353-22-november-9-2009-regular-counc

November 9, 2009 Regular Council Meeting Page 1

Initials

MINUTES OF THE REGULAR MEETING OF COUNCIL

HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER

ON MONDAY, NOVEMBER 9, 2009

PRESENT: Mayor - Tom Grant

Deputy Mayor - Roy Elmer

Councillor - Harold Lewis

Councillor - Trish Standing Councillor - Dwayne Hill

Councillor - Rick Howard

Councillor - John Seaman

Chief Administrative Officer - Alcide Cloutier

Recording Secretary - Tracey Cowpar

ABSENT: Nil

PUBLIC HEARING – Bylaw No. 1377-09

The Public Hearing was called to order at 7:00 p.m.

Mr. Doug Day questioned if modular homes can be built any where in Whispering Greens

Subdivision. Mayor Grant answered that yes if the homeowners association’s bylaw allows.

Mr. Adrian Kuypers requested Council to force the developer to address all of the deficiencies and have the Whispering Greens Phase 1 and 2 streets transferred to the Town.

The public hearing was closed at 7:18 p.m.

CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:19 p.m.

1.0 OPEN SESSION FOR PUBLIC – Nil

2.0 Delegations – Nil

3.0 Additions to the Agenda

Motion No.: 09.432

Moved by Councillor Rick Howard THAT the following items be added to the

agenda:

3.1 - 10.6 Renewable Power Support

3.2 - 10.7 Janitorial Contract

3.3 - 14.2 Whispering Greens Street Maintenance


Initials

In favour Against

Mayor - Tom Grant Councillor - Roy Elmer


Councillor - Trish Standing

Councillor - Dwayne Hill



CARRIED

4.0 Minutes

4.1 Regular Council Meeting Minutes of October 26, 2009

The Minutes of the Regular Meeting of Council, held in the Town of Vulcan

Council Chamber on October 26, 2009 were presented to Council.

Motion No.: 09.433

Moved by Councillor Trish Standing THAT the Minutes of the Regular Council

Meeting held in the Town of Vulcan Council Chamber on Monday, October

26, 2009 be approved.

In favour Against

Mayor - Tom Grant

Councillor - Roy Elmer




Councillor - Rick Howard Councillor - John Seaman

CARRIED

14.2 Organizational Meeting Minutes of October 26, 2009

The Minutes of the Organizational Meeting of Council, held in the Town of

Vulcan Council Chamber on October 26, 2009 were presented to Council.

Motion No.: 09.434

Moved by Councillor Harold Lewis THAT the Minutes of the Organizational Meeting held in the Town of Vulcan Council Chamber on Monday, October

26, 2009 be approved as circulated, and read by each member of Council.


Initials

In favour Against







CARRIED

5.0 Unfinished Business – Nil

6.0 Financial Reports - Nil

7.0 Miscellaneous Correspondence

7.1 The Miscellaneous Correspondence for the period ending November 9, 2009

was presented to Council for information. Motion No.: 09.435

Moved by Councillor Dwayne Hill THAT Lot 19, Block 47, Plan 0012399 not be

available for vehicle traffic as of the end of 2009.

Motion No.: 09.436

Moved by Councillor John Seaman THAT the main motion be amended to read

as follows:

THAT Lot described as Lot 19, Block 47, Plan 0012399 commonly known as the West Entrance to Allen Subdivision not be available for vehicle traffic as of the

end of 2009.

In favour Against

Mayor - Tom Grant Councillor - Dwayne Hill Councillor - Roy Elmer





CARRIED

The main Motion Number 09.435 is defeated.


Initials

Motion No.: 09.437

Moved by Councillor Dwayne Hill THAT the Miscellaneous Correspondence

for the period ending November 9, 2009 be received for information.

In favour Against






Councillor - John Seaman CARRIED

8.0 Board and Committee Reports

8.1 Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest.

Motion No.: 09.438

Moved by Councillor Rick Howard THAT the Minutes/Reports of Town

represented Boards/Committees as listed below and presented at the November 9, 2009 Council Meeting be received for information:

� Councillor Harold Lewis verbal report:

Council was presented with the 2010 Library Budget

� Councillor Roy Elmer verbal report:

o AUMA Conference was informative and well attended

o Council members gave suggestions for next year’s conference

In favour Against

Mayor - Tom Grant




Councillor - Dwayne Hill Councillor - Rick Howard


CARRIED


Initials

9.0 Bylaws

9.1 Bylaw No. 1377-09 Modular Home Foundations

Bylaw 1377-09 was given first reading on October 13, 2009 amending LUB

1333-05 to incorporate a section for modular home foundations and a public

hearing was advertised for November 9, 2009.

Motion No.: 09.439

Moved by Councillor Dwayne Hill THAT Bylaw No. 1377-09 be given second

reading.

In favour Against

Mayor - Tom Grant




Councillor - Dwayne Hill Councillor - Rick Howard


CARRIED

Motion No.: 09.440

Moved by Councillor Trish Standing THAT Bylaw No. 1377-09 be given third and

final reading.

In favour Against






CARRIED

10.0 New Business

10.1 Moonlight Madness Road Closure

On November 27, 2009 the Chamber of Commerce will host their 27th Annual

Customer Appreciation and Moonlight Madness Night.


Initials

Motion No.: 09.441

Moved by Councillor Harold Lewis THAT this Council authorizes the Town to provide assistance with road closures and the moving of barricades as

requested by the Moonlight Madness Committee.

In favour Against

Mayor - Tom Grant

Councillor - Roy Elmer Councillor - Harold Lewis





CARRIED

10.2 27th Annual Customer Appreciation and Moonlight Madness Night

On November 27, 2009 the Chamber of Commerce will host their 27th Annual Customer Appreciation and Moonlight Madness Night.

Motion No.: 09.442

Moved by Councillor Dwayne Hill THAT this Council approves a 1/6 page ad

in the amount of $264.00 to be published in the Chamber of Commerce Moonlight Madness Flyer.

In favour Against

Mayor - Tom Grant


Councillor - Harold Lewis Councillor - Trish Standing




CARRIED

10.3 Holiday Train

The CPR announced that the Holiday Train will be in Vulcan on December

11th, 2009.


Initials

Motion No.: 09.443

Moved by Councillor Rick Howard THAT this Council approve a donation of

$2,000.00 to the Vulcan Food Bank and agree to participate in the CPR Holiday

Train visit to Vulcan to be allocated from the Contingency Reserve;

THAT a road closure for the CPR Holiday Train event in 2nd Street South area

be authorized.

In favour Against

Mayor - Tom Grant






CARRIED

10.4 Snow Removal Policy PU-9

The current snow removal policy is dated January 13, 2003 and needs to be

reviewed.

Motion No.: 09.444

Moved by Councillor Trish Standing THAT this item be deferred to the next

Council meeting.

In favour Against






CARRIED

10.5 Alberta Shock Trauma Air Rescue Society (STARS)

STARS is pleased to announce the publication of their official 25th Anniversary

Legacy Publication: STARS – 25 Years of Care in the Air.


Initials

Motion No.: 09.445

Moved by Councillor Dwayne Hill THAT STARS request for an ad in the “Care

in the Air” publication be received for information.

In favour Against

Mayor - Tom Grant






CARRIED

Motion No.: 09.446

Moved by Councillor Harold Lewis THAT a donation of $1,000.00 be made to the Alberta Shock Trauma Air Rescue Society (STARS) in lieu of an

advertisement in the publication “STARS – 25 Years of Care in the Air”;

THAT funding be allocated from the Contingency Reserve.

In favour Against

Mayor - Tom Grant






CARRIED

10.6 Renewable Power Support

The City of Lethbridge and the Town of Peace River adopted a resolution

encouraging the Provincial Government to initiate a renewable power expert

panel.

Motion No.: 09.447

Moved by Councillor Trish Standing THAT a letter be sent to the Provincial

Government encouraging them to initiate a renewable power expert panel

and a subsequent renewable power consultation with Albertans.


Initials

In favour Against






Councillor - John Seaman CARRIED

10.7 Janitorial Contract

The Janitorial Contract expires on December 31, 2009 and the current contractor is not interested in renewing the contract.

Motion No.: 09.448

Moved by Councillor Dwayne THAT the Chief Administrative Officer be directed to negotiate and award the contract for Janitorial Services with Karen

Vissers until December 31, 2010.

In favour Against

Mayor - Tom Grant






CARRIED

11.0 Question Period

Question: Councillor Roy Elmer indicated that there are a few potholes on 4th Street along Memorial Park and asked if the patching

program is still on?

Response: CAO stated that it was on going and will look into the holes

mentioned above.

Question: Councillor Roy Elmer asked if the street in front of the Post

Office had been fixed.

Response: CAO stated that it was fixed today.


Initials

Question: Councillor Dwayne Hill expressed concerns about the drainage

on Memorial Avenue at the Arena entrance.

Response: Mayor Grant indicated that this problem should be solved with

the current work that is being done.

Question: Councillor Dwayne Hill questioned if the burnt out street lights

were being looked after.

Response: CAO will look into this.

Question: Councillor John Seaman asked if the access to the CRC parking

lot along the arena will be paved?

Response: CAO indicated that it won’t be done because of lack of budget.

12.0 Notice of Motion – Nil

13.0 Management Reports

13.1 Council was presented with the following Management Reports:

• Chief Administrative Officer – (verbal)

• Development Officer

• Public Works

• Tourism Coordinator Motion No.: 09.449

Moved by Councillor Trish Standing THAT this Council receives management reports for the period ending November 9, 2009 for information.

In favour Against

Mayor - Tom Grant


Councillor - Harold Lewis Councillor - Trish Standing




CARRIED

Mayor Grant called for a 5 minute recess at 9:15 pm

Meeting reconvened at 9:19 pm


Initials

14.0 In-Camera

14.1 Royal Regional Water Commission

14.2 Whispering Greens Street Maintenance

Motion No.: 09.450

Moved by Councillor Rick Howard THAT Council move in-camera at 9:20 p.m.

In favour Against

Mayor - Tom Grant






CARRIED

Motion No.: 09.451

Moved by Councillor Dwayne Hill move out-of-camera at 10:22 p.m.

In favour Against

Mayor - Tom Grant






CARRIED

15.0 Adjournment

The meeting adjourned at 10:29p.m.

____________________________

Thomas Grant

Mayor

________________________________

Alcide Cloutier

Chief Administrative Officer

Documents

353-22-november-9-2009-regular-counc