30/06/2015171 ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH PROPER STRESS MANAGEMENT Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved Executive

18/04/23 171

ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH PROPER STRESS MANAGEMENTPROPER STRESS MANAGEMENT

Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved

Executive PA Masterclass – Day 2 - Session 5ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENTACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT

Managing Stress & Setting Your Own Boundaries & LimitsIdentifying Workaholic Practices/Setting Personal GoalsCultivating Positive Relationships

Health & Relaxation to Recharge Your Batteries

18/04/23 172Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved

MANAGING STRESS To reduce stress, reduce demands on your time:

- Delegate

Managing Stress & Setting Your Own Boundaries & Limits


- Ask peers for help – call in favours- Train others to do task permanently- Get coaching/training in best practice- Ask an expert to mentor you – shadow them for a

day to see how they tackle their workload- Reduce “time bandits”


Manage other people’s expectations

Managing Stress & Setting Your Own Boundaries & Limits


SETTING YOUR OWN BOUNDARIES & LIMITS

Don’t make unreasonably promises

When dealing with the boss say: “would you like me to do that now or after I’ve finished this?”

Use facts to argue your position Keep your boss abreast of your projects Set aside time in your personal life to

achieve your goals Ask for help with the chores


IDENTIFYING WORKAHOLIC PRACTICES

You’re working 12 hour days, and you don’t mind

Identifying Workaholic Practices/Setting Personal Goals


You suffer from insomnia

Friends and family have been relegated to the back of the queue

Your regularly skip lunch

Reduced health and fitness levels

You regularly cancel family events

You regularly take work home & work at weekends


Getting the Work/Life Balance Right

Never take work home

Identifying Workaholic Practices/Setting Personal Goals


Don’t eat at your desk

Use your commuting time to catch up on reading

Spend your full lunch hour away from your desk

Delegate some of your tasks permanently

Leave work on time

Call in favours when you need help


Avoid naysayers, pessimists, gossips and complainers

Cultivating Positive Relationships


Avoid toxic relationships: They will cause you to feel belittled, deflated,

criticised, angry and dragged down

You are a reflection of the people you spend most of your time with

Spend less time with people who do not make you feel empowered and validated


Build positive relationships by:



- Respecting others and the views of others- Trusting others by asking for support- Empathising with others - Being a team player – put the success of the group

before your individual needs- Speaking positively about your colleagues- Learning from others – adopting their best practices- Writing thank you notes- Being tactful


Relaxation is important because it brings systems back into balance

Health & Relaxation to Recharge Your Batteries


Deep breathing Meditation Yoga Visualisation Doing things you really enjoy

Try these Relaxation Techniques

A relaxed mind and body boosts: motivation productivity problem –solving ability


Activity: “ME” TIMEActivity: “ME” TIME

- Write an Action Statement - Write an Action Statement detailing what you intend to do detailing what you intend to do differently (professionally and differently (professionally and socially) to create more ‘ME’ Time.socially) to create more ‘ME’ Time.



SUMMARY



- Managing stress- Setting your own boundaries- Identifying workaholic practices- Cultivating positive relationships

- Health & relaxation- ME time


Executive PA Masterclass – Day 2 – Wrap Up Session

20 EFFECTIVE PA TIPS20 EFFECTIVE PA TIPS 1. Delegate more tasks to your team

2. Empower your team to be self-organising

3. Create more ME Time in order to be more productive

4. Reduce meetings by 10 minutes to create a few extra hours per week

5. Understand your boss’s preferred communication style

6. Read the business plan

7. Familiarise yourself with the Action Plan

8. Note everything you do that is outside your job description

9. Streamline your filing systems

10. Have set times for reading email

TO DO LIST1.2.3.

18/04/23 181

Executive PA Masterclass – Day 2 – Wrap Up Session

20 Effective PA Tips - continued

11. Switch off your email notification alert

12. Use colour coding, alerts and rules to organise Inboxes

13. Set up an additional email address for information only docs

14. Write a To Do list before you leave every evening

15. Don’t do the last 2 things on the To Do list

16. Create an account on Linkedin for business social networking

17. Develop your elevator pitch

18. Mentor someone

19. Practice recognising other people’s communication style

20. Enhance your Box of PA Tools by adding to it regularly


18/04/23 182

& &

Executive PA Masterclass Q & A



Documents

30/06/2015171 ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH PROPER STRESS MANAGEMENT Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved Executive