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RICHA GOYAL FCS, LLB GST, Customs, Trademarks and Company Law
302-A, International Trade Center, (ITC Building) Majura Gate, Ring road, Surat, Gujarat 395002
0: 79909 01124 T. 0261 2464443 M: 091 9377727273 E: [email protected]
Scrutinizer's Report [Pursuant to Section 108 of the Companies Act, 2013 and the Companies (Management and
Administration) Rule, 2014 as amended]
To, The Chairman KUEMANI DISTRIBUTORS & MARKETING LIMITED Survey no 187, Plot no ito 4, Opp. Saiffee Complex, Nr. Baroda Rayon Corporation (BRC) Udhna, Bhestan, Surat- 394210
Sub: -Consolidated Scrutinizers Report on postal ballot at the 7th AGM of Khemani Distributors & Marketing Limited
Dear Sir,
The Board of Directors of KHEMANI DISTRIBUTORS & MARKETING LIMITED (the Company) at its meeting held on September 29, 2018 has appointed me as the "Scrutinizer" to scrutinize the physical ballots received from the Members of the Company at the venue of the Annual General Meeting (AGM) pursuant to Section 108 of the Companies Act, 2013 ("the Act") read with R'ule 20 of the Companies (Management and Administration) Rules, 2014, as amended by the Companies (Management and Administration) Amendment Rules,20 15 and Secretarial Standard on General Meetings(SS-2).
The Management of the Company is responsible to ensure the compliance with the requirements of the Companies Act,20 13 and Rules made there under relating to physical ballot voting on the resolutions contained in the notice dated September' 29 2018 of the 07th AGM of the Members of the Company. My responsibility is to scrutinize and ensure that the voting done through physical ballot is done in a fair and transparent manner and to make a consolidated Scrutinizer's Report of the votes cast "in favour" or "against" on the resolutions as specified in the Notice of AGM dated September 29' 2018 based on the voting conducted at the venue of the AGM.
The members of the Company as on cut-off date i.e. 22nd September, 2018 are entitled to vote on the resolutions mentioned in the notice of AGM dated September 29, 2018.
RICHA GOYAL FCS, LLB GST, Customs, Trademarks and Company Law
302-A, International Trade Center, (ITC Building) Majura Gate, Ring road, Surat, Gujarat 395002
0: 79909 01124 1: 0261 2464443 M: 091 9377727273
I hereby submit my report as under:
1. At the venue of the 7TH AGM of the Company held on September 29, 2018, the facility to vote through Ballot paper had been provided to facilitate those members present in the meeting.
2. No vote was cast through postal ballot as all the members present at the AGM.
3. On September 29,2018, the votes cast through vote through ballot paper was duly checked by me as a Scrutinizer in the presence of Miss. Devyani Korpe and Mr Ravi Soni who acted as the witnesses, as prescribed in Sub-Rule 4(xii) of the said Rule 20.
4. The details of the Results of the voting conducted at venue of the AGM by way of Ballot Papers are as under:
Details Voting through Ballot Paper Total Voting
Number of Members who 8 8 cast their votes Total number of Shares 41,35,800 41,35,800 held by them Valid votes As per details provided under each one of the
resolution mentioned hereunder Invalid Votes Various as mentioned under each of the resolution
Note: Percentage of votes cast "in favour" or "against" the resolutions is calculated based on the valid votes cast through physical voting.
Item No. 1 (Ordinary Resolution)
To consider and adopt the audited financial statement of the Company for the financial year ended on 31 " March, 2018, the reports of the Board of Directors and Auditors Report thereon.
Manner of Voting Votes in favour of the resolution
Votes against Resolution
Invalid/Abstain Votes Nos.
% Nos. % Nos. Physical Voting 41,35,800 100 0 0 0 Total 41,35,800 100 0 0 0
302-A, International Trade Center, RICHA GOYAL (ITC Building) Majura Gate, FCS, LLB Ring road, Surat, Gujarat 395002 GST, Customs, 0: 79909011241:0261 2464443 Trademarks and Company Law M: 091 9377727273
Item No. 2 (Ordinary Resolution)
To appoint a Director in place of Mr. Vijaykumar MangturamKhemani (DIN: 02227389), who retires by rotation and being eligible, offer himself for re-appointment.
Manner of Voting
Votes in favour of the resolution
Votes against Resolution
Invalid/Abstain Votes Nos.
% Nos. % Nos. Physical Voting 41,35,800 100 0 0 0 Total 41,35,800 100 0 0 0
Item No. 3 (Ordinary Resolution)
For Appointment of Mr. Balkishan Ramsnehi Agarwal as an independent Director of the Company.
Manner of Voting Votes in favour of the resolution
Votes against Resolution
Invalid/Abstain Votes Nos.
% Nos. % Nos. Physical Voting 41,35,800 100 0 0 0 Total 41,35,800 100 0 0 0
Item No. 4 (Ordinary Resolution)
For Appointment of Mr. Mukeshkumar Devidutt Kabra as an independent Director of the Company.
Manner of Voting Votes in favour of the resolution
Votes against Resolution
Invalid/Abstain Votes Nos.
% Nos. % Nos. Physical Voting 41,35,800 100 0 0 0 Total 41,35,800 100 0 0 0
All the Resolutions mentioned as per the details above stand passed with the requisite majority
RICHA GOYAL FCS, LLB GST, Customs, Trademarks and-Company Law
302-A, International Trade Center, (ITC Building) Majura Gate, Ring road, Surat, Gujarat 395002
0: 79909 01124 T. 0261 2464443 M: 091 9377727273
I hereby confirm that, I am maintaining the Registers/records received from the Service Provider electronically, in respect of the votes cast through voting conducted at the AGM by way of Ballot Papers by the Members of the Company. The Ballot Papers and all other relevant records relating to physical voting is under my safe custody and will be handed over to the Director the Company for safe keeping, after the Chairman signs the Minutes of the 07th AGM.
Thanking you, Yours truly,
Ri ha Goyal Practicing Company Seeretary FCS: 8256 COP: 4700
Date: September 29, 2018 Place: Surat
WITNESSES:
Miss. Devyani Korpe Mr. Ravi Soni
