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37th Annual Meeting Program Canadian Parents for French P.E.I.
Wednesday May 7 2014 The Havilland Club, 2 Water Street, Charlottetown
6 p.m. Welcome—CPF PEI President Amanda Moore
6:15 p.m. Supper—buffet
7:00 p.m. Ghislaine Duplain—Educator of the Year 2013‐2014
Teila Coulson, French Student Excellence Award recipient
Ashley Richard, CPF PEI Concours d’art oratoire Francophone Division
Amanda Moore, CPF PEI President—address
Guest Comments
Director French Programs and Services— René Hurtubise
English Language School Board Chairperson— Fred Osborne
Office of the Commissionner of Official Languages—Françoise Albert
Department of Canadian Heritage— Marie‐Claire Caouette
PEI Home and School Federation—Peter Rukivna
La Société Saint‐Thomas‐d'Aquin—Gabriel Arsenault
English Language School Board French Programs Coordinators—Deneen Gallant –Norring and
Eunice MacIntyre
J. Elmer Hynes Award Winner Presentation/Len Hynes to Pamela MacMillan
Staff and Board members
5 minute break
7:45 p.m. Business Meeting— See agenda (page 3)
8:00 p.m. Closing remarks
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Attendance:
Amanda Moore President
Tara Davison CPF KISH Chapter
Kara Jain CPF Glen Stewart Chapter
Brittany Jakubiec nominated for board
Nancy Kitson nominated for board
Mylène Thériault OCOL
Rebecca Lancaster CPF NS Executive Director
Gail Lecky CPF PE Executive Director
Voting by proxy: Maryse Perreault‐ Treasurer, Tammy DesJardins and Susan Taylor‐ members
MEETING CALLED TO ORDER
President Amanda Moore welcomed everyone for coming and the meeting was called to order.
PRESENTATION OF MINUTES OF LAST GENERAL MEETING
MOTION: That the minutes of May 2, 2012 be approved.
M/S Tara/Kara Carried
BUSINESS ARISING FROM MINUTES
There was no business arising from the minutes. PRESENTATION AND APPROVAL OF 2011‐12 AUDITED FINANCIAL STATEMENTS
MOTION: That the 2011‐12 audited financial statements to be approved.
M/S Tara/Kara Carried
PRESENTATION AND APPROVAL OF 2012‐2013 NON‐AUDITED FINANCIAL STATEMENTS
MOTION: That the 2012‐2013 non‐audited financial statements will be accepted and forwarded on to the
auditor.
M/S Tara/Kara Carried
PRESENTATION AND APPROVAL OF 2013‐2014 BUDGET
MOTION: That the 2013‐2014 budget be approved.
M/S Tara/Kara Carried
PRESENTATION AND APPROVAL OF BY LAW CHANGES
There were no buy‐law changes this year.
APPOINTMENT OF TONY HANSON AS THE AUDITOR FOR 2013‐2014
MOTION: That Tony Hanson will be the auditor for 2013‐2014. M/S Tara/Kara Carried
(Continued on page 3)
CANADIAN PARENTS FOR FRENCH PEI LTD.ANNUAL GENERAL MEETING Charlottetown, Havilland Club, May 2, 2013
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37th Canadian Parents for French ‐ P.E.I. Annual Business Meeting Agenda
Wednesday May 7, 2014—Havilland Club, Charlottetown Call to order CPF PEI President, Amanda Moore Agenda (pg. 3) Explanation of the procedures (insert for voting delegates) Presentation and approval of May 2, 2013 A.G.M. minutes (pg. 2,3) Business arising from minutes (none) Presentation and approval of 2012‐2013 Audited Financial Statements (pg 4,5) Presentation of 2013‐2014 Unaudited Financial Statements (pg 6) Presentation of the 2014‐2015 Budget (pg 7) By‐law changes— attached Appointment of auditor for 2014‐2015—Tony Hansen Nominating Committee report on the 2014‐2015 Provincial Board of Directors The slate of officers: President Brittany Jakubiec Vice President Nancy Kitson Secretary/treasurer Maryse Perreault New member Kelly Doran (1st year) Members at large Tammy Desjardin, Susan Taylor (3rd year) Note: Amanda Moore remains as a voting member on the Board as Past President for 2 years.
New business—Date and place of 2015‐16 AGM (Charlottetown, Wednesday May 6, 2015)
Adjournment and announcements
7. NOMINATING COMMITTEE REPORT – Claude Parent The election slate is as follows: President – Amanda Moore Vice President – Brittany Jakubiec Secretary/Treasurer – Maryse Perreault Member at Large – Nancy Kitson, Tammy DesJardins and Susan Taylor.
Nominations were called from the floor.
Motion: That the slate be accepted by acclimation.
M/S Tara/Kara Carried
8. DATE OF NEXT ANNUAL MEETING The next AGM will be held the first weekend in Wednesday May 7, 2014.
9. ADJOURNMENT
MOTION: To adjourn. M/S Tara/Kara Carried
(Continued from page 2)
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Statements of Financial Position
March 31 March 31 April 1
2013 2012 2011
Assets
Current assets: Cash
$ 11,629
$ 40,902
$ 47,228 Accounts receivable 1,381 6,826 7,254 Term deposit - unrestricted Prepaid expenses
43,942 -
43,354 -
45,451 2,500
56,952 91,082 102,433
Term deposit - restricted
33,623
33,125
30,000
$ 90,575 $ 124,207 $ 132,433
Financial Statements of
CANADIAN PARENTS FOR FRENCH PEI LTD. Year ended March 31, 2013
Liabilities and Net Assets
Current liabilities: Accounts payable and accrued liabilities (note 3) $ 18,932 $ 30,379 $ 34,257
Net assets
$ 90,575 $ 124,207 $ 132,433
The accompanying notes are an integral part of these financial statements.
On Behalf of the Board:
Director
Appropriated (note 4) 33,623 30,000 30,000 Un-appropriated 38,020 63,828 68,176
71,643 93,828 98,176
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2013 2012 Revenue:
Canadian Heritage grant $ 112,200 $ 112,200 Camp 6,100 6,110 Donations and fundraising 239 1,735 Employment grant 2,200 1,320 Government grants 1,200 7,321 Interest 1,085 1,028 Memberships 2,969 7,636 PERCE program 3,763 - 129,756 137,350
Expenses:
Honorariums 13,600 14,753 Operations 16,256 18,013 Programs and other 20,896 20,182 Publicity 6,595 8,901 Salaries and benefits 81,051 67,639 Travel 13,543 12,210 151,941 141,698
Excess of expenses over revenue (22,185) (4,348)
Net assets, beginning of year 93,828 98,176
Net assets, end of year $ 71,643 $ 93,828
CANADIAN PARENTS FOR FRENCH PEI LTD. Statements of Operations and Net Assets
Year ended March 31, 2013, with comparative figures for 2012
Year ended March 31, 2013, with comparative figures for 2012
2013 2012
Cash flows from operating activities
Cash receipts from contributors
$ 134,117
$ 137,460 Cash paid to suppliers and employees (163,390) (143,786) Interest received 1,085 1,028
(28,188) (5,298)
Cash flows from investing Increase in investments
(1,085)
(1,028)
Net decrease in cash (29,273) (6,326)
Cash, beginning of year
40,902
47,228
Cash, end of year $ 11,629 $ 40,902
The accompanying notes are an integral part of these financial statements. We have not included all of the notes in this document to save space . If you wish a full copy of our Financial Statement please contact the office. We have specified the categories of comments made.
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REVENUES
Canadian Heritage Grant $112,200
Corporate Donations $1697
Sales $750
Membership income $4313
Canada Day Grant $00
Canada Works $3000
Other (Youth Projects) $3424
Camp registration $8610
Camp Grant—Dept of Education $6000
Total revenue $139,544
EXPENSES
Travel $14,841
Publicity $7,218
Salaries $60,538
Honoraria $19,720
Operations $16,694
Other $21,786
Total Expenses $140,797
NET INCOME (1,253)
2013-2014 Income, Expense and Balance Sheet NOT-AUDITED
ASSETS EQUITY
Cash $8,037 Retained Earnings $69,578
Investments $78,975 (restricted and other)
Current earnings $‐6,870
Accounts Receivable $1,346 Total retained Earnings $62,7090
Total Assets $88,359
LIABILITES Liabilities and equity $88,359
Accounts Payable $24,786
Total Liabilities $224,786
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Proposed budget for April 1 2014 to March 31 2015
Other Income Corporate donations/Concours $800 Depart. of Education/projects $6,000 Membership $3,875 Ad and general sales $400 Camp registrations $7000 Summer Works Project 2,800 CPF Nat Concours $1000 Skills $1500 Total $23,375
TOTAL
REVENUE SOURCES EXPENSES
Expense Required Amount Others Organization's financial
contribution
In‐kind
Please note this is not included in the figures. In kind includes free media, rooms, prizes
etc
categories financial requested (describe)
resources from
Canadian Heritage
Salaries $ 56,618 $ 56,218 $400 $00 $ 5,850
Honoraria $ 10,900 $ 6,200 $ 4,700 $00 $ ‐
Travel $ 21,020 $ 17,645 $ 3,375 $00 $ 625
Publicity $ 3,900 $ 3,300 $00 $ 2,800
Operating Costs
$ 19,812 $ 13,712 $ 600 $00 $ 1,080
Others (describe)
$ 23,235 $ 15,125 $ 6,610 $00 $ 100
In‐kind
Total $00
expenses $135,575 $112,200 $ 23,375 $00 $13,650
FS
L E
nro
llmen
t in
PE
I
Im
mersion
Core
Grade
09‐10
10‐11
11‐12
12‐13
09‐10
10‐11
11‐12
12‐13
Kindergarten
323
384
353
18
19
25
1
327
347
300
367
19
24
17
18
2
275
295
313
285
18
22
26
17
3
271
272
300
306
24
20
21
79
4
264
278
277
307
1113
1002
1096
1161
5
261
264
278
241
1101
1145
1020
1096
6
232
255
250
270
1220
1124
1138
1023
7
551
434
443
464
1179
989
920
920
8
501
446
415
416
1283
1144
965
904
9
492
455
436
400
1373
1189
1118
958
10
359
373
407
386
392
328
285
243
11
300
290
311
319
166
146
129
98
12
292
301
226
277
78
99
56
85
Totals
4125
4333
4340
4391
7966
7250
6810
6627
Total enrollm
ent
20249
21162
21037 20617
20249
21162 21037 20617
FSL as % of total
20.4
20.4
20.6
21.3
39.3
34.3
32.4
32.1
Eligible studen
ts
19335
20137
20183 19577
19335
20137 20183 19577
FSL as % of eligible
21.3
20.4
21.5
22.43
41.2
36.0
33.7
33.9
Eligible is deemed
as total enrollm
ent less French language and
private schools/from Dep
artm
ent of Education statistics/web
site.
Enrollm
ents include intensive and ex‐
tended
French program
s *
13‐14
422
399
342
272
314
285
259
454
443
407
347
325
298
4507
20340
22.2
19317
23.3
13‐14
0
0
0
0
1216
1201
1097
839
960
936
195
67
53
6657
24340
27.4
19317
34.5
8
National Board of Directors 2013‐14 Lisa Marie Perkins
President Jordan Wright Vice‐President Carole Anctil‐Michalyshyn Board Member Rita Parikh Board Member Sharon Lapkin Board Member Valerie Pike Board Member Mailing Address 310‐176 Gloucester St Ottawa, ON K2P 0A6 TEL. (613) 235‐1481 FAX (613) 230‐5940 E‐MAIL: [email protected] Website: www.cpf.ca National Office Staff Robert Rothan Executive Director [email protected] Cathy Stone Executive Assistant/Office Manager
Joan Hawkins Manager, Research and Development [email protected] Member Services [email protected] Communications Officer Shaunpal Jandu [email protected]
