Ohio State University Extension

Henry County 4-H Livestock Record Insert

Obtain and complete this insert each year this project is taken. Be sure to bring your original project book + this insert to your livestock skillathon judging.

MARKET PROJECT BEEF FEEDERS-DAIRY BEEF

Name_________________________________________________________________

Club _________________________________________________________________

Age ________ (as of 1/1/20__) Years in 4-H________ (including current year)

Years in this animal project________ Date project started ____/____/______ (including current year) I hereby certify that as the 4-H member of this project, I have personally kept records on this

animal project and have personally completed this record book.

Signed: ______________________________________ Date: ______________

Market Projects (Please check the box) 117M - Market Beef Steer

117MD- Market Dairy Beef Steer

135M- Market Goat (Includes Dairy & Meat breeds used as market goats)

139 Market Hog

150 CM – Market Chicken

150 DM – Market Duck

150GM- Market Goose

150TM- Market Turkey

198- Market Lamb

226- Market Rabbit

117BF- Beef Feeder

117DF- Dairy Beef Feeder

henry.osu.edu

CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For

more information: go.osu.edu/cfaesdiversity.

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Why Keep Records on Your Project animal? Records Help You… Learn about animals, their rate of growth, the feed they require, the cost of

the feed, and your animal’s habits Plan and budget future projects Follow drug withdrawal times and keep a record of all medications/ or

treatments given Know if you made or lost money, and how much

Improve your management practices

Keep a record of your project activities

Understand the business aspects and economics of purchasing animals,

feed, facilities, and equipment for an animal project

Remember…. records are no more useful than what you put into them.

Market Livestock Record Book or Insert Points

*5 Goals completed and documented= 5 pts. *Leadership & Citizenship= 5 pts. *Feed Tag Questions= 2 pts. *Thoroughness of ALL records= 5 pts. *Neatness of book/insert= 3 pts.

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Youth Agreement

The terms of this agreement shall begin on the ________day of ___________, 20_____, and terminate on the _______day of ___________, 20______, or when the animal(s) are sold. Who will provide the following? *Type in the names*

Labor: Financing:

Housing: Transportation:

Feed: Livestock:

Youth Livestock Program Commitment to Excellence *Place your initial beside each statement.

I believe that participation in the 4-H Livestock/Animal Program should

demonstrate my own knowledge, ability, and skill as a producer and exhibitor of livestock.

I will do my own work to the fullest extent I am capable and otherwise will only

accept advice and support from others. I will not use abusive, fraudulent, illegal, deceptive, or questionable practices in

the feeding, fitting and showing of my animal (s), nor will I allow my parents, supervisor, or any other individual to employ such practices with my animal(s).

I will read, understand, and follow the rules without exception, of all livestock

shows in which I am a participant, and ask that my parents and the supervisor of my project do the same.

I wish for my livestock/animal project to be an example of how to accept what life

has to offer, both good and bad, and how to live with the outcome. I realize that I am responsible for:

• the proper care and safe humane treatment of my animals • the production of a high quality, safe and wholesome food • demonstrating strong moral character as an example to others.

I (the 4-H member) will be responsible for the primary care of my livestock project. I will keep accurate records throughout the project year and agree to finish this record in order to complete my livestock project.

Member Signature _____________________________________ Date ____________ Parent/Guardian Signature _______________________________ Date ____________

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The Care That You Provide Your Animals

(Complete Entire Check List- mark N/A if not applicable for your animals.)

Task I am

already doing

I want to improve

Prepare the facilities before I purchase my project animal.

Provide adequate housing and bedding.

Provide access to clean, fresh feed and water.

Control internal and external parasites.

Dehorn animals when they are young.

Castrate animals when they are young.

Train animals to be handled at a young age.

Develop a health program to prevent disease.

Observe animals daily & immediately treat those who need care.

Identify animals (ear tag, tattoo, etc.)

Keep records on vaccines, medication, and medicated feed.

Be aware of animal comfort at all stages of production.

Use proper techniques for vaccination and treatment.

Observe and follow drug residue avoidance rules.

Observe label directions including withdrawal times on medications as well as on feed tags.

Sort and load animals safely and with concern for them.

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Goals Achieved Through Learning Opportunities & Activities

Choose at least five (5) goals for your project. Goals should be established at the beginning of the project. They should be challenging, yet attainable. Realizing your success in achieving the goals you have chosen for the year is important. Documentation of the learning opportunities and/or the activities you participated in tells the story of how you reached your goals and ultimately your success! Please be sure to fill in how you actually accomplished your goal. Here is an example: Goal Learn proper show attire for exhibiting your animal project *Learning Opportunity/Activity: Attended Quality Assurance Education which included a style show demonstrating the proper attire for the show ring; I called and talked to the Extension Educator about what I am to wear; my advisor also helped me learn about the proper attire at one of my club meetings.

Date Adult’s Achieved Initials

Learn about a medical or health issue that effects _______ _______ my project animal *Learning Opportunity/Activity: ____________________________________________________________________ Learn about the various breeds of the specie I am taking _______ _______

*Learning Opportunity/Activity:

____________________________________________________________________ Learn the parts of my animal _______ _______

*Learning Opportunity/Activity

____________________________________________________________________ Have my animal meet industry standards for the ideal _______ _______ market animal(s) *Learning Opportunity/Activity:

____________________________________________________________________ Learn a new livestock management skill related

to my project _______ _______ *Learning Opportunity/Activity:

____________________________________________________________________ Do a demonstration on some aspect of livestock _______ _______ production or management at a club meeting *Learning Opportunity/Activity:

____________________________________________________________________

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Take full responsibility for the care and health of my animal(s) _______ _______

*Learning Opportunity/Activity:

____________________________________________________________________ Learn how to groom and clip my project animal(s) _______ _______ *Learning Opportunity/Activity:

____________________________________________________________________ Complete the required Quality Assurance Education _______ _______ in order to exhibit my project animal/s. *Learning Opportunity/Activity:

____________________________________________________________________ Learn how to read a feed tag _______ _______

*Learning Opportunity/Activity: ____________________________________________________________________

Exhibit my animal(s) at the Ohio State Fair _______ _______ *Learning Opportunity/Activity:

____________________________________________________________________ Help a younger 4-H or FFA member with their project or

Ask an older member to help you with your project _______ _______ *Learning Opportunity/Activity:

____________________________________________________________________

Participate in a livestock skillathon _______ _______ *Learning Opportunity/Activity:__________________________________________

____________________________________________________________________ Participate in showmanship _______ _______ *Learning Opportunity/Activity:

__________________________________________________________________ Complete my own fair entries and DUNF accurately _______ _______ *Learning Opportunity/Activity:

____________________________________________________________________

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Other: _____________________________________ _______ _______ *Learning Opportunity/Activity:

__________________________________________________________________ Other: _____________________________________ _______ _______ *Learning Opportunity/Activity:

_______________________________________________________________________ Other: _____________________________________ _______ _______

*Learning Opportunity/Activity:

_______________________________________________________________________ Other: _____________________________________ _______ _______

*Learning Opportunity/Activity:

_______________________________________________________________________

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Leadership & Citizenship Activities Complete 2 or more Leadership & Citizenship Activities per year. Plan to complete different activities each year. Below is a list of activities but record those that you complete if not noted on the list. Activity Date

Achieved Lead the Pledge of Allegiance at a 4-H meeting

Lead a song or a game at a 4-H meeting

Participated in a radio or tv program

Gave a presentation to my 4-H club

Gave a presentation to a group other than my 4-H club

Served as a host for a 4-H meeting

Participated in a community service project with my 4-H club

Served as chair of a committee

Participated actively in 4-H Junior Leadership Club

Attended 4-H camp

Attended a leadership workshop/conference (Ohio 4-H Conference,

Buckeye Leadership Workshop, etc.)

Assisted with a livestock show

Served as a camp counselor

Made our 4-H club’s educational tour arrangements

Served as a 4-H club officer

Secured a speaker for our 4-H club

Assisted with a Quality Assurance Education session

Assisted at project judging

Helped with my 4-H club’s fundraising event/activity

Prepared a radio public service announcement, a display about Ohio

4-H week

Assisted in helping others less fortunate than myself by (please

indicate what you did….)

Completed a project that benefited my community

Taught somehow how to show their animal

Other:

Other:

Other:

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Assuring Quality Care for Animals Assuring Quality Care for Animals merges the current state-mandated Youth Food Animal Quality Assurance program with animal handling, care, and welfare.

Ten Good Production Practices Ohio 4-H has adopted The Ten Good Production Practices (GPPs) below as a key component of the Youth Food Animal Quality Assurance program. The program’s highest priorities are ensuring 4-H members remain as safe as possible, project animals receive high quality care, and animals entering the food chain are safe for the consumer. Review and study the GPPs below and answer the questions that follow.

1. Use an appropriate veterinarian/client/patient relationship (VCPR) as the basis for medication decision-making.

a. There are many situations in which a veterinarian’s advice or care is needed to maintain the health of your project animal.

b. Choose a veterinarian ahead of time so you are prepared when faced with an injury or illness that needs veterinary care.

2. Establish and implement an efficient and effective health management plan. a. Be sure you know what your animals will need from you before you bring them

home. b. Use your livestock resource manual and/or seek out a trusted, knowledgeable

person. c. Proper animal care requires a financial investment. Think about the total cost of

your project before purchasing an animal. d. Daily care and observation is a requirement for all projects. If you are raising

your project animal away from your home, be sure you can meet this commitment or that you have an agreement in place with others who will be helping. 4-H Members are required to have a significant role in daily animal care.

3. Use antibiotics responsibly. a. Use professional veterinary advice to make decisions about antibiotic use. b. Be sure to include all antibiotic use on your treatment records, including

medicated feeds. 4. Properly store and administer animal health products.

a. Read and follow instructions on all drug labels for storage and administration of products.

b. If your animal needs treatment, learn how to properly administer products to your animal or seek the help of a trusted, knowledgeable person to do it for you.

5. Follow proper feed processing protocols. a. Provide clean water at all times. b. Choose feed appropriate for the species, age, and purpose of your animal. c. Store feed in a clean, dry space free of rodents or insect infestation. d. If you use medicated feeds, take care not to contaminate other feedstuffs.

6. Establish effective animal identification, medication records, and withdrawal times.

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a. This record book contains places to record the minimum requirements. b. Additional records can be kept in a notebook or on a computer if desired. c. Treatment records must be kept for at least one year after the project is

complete. d.

7. Practice good environmental stewardship a. Develop a plan for managing animal waste (manure). b. If an animal dies, investigate the local rules for handling the remains.

8. Maintain proper workplace safety (for yourself and others). a. Use safe animal handling practices, even at home. b. If your animals are housed at a facility away from your home, make a plan for

what to do in case of severe weather, a fire, or other disaster. c. Post the address of the facility in any easy-to-find place so it is readily available

in case of an emergency. 9. Provide proper animal handling and care (to improve animal well-being).

a. Observe your animals daily. Take note of their behavior and appearance, as well as how much they are eating and drinking. Understanding normal behavior is the first step in recognizing signs of illness or injury.

b. Maintain a clean living environment for your animal. c. Minimize animal stress by monitoring environmental conditions (such as

temperature) and using appropriate handling techniques. 10. Utilize tools for continuous improvement.

a. Take the time to learn how to properly care for and handle your animal from a knowledgeable, reputable person.

b. Review GPPs annually and take note of any improvements needed to meet goals.

Information for Member to Consider

1. Which veterinarian will you contact if your animal needs medical care?

Name: _____________________________________________________________

Phone: ___________________ E-mail: __________________________________ 2. Who will you contact if you have questions about feeding your animal?

Name: _____________________________________________________________

Phone: ____________________E-mail: __________________________________ 3. Who will you contact if you have questions about handling your animal?

Name: _____________________________________________________________

Phone: ____________________E-mail: __________________________________

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Project Plan

Enrolling in a market livestock project will mean making decisions that must be made by you with the help of your parents and 4-H advisors. Some of these decisions need to be made before the project begins. This becomes your project plan. Even though your plan may change during the year, it is important to have thought about what you want to do and what you want to learn. Your project plan should be made before your project animals are selected and started on feed. Please refer to the average daily gain and market weight to help you as your project progresses to fair. Average Daily Gain (Typical Range) Average Market Weight (Typical Range) Lambs .5# ( .2 to 1.0) 125# (85 to 160) Hogs 1.75# (1.5 to 2.2) 250# (235 to 285) Steers 2.75# (1.5 to 4.0) 1250# (1100 to 1400) Goats .3# (.15 to .45) 75# (50 to 115) How to Determine Average Daily Gain To find the required average daily gain, you must first determine what the required gain for your animal is. This is done by taking the proper finished weigh and subtracting the beginning weight of your animal.

Proper Finished Weight – Beginning Weight = Total Required Gain

Next you will take the Total Required Gain you just found and divide this number by the number of days in the feeding period [the number of days between the date you acquired your livestock (or completed weigh-in) and the weigh-in date of the Paulding County Fair (Sunday before the fair)]. This will give you the Required Average Daily Gain.

Total Required Gain ÷ Days in Feeding Period = Required Average Daily Gain You will be required to know how to use this information to complete page 18

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Project Animal Information Please list each animal separately! Example: 2 meat pens of chickens equal 6 separate entries

Identification of animal (s) Name, ear tag #, ear notch, tattoo,

etc. Sex Breed Date Born Date

Purchased Purchase Price

or Value at start

Total Value of animals started with or purchased: $ __________ (Figure A)

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Inventory of Equipment Use this record to list items you already own and will be using this year for this project. Examples include cages, coops, feeders, waters, grooming equipment, incubation and brooding equipment, rakes, shovels, clippers, etc. Any NEW items purchased should be included on the Miscellaneous Expense record page.

Date Item Quantity Example 3/15/XX Waterers 4

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Miscellaneous Expenses

Expenses for non-feed items. (insurance, bedding, equipment, tags, veterinary, transportation, etc.) If none, write none and explain why. Estimate expenses up to fair.

Date Item Cost Quantity Example5/4/XX

1 bale of straw for bedding

$2.00

Total Expenses $ _______________ (Figure B)

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Feed Expenses Start your record whenever you began feeding your animal. For breeding stock you have year round, start this record on January 1st. It is not possible to raise an animal and have no feed costs. Do not leave this section blank. If you have an agreement to use feed from your parent’s farm, or some other arrangement, calculate the pounds and value of the fed as if you had purchased it. Estimate all feed costs up to the fair.

Complete Feed

Hay, Silage or Pasture Grain Mineral Block Other (milk

replacer etc.) Date Lbs. $ Value Lbs. $ Value Days $ Value Lbs. $ Value Lbs. $ Value

Total $ $ $ $ $ Add the total of the 5 feed columns Total Feed Expenses$ ____________ (Figure C)

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Feed Tag

It is important for every producer to know what they are feeding and to understand how to read a feed tag. Tape or staple one feed tag, supplement tag or feed mix receipt (i.e. list of ingredients and amounts) to this page from ration fed during your project. You will also need to answer the questions below.

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Please affix at least one photo of each animal you are keeping records on and plan to exhibit at the fair for this year. *No drawings.

Animal Photos- Visual Identification

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TREATMENT RECORD

To receive full points must mark* N/A if no treatment was given*

Treatment Date/Time

Animal ID Name, species, ID

Condition Being Treated

Estimated Weight (lbs)

Treatment Given (Medication dispensed, Amount and Route)

Instructed Meat/Milk/Egg Withdrawal

Date/Time Withdrawal Complete

If this is an extra label or Rx drug, list the name, phone # of the licensed vet who prescribed or directed the treatment.

July 2-7,20XX Flush July 8 9:00am

Rhode Island-Cross Broilers

Infectious Synovitis

4.5-5 lbs. Carraamysin-152, 350 mgm/gal in drinking water

5 days 7/13/XX 9am

Dr. Jones 419-555-5555

July 2, 20XX 10:00 am

Caprine, N18 – Boer Doe

Lame, right rear foot

65 lbs. Rubracillin 4 ml, IM

48 hours milk 11 days meat

7/13/XX 10am (meat)

Dr. Lee 419-555-5555

May 1, 20XX 5:00 pm

Victoria, Alpine doe Kid LE:J4

Diarrhea 40 lbs. Blosol Liquid 3 cc orally

30 days meat 5/31/XX 5 pm

n/a

E X A M P L E S

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Rate of Gain - Estimated Required Average Daily Gain

Making sure your animal is at the appropriate weight by the time of sale is critically important to the success of your project. Using the estimated end weight (page 5), to calculate the estimated required average daily gain that your animal needs to maintain to make market weight at the time of fair. Do this at the beginning of your project or soon after obtaining your animal. Keep each animal separate! Refer to page 9 if assistance is needed.

Animal Name/ID # Estimated

Proper Finished

Weight (p. 5) minus Beginning

Weight equals Total

Required Gain

divide

Days in Feeding Period (Sale Day)

equals Estimate of Required

Average Daily Gain

Mickey 840XXXXXXX 500 lbs. - 120 lbs. = 380 lbs. / 212 days =

1.79 lbs./day - = / =

- = / =

- = / =

- = / =

- = / =

- = / =

- = / =

E X A M P L E

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Closing Animal Inventory If you plan to sell your animal through the Junior Fair Livestock Sale or your extra animals through a livestock market (i.e. United Producers), use the average market price listed below. Determine value as if you sold your animal(s) for this average price and complete your project summary below. List each animal separately!

Animals to be sold at Jr. Fair Livestock Sale or other

livestock Market Weight X Avg. Market

Price = Estimated Sale Value

X = $

X = $

X = $

X = $

X = $

X = $

X = $

X = $

Total Value (INCOME) of Animal/s: $________ (Figure D) Market Prices (*not guaranteed prices for the current years’ JF Livestock Sale prices) Market Beef- $1.10/ lb. Market Dairy Beef- $1.04/ lb. Market Lambs- $1.52/ lb. Market Goats- $2.05/ lb. Market Dairy Goats- $2.05/ lb. Market Hog- .42¢/ lb. Turkeys - .28¢/ lb. Chickens - .28¢/ lb. Ducks - $1.00/ lb. Geese - $1.00/ lb. Rabbits - .90¢/lb.

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Additional Income from Your Project This may include show winnings, sale of equipment or supplies, other items related to your particular project work.

Date Description Amount Earned

Total Additional Income $_____ (Figure E)

Profit or Loss Statement INCOME

Figure D: Income from sale of animal/s $

Figure E: Additional Income $

TOTAL INCOME $

EXPENSES

Figure A= Project Animal Value (purchase price/s) $

Figure B= Miscellaneous Expenses $

Figure C= Feed Expenses $

TOTAL EXPENSES $ TOTAL PROFIT OR LOSS

Total Income – Total Expenses = Profit or Loss $

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Project Summary

1. What was your favorite part of this project? Why?

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

2. What was your least favorite part? Why?

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

3. What was the most important or interesting thing you learned? Explain.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

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Marketing Your Project

Deadline for submitting your Buyer Thank You letters is September 15. You are responsible for marketing your project animal/work to potential buyers.

By completing this portion of your record insert you are well on your way to making the important contacts for selling your animal/s long before sale day!

• List potential buyers you can contact. • Write a sample letter to a buyer. • Be personal with your letter; include your accomplishments and future educational career goals. • Do not use “To Whom It May Concern” to address the letter. • Contact your potential buyers to get the correct spelling of the name you are sending the letter

to. • Don’t forget to mail the letters in late May or early June to promote the livestock sale.

List three potential buyers

Business

Contact Name

Address

City State Zip

Business

Contact Name

Address

City State Zip

Business

Contact Name

Address

City State Zip

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BUYER THANK YOU LETTER Take the time to put your words of thanks together now and your thank you note/s will come together on a timely manner after the sale. When you have your actual thank you notes written for your buyer/s, please bring them to the OSU Extension-Henry County Office. Envelopes should be unsealed; stamped with the correct amount of postage; and your return address in the top left hand corner. For a complete listing of your buyers, please contact the OSU Extension Henry County Office at 419-592-0806. It is your responsibility to bring any discrepancies to the attention of the Livestock Sale Coordinator at the following email address: MarthaGebers@gmail.com Date_____________ Dear____________________________

Sincerely, ________________________________________