Embed Size (px)
Citation preview
10-12 OCTOBER 2018
BUDAPEST HUNGARYTHE EUROPEAN SOCIETY
OF SURGICAL ONCOLOGY
38TH CONGRESS OF
INVITATION TO INDUSTRY
#ESSO38 ESSOWEB.ORG/ESSO38
38
INVI
TATI
ON
TO
IND
UST
RY
2
SAVE THE DATES
CONGRESS DATES
ESSO 38 10-12 October 2018
Abstract Submission Opens 2 March 2018
Abstract Submission Closes 10 May 2018
EXHIBITION DEADLINES
Early Rate Deadline 18 April 2018
Receipt of Stand Drawings 6 August 2018
Receipt of Exhibitor Badge Order 3 September 2018
SATELLITE SYMPOSIUM DEADLINES
Receipt of Satellite Symposium Draft Programmes 11 May 2018
Receipt of Satellite Badge Order 3 September2018
Dates to be confirmed in the Industry Manual essoweb.org/ESSOIndustry
REGISTRATION DEADLINES
Early Rate Registration 11 June 2018
Regular Rate Registration 3 September 2018
Receipt of Complete Participant Details for Group Registrations 3 September 2018
Late Rate Registration As of 4 September 2018
CONGRESS VENUENovotel Budapest City & Budapest Congress Centre 63-67. Alkotás Utca, 1123 Budapest Hungarywww.bcc.hu
SALES QUERIESCarine LecoqTel: +32 2 537 31 06email: [email protected]
CONGRESS SECRETARIATECCO - the European CanCer Organisation Avenue E. Mounier 83Tel: +32 2 775 02 01Fax: +32 2 775 02 00Email: [email protected]: essoweb.org/ESSO38
38
INVI
TATI
ON
TO
IND
UST
RY
3
INTRODUCTION
Dear Colleagues,
It is an honour to announce the 38th Congress of the European Society of Surgical Oncology will take place from 10-12 October 2018 in Budapest, Hungary. Focusing on bridging the disparity between minimum standards of care across Europe, the overarching theme of the Congress is ‘Better Outcome with Innovative Surgery’
Featuring a comprehensive three day scientific programme of excellence devised by leading scientific and surgical experts, the event ensures exceptional quality and offers extraordinary educational and networking opportunities.
ESSO 38 will embrace this by building on the success of previous congresses, lauded for top-quality scientific programmes and exceptional speakers, by providing delegates with unique educational opportunities and a platform to interact and establish new collaborations. The latest developments and key issues in surgical oncology will be discussed through an array of interactive sessions to highlight the significance of a multidisciplinary approach for management of cancer patient care.
ESSO 38 will offer a scientific environment and platform for the oncology and surgical oncology community, including general surgeons, surgical oncologists of different specialties, students, surgeons in training, residents, specialist nurses and all healthcare workers involved in managing cancer patients.
We invite you to become a part of that exciting and dynamic process by browsing the exceptional exhibition and sponsorship opportunities.
As always, the Exhibition forms an integral part of the Congress. ESSO 38 industry partners will have the opportunity to directly interact with Congress participants seeking new approaches and solutions to aid them in their daily practice.
This Invitation to Industry (ITI) offers a broad and exciting range of opportunities and tools to achieve the highest level of exposure to experts in various disciplines within Europe and beyond. A number of exciting sponsorship opportunities are available to help raise your profile amongst our members and participants alike. We also invite you to select from the many ‘winning formula’ packages and elements associated with the Congress including: Satellite Symposia and Exhibition opportunities. All of our Booking Forms can be found online at essoweb.org/ESSO38
Attracting delegates from across the globe, and invited worldwide leading cancer experts, ESSO 38 is providing all the ingredients for an outstanding scientific, educational and networking event.
We look forward to working with you again to advance the role of surgical care in the management of cancer patients. United by a common vision, ESSO 38 participants, industry and organisers will join together to mark another highly successful milestone in the fight against cancer in Budapest.
Tibor Kovacs ESSO President Elect
ESSO 38 Scientific Chair
Santiago González-Moreno ESSO President
ESSO 38 Congress Co-Chair
György Lázár ESSO 38 Congress Co-Chair
38
INVI
TATI
ON
TO
IND
UST
RY
4
OPPORTUNITIES AT A GLANCE
1 EDUCATIONAL OPPORTUNITIES 5 SATELLITE SYMPOSIA
2 EXHIBITION 6 EXHIBITION SPACE
3 SPONSORSHIP OPPORTUNITIES 7 CONGRESS MATERIALS / CONGRESS SERVICES
4 ADVERTISING 10
5 GRANTS 10 TRAVEL GRANTS
6 PROGRAMME AT A GLANCE 11
Please note: where applicable, all rates are exclusive of 27% Hungarian VAT
38
INVI
TATI
ON
TO
IND
UST
RY
5
EDUCATIONAL OPPORTUNITIES
SATELLITE SYMPOSIA
This can be a unique opportunity to directly liaise with our participants to educate them about your products and showcase your latest developments to those looking for midday inspiration. Why not offer delegates the added exclusive opportunity to Learn at Lunch*, providing lunch whilst networking, inspiring and informing participants.
*Learn at Lunch: Contact the ESSO Secretariat for further information [email protected]
TIME SLOTS AND RATES
Wednesday 10 October 2018 Capacity Time Rate
Bartok II 200 seats 13:00 – 14:00 EUR 10 000
Bartok II (25% member discount) * 200 seats 13:00 – 14:00 EUR 7 500
Lehar 120 seats 13:00 – 14:00 EUR 10 000
Lehar (25% member discount) * 120 seats 13:00 – 14:00 EUR 7 500
Thursday 11 October 2018 Capacity Time Rate
Bartok II 200 seats 13:00 – 14:00 EUR 10 000
Bartok II (25% member discount) * 200 seats 13:00 – 14:00 EUR 7 500
Lehar 120 seats 13:00 – 14:00 EUR 10 000
Lehar (25% member discount) * 120 seats 13:00 – 14:00 EUR 7 500
*This rate is only applicable for companies that are Corporate Members of ESSO at the time of signing up for a slot.
RATES
Rental rates are determined according to the seating capacity in theatre style as well as the timing and duration of the slots. The rates include:
■ Room rental
■ Standard setup (theatre style with stage, lectern and speaker table)
■ AV equipment and services: amplification, data projection, AV technician
■ Use of the Speaker Preview Room for Satellite Symposium faculty
■ Publication of the Satellite Symposium Programme on the Congress website
■ Use of the Congress logo on invitations and promotional documentation
■ One-time promotion of the Satellite Symposium in a special e-blast sent by the ESSO 38 Conference Secretariat to all registered delegates.
NB: A minimum booking of 9 m² exhibition space is mandatory if you wish to hold a Satellite Symposium.
Cancelling your exhibition space will result in the immediate cancellation of your Satellite Symposium.
38
INVI
TATI
ON
TO
IND
UST
RY
6
EXHIBITION
EXHIBITION SPACE
The opportunity to exhibit is an integral part of the Congress and the exhibition area is renowned as a major hub of activities. Exhibiting gives you an edge – the passing trade of potential and qualified customers that walk past your stand will be highly significant. Extra care has been taken in the design of the exhibition to ensure the highest level of exposure to delegates at ESSO 38.Each exhibitor space package includes:
Early rate (booking by 18 April 2018)
EUR 3 780
Early rate ESSO Corporate Members (booking by 18 April 2018)*
EUR 3 465
Late rate (booking as of 19 April 2018)
EUR 4 680
Late rate ESSO Corporate Members (booking as of 19 April 2018)*
EUR 4 275
*This rate is only applicable for companies that are Corporate Members of ESSO at the time of signing up for a slot.
■ Backwall ■ Printing of branding (images supplied by exhibitor)
■ Reception Desk ■ Two high Chairs ■ Electricity (Socket and lights)
If you require space over 9m2, made-to-measure agreements can be discussed, please contact Carine Lecoq, at [email protected] for further information.
38
INVI
TATI
ON
TO
IND
UST
RY
7
CONGRESS MATERIALS
CONGRESS LANYARDS EUR 1 750
Lanyards receive maximum visibility as delegates have to wear the lanyards throughout the Congress.
■ Exclusive sponsorship of the official ESSO 38 lanyards with corporate name or logo (co-branded with ESSO 38 branding)
■ The popular and highly visible lanyards hold delegate badges and are worn by delegates throughout the Congress
■ Distributed to every Congress participant
■ Non inclusive of production costs
■ Exclusive to 1 sponsor
CONGRESS BAGS EUR 3 000
■ Exclusive sponsorship of the official ESSO 38 delegate bag with corporate name and logo printed in one colour
■ Distribution to all delegates on site
■ Non inclusive of production costs
■ Exclusive to 1 sponsor
CONGRESS PENS AND NOTEPADS EUR 1 200
■ Exclusive sponsorship of the official ESSO 38 pens and notepads with corporate name and logo
■ Placed in every Congress bag
■ Non inclusive of production costs
■ Exclusive to 1 sponsor
SPONSORSHIP OPPORTUNITIES38
INVI
TATI
ON
TO
IND
UST
RY
8
CONGRESS SERVICES
CONGRESS APP
■ Splash Screen exclusive sponsorship (10% corporate sponsor discount)
■ Banner advert non-exclusive sponsorship (10% corporate sponsor discount) EUR 2 500 Showcase your brand to our high-tech users by sponsoring the official Congress App.
A cost-effective, quick and easy way to mobilise your efforts to reach the target audience and enrich the Congress experience for participants and speakers alike.
The ESSO 38 App will enable users with everything they need to know and more at the touch of a button on their Smartphone. The App includes:
■ Searchable Congress Programme with everything participants need to know about the sessions, the abstracts, speakers, classified by day and by hour including personal planner and notes capacity
■ Exhibition Guide listing the exhibitors and their profiles plus an exhibitor floorplan
■ Sponsor’s banner advert on start-up page (maximum 3 sponsors)
■ Sponsorship acknowledgement (Digital Programme Book, website and onsite at the Congress)
WATER DISPENSERS EUR 1 700
Sponsorship of water dispensers is a cost-effective way to place your corporate branding where all participants will see it.
■ Your logo will appear on five water dispensers strategically placed throughout the Congress venue.
■ Your sponsorship will be acknowledged on the website and on site at the Congress.
FREE WI-FI ACCESS TO DELEGATE EUR 3 000
Help us connect participants to peers and colleagues both in and outside the congress. Wi-Fi will be available in all session rooms and public areas, enabling delegates to participate in networking and discussion about ESSO 38 via social media.
Exclusive Sponsor:
■ Sponsor’s corporate logo on landing page
■ Link to sponsor’s website on landing page
■ Your sponsorship will be acknowledged on the website and onsite at the Congress.
POSTER SPOTLIGHT AND POSTER VIEWING STATION EUR 5 000
Ever-popular with delegates, we are using the latest technologies to make posters prominent and easily accessible to all.
Acknowledgement at the poster viewing station, and on the Congress website.
EUR 5 000EUR 3 00 5
■ Exclusive sponsor of Splash Screen & Banner Advert (10% corporate sponsor discount)
38
INVI
TATI
ON
TO
IND
UST
RY
9
COFFEE BREAKS SPONSORSHIP PER DAY EUR 3 000 PER DAY
New this year will be the opportunity for companies to sponsor coffee breaks that will be held in the exhibition and poster areas. Several coffee stations will be set up throughout the venue for delegates to enjoy a refreshment during a busy Congress day.
■ Sponsor’s corporate logo and acknowledgement displayed in the coffee stations
■ Sponsorship will be acknowledged on the Congress website and onsite at the Congress
LUNCH SPONSORSHIP EUR 5 000 PER DAY
Companies can also support the lunches offered to participants during ESSO 38. Lunch will be served in the exhibition and poster areas on Wednesday and Thursday. It will provide a strong opportunity for sponsors to communicate their corporate branding in the catering areas.
■ Sponsor’s corporate logo and acknowledgement displayed in the lunch areas
■ Sponsorship will be acknowledged on the Congress website and onsite at the Congress
NEW: LATE AFTERNOON NETWORKING BREAKS EUR 4 000 PER DAY
An exclusive opportunity to sponsor the late afternoon break, offering refreshments and tasting stations in the Exhibition and Poster areas, providing delegates with an opportunity to create new contacts, discuss current research and share ideas in a more casual and sociable setting with colleagues.
■ Sponsor’s corporate logo and acknowledgement displayed in the Exhibition and Poster areas
■ Sponsorship will be acknowledged on the Congress website and onsite at the Congress
38
INVI
TATI
ON
TO
IND
UST
RY
10
ADVERTISING
ADVERTISING SLIDE BETWEEN SESSIONS EUR 1500
SEATING CUBES (FOR 100 UNITS) EUR 3000
These popular seating cubes allow delegates to take a break and enjoy sitting down while your company message gains optimal visibility. Provide a clear message of your support to delegates in an original and practical way.
■ Company logo displayed on two sides based on a one colour printing technique – the seating cubes will be co-branded with the ESSO 38 logo on the other two sides.
■ Seating cubes will be spread throughout the Congress centre for a maximum visibility, including the poster area and Exhibition Hall.
■ Your sponsorship will be acknowledged on the website and on site at the Congress.
Note: Due to Pharma code regulations, product advertising is not permitted.
BAG INSERT EUR 800
Insert your company flyer in the Congress bag (maximum 1 page, two sided A4 sheet).
UNRESTRICTED EDUCATION GRANTS
Education grants help provide the most appropriate setting for participants to learn about the latest developments and techniques in surgical oncology by supporting the Congress programme. The grants support the meeting facilities and operational activities, helping to ensure the most appropriate setting for participants to acquire the latest knowledge and date, as well as interacting and building relationships with their peers. This is a major aid and advancement to the quality and impact of the scientific programme.
Your support will be acknowledged on the Congress website and onsite at the Congress.
Made-to-measure agreements can be discussed to ensure your company’s objectives are achieved, please contact ESSO COO, Carine Lecoq, at [email protected] for further information.
38
INVITATION TO INDUSTRY 11
WEDNESDAY 10 OCTOBER 2018 THURSDAY 11 OCTOBER 2018 FRIDAY 12 OCTOBER 2018
Educational Session / Video Session:
Parenchyma sparing surgery
08:30 - 09:30
Education Workshop: Geriatric and Emergency
cancer surgery
08:30 - 09:30
Educational Session / Video Session:
Pancreatic cancer (incl. intrapapill.)
08:30 - 09:30
Meet the ExpertDCIS and management of
high risk breast lesions08:30 - 09:30
Meet the ExpertTransanal TME08:30 - 09:30
Meet the ExpertPrinciples of enhanced
recovery08:30 - 09:30
Education Workshop: Oncoplastic breast surgery:
fashion or necessity? 09:00 - 11:00
Education Workshop: Virtual reality / Artifi cial
Reality & Training09:00 - 11:00
Educational Session / Video Session:
Image guided surgery09:00 - 11:00
Presidential Address /Keynote Lecture
09:30 - 10:30
Scientifi c Symposium: Tissue regenerative surgery and oncological safety of fat
grafting09:30 - 11:00
Scientifi c Symposium: New trends in HPB surgery
09:30 - 11:00
Scientifi c Symposium: Sarcoma, incl.
Retroperitoneal09:30 - 11:00
Coffee Break / Poster Viewing / Exhibition11:00 - 11:30
Post
er V
iew
ing
11:
00 -
20:0
0
Exhi
biti
on 1
1:00
- 20
:00
Coffee Break / Poster Viewing / Exhibition10:30 - 11:00
Post
er V
iew
ing
10:
30 -
17:0
0
Exhi
biti
on 1
0:30
- 17
:00
Opening Remarks / ESSO Award Lecture
11:30 - 12:30
Debate: Is cancer surgery becoming
redundant?11:00 - 12:30
Scientifi c Symposium: State of the art in breast reconstruction surgery (SSM/NSM/ Implants,
Autologous, RT) 11:00 - 12:30
Debate: Colorectal carcinomatosis
11:00 - 12:30
Coffee Break 11:00 - 11:30
Debate: This house believes that
10 years from now we will no longer perform a TME
resection in the majority of patients with rectal cancer
11:30 - 12:30
Scientifi c Symposium: Individualisation according
to genomic profi ling:Personalised surgical
oncology11:30 - 12:30
Debate: Keyhole, Traditional vs.
minimal invasive surgery in solid tumours11:30 - 12:30Lunch 12:30 -13:30
Poster Viewing / Exhibition 12:30 - 14:00Lunch 12:30 -13:30
Poster Viewing / Exhibition 12:30 - 14:00
Young Surgeon’s Mentorship Session:
How to write a scientifi c paper
12:45 - 14:00
Industry Sponsored Symposium
13:00 - 14:00
Industry Sponsored Symposium 13:00-14:00
Young Surgeon’s Mentorship Session:
Training soft skills-how to present your «stuff»
12:45 - 14:00
Industry Sponsored Symposium
13:00 - 14:00
Industry Sponsored Symposium
13:00 - 14:00
Conference Highlights / Award Session
12:30 - 13:30
Scientifi c Symposium: Limitations in management
of colorectal cancer metastases
14:00 - 15:30
Scientifi c Symposium: Risk reducing mastectomy
and management of familial breast cancer
14:00 - 15:30
Scientific Symposium:Innovations and areas for development in the
surgical management of melanoma
16:00 - 17:30
Nial O’Higgins Best Abstracts
Symposium14:00 - 15:30
Coffee Break / Poster Viewing / Exhibition15:30 - 16:00 Coffee Break
15:30 - 16:00 Poster Defence / Posters in the Spotlight / Exhibition
15:30 - 17:00Scientifi c Symposium:Breast conserving surgery and locoregional control
after neoadjuvant chemotherapy16:00 - 17:30
Scientifi c Symposium: New trends in Upper GI
16:00 - 17:30
Scientific Symposium: Patient reported outcomes
14:00 - 15:30
Debate: Is axillary biopsy
unnecessary in breast cancer?
17:00 - 18:30
Scientifi c Symposium: Updates in peritoneal surface malignancies
17:00 - 18:30
Scientifi c Symposium: EURECCA
17:00 - 18:30
Exhibitors’ Reception Poster Defence / Posters in the Spotlight / Exhibition
17:30 - 19:00
PROGRAMME AT A GLANCE
THE EUROPEAN SOCIETY OF SURGICAL ONCOLOGY
38TH CONGRESS OF
38
Programme subject to change. For the latest, visit essoweb.org/esso38
ESSO38-Flyer-A5-4p 092017.indd 2 21/09/17 14:37
PROGRAMME AT A GLANCE38
INVI
TATI
ON
TO
IND
UST
RY
12
CODES OF PRACTICE
All companies and associations exhibiting at ESSO 38 are advised to consult the guidelines and codes of practice applicable in Hungary. By signing the relevant application form to participate at the ESSO 38 Congress, each company or organisation agrees to and confirms that it has reviewed the advice and guidelines which determine the applicable codes of practice in Hungary and that it will be adhering to all relevant codes and accepts all liability in all cases of non-compliance with these codes.
■ AIPA – Association of Innovative Pharmaceutical Manufacturers
www.aipm.hu/en/ethics
■ EFPIA – European Federation of Pharmaceutical Industries and Associations
www.efpia.eu
■ IFPMA – International Federation of Pharmaceutical Manufacturers and Associations
www.ifpma.org
■ MedTech
www.medtecheurope.org
BOOKING FORMS
IMPORTANT – This Invitation to Industry has been compiled by ECCO – the European CanCer Organisation. A successful application made by a company wishing to participate to ESSO 38 implies full acceptance of the requirements and policies contained within this document as well as the technical specifications in the forthcoming Exhibitor Service Manual – to be published online on the Congress website as of May 2018.
This ITI outlines the structure of the product offering. Please read it carefully and circulate it as appropriate within your company and/or related agencies. Further technical specifications will be published in the Exhibitor Service Manual.
10-12 OCTOBER 2018
BUDAPEST HUNGARY
38
