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Gantt Charts 3.3.1 Manag e Your Time

3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

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Page 1: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

Gantt Charts

3.3.1

Manage Your Time

Page 2: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

This presentation covers

• What is a Gantt Chart?

• Why are they used?

• How to create one.

Page 3: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

Introduction• We already know that managing a project can be a difficult task.

• There are a lot of things that need to happen before a system is ready to ship out.

• We have looked at how CPA diagrams can help us understand what tasks need to be completed and in which order...but sometimes these can be a more of a burden to use.

• Gantt Charts offer most of the same information in a more user friendly way.

Page 4: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

What is a Gantt Chart?

This chart helped me plan when and how I was going to teach each topic from The Systems Cycle chapter of the syllabus.

Page 5: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

What is a Gantt Chart?

This red line shows the total length of the syllabus topic.

The blue bars show how much time would be given to each sub-topic.

These blue linking bars show that each topic is dependant on the completion of the previous topic.

Page 6: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

What is a Gantt Chart?

• It is a model which shows:

– Milestones:• Important checkpoints within a project.

– Resources:• Some charts have additional information which shows

who will be working on a particular task.

Page 7: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

What is a Gantt Chart?

• It is a model which shows:

– Status:• You can include % complete lines which overlap the

task bar. When a task is complete the line should completely overlap a task.

– Dependencies:• If a task is dependant on the completion of a previous

task then this can be indicated by linking the task bars.

Page 8: 3.3.1 ManageYourTime. What is a Gantt Chart? Why are they used? How to create one

Try this...

• When we looked at Critical Path Analysis you had to make a cup of tea...

• Make a Gantt Chart for the same process.

B D2 min

Boil kettle

C1 min

Put tea bagin tea pot

A

1 min

Fill kettle

1 min

Pour waterinto pot

E

F

G2 min

Brew tea

1 min

Get mugsready