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Word 2007 2010 win Comments (16) Edit Add login/ register pdf print hide all show all Uploaded by bernd, updated on 8/1/2009 Platform: Windows/ English Account My Shortcuts Login/ Register Platforms: Linux Shortcuts Mac OS Shortcuts Windows Shortcuts Web Applications New Windows Shortcuts: Sublime Text 2 Dynamics CRM 2011 MyLifeOrganized InDesign CS5 Site: About/ Blog Discuss Add Page Request Page Give Feedback Word 2007 Shortcuts Table of Contents: Common tasks 1. Working with documents: Create, view, and save documents 2. Working with documents: Find, replace, and browse through text 3. Working with documents: Switch to another view 4. Working with documents: Outline view 5. Working with documents: Print and preview documents 6. Working with documents: Review documents 7. Working with documents: Full Screen Reading view 8. Working with documents: References, footnotes, and endnotes 9. Working with documents: Work with Web pages 10. Edit and move text and graphics: Delete text and graphics 11. Edit and move text and graphics: Copy and move text and graphics 12. Edit and move text and graphics: Insert special characters 13. Edit and move text and graphics: Insert characters by using character codes 14. Edit and move text and graphics: Extend a selection 15. Edit and move text and graphics: Select text and graphics in a table 16. Edit and move text and graphics: Move through your document 17. Edit and move text and graphics: Move around in a table 18. Edit and move text and graphics: Insert paragraphs and tab characters in a table 19. Character and paragraph formatting Copy formatting 20. 251 A wiki-style reference database for keyboard shortcuts 300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html 1 of 18 26-08-2012 20:44

300+ Useful Keyboard Shortcuts for Word 2007

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Word 2007 2010 win Comments (16)

Edit Add login/ register

pdf print hide all show allUploaded by bernd, updated on 8/1/2009Platform: Windows/ English

Account

My Shortcuts

Login/ Register

Platforms:

Linux ShortcutsMac OS ShortcutsWindows Shortcuts

Web Applications

New Windows Shortcuts:

Sublime Text 2 Dynamics CRM 2011 MyLifeOrganized InDesign CS5

Site:

About/ BlogDiscuss

Add PageRequest PageGive Feedback

Word 2007 Shortcuts

Table of Contents:

Common tasks1.Working with documents: Create, view, and savedocuments

2.

Working with documents: Find, replace, andbrowse through text

3.

Working with documents: Switch to anotherview

4.

Working with documents: Outline view5.Working with documents: Print and previewdocuments

6.

Working with documents: Review documents7.Working with documents: Full Screen Readingview

8.

Working with documents: References, footnotes,and endnotes

9.

Working with documents: Work with Web pages10.Edit and move text and graphics: Delete text andgraphics

11.

Edit and move text and graphics: Copy andmove text and graphics

12.

Edit and move text and graphics: Insert specialcharacters

13.

Edit and move text and graphics: Insertcharacters by using character codes

14.

Edit and move text and graphics: Extend aselection

15.

Edit and move text and graphics: Select text andgraphics in a table

16.

Edit and move text and graphics: Move throughyour document

17.

Edit and move text and graphics: Move aroundin a table

18.

Edit and move text and graphics: Insertparagraphs and tab characters in a table

19.

Character and paragraph formatting Copyformatting

20.

251

A wiki-style reference database for keyboard shortcuts

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

1 of 18 26-08-2012 20:44

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Character and paragraph formatting Change orresize the font

21.

Character and paragraph formatting Applycharacter formats

22.

Character and paragraph formatting View andcopy text formats

23.

Character and paragraph formatting Set the linespacing

24.

Character and paragraph formatting Alignparagraphs

25.

Character and paragraph formatting Applyparagraph styles

26.

Mail merge and fields: Perform a mail merge27.Mail merge and fields: Work with fields28.Function key reference: Function keys29.Function key reference: SHIFT+Function key30.Function key reference: CTRL+Function key31.Function key reference: CTRL+SHIFT+Functionkey

32.

Function key reference: ALT+Function key33.Function key reference: ALT+SHIFT+Functionkey

34.

Function key reference: CTRL+ALT+Function key35.

1. Common tasks

ctrl + shift + spacebarCreate anonbreaking space

ctrl + - (Hyphen)Create anonbreakinghyphen

ctrl + b Make letters bold

ctrl + i Make letters italic

ctrl + uMake lettersunderline

ctrl + shift + < Decrease font sizeone value

ctrl + shift + >Increase font sizeone value

ctrl + [Increase the fontsize by 1 point.

ctrl + ] Decrease the fontsize by 1 point.

ctrl + spacebarRemove paragraphor characterformatting.

ctrl + c Copy the selectedtext or object.

ctrl + x Cut the selectedtext or object.

ctrl + vPaste text or anobject.

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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ctrl + alt + v Paste special

ctrl + shift + v Paste formattingonly

ctrl + z Undo the lastaction.

ctrl + y Redo the lastaction.

ctrl + shift + g Open the WordCount dialog box.

▲ up

2. Working with documents: Create,view, and save documents

ctrl + n

Create a new document ofthe same type as thecurrent or most recentdocument.

ctrl + o Open a document.

ctrl + w Close a document.

alt + ctrl + s Split the document window.

alt + shift + cRemove the documentwindow split.

ctrl + s Save a document.

ctrl + n

Create a new document ofthe same type as thecurrent or most recentdocument.

ctrl + o Open a document.

ctrl + w Close a document.

alt + ctrl + s Split the document window.

alt + shift + cRemove the documentwindow split.

ctrl + s Save a document.

ctrl + n

Create a new document ofthe same type as thecurrent or most recentdocument.

ctrl + o Open a document.

ctrl + w Close a document.

alt + ctrl + s Split the document window.

alt + shift + c Remove the documentwindow split.

ctrl + s Save a document.

▲ up

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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3. Working with documents: Find,replace, and browse through text

ctrl + fFind text, formatting,and special items.

alt + ctrl + yRepeat find (afterclosing Find andReplace window).

ctrl + hReplace text, specificformatting, and specialitems.

ctrl + g

Go to a page, bookmark,footnote, table,comment, graphic, orother location.

alt + ctrl + zSwitch between the lastfour places that youhave edited.

alt + ctrl + home

Open a list of browseoptions. Press the arrowkeys to select an option,and then press ENTERto browse through adocument by using theselected option.

▲ up

4. Working with documents: Switch toanother view

ctrl + page up Move to the previousedit location.

ctrl + page down Move to the next editlocation.

alt + ctrl + p Switch to Print Layoutview.

alt + ctrl + o Switch to Outline view.

alt + ctrl + n Switch to Draft view.

▲ up

5. Working with documents: Outlineview

alt + shift + arrow left Promote aparagraph.

alt + shift + arrow right Demote aparagraph.

ctrl + shift + nDemote to bodytext.

alt + shift + arrow up Move selectedparagraphs up.

alt + shift + arrow downMove selectedparagraphsdown.

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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alt + shift + + (PlusSign)

Expand textunder a heading.

alt + shift + - (MinusSign)

Collapse textunder a heading.

alt + shift + aExpand orcollapse all textor headings.

The slash ( / ) key on thenumeric keypad

Hide or displaycharacterformatting.

alt + shift + lShow the firstline of body textor all body text.

alt + shift + 1

Show allheadings withthe Heading 1style.

alt + shift + nShow allheadings up toHeading n.

ctrl + tabInsert a tabcharacter.

▲ up

6. Working with documents: Print andpreview documents

ctrl + p Print a document.

alt + ctrl + i Switch in or out of printpreview.

arrow up ,

arrow down ,

arrow left ,

arrow right

Move around the previewpage when zoomed in.

page up or

page downMove by one preview pagewhen zoomed out.

ctrl + homeMove to the first previewpage when zoomed out.

ctrl + endMove to the last previewpage when zoomed out.

▲ up

7. Working with documents: Reviewdocuments

alt + ctrl + m Insert a comment.

ctrl + shift + e Turn change tracking onor off.

alt + shift + c Close the Reviewing Paneif it is open.

▲ up

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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8. Working with documents: Full ScreenReading view

home Go to beginning of document.

end Go to end of document.

n, enter Go to page n.

esc Exit reading layout view.

▲ up

9. Working with documents: References,footnotes, and endnotes

alt + shift + o Mark a table of contentsentry.

alt + shift + iMark a table of authoritiesentry (citation).

alt + shift + x Mark an index entry.

alt + ctrl + f Insert a footnote.

alt + ctrl + Insert an endnote.

▲ up

10. Working with documents: Work withWeb pages

ctrl + k Insert a hyperlink.

alt + arrow left Go back one page.

alt + arrow right Go forward one page.

f9 Refresh.

▲ up

11. Edit and move text and graphics:Delete text and graphics

backspaceDelete one character tothe left.

ctrl + backspaceDelete one word to theleft.

deleteDelete one character tothe right.

ctrl + delete Delete one word to theright.

ctrl + xCut selected text to theOffice Clipboard.

ctrl + z Undo the last action.

ctrl + f3 Cut to the Spike.

▲ up

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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12. Edit and move text and graphics:Copy and move text and graphics

Press alt + h tomove to thehome tab ,

and then pressF,O.

Open the Office Clipboard

ctrl + cCopy selected text orgraphics to the OfficeClipboard.

ctrl + xCut selected text orgraphics to the OfficeClipboard.

ctrl + vPaste the most recentaddition to the OfficeClipboard.

f2 (then movethe cursor andpress enter )

Move text or graphicsonce.

shift + f2 (thenmove the cursorand pressenter )

Copy text or graphicsonce.

alt + f3

When text or an object isselected, open the CreateNew Building Block dialogbox.

shift + f1 0

When the building block— for example, a SmartArtgraphic — is selected,display the shortcut menuthat is associated with it.

ctrl + f3 Cut to the Spike.

ctrl + shift + f3 Paste the Spike contents.

alt + shift + rCopy the header or footerused in the previoussection of the document.

▲ up

13. Edit and move text and graphics:Insert special characters

ctrl + f9 A field

shift + enter A line break

ctrl + enter A page break

ctrl + shift + enter A column break

alt + ctrl + - (MinusSign)

An em dash

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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ctrl + - (Minus Sign) An en dash

ctrl + - (Hyphen) An optionalhyphen

ctrl + shift + -(Hyphen)

A nonbreakinghyphen

ctrl + shift + spacebar A nonbreakingspace

alt + ctrl + cThe copyrightsymbol

alt + ctrl + r The registeredtrademark symbol

alt + ctrl + t The trademarksymbol

alt + ctrl + . (Period) An ellipsis

enter (after you typethe first few charactersof the AutoText entryname and when theScreenTip appears)

An AutoText entry

▲ up

14. Edit and move text and graphics:Insert characters by using character codes

Thecharactercode,alt + x

Insert the Unicode character forthe specified Unicode(hexadecimal) character code.For example, to insert the eurocurrency symbol ( ), type 20AC,and then hold down ALT andpress X.

alt + x Find out the Unicode charactercode for the selected character

alt + t hecharactercode (onthenumerickeypad)

Insert the ANSI character for thespecified ANSI (decimal)character code. For example, toinsert the euro currency symbol,hold down ALT and press 0128on the numeric keypad.

▲ up

15. Edit and move text and graphics:Extend a selection

f8Turnextendmode on.

f8 , and then press arrow left

or arrow right

Select thenearestcharacter.

f8 (press once to select aword, twice to select asentence, and so on)

Increasethe size ofa selection.

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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shift + f8Reduce thesize of aselection.

escTurnextendmode off.

shift + arrow right

Extend aselectiononecharacterto the right.

shift + arrow left

Extend aselectiononecharacterto the left.

ctrl + shift + arrow right

Extend aselection tothe end ofa word.

ctrl + shift + arrow left

Extend aselection tothebeginningof a word.

shift + end

Extend aselection tothe end ofa line.

shift + home

Extend aselection tothebeginningof a line.

shift + arrow down

Extend aselectionone linedown.

shift + arrow upExtend aselectionone line up.

ctrl + shift + arrow down

Extend aselection tothe end ofaparagraph.

ctrl + shift + arrow up

Extend aselection tothebeginningof aparagraph.

shift + page down

Extend aselectionone screen

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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down.

shift + page up

Extend aselectionone screenup.

ctrl + shift + home

Extend aselection tothebeginningof adocument.

ctrl + shift + end

Extend aselection tothe end ofadocument.

alt + ctrl + shift + page down

Extend aselection tothe end ofa window.

ctrl + a

Extend aselection toinclude theentiredocument.

ctrl + shift + f8 , and then use

the arrow up , arrow down ,

arrow left , arrow right ; press

esc to cancel selection mode

Select averticalblock oftext.

f8 + arrow up , arrow down ,

arrow left , arrow right ; press

esc to cancel selection mode

Extend aselection toa specificlocation inadocument.

▲ up

16. Edit and move text and graphics:Select text and graphics in a table

tab Select the nextcell's contents.

shift + tabSelect thepreceding cell'scontents.

Hold down shift andpress an arrow keyrepeatedly

Extend aselection toadjacent cells.

shift + alt + page downwith cursor in columnstop cell

Select a column.

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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shift + alt + page upwith cursor in columnstop cell

Select a column.

ctrl + shift + f8 , and

then use the arrow up ,

arrow down ,

arrow left , arrow right ;

press esc to cancelselection mode

Extend aselection (orblock).

alt + 5 on the numeric

keypad (with num lockoff)

Select an entiretable.

▲ up

17. Edit and move text and graphics:Move through your document

arrow left One character tothe left

arrow right One character tothe right

ctrl + arrow left One word to theleft

ctrl + arrow rightOne word to theright

ctrl + arrow up One paragraph up

ctrl + arrow down One paragraphdown

shift + tab One cell to the left(in a table)

tabOne cell to theright (in a table)

arrow up Up one line

arrow down Down one line

endTo the end of aline

homeTo the beginningof a line

alt + ctrl + page up To the top of thewindow

alt + ctrl + page downTo the end of thewindow

page upUp one screen(scrolling)

page down Down one screen(scrolling)

ctrl + page downTo the top of thenext page

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ctrl + page up To the top of theprevious page

ctrl + end To the end of adocument

ctrl + homeTo the beginningof a document

shift + f5 To a previousrevision

shift + f5

After opening adocument, to thelocation you wereworking in whenthe document waslast closed

▲ up

18. Edit and move text and graphics:Move around in a table

tabTo the next cellin a row

shift + tab To the previouscell in a row

alt + homeTo the first cellin a row

alt + end To the last cell ina row

alt + page up To the first cellin a column

alt + page downTo the last cell ina column

arrow up To the previousrow

arrow down To the next row

alt + shift + arrow up One row up

alt + shift + arrow down One row down

▲ up

19. Edit and move text and graphics:Insert paragraphs and tab characters in atable

enter New paragraphs in a cell

ctrl + tab Tab characters in a cell

▲ up

20. Character and paragraph formattingCopy formatting

ctrl + shift + c Copy formatting from text.

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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ctrl + shift + v Apply copied formatting totext.

▲ up

21. Character and paragraph formattingChange or resize the font

ctrl + shift + fOpen the Font dialog boxto change the font.

ctrl + shift + < Decrease font size onevalue

ctrl + shift + > Increase font size onevalue

ctrl + [Increase the font size by 1point.

ctrl + ] Decrease the font size by 1point.

▲ up

22. Character and paragraph formattingApply character formats

ctrl + dOpen the Font dialog boxto change the formattingof characters.

shift + f3 Change the case of letters.

ctrl + shift + aFormat all letters ascapitals.

ctrl + b Apply bold formatting.

ctrl + u Apply an underline.

ctrl + shift + w Underline words but notspaces.

ctrl + shift + d Double-underline text.

ctrl + shift + h Apply hidden textformatting.

ctrl + i Apply italic formatting.

ctrl + shift + kFormat letters as smallcapitals.

ctrl + =Apply subscriptformatting (automaticspacing).

ctrl + shift + +(Plus Sign)

Apply superscriptformatting (automaticspacing).

ctrl + spacebarRemove manual characterformatting.

ctrl + shift + q Change the selection tothe Symbol font.

▲ up

23. Character and paragraph formatting

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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View and copy text formats

ctrl + shift + *Display nonprintingcharacters. * on numerickeyboard will not work

shift + f1(then click thetext with theformatting youwant to review)

Review text formatting.

ctrl + shift + c Copy formats.

ctrl + shift + v Paste formats.

▲ up

24. Character and paragraph formattingSet the line spacing

ctrl + 1 Single-space lines.

ctrl + 2 Double-space lines.

ctrl + 5 Set 1.5-line spacing.

ctrl + 0(zero)

Add or remove one line spacepreceding a paragraph.

▲ up

25. Character and paragraph formattingAlign paragraphs

ctrl + eSwitch a paragraphbetween centered andleft-aligned.

ctrl + jSwitch a paragraphbetween justified andleft-aligned.

ctrl + rSwitch a paragraphbetween right-alignedand left-aligned.

ctrl + l Left align a paragraph.

ctrl + m Indent a paragraph fromthe left.

ctrl + shift + m Remove a paragraphindent from the left.

ctrl + t Create a hanging indent.

ctrl + shift + t Reduce a hanging indent.

ctrl + q Remove paragraphformatting.

▲ up

26. Character and paragraph formattingApply paragraph styles

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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ctrl + shift + s Open Apply Stylestask pane.

alt + ctrl + shift + s Open Styles taskpane.

alt + ctrl + k Start AutoFormat.

ctrl + shift + n Apply the Normalstyle.

alt + ctrl + 1 Apply the Heading 1style.

alt + ctrl + 2 Apply the Heading 2style.

alt + ctrl + 3 Apply the Heading 3style.

▲ up

27. Mail merge and fields: Perform amail merge

alt + shift + k Preview a mail merge.

alt + shift + n Merge a document.

alt + shift + mPrint the mergeddocument.

alt + shift + e Edit a mail-merge datadocument.

alt + shift + f Insert a merge field.

▲ up

28. Mail merge and fields: Work withfields

alt + shift + d Insert a DATE field.

alt + ctrl + l Insert a LISTNUM field.

alt + shift + p Insert a PAGE field.

alt + shift + t Insert a TIME field.

ctrl + f9 Insert an empty field.

ctrl + shift + f7

Update linkedinformation in aMicrosoft Office Wordsource document.

f9 Update selected fields.

ctrl + shift + f9 Unlink a field.

shift + f9Switch between aselected field code andits result.

alt + f9 Switch between all fieldcodes and their results.

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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alt + shift + f9

Run GOTOBUTTON orMACROBUTTON fromthe field that displays thefield results.

f11 Go to the next field.

shift + f11 Go to the previous field.

ctrl + f11 Lock a field.

ctrl + shift + f11 Unlock a field.

▲ up

29. Function key reference: Functionkeys

f1 Get Help or visit Microsoft OfficeOnline.

f2 Move text or graphics.

f4 Repeat the last action.

f5 Choose the Go To command(Home tab).

f6 Go to the next pane or frame.

f7 Choose the Spelling command(Review tab).

f8 Extend a selection.

f9 Update the selected fields.

f10 Show KeyTips.

f11 Go to the next field.

f12 Choose the Save As command(Microsoft Office Button ).

▲ up

30. Function key reference:SHIFT+Function key

shift + f1Start context-sensitive Help orreveal formatting.

shift + f2 Copy text.

shift + f3 Change the case of letters.

shift + f4 Repeat a Find or Go To action.

shift + f5 Move to the last change.

shift + f6 Go to the previous pane orframe (after pressing F6).

shift + f7Choose the Thesauruscommand (Review tab,Proofing group).

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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shift + f8 Shrink a selection.

shift + f9 Switch between a field codeand its result.

shift + f10 Display a shortcut menu.

shift + f11 Go to the previous field.

shift + f12 Choose the Save command(Microsoft Office Button ).

▲ up

31. Function key reference:CTRL+Function key

ctrl + f2Choose the Print Previewcommand (Microsoft OfficeButton ).

ctrl + f3 Cut to the Spike.

ctrl + f4 Close the window.

ctrl + f6 Go to the next window.

ctrl + f9 Insert an empty field.

ctrl + f10 Maximize the documentwindow.

ctrl + f11 Lock a field.

ctrl + f12 Choose the Open command(Microsoft Office Button ).

▲ up

32. Function key reference:CTRL+SHIFT+Function key

ctrl + shift + f3 Insert the contents of theSpike.

ctrl + shift + f5 Edit a bookmark.

ctrl + shift + f6 Go to the previouswindow.

ctrl + shift + f7

Update linkedinformation in an OfficeWord 2007 sourcedocument.

ctrl + shift + f8 ,

and arrow keysExtend a selection orblock.

ctrl + shift + f9 Unlink a field.

ctrl + shift + f11 Unlock a field.

ctrl + shift + f12Choose the Printcommand (MicrosoftOffice Button ).

▲ up

300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html

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33. Function key reference:ALT+Function key

alt + f1 Go to the next field.

alt + f3 Create a new Building Block.

alt + f4 Exit Office Word 2007.

alt + f5Restore the program windowsize.

alt + f6

Move from an open dialog boxback to the document, fordialog boxes such as Find andReplace that support thisbehavior.

alt + f7 Find the next misspelling orgrammatical error.

alt + f8 Run a macro.

alt + f9Switch between all field codesand their results.

alt + f10 Maximize the program window.

alt + f11Display Microsoft Visual Basiccode.

▲ up

34. Function key reference:ALT+SHIFT+Function key

alt + shift + f1 Go to the previous field.

alt + shift + f2Choose the Savecommand (MicrosoftOffice Button ).

alt + shift + f7 Display the Research taskpane.

alt + shift + f9

Run GOTOBUTTON orMACROBUTTON from thefield that displays thefield results.

alt + shift + f10 Display a menu ormessage for a smart tag.

▲ up

35. Function key reference:CTRL+ALT+Function key

ctrl + alt + f1 Display Microsoft SystemInformation.

ctrl + alt + f2 Choose the Open command(Microsoft Office Button ).

▲ up

Shortcuts published under Creative Common License where possible.Website: Copyright 2006-2012. Terms of Use

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