the weight unit

152 Default value for weights on entire bill of lading.

CODE DEFINITION

K Kilograms

L Pounds


142 JULY 1998

M B206 146 Shipment Method of Payment M ID 2/2Code identifying payment terms for transportation charges

CODE DEFINITION

CC Collect

PP Prepaid (by Seller)

498 Prepaid freight for bill of lading.

O B207 147 Shipment Qualifier O ID 1/1Code defining relationship of this shipment with respect to other shipments givento the carrier at the same time

CODE DEFINITION

2 Sea Waybill

969 A non-negotiable transport document

B Bill of Lading for Individual Shipment

516 Ocean bill of lading

O B208 86 Total Equipment O N0 1/3Total pieces of equipment

500 Total number of containers on this bill of lading.

X B209 460 Shipment Weight Code O ID 1/1Code indicating the way by which weights are obtained for a particular shipment

X B210 501 Customs Documentation Handling Code O ID 2/2Code defining method of handling for documentation

X B211 335 Transportation Terms Code O ID 3/3Code identifying the trade terms which apply to the shipment transportationresponsibility

X B212 591 Payment Method Code O ID 3/3Code identifying the method for the movement of payment instructions


JULY 1998 143

B2ASET PURPOSE

Segment: B2A Set Purpose

Level: Header

Loop: ____

Usage: Optional

Max Use: 1

Purpose: To allow for positive identification of transaction set purpose

Notes: Required by the Ocean Industry



M B2A01 353 Transaction Set Purpose Code M ID 2/2Code identifying purpose of transaction set

1609 Used to inform carrier this is an original bill of lading, orreplacement of an original bill of lading.

CODE DEFINITION

00 Original

05 Replace

1610 Replacement of an original bill of lading.

X B2A02 346 Application Type O ID 2/2Code identifying an application


144 JULY 1998

Y6AUTHENTICATION

Segment: Y6 Authentication

Level: Header

Loop: ____

Usage: Optional

Max Use: 2

Purpose: To specify the authority for authorizing an action and the date authentication ismade

154 Notes: This segment may be used by some parties. Check with trading partner onits use.



O Y601 313 Authority Identifier Code O ID 2/2Code indicating authority for authentication

M Y602 151 Authority M AN 1/20Name or code of authority for authorizing action or reservation

M Y603 275 Authorization Date M DT 8/8Date authentication is made expressed in format CCYYMMDD


JULY 1998 145

N9REFERENCE IDENTIFICATION

Segment: N9 Reference Identification

Level: Header

Loop: ____

Usage: Optional

Max Use: 100

Purpose: To transmit identifying information as specified by the Reference IdentificationQualifier

Syntax: 1 R0203At least one of N902 or N903 is required.

2 C0605If N906 is present, then N905 is required.

Semantic: 1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.




M N901 128 Reference Identification Qualifier M ID 2/3Code qualifying the Reference Identification

CODE DEFINITION

BN Booking Number

CG Consignee’s Order Number

FN Forwarder’s/Agent’s Reference Number

SI Shipper’s Identifying Number for Shipment (SID)

R N902 127 Reference Identification C AN 1/30Reference information as defined for a particular Transaction Set or as specifiedby the Reference Identification Qualifier

347 Actual reference number. Maximum of 20 characters. Whenreference numbers are greater than 20, check with your tradingpartners but general truncation rules will be as follows:When the number is alphanumeric, 20 characters counting from leftto right are sent. When numeric, 20 characters from the rightshould be sent.

X N903 369 Free-form Description C AN 1/45Free-form descriptive text

O N904 373 Date O DT 8/8Date expressed as CCYYMMDD

501 Date reference was issued.

X N905 337 Time C TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S =integer seconds (00-59) and DD = decimal seconds; decimal seconds areexpressed as follows: D = tenths (0-9) and DD = hundredths (00-99)


146 JULY 1998

X N906 623 Time Code O ID 2/2Code identifying the time. In accordance with International StandardsOrganization standard 8601, time can be specified by a + or - and an indication inhours in relation to Universal Time Coordinate (UTC) time; since + is a restrictedcharacter, + and - are substituted by P and M in the codes that follow

X N907 C040 REFERENCE IDENTIFIER OTo identify one or more reference numbers or identification numbers as specifiedby the Reference Qualifier


JULY 1998 147

V1VESSEL IDENTIFICATION

Segment: V1 Vessel Identification

Level: Header

Loop: ____

Usage: Optional

Max Use: 2

Purpose: To provide vessel details and voyage number

Syntax: 1 R0102At least one of V101 or V102 is required.

2 C0801If V108 is present, then V101 is required.

Semantic: 1. V103 is the code identifying the country in which the ship (vessel) isregistered.

2. V105 identifies the ocean carrier.



O V101 597 Vessel Code C ID 1/8Code identifying vessel

63 Lloyd’s code

910 Radio Call Sign

911 The Lloyd’s code may be required by some carriers.

O V102 182 Vessel Name C AN 2/28Name of ship as documented in "Lloyd’s Register of Ships"

912 The vessel name may be required by some carriers. For thespelling of the vessel name please use Appendix B where possible.

O V103 26 Country Code O ID 2/3Code identifying the country

142 Flag of vessel. ISO country code. See Appendix D.

R V104 55 Flight/Voyage Number O AN 2/10Identifying designator for the particular flight or voyage on which the cargo travels

R V105 140 Standard Carrier Alpha Code O ID 2/4Standard Carrier Alpha Code

348 SCAC code of carrier (vessel operator) - see Appendix A for codes.

X V106 249 Vessel Requirement Code O ID 1/1Code specifying options for satisfying vessel requirements

X V107 854 Vessel Type Code O ID 2/2Code to determine type of vessel

O V108 897 Vessel Code Qualifier O ID 1/1Code specifying vessel code source

CODE DEFINITION

C Ship’s Radio Call Signal


148 JULY 1998

L Lloyd’s Register of Shipping

X V109 91 Transportation Method/Type Code O ID 1/2Code specifying the method or type of transportation for the shipment


JULY 1998 149

M0LETTER OF CREDIT REFERENCE

Segment: M0 Letter of Credit Reference

Level: Header

Loop: ____

Usage: Optional

Max Use: 1

Purpose: To transmit letter of credit details

Semantic: 1. M002 is the date on which a letter of credit was issued.

2. M003 is the date on which the letter of credit expires.

3. M004 is the date on which cargo was physically placed onboard said shipvoyage.



M M001 250 Letter of Credit Number M AN 2/40Identifying reference number for a letter of credit

R M002 373 Date O DT 8/8Date expressed as CCYYMMDD

1544 Date of issuance.

R M003 373 Date O DT 8/8Date expressed as CCYYMMDD

1545 Expiration Date.

O M004 373 Date O DT 8/8Date expressed as CCYYMMDD

1546 Latest date for on-board vessel.


150 JULY 1998

CURCURRENCY

Segment: CUR Currency

Level: Header

Loop: ____

Usage: Optional

Max Use: 1

Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Trans. Set Notes: 1. The currency specified at this position will be in effect for all monetaryvalues except those accompanied by a currency segment. If any othercurrency segments are transmitted, they will apply to the loop in which theyoccur.

Syntax: 1 C0807If CUR08 is present, then CUR07 is required.

2 C0907If CUR09 is present, then CUR07 is required.

3 L101112If CUR10 is present, then at least one of CUR11 or CUR12 are required.












Comments: A See Figures Appendix for examples detailing the use of the CUR segment.

1547 Notes: This is the bill of lading default currency.


JULY 1998 151



M CUR01 98 Entity Identifier Code M ID 2/3Code identifying an organizational entity, a physical location, property or anindividual

CODE DEFINITION

CY Country

1607 Dummy value

M CUR02 100 Currency Code M ID 3/3Code (Standard ISO) for country in whose currency the charges are specified

1548 Currency code as per Appendix D.

X CUR03 280 Exchange Rate O R 4/10Value to be used as a multiplier conversion factor to convert monetary value fromone currency to another

X CUR04 98 Entity Identifier Code O ID 2/3Code identifying an organizational entity, a physical location, property or anindividual

X CUR05 100 Currency Code O ID 3/3Code (Standard ISO) for country in whose currency the charges are specified

X CUR06 669 Currency Market/Exchange Code O ID 3/3Code identifying the market upon which the currency exchange rate is based

X CUR07 374 Date/Time Qualifier C ID 3/3Code specifying type of date or time, or both date and time

X CUR08 373 Date O DT 8/8Date expressed as CCYYMMDD

X CUR09 337 Time O TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S =integer seconds (00-59) and DD = decimal seconds; decimal seconds areexpressed as follows: D = tenths (0-9) and DD = hundredths (00-99)


X CUR11 373 Date C DT 8/8Date expressed as CCYYMMDD

X CUR12 337 Time C TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S =integer seconds (00-59) and DD = decimal seconds; decimal seconds areexpressed as follows: D = tenths (0-9) and DD = hundredths (00-99)





152 JULY 1998








JULY 1998 153

N1NAME

Segment: N1 Name

Level: Header

Loop: N1 Repeat: 100

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax: 1 R0203At least one of N102 or N103 is required.

2 P0304If either N103 or N104 is present, then the other is required.

Comments: A This segment, used alone, provides the most efficient method of providingorganizational identification. To obtain this efficiency the "ID Code" (N104)must provide a key to the table maintained by the transaction processingparty.

B N105 and N106 further define the type of entity in N101.




M N101 98 Entity Identifier Code M ID 2/3Code identifying an organizational entity, a physical location, property or anindividual

31 See general discussion.

CODE DEFINITION

CB Customs Broker

CN Consignee

FW Forwarder

N1 Notify Party no. 1

N2 Notify Party no. 2

NP Notify Party for Shipper’s Order

SF Ship From

924 For store door pickups

SH Shipper

ST Ship To

925 For store door deliveries

R N102 93 Name C AN 1/60Free-form name

502 Name of party


154 JULY 1998

O N103 66 Identification Code Qualifier C ID 1/2Code designating the system/method of code structure used for IdentificationCode (67)

CODE DEFINITION

1 D-U-N-S Number, Dun & Bradstreet

3 Federal Maritime Commission (Ocean) (FMC)

9 D-U-N-S+4, D-U-N-S Number with Four CharacterSuffix

24 Employer’s Identification Number

25 Carrier’s Customer Code

34 Social Security Number

O N104 67 Identification Code C AN 2/80Code identifying a party or other code

1519 Party Identification

X N105 706 Entity Relationship Code O ID 2/2Code describing entity relationship

X N106 98 Entity Identifier Code O ID 2/3Code identifying an organizational entity, a physical location, property or anindividual


JULY 1998 155

N2ADDITIONAL NAME INFORMATION

Segment: N2 Additional Name Information

Level: Header

Loop: N1

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

157 Notes: This segment can be used for division name or contact party name or careof party.



M N201 93 Name M AN 1/60Free-form name

O N202 93 Name O AN 1/60Free-form name


156 JULY 1998

N3ADDRESS INFORMATION

Segment: N3 Address Information

Level: Header

Loop: N1

Usage: Optional

Max Use: 2

Purpose: To specify the location of the named party



M N301 166 Address Information M AN 1/55Address information

503 Address, building, street, P.O. Box

O N302 166 Address Information O AN 1/55Address information

504 City, state, postal code


JULY 1998 157

N4GEOGRAPHIC LOCATION

Segment: N4 Geographic Location

Level: Header

Loop: N1

Usage: Optional

Max Use: 1

Purpose: To specify the geographic place of the named party

Syntax: 1 C0605If N406 is present, then N405 is required.

Comments: A A combination of either N401 through N404, or N405 and N406 may beadequate to specify a location.

B N402 is required only if city name (N401) is in the U.S. or Canada.



R N401 19 City Name O AN 2/30Free-form text for city name

O N402 156 State or Province Code O ID 2/2Code (Standard State/Province) as defined by appropriate government agency

12 Use postal abbreviations.

O N403 116 Postal Code O ID 3/15Code defining international postal zone code excluding punctuation and blanks(zip code for United States)

R N404 26 Country Code O ID 2/3Code identifying the country

88 ISO country code. See Appendix D.

O N405 309 Location Qualifier C ID 1/2Code identifying type of location

CODE DEFINITION

D Census Schedule D

K Census Schedule K

PS 5 Digit U.S. ZIP

UN United Nations Location Code (UNLOCODE)

O N406 310 Location Identifier O AN 1/30Code which identifies a specific location

1020 Location code


158 JULY 1998

G61CONTACT

Segment: G61 Contact

Level: Header

Loop: N1

Usage: Optional

Max Use: 3

Purpose: To identify a person or office to whom communications should be directed

Syntax: 1 P0304If either G6103 or G6104 is present, then the other is required.

Comments: A G6103 qualifies G6104.



M G6101 366 Contact Function Code M ID 2/2Code identifying the major duty or responsibility of the person or group named

CODE DEFINITION

AN Attention-to Party

IC Information Contact

113 Person who can be contacted if there are questions aboutthis information.

M G6102 93 Name M AN 1/60Free-form name

325 Contact’s full name

O G6103 365 Communication Number Qualifier C ID 2/2Code identifying the type of communication number

CODE DEFINITION

EM Electronic Mail

FX Facsimile

TE Telephone

O G6104 364 Communication Number C AN 1/80Complete communications number including country or area code whenapplicable

1516 In the case of telephone or fax numbers do not use hyphens orspaces between the various elements of those numbers.

1517 Do not use 800 numbers since they are not dialable from anywherein the world, for that matter not even from one area in NorthAmerica to another.

O G6105 443 Contact Inquiry Reference O AN 1/20Additional reference number or description to clarify a contact number

505 Any reference other than shipment ID.


JULY 1998 159

R4PORT OR TERMINAL

Segment: R4 Port or Terminal

Level: Header

Loop: R4 Repeat: 20

Usage: Optional

Max Use: 1

Purpose: Contractual or operational port or point relevant to the movement of the cargo

Syntax: 1 P0203If either R402 or R403 is present, then the other is required.

Comments: A R4 is required for each port to be identified.


38 Vessel load/discharge/relay ports are described in schedule D and K aswell as in the UN Location code. It is recommended that codes be usedwhere possible. City text names, state/province codes and ISO countrycodes should be sent with all locations as they are more reliable forlocations qualified by ‘‘R’’ and ‘‘E’’. Operational locations are needed todetermine which Ocean tariff applies to the cargo movement. Sometimescarriers provide several service possibilities at different rates. The correctrate can only be determined by knowing the expected load port at the timeof booking. See general discussion on port function codes.



M R401 115 Port or Terminal Function Code M ID 1/1Code defining function performed at the port or terminal with respect to a shipment


1622 The minimum information is "A" or "R" and "E".

CODE DEFINITION

A Place of Acceptance (Operational)

E Place of Delivery (Contractual)

L Port of Loading (Operational)

507 For rating purposes some carriers require the preferredload port.

R Place of Receipt (Contractual)

1621 8 First optional port of discharge (See Section 2.1.4 of theIntroduction)

9 Second optional port of discharge (See Section 2.1.4 of theIntroduction)

X Third optional port of discharge (See Section 2.1.4 of theIntroduction)


160 JULY 1998

O R402 309 Location Qualifier C ID 1/2Code identifying type of location

CODE DEFINITION

D Census Schedule D

K Census Schedule K

PS 5 Digit U.S. ZIP

UN United Nations Location Code (UNLOCODE)

O R403 310 Location Identifier C AN 1/30Code which identifies a specific location

160 Location code based on R402

R R404 114 Port Name O AN 2/24Free-form name for the place at which an offshore carrier originates or terminates(by transshipment or otherwise) its actual ocean carriage of property

119 Use official postal spellings of locations.

O R405 26 Country Code O ID 2/3Code identifying the country

120 ISO country code. Two character code in ISO 3166. See Appendix D.

X R406 174 Terminal Name O AN 2/30Free-form field for terminal name

X R407 113 Pier Number O AN 1/4Identifying number for the pier

O R408 156 State or Province Code O ID 2/2Code (Standard State/Province) as defined by appropriate government agency

111 Use postal abbreviations.


JULY 1998 161

R2ROUTE INFORMATION

Segment: R2 Route Information

Level: Header

Loop: ____

Usage: Optional

Max Use: 13

Purpose: To specify carrier and routing sequences and details

Syntax: 1 C0807If R208 is present, then R207 is required.

Semantic: 1. R203 is the station or city name at which carriers interchange shipments.

2. R210 is the billing date.



M R201 140 Standard Carrier Alpha Code M ID 2/4Standard Carrier Alpha Code

M R202 133 Routing Sequence Code M ID 1/2Code describing the relationship of a carrier to a specific shipment movement

301 Alpha ‘‘O’’ (not zero)

X R203 19 City Name O AN 2/30Free-form text for city name

X R204 154 Standard Point Location Code O ID 6/9Code (Standard Point Location) defined by NMFTA point development group asthe official code assigned to a city or point (for ratemaking purposes) within a city

X R205 177 Intermodal Service Code O ID 1/2Code identifying the Intermodal Service Plan

X R206 91 Transportation Method/Type Code O ID 1/2Code specifying the method or type of transportation for the shipment

X R207 296 Intermediate Switch Carrier C ID 2/4Code defining a road which neither originates nor terminates the shipment butprovides a switching service between two roadhaul rail carriers (SCAC code forrail switch carrier)

X R208 296 Intermediate Switch Carrier O ID 2/4Code defining a road which neither originates nor terminates the shipment butprovides a switching service between two roadhaul rail carriers (SCAC code forrail switch carrier)

X R209 76 Invoice Number O AN 1/22Identifying number assigned by issuer

X R210 373 Date O DT 8/8Date expressed as CCYYMMDD

X R211 369 Free-form Description O AN 1/45Free-form descriptive text


162 JULY 1998

R R212 56 Type of Service Code O ID 2/2Code specifying extent of transportation service requested


1549 Code ‘‘MD’’ is to be used when both containerized and non-containerized cargo are involved.

CODE DEFINITION

BB Breakbulk

HH House-to-house

HP House-to-pier

MD Mixed Delivery

NC Non-containerized cargo

PH Pier-to-house

PP Pier-to-pier

RR Roll-on Roll-off

X R213 742 Route Description O AN 1/35Point to point routing description


JULY 1998 163

L11BUSINESS INSTRUCTIONS AND REFERENCE NUMBER

Segment: L11 Business Instructions and Reference Number

Level: Header

Loop: ____

Usage: Optional

Max Use: 99

Purpose: To specify instructions in this business relationship or a reference number

Syntax: 1 R0103At least one of L1101 or L1103 is required.

2 P0102If either L1101 or L1102 is present, then the other is required.



R L1101 127 Reference Identification C AN 1/30Reference information as defined for a particular Transaction Set or as specifiedby the Reference Identification Qualifier

202 Service contract number

R L1102 128 Reference Identification Qualifier C ID 2/3Code qualifying the Reference Identification

CODE DEFINITION

CT Contract Number

X L1103 352 Description C AN 1/80A free-form description to clarify the related data elements and their content


164 JULY 1998

X1EXPORT LICENSE

Segment: X1 Export License

Level: Header

Loop: ____

Usage: Optional

Max Use: 25

Purpose: To transmit information contained on an export license

Semantic: 1. X104 is the export license expiration date.

2. X116 is the export classification code number (ECCN).

1550 Notes: Used when the export license applies to the whole bill of lading.



X X101 83 Licensing Agency Code O ID 1/1Code for licensing agency

R X102 50 Export License Number O AN 6/12Government assigned identification number for exporter

X X103 51 Export License Status Code O ID 1/1Code defining whether the shipment completes the terms of the license, or theshipment is only a partial delivery relative to the license terms

O X104 373 Date O DT 8/8Date expressed as CCYYMMDD


X X105 52 Export License Symbol Code O ID 1/2Code which specifies the export symbol marked on a shipment

O X106 48 Export License Control Code O ID 1/1Code indicating the type of control applicable to the export license

O X107 26 Country Code O ID 2/3Code identifying the country

X X108 141 Schedule B Code O ID 7/10Code identifying commodity number established for international statisticalpurposes

X X109 210 International/Domestic Code O ID 1/1Code indicating international or domestic shipment

X X110 80 Lading Quantity O N0 1/7Number of units (pieces) of the lading commodity

X X111 148 Lading Value O R 2/9Value of shipment for export, expressed in the standard monetary denominationfor the currency specified

X X112 47 Export Filing Key Code O ID 1/1Code indicating the type of communications with customs

X X113 355 Unit or Basis for Measurement Code O ID 2/2Code specifying the units in which a value is being expressed, or manner in whicha measurement has been taken

X X114 212 Unit Price O R 1/17Price per unit of product, service, commodity, etc.


JULY 1998 165

X X115 1306 U.S. Government License Type O AN 1/1Code to identify the type of government license involved

O X116 67 Identification Code O AN 2/80Code identifying a party or other code


166 JULY 1998

X2IMPORT LICENSE

Segment: X2 Import License

Level: Header

Loop: ____

Usage: Optional

Max Use: 5

Purpose: To transmit import license number and effective dates

Syntax: 1 C0504If X205 is present, then X204 is required.

2 C0604If X206 is present, then X204 is required.

Semantic: 1. X202 is the date the import license was issued.

2. X203 is the date the import license expires.

3. X205 is the date the import license was issued.


Comments: A X204 through X206 are used to transmit letter of credit amendment oraddendum information.

1551 Notes: Used when the import license(s) apply to the whole bill of lading.



M X201 70 Import License Number M AN 6/30Government assigned identification number for importer of foreign shipments





O X204 70 Import License Number C AN 6/30Government assigned identification number for importer of foreign shipments






JULY 1998 167

C8CERTIFICATIONS AND CLAUSES

Segment: C8 Certifications and Clauses

Level: Header

Loop: C8 Repeat: 20

Usage: Optional

Max Use: 1

Purpose: To specify applicable certifications and clauses

Syntax: 1 R0302At least one of C803 or C802 is required.



X C801 213 Lading Line Item Number O N0 1/3Sequential line number for a lading item

O C802 246 Certification/Clause Code C ID 2/4Code identifying certification/clause information

1569 Codes as per Appendix F.

O C803 247 Certification/Clause Text C AN 2/60Free-form description of commercial invoice certification/clause

1553 Any required text.

X C804 1302 Shipper’s Export Declaration Requirements O AN 1/2Code identifying which Shipper’s Export Declaration (SED) requirements arebeing met


168 JULY 1998

C8CCERTIFICATIONS CLAUSES CONTINUATION

Segment: C8C Certifications Clauses Continuation

Level: Header

Loop: C8

Usage: Optional

Max Use: 5

Purpose: To specify additional applicable certifications and clauses



M C8C01 247 Certification/Clause Text M AN 2/60Free-form description of commercial invoice certification/clause

O C8C02 247 Certification/Clause Text O AN 2/60Free-form description of commercial invoice certification/clause

O C8C03 247 Certification/Clause Text O AN 2/60Free-form description of commercial invoice certification/clause


JULY 1998 169

SUPSUPPLEMENTARY INFORMATION

Segment: SUP Supplementary Information

Level: Header

Loop: C8

Usage: Optional

Max Use: 10

Purpose: To provide processible supplementary information



M SUP01 749 Supplementary Information Qualifier M ID 3/3Code identifying the type of supplementary information

CODE DEFINITION

DOM Domestic Routing Instructions

EXP Export Instructions

IPI Include Printing Instructions

OBV Onboard Validation

ONR Onward Routing Instructions

SPI Suppress Printing Instructions

X SUP02 246 Certification/Clause Code O ID 2/4Code identifying certification/clause information

O SUP03 3 Free Form Message O AN 1/60Free-form text

1554 Instructions to be shown on document.

O SUP04 744 Print Option Code O ID 2/2Code identifying the selected information to be printed on a document

1555 By using codes ‘‘IPI’’ or ‘‘SPI’’ in DE749, the sender can indicatewhat to include or suppress on the printed documents. See theASC X12 code list for this data element as to the desired options.


170 JULY 1998

LXASSIGNED NUMBER

Segment: LX Assigned Number

Level: Detail

Loop: LX Repeat: 999

Usage: Optional

Max Use: 1

Purpose: To reference a line number in a transaction set




M LX01 554 Assigned Number M N0 1/6Number assigned for differentiation within a transaction set

44 See looping discussion.


JULY 1998 171

Y2CONTAINER DETAILS

Segment: Y2 Container Details

Level: Detail

Loop: LX

Usage: Optional

Max Use: 10

Purpose: To specify container information and transportation service to be used

161 Notes: This segment is to be used only if actual container numbers are notknown. This could delay release of bill of lading until carrier candetermine the exact container numbers for this shipment. See loopingdiscussion for further information.



M Y201 95 Number of Containers M N0 1/4Number of shipping containers

508 Number of containers of one size and type.

R Y202 78 Container Type Request Code O ID 1/1Code indicating type of container equipment requested

CODE DEFINITION

C Containers with Chassis

162 Carrier-supplied equipment

S Shipper To Provide - None Requested

163 Shipper-supplied equipment

R Y203 56 Type of Service Code O ID 2/2Code specifying extent of transportation service requested


CODE DEFINITION

HH House-to-house

HP House-to-pier

PH Pier-to-house

M Y204 24 Equipment Type M ID 4/4Code identifying equipment type

17 ISO size and type of container code. See appendix C.

X Y205 91 Transportation Method/Type Code O ID 1/2Code specifying the method or type of transportation for the shipment

X Y206 177 Intermodal Service Code O ID 1/2Code identifying the Intermodal Service Plan

X Y207 140 Standard Carrier Alpha Code O ID 2/4Standard Carrier Alpha Code

X Y208 464 Container Terms Code O ID 3/3Code indicating origin and destination of transportation and type of container


172 JULY 1998

X Y209 465 Container Terms Code Qualifier O ID 1/1Code indicating container terms reference

X Y210 466 Total Stopoffs O N0 1/2Total number of stopoffs specified for a shipment


JULY 1998 173

N7EQUIPMENT DETAILS

Segment: N7 Equipment Details

Level: Detail

Loop: LX/N7 Repeat: 999

Usage: Optional

Max Use: 1

Purpose: To identify the equipment

Syntax: 1 P0304If either N703 or N704 is present, then the other is required.



Semantic: 1. N712 is the owner of the equipment.

2. N723 is the operator or carrier of the rights of the equipment.

Comments: A N701 is mandatory for rail transactions.

B N720 and N721 are expressed in inches.



O N701 206 Equipment Initial O AN 1/4Prefix or alphabetic part of an equipment unit’s identifying number

351 Container prefix

1556 This prefix is required for ISO equipment.

M N702 207 Equipment Number M AN 1/10Sequencing or serial part of an equipment unit’s identifying number (pure numericform for equipment number is preferred)

352 Container number

O N703 81 Weight C R 1/10Numeric value of weight

353 Weight of cargo and container.

O N704 187 Weight Qualifier C ID 1/2Code defining the type of weight

CODE DEFINITION

CE Certified Weight of Cargo

G Gross Weight

X N705 167 Tare Weight C N0 3/8Weight of the equipment

X N706 232 Weight Allowance O N0 2/6Allowance made for increased weight due to such factors as snow

X N707 205 Dunnage O N0 1/6Weight of material used to protect lading (even bracings, false floors, etc.)


174 JULY 1998

O N708 183 Volume C R 1/8Value of volumetric measure

185 Cubic displacement of cargo in container.

O N709 184 Volume Unit Qualifier C ID 1/1Code identifying the volume unit

CODE DEFINITION

E Cubic Feet

X Cubic Meters

X N710 102 Ownership Code O ID 1/1Code indicating the relationship of equipment to carrier or ownership of equipment

X N711 40 Equipment Description Code O ID 2/2Code identifying type of equipment used for shipment

O N712 140 Standard Carrier Alpha Code O ID 2/4Standard Carrier Alpha Code

1451 SCAC code of equipment owner.

X N713 319 Temperature Control O AN 3/6Free-form abbreviation of temperature range or flash-point temperature

X N714 219 Position O AN 1/3Relative position of shipment in car, trailer, or container (mutually defined)

X N715 567 Equipment Length O N0 4/5Length (in feet and inches) of equipment ordered or used to transport shipment(The format is FFFII where FFF is feet and II is inches; the range for II is 00through 11)

1557 The dimensions of non-ISO equipment are to be transmitted in theL4 segment.

X N716 571 Tare Qualifier Code C ID 1/1Code identifying the type of tare

O N717 188 Weight Unit Code O ID 1/1Code specifying the weight unit

CODE DEFINITION

K Kilograms

L Pounds

X N718 761 Equipment Number Check Digit O N0 1/1Number which designates the check digit applied to a piece of equipment

O N719 56 Type of Service Code O ID 2/2Code specifying extent of transportation service requested


CODE DEFINITION

HH House-to-house

HP House-to-pier

X N720 65 Height O R 1/8Vertical dimension of an object measured when the object is in the upright position


JULY 1998 175

X N721 189 Width O R 1/8Shorter measurement of the two horizontal dimensions measured with the objectin the upright position

O N722 24 Equipment Type O ID 4/4Code identifying equipment type

164 ISO size and type code. See Appendix C.

O N723 140 Standard Carrier Alpha Code O ID 2/4Standard Carrier Alpha Code

930 SCAC code of the equipment operator responsible for moving thecargo.

X N724 301 Car Type Code O ID 1/4Code specifying type of rail car or intermodal equipment type and its generalcharacteristics


176 JULY 1998

L4MEASUREMENT

Segment: L4 Measurement

Level: Detail

Loop: LX/N7

Usage: Optional

Max Use: 1

Purpose: To describe physical dimensions and quantities

Semantic: 1. L406 is the Rounding in Pattern for dimensional shipments.

1558 Notes: To provide the dimensions of non-ISO equipment.



M L401 82 Length M R 1/8Largest horizontal dimension of an object measured when the object is in theupright position

M L402 189 Width M R 1/8Shorter measurement of the two horizontal dimensions measured with the objectin the upright position

M L403 65 Height M R 1/8Vertical dimension of an object measured when the object is in the upright position

M L404 90 Measurement Unit Qualifier M ID 1/1Code specifying the linear dimensional unit

CODE DEFINITION

C Centimeters

E Feet

N Inches

X Meters

X L405 380 Quantity O R 1/15Numeric value of quantity

X L406 1271 Industry Code O AN 1/30Code indicating a code from a specific industry code list


JULY 1998 177

M7SEAL NUMBERS

Segment: M7 Seal Numbers

Level: Detail

Loop: LX/N7

Usage: Optional

Max Use: 5

Purpose: To record seal numbers used and the organization that applied the seals

Comments: A M705 indicates the name of the organization which applied the seal(s).



M M701 225 Seal Number M AN 2/15Unique number on seal used to close a shipment

354 Shippers seal number

X M702 225 Seal Number O AN 2/15Unique number on seal used to close a shipment



O M705 98 Entity Identifier Code O ID 2/3Code identifying an organizational entity, a physical location, property or anindividual

CODE DEFINITION

SH Shipper


178 JULY 1998

W09EQUIPMENT AND TEMPERATURE

Segment: W09 Equipment and Temperature

Level: Detail

Loop: LX/N7

Usage: Optional

Max Use: 1

Purpose: To relate equipment type and required temperatures

Syntax: 1 P0203If either W0902 or W0903 is present, then the other is required.

2 P0405If either W0904 or W0905 is present, then the other is required.

Semantic: 1. W0902 is the minimum allowable temperature condition for shipment; (thequalifying temperature scale is specified in W0903).

2. W0904 is the maximum allowable temperature condition for shipment; (thequalifying temperature scale is specified in W0905).

3. W0906 is used to describe the environment required within an ocean-type,refrigerated container when other than normal air is required.

4. W0908 is the humidity percentage.

5. W0909 is the number of air exchanges per hour.

1559 Notes: Used for reefer or temperature controlled equipment as well as forinsulated/ventilated equipment. At least one temperature must be suppliedfor reefer equipment.

1625 For an explanation as to how to express temperatures in data element 408see section 2.11 of the Introduction.



M W0901 40 Equipment Description Code M ID 2/2Code identifying type of equipment used for shipment

CODE DEFINITION

CJ Container, Insulated/Ventilated

CZ Refrigerated Container

O W0902 408 Temperature C N0 1/4Temperature

127 Minimum temperature at which container is to be maintained.

1560 Required for reefer equipment.


JULY 1998 179

O W0903 355 Unit or Basis for Measurement Code C ID 2/2Code specifying the units in which a value is being expressed, or manner in whicha measurement has been taken

1560 Required for reefer equipment.

CODE DEFINITION

CE Centigrade, Celsius

FA Fahrenheit

O W0904 408 Temperature C N0 1/4Temperature

128 Maximum temperature at which the container is to be maintained.

O W0905 355 Unit or Basis for Measurement Code C ID 2/2Code specifying the units in which a value is being expressed, or manner in whicha measurement has been taken

CODE DEFINITION


FA Fahrenheit

X W0906 3 Free Form Message O AN 1/60Free-form text

O W0907 1122 Vent Setting Code O ID 1/1Code describing the setting on the air vents on ocean-type containers

CODE DEFINITION

A Vent 25% Open

B Vent 50% Open

C Vent 75% Open

D Vent 100% Open

E Closed

Z Carrier to Set Based on Commodity Type

O W0908 488 Percent O N0 1/3Percent expressed as 0 to 100

926 Percent humidity required

O W0909 380 Quantity O R 1/15Numeric value of quantity

927 Cubic meters per hour of air exchange


180 JULY 1998

L0LINE ITEM - QUANTITY AND WEIGHT

Segment: L0 Line Item - Quantity and Weight

Level: Detail

Loop: LX/L0 Repeat: 120

Usage: Optional

Max Use: 1

Purpose: To specify quantity, weight, volume, and type of service for a line item includingapplicable "quantity/rate-as" data

Syntax: 1 P0203If either L002 or L003 is present, then the other is required.




5 C1104If L011 is present, then L004 is required.


Semantic: 1. L008 is the number of handling units of the line item tendered to the carrier.

2. L013 can only be used if the code in L009 is PLT, SKD, or SLP.

3. L015 designates whether the carrier will be required to verify the number ofunits contained on a pallet, slip sheet or skid. Code "Y" indicates that thecarrier will be required to verify. Code "N" indicates that the carrier will notbe required to verify.

Comments: A L013 is used to convey the total number of boxes, cartons, or piecescontained on a pallet, skid, or slip sheet for the line item.




R L001 213 Lading Line Item Number O N0 1/3Sequential line number for a lading item

168 One number for each commodity.

X L002 220 Billed/Rated-as Quantity C R 1/11Basis for rating (miles, value, volume, etc.); Note: Weight may be defined byeither data element 220 or 81

X L003 221 Billed/Rated-as Qualifier C ID 2/2Code identifying the type of quantity or value on which the rate or item pricing isbased

R L004 81 Weight C R 1/10Numeric value of weight

356 Weight of the commodity and packaging.


JULY 1998 181

R L005 187 Weight Qualifier C ID 1/2Code defining the type of weight

CODE DEFINITION

G Gross Weight

O L006 183 Volume C R 1/8Value of volumetric measure

510 Cubic displacement of the commodity.

O L007 184 Volume Unit Qualifier C ID 1/1Code identifying the volume unit

CODE DEFINITION

E Cubic Feet

X Cubic Meters

R L008 80 Lading Quantity C N0 1/7Number of units (pieces) of the lading commodity

169 Should be the smallest level of packaging before the actualcommodity can be seen.

R L009 211 Packaging Form Code C ID 3/3Code for packaging form of the lading quantity

134 Codes for type of packaging not listed should be sent as ‘‘PCS’’.See Appendix E.

X L010 458 Dunnage Description O AN 2/25Material used to protect lading

R L011 188 Weight Unit Code O ID 1/1Code specifying the weight unit

CODE DEFINITION

K Kilograms

L Pounds

O L012 56 Type of Service Code O ID 2/2Code specifying extent of transportation service requested

171 Some parties may not be able to handle this level of type of service.Check with trading partner. See general discussion.

CODE DEFINITION

BB Breakbulk

HH House-to-house

HP House-to-pier

NC Non-containerized cargo

PH Pier-to-house

PP Pier-to-pier

RR Roll-on Roll-off


182 JULY 1998

X L013 380 Quantity C R 1/15Numeric value of quantity

X L014 211 Packaging Form Code O ID 3/3Code for packaging form of the lading quantity

X L015 1073 Yes/No Condition or Response Code C ID 1/1Code indicating a Yes or No condition or response


JULY 1998 183

L4MEASUREMENT

Segment: L4 Measurement

Level: Detail

Loop: LX/L0

Usage: Optional

Max Use: 1

Purpose: To describe physical dimensions and quantities

Semantic: 1. L406 is the Rounding in Pattern for dimensional shipments.

1561 Notes: For oversized non-containerizable cargo. If more than one size exists forthis commodity, other sizes must be treated as new commodities.



M L401 82 Length M R 1/8Largest horizontal dimension of an object measured when the object is in theupright position

M L402 189 Width M R 1/8Shorter measurement of the two horizontal dimensions measured with the objectin the upright position

M L403 65 Height M R 1/8Vertical dimension of an object measured when the object is in the upright position

M L404 90 Measurement Unit Qualifier M ID 1/1Code specifying the linear dimensional unit

CODE DEFINITION

C Centimeters

N Inches

O L405 380 Quantity O R 1/15Numeric value of quantity

X L406 1271 Industry Code O AN 1/30Code indicating a code from a specific industry code list


184 JULY 1998

L5DESCRIPTION,, MARKS AND NUMBERS

Segment: L5 Description, Marks and Numbers

Level: Detail

Loop: LX/L0

Usage: Optional

Max Use: 999

Purpose: To specify the line item in terms of description, quantity, packaging, and marksand numbers




Comments: A L502 may be used to send quantity information as part of the productdescription.




R L501 213 Lading Line Item Number O N0 1/3Sequential line number for a lading item

328 Line index

R L502 79 Lading Description O AN 1/50Description of an item as required for rating and billing purposes

1562 Goods description - maximum 50 characters including properspaces - use no special characters.

O L503 22 Commodity Code C AN 1/30Code describing a commodity or group of commodities

1058 Schedule B

O L504 23 Commodity Code Qualifier C ID 1/1Code identifying the commodity coding system used for Commodity Code

CODE DEFINITION

J Harmonized System-Based Schedule B

X L505 103 Packaging Code O AN 3/5Code identifying the type of packaging; Part 1: Packaging Form, Part 2:Packaging Material; if the Data Element is used, then Part 1 is always required

R L506 87 Marks and Numbers C AN 1/48Marks and numbers used to identify a shipment or parts of a shipment

X L507 88 Marks and Numbers Qualifier O ID 1/2Code specifying the application or source of Marks and Numbers (87)

X L508 23 Commodity Code Qualifier C ID 1/1Code identifying the commodity coding system used for Commodity Code


JULY 1998 185

X L509 22 Commodity Code C AN 1/30Code describing a commodity or group of commodities

X L510 595 Compartment ID Code O ID 1/1Code identifying the compartment in a compartmentalized tank car


186 JULY 1998

L12ALTERNATE LADING DESCRIPTION

Segment: L12 Alternate Lading Description

Level: Detail

Loop: LX/L0

Usage: Optional

Max Use: 20

Purpose: To provide lading description beyond what is required for rating and billingpurposes



R L1201 592 Lading Description Qualifier O ID 1/1Code identifying the type of lading description

CODE DEFINITION

C Chemical Description

E Export License Description

I Commercial Invoice Description

L Letter of Credit Description

P Product Description

R L1202 352 Description O AN 1/80A free-form description to clarify the related data elements and their content


JULY 1998 187

X1EXPORT LICENSE

Segment: X1 Export License

Level: Detail

Loop: LX/L0

Usage: Optional

Max Use: 25

Purpose: To transmit information contained on an export license

Semantic: 1. X104 is the export license expiration date.

2. X116 is the export classification code number (ECCN).



X X101 83 Licensing Agency Code O ID 1/1Code for licensing agency

R X102 50 Export License Number O AN 6/12Government assigned identification number for exporter

X X103 51 Export License Status Code O ID 1/1Code defining whether the shipment completes the terms of the license, or theshipment is only a partial delivery relative to the license terms



X X105 52 Export License Symbol Code O ID 1/2Code which specifies the export symbol marked on a shipment

O X106 48 Export License Control Code O ID 1/1Code indicating the type of control applicable to the export license

O X107 26 Country Code O ID 2/3Code identifying the country

X X108 141 Schedule B Code O ID 7/10Code identifying commodity number established for international statisticalpurposes

X X109 210 International/Domestic Code O ID 1/1Code indicating international or domestic shipment

X X110 80 Lading Quantity O N0 1/7Number of units (pieces) of the lading commodity

X X111 148 Lading Value O R 2/9Value of shipment for export, expressed in the standard monetary denominationfor the currency specified

X X112 47 Export Filing Key Code O ID 1/1Code indicating the type of communications with customs

X X113 355 Unit or Basis for Measurement Code O ID 2/2Code specifying the units in which a value is being expressed, or manner in whicha measurement has been taken

X X114 212 Unit Price O R 1/17Price per unit of product, service, commodity, etc.

X X115 1306 U.S. Government License Type O AN 1/1Code to identify the type of government license involved


188 JULY 1998

O X116 67 Identification Code O AN 2/80Code identifying a party or other code


JULY 1998 189

X2IMPORT LICENSE

Segment: X2 Import License

Level: Detail

Loop: LX/L0

Usage: Optional

Max Use: 5

Purpose: To transmit import license number and effective dates

Syntax: 1 C0504If X205 is present, then X204 is required.

2 C0604If X206 is present, then X204 is required.

Semantic: 1. X202 is the date the import license was issued.


3. X205 is the date the import license was issued.


Comments: A X204 through X206 are used to transmit letter of credit amendment oraddendum information.



M X201 70 Import License Number M AN 6/30Government assigned identification number for importer of foreign shipments





O X204 70 Import License Number C AN 6/30Government assigned identification number for importer of foreign shipments






190 JULY 1998

H1HAZARDOUS MATERIAL

Segment: H1 Hazardous Material

Level: Detail

Loop: LX/L0/H1 Repeat: 10

Usage: Optional

Max Use: 1

Purpose: To specify information relative to hazardous material

Syntax: 1 P0708If either H107 or H108 is present, then the other is required.

Comments: A This segment is required when the shipment contains hazardous material.

B H107 is the lowest temperature for hazardous materials.



M H101 62 Hazardous Material Code M AN 4/10Code relating to hazardous material code qualifier for regulated hazardousmaterials

1529 UNDG number

R H102 209 Hazardous Material Class Code O AN 1/4Code specifying the kind of hazard for a material

1530 IMDG class

O H103 208 Hazardous Material Code Qualifier O ID 1/1Code which qualifies the Hazardous Material Class Code (209)

CODE DEFINITION

I Intergovernmental Maritime Organization (IMO) Code

R H104 64 Hazardous Material Description O AN 2/30Material name, special instructions, and phone number if any

330 Proper shipping name

R H105 63 Hazardous Material Contact O AN 1/24Phone number and name of person or department to contact in case ofemergency



O H106 200 Hazardous Materials Page O AN 1/6The United Nations page number as required for the international transport ofhazardous materials

1531 IMDG page number

O H107 77 Flashpoint Temperature C N 1/3The flashpoint temperature for hazardous material


JULY 1998 191

O H108 355 Unit or Basis for Measurement Code C ID 2/2Code specifying the units in which a value is being expressed, or manner in whicha measurement has been taken

CODE DEFINITION


FA Fahrenheit

O H109 254 Packing Group Code O ID 1/3Code indicating degree of danger in terms of Roman number I, II or III

1532 I = Great dangerII = Medium dangerIII = Minor danger


192 JULY 1998

H2ADDITIONAL HAZARDOUS MATERIAL DESCRIPTION

Segment: H2 Additional Hazardous Material Description

Level: Detail

Loop: LX/L0/H1

Usage: Optional

Max Use: 10

Purpose: To specify free-form hazardous material descriptive data in addition to theinformation provided in the H1 segment



M H201 64 Hazardous Material Description M AN 2/30Material name, special instructions, and phone number if any

332 Proper shipping name continued

O H202 274 Hazardous Material Classification O AN 1/30Free-form description of hazardous material classification or division or labelrequirements

511 Label of material (explosive, flammable, etc.).


JULY 1998 193

G61CONTACT

Segment: G61 Contact

Level: Detail

Loop: LX/L0/N1

Usage: Optional

Max Use: 3

Purpose: To identify a person or office to whom communications should be directed

Syntax: 1 P0304If either G6103 or G6104 is present, then the other is required.

Comments: A G6103 qualifies G6104.

1564 Notes: The use of this segment is required when dangerous goods are shipped.



M G6101 366 Contact Function Code M ID 2/2Code identifying the major duty or responsibility of the person or group named

CODE DEFINITION

EM Emergency Contact

M G6102 93 Name M AN 1/60Free-form name

1565 Name of emergency contact.

R G6103 365 Communication Number Qualifier C ID 2/2Code identifying the type of communication number

CODE DEFINITION

TE Telephone

R G6104 364 Communication Number C AN 1/80Complete communications number including country or area code whenapplicable



O G6105 443 Contact Inquiry Reference O AN 1/20Additional reference number or description to clarify a contact number


194 JULY 1998

L3TOTAL WEIGHT AND CHARGES

Segment: L3 Total Weight and Charges

Level: Summary

Loop: L3 Repeat: 1

Usage: Optional

Max Use: 1

Purpose: To specify the total shipment in terms of weight, volume, rates, charges,advances, and prepaid amounts applicable to one or more line items






Semantic: 1. L305 is the total charges.



R L301 81 Weight C R 1/10Numeric value of weight

359 Total weight of all commodities on bill of lading.

R L302 187 Weight Qualifier C ID 1/2Code defining the type of weight

CODE DEFINITION

G Gross Weight

512 Total gross cargo weight of all commodities.

X L303 60 Freight Rate C R 1/9Rate that applies to the specific commodity

X L304 122 Rate/Value Qualifier C ID 2/2Code qualifying how to extend charges or interpret value

X L305 58 Charge O N2 1/12For a line item: freight or special charge; for the total invoice: the total charges --expressed in the standard monetary denomination for the currency specified

X L306 191 Advances O N2 1/9Incidental charges occurring during transportation which are not generallyconsidered to be freight charges (examples - stop charges, diversion andreconsignment, icing) expressed in the standard monetary denomination for thecurrency specified

X L307 117 Prepaid Amount O N2 1/9Money paid at point of origin (usually by shipper) expressed in the standardmonetary denomination for the currency specified


JULY 1998 195

X L308 150 Special Charge or Allowance Code O ID 3/3Code identifying type of special charge or allowance

O L309 183 Volume C R 1/8Value of volumetric measure

303 Total cubic dimension for this bill of lading.

O L310 184 Volume Unit Qualifier C ID 1/1Code identifying the volume unit

CODE DEFINITION

E Cubic Feet

X Cubic Meters

R L311 80 Lading Quantity O N0 1/7Number of units (pieces) of the lading commodity

513 Total number of pieces for this bill of lading

R L312 188 Weight Unit Code O ID 1/1Code specifying the weight unit

CODE DEFINITION

K Kilograms

L Pounds

X L313 171 Tariff Number O AN 1/7Standard tariff number for the tariff which governs the rates applied to thecommodity item(s)

O L314 74 Declared Value C N2 2/12Monetary assigned value expressed in the standard monetary denomination forthe currency specified

984 Not required by the Ocean Industry unless the cargo moves under‘‘ad valorem’’ rates.

X L315 122 Rate/Value Qualifier C ID 2/2Code qualifying how to extend charges or interpret value


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PWKPAPERWORK

Segment: PWK Paperwork

Level: Summary

Loop: L3

Usage: Optional

Max Use: 50

Purpose: To identify the type or transmission or both of paperwork or supportinginformation

Syntax: 1 P0506If either PWK05 or PWK06 is present, then the other is required.

Comments: A PWK05 and PWK06 may be used to identify the addressee by a codenumber.

B PWK07 may be used to indicate special information to be shown on thespecified report.

C PWK08 may be used to indicate action pertaining to a report.



M PWK01 755 Report Type Code M ID 2/2Code indicating the title or contents of a document, report or supporting item

514 Identifies type of document sender is requesting.

CODE DEFINITION

BC Bill of Lading Copy

515 Ocean bill of lading copy

BL Bill of Lading

516 Ocean bill of lading

BO Bill of Lading Original

517 Ocean bill of lading original

SW Sea Waybill

518 Seaway/express/data freight (receipt) bill

O PWK02 756 Report Transmission Code O ID 1/2Code defining timing, transmission method or format by which reports are to besent

CODE DEFINITION

EL Electronically Only

204 Applies to code ‘‘BL’’ in PWK01.

PO Printed Original Required

205 Applies to codes ‘‘BC’’, ‘‘BO’’ and ‘‘SW’’ in PWK01.

R PWK03 757 Report Copies Needed O N0 1/2The number of copies of a report that should be sent to the addressee

519 Number of originals or copies needed.


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X PWK04 98 Entity Identifier Code O ID 2/3Code identifying an organizational entity, a physical location, property or anindividual

X PWK05 66 Identification Code Qualifier C ID 1/2Code designating the system/method of code structure used for IdentificationCode (67)

X PWK06 67 Identification Code C AN 2/80Code identifying a party or other code

X PWK07 352 Description O AN 1/80A free-form description to clarify the related data elements and their content

X PWK08 C002 ACTIONS INDICATED OActions to be performed on the piece of paperwork identified

X PWK09 1525 Request Category Code O ID 1/2Code indicating a type of request


198 JULY 1998

K1REMARKS

Segment: K1 Remarks

Level: Summary

Loop: L3

Usage: Optional

Max Use: 999

Purpose: To transmit information in a free-form format for comment or special instruction



M K101 61 Free-Form Message M AN 1/30Free-form information

O K102 61 Free-Form Message O AN 1/30Free-form information


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SETRANSACTION SET TRAILER

Segment: SE Transaction Set Trailer

Level: Summary

Loop: ____

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of thetransmitted segments (including the beginning (ST) and ending (SE) segments)

Comments: A SE is the last segment of each transaction set.



M SE01 96 Number of Included Segments M N0 1/10Total number of segments included in a transaction set including ST and SEsegments

M SE02 329 Transaction Set Control Number M AN 4/9Identifying control number that must be unique within the transaction setfunctional group assigned by the originator for a transaction set

98 Same as in ST02


200 JULY 1998

TRANSACTION SET 304 EXAMPLE

Business scenario No. 2 (see the Basic Information Section)

TRANSACTION EXPLANATION

ST*304*24680 N/L Transaction set 304; The controlnumber is 24680.

B2*PP*ABCU**PQR2467*L*CC*B*1 N/L

PP = Pier-to-Pier; ABCU is theSCAC code of ABC Line, the B/L is-suing carrier (ABC Line is also thevessel operator); The unique ship-ment reference number isPQR2467; L = Pounds; CC = Col-lect; B = Ocean bill of lading; The to-tal number of containers on this B/Lis 1.

B2A*00 N/L 00 = Original B/L

N9*BN*SF12345 N/L BN = Booking number; The bookingnumber is SF12345.

N9*SI*PQR2467 N/L SI = Shipper ID/reference number;The shipper’s reference number isPQR2467.

N9*FN*GEM52701 N/L FN = Forwarder reference number;The forwarder’s reference numberis GEM52701.

V1*7248306*PACIFICTRADER*DK*573W*ABCU***L N/L

The vessel code is 7248306; Thename of the vessel is PacificTrader; DK = Denmark (the flag ofthe vessel); The voyage number is573W; ABCU is the SCAC code ofthe vessel operator ABC Line; L =Lloyd’s code.

M0*13548234*19971023*19971214*19971116 N/L

The Letter of Credit number is13548234; The Letter of Credit dateis October 23, 1997; The Letter ofCredit expiration date is December14, 1997; The on-board vessel dateis November 16, 1997.

CU*CY*USD N/L CY = Country (Dummy Value); USD= US Dollars.

OCEAN TRANSPORTATION INDUSTRY GUIDE TOELECTRONIC DATA INTERCHANGE TRANSACTION SET 304 EXAMPLES

JULY 1998 201


N1*SH*ACE MANUFACTURING*1*987654321 B/L

SH = Shipper; The shipper’s nameis Ace Manufacturing; 1 = DUNSnumber; The actual DUNS numberis 987654321.

N2*NEW DIVISION N/L The division name is New Division.

N3*234 MARKET STREET N/L The street address is 234 MarketStreet.

N4*SAN FRAN-CISCO*CA*94103*US*D*2809 N/L

The city name is San Francisco; CA= California; The zipcode is 94103;US = USA; D = Schedule D; The ac-tual schedule D code is 2809.

N1*FW*LMN FORWARDING*3*1234 N/L

FW = Freight forwarder; The freightforwarder’s name is LMN Forward-ing; 3 = FMC number; The actualFMC number is 1234.

N3*25 BATTERY STREET N/L The street address is 25 BatteryStreet.

N4*SAN FRANCISCO*CA*94104*US*D*2809 N/L

The city name is San Francisco; CA= California; The zipcode is 94104;US = USA; D = Schedule D; The ac-tual schedule D code is 2809.

N1*CN*PQR RETAILING*1*869345015 N/L

CN = Consignee; The consignee isPQR Retailing; 1 = DUNS number;The consignee’s DUNS number is869345015.

N3*60 CENTRE STREET N/L The street address is 60 CentreStreet.

N4*HONG KONG**AA1 BC6*HK*K*58201 N/L

The city name is Hong Kong; Thepostal code is AA1 BC6; K = Sched-ule K; The actual schedule K codeis 58201.

N1*N1*ABC INC*1*784310265 N/L

N1 = Notify party 1; The notify partyis ABC Inc; 1 = DUNS number; Theactual DUNS number is 784310265.

N3*6 COLONIAL ROAD N/L The street address is 6 ColonialRoad.

N4*KOWLOON**BP5 ST4*HK*K*58270 N/L

The city name is Kowloon; The post-al code is BP5 ST4; HK = HongKong; K = Schedule K; The actualschedule K code is 58270.

OCEAN TRANSPORTATION INDUSTRY GUIDE TOTRANSACTION SET 304 EXAMPLES ELECTRONIC DATA INTERCHANGE

202 JULY 1998


G61*IC*JOHN DOE*TE*14155389876*SFHK8637 N/L

IC = Info. contact; The contact’sname is John Doe; TE = Telephone;The telephone number is 1-415-538-9876; The contact inquiry referenceis SFHK8637.

R4*R*D*2809*SAN FRANCISCO*US***CA N/L

R = Place of receipt; D = ScheduleD; The actual schedule D code is2809; The port name is San Fran-cisco; US = USA; CA = California.

R4*J*D*2809*SAN FRANCISCO*US***CA N/L

J = Bill of lading port of loading. D =Schedule D; The actual schedule Dcode is 2809; The port name is SanFrancisco; US = USA; CA = Califor-nia.

R4*K*K*58201*HONG KONG*HK N/L

K = Bill of lading port of discharge;K = Schedule K; The actual sched-ule K code is 58201; HK = HongKong.

R4*E*K*58201*HONG KONG*HK N/L

E = Place of delivery; K = ScheduleK; The actual schedule K code is58201; HK = Hong Kong.

R2*ABCU*O**********PP N/L The carrier’s SCAC code is ABCU;O = Origin carrier; PP = Pier-to-Pier(CFS/CFS).

L11*SC22741*CT N/L The reference number (service con-tract number) is SC22741; CT =Service contract.

SUP*OBV N/L OBV = On-board validation.

LX*1 N/L The assigned number is 1.

Y2*1*C*PP*2210 N/L The number of containers is 1; C =Carrier-supplied; PP = Pier-to-Pier(CFS/CFS); 2210 = 20 ft dry van.

L0*1***1000*G***50*CTN**L N/L

The bill of lading line number is 1;The weight is 1,000; G = Grossweight; The number of packages is50 (on 1 pallet); CTN = Cartons; L =Pounds.


JULY 1998 203


L5*1*RESIN*987653013*B**A1-A50 N/L

The bill of lading line number is 1;The commodity description isResin; The schedule B number is987653013; B = Schedule B num-ber; The marks and numbers areA1-A50.

L0*2***1200*G*400*E*25*PCS**L*PP N/L

The bill of lading line number is 2;The weight is 1,200; G= Grossweight; The volume is 400; E = Cu-bic feet; The number of packages is25 (on 1 pallet); PCS = Pieces; L =Pounds; PP = Pier-to-Pier.

L5*2*NUTS*0125385692*B*B1-B25 N/L

The bill of lading line number is 2;The commodity description is Nuts;The schedule B numbers is0125385692; The marks and num-bers are B1-B25.

L3*2200*G*********75*LN/L

The total weight is 2,200; G = Grossweight; The total number of piecesis 75; L = Pounds.

PWK*BO*PO*3 N/L BO = Original ocean bill of lading;PO = Printed original; The numberof original bills of lading required is3.

K1*THE SHIPPER’S EXPORT*DECL. WILL FOLLOWSHORTLY N/L

Non-processible comments.

SE*40*24680 N/L The total number of segments is 40;The control number is 24680.

Example of use of N7 and QTY segments (container details)N7*ABCU*2468901*25000*G****1200*E********L**HH***2200 N/L

The equipment prefix is ABCU; Theequipment number is 2468901; Thetotal weight of container and cargois 25,000; G = Gross weight; The cu-bic volume of the cargo is 1,200; E= Cubic feet; L = Pounds; HH =House-to-House; 2200 = 20 ft dryvan.

QTY*39*1*PC N/L 39 = shipped quantity; The totalnumber of containers is 1; PC =Pieces


204 JULY 1998


Example of use of the M7 segment (seal numbers)M7*77683245****SH N/L The seal number is 77683245; SH

= Shipper.

Example of use of the W09 segment (equipment temperature)W09*CZ*34*FA*36*FA**E*35*20 N/L

CZ = Refrigerated container; Theminimum temperature is 34; FA =Fahrenheit; The maximum tempera-ture is 36; FA = Fahrenheit; E =Vents closed; The percent humidityis 35; The cubic meters per hour ofair exchange is 20.

Example of use of the L4 segment (oversized cargo)L4*504*120*240*N*1 N/L The dimensions of the cargo are as

follows: Length: 504 inches (42 ft)Width: 120 inches (10 ft) Height:240 inches (20 ft); N = Inches; Thenumber of pieces is 1.

Example of use of the H1 and H2 segments (dangerous cargo)Intermodal move (domestic portion)H1*12345**9*HYDROFLUORICACID*13131348326**175*CE*II N/L

The hazardous material code is12345; 9 = CFR49; The hazardousmaterial description (proper ship-ping name) is Hydrofluoric acid; The24 hour hazardous contact’s phonenumber is 1-313-134-8326; Theflash point temperature is 175; CE =Centigrade; II = Medium danger.

H2**EXPLOSIVE N/L The hazardous material class (plac-ard label) is “Explosive”.

InternationalH1*1790*08*I*HYDROFLU-ORICACID*13131348326*123*175*CE*II N/L

The hazardous material code (UNnumber) is 1790; The hazardousmaterial class (IMO class) is 08; I =IMO; The hazardous material de-scription (proper shipping name) isHydrofluoric acid; The hazardouscargo contact’s phone number is 1-313-134-8326; The flash point tem-perature is 175; CE = Centigrade; II= Medium danger.

H2**EXPLOSIVE N/L The hazardous material class (plac-ard label) is “Explosive”.

N1*4H N/L 4H = Emergency department.


JULY 1998 205


G61*EM*PETERANYBODY*TE*15873291236N/L

EM = Emergency contact; Theemergency contact is Peter Any-body; TE = Telephone; The tele-phone number is 1-587-329-1236.


206 JULY 1998

Documents

4 SHIPMENT INFORMATION TRANSACTION SETS Guidelines/oc-304.pdf · example, ocean bill of lading, seaway bill, express bill, data freight receipt...). All information currently sent