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Word 2007 2010 win Comments (16)
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pdf print hide all show allUploaded by bernd, updated on 8/1/2009Platform: Windows/ English
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Word 2007 Shortcuts
Table of Contents:
Common tasks1.Working with documents: Create, view, and savedocuments
2.
Working with documents: Find, replace, andbrowse through text
3.
Working with documents: Switch to anotherview
4.
Working with documents: Outline view5.Working with documents: Print and previewdocuments
6.
Working with documents: Review documents7.Working with documents: Full Screen Readingview
8.
Working with documents: References, footnotes,and endnotes
9.
Working with documents: Work with Web pages10.Edit and move text and graphics: Delete text andgraphics
11.
Edit and move text and graphics: Copy andmove text and graphics
12.
Edit and move text and graphics: Insert specialcharacters
13.
Edit and move text and graphics: Insertcharacters by using character codes
14.
Edit and move text and graphics: Extend aselection
15.
Edit and move text and graphics: Select text andgraphics in a table
16.
Edit and move text and graphics: Move throughyour document
17.
Edit and move text and graphics: Move aroundin a table
18.
Edit and move text and graphics: Insertparagraphs and tab characters in a table
19.
Character and paragraph formatting Copyformatting
20.
251
A wiki-style reference database for keyboard shortcuts
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
1 of 18 26-08-2012 20:44
Character and paragraph formatting Change orresize the font
21.
Character and paragraph formatting Applycharacter formats
22.
Character and paragraph formatting View andcopy text formats
23.
Character and paragraph formatting Set the linespacing
24.
Character and paragraph formatting Alignparagraphs
25.
Character and paragraph formatting Applyparagraph styles
26.
Mail merge and fields: Perform a mail merge27.Mail merge and fields: Work with fields28.Function key reference: Function keys29.Function key reference: SHIFT+Function key30.Function key reference: CTRL+Function key31.Function key reference: CTRL+SHIFT+Functionkey
32.
Function key reference: ALT+Function key33.Function key reference: ALT+SHIFT+Functionkey
34.
Function key reference: CTRL+ALT+Function key35.
1. Common tasks
ctrl + shift + spacebarCreate anonbreaking space
ctrl + - (Hyphen)Create anonbreakinghyphen
ctrl + b Make letters bold
ctrl + i Make letters italic
ctrl + uMake lettersunderline
ctrl + shift + < Decrease font sizeone value
ctrl + shift + >Increase font sizeone value
ctrl + [Increase the fontsize by 1 point.
ctrl + ] Decrease the fontsize by 1 point.
ctrl + spacebarRemove paragraphor characterformatting.
ctrl + c Copy the selectedtext or object.
ctrl + x Cut the selectedtext or object.
ctrl + vPaste text or anobject.
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
2 of 18 26-08-2012 20:44
ctrl + alt + v Paste special
ctrl + shift + v Paste formattingonly
ctrl + z Undo the lastaction.
ctrl + y Redo the lastaction.
ctrl + shift + g Open the WordCount dialog box.
▲ up
2. Working with documents: Create,view, and save documents
ctrl + n
Create a new document ofthe same type as thecurrent or most recentdocument.
ctrl + o Open a document.
ctrl + w Close a document.
alt + ctrl + s Split the document window.
alt + shift + cRemove the documentwindow split.
ctrl + s Save a document.
ctrl + n
Create a new document ofthe same type as thecurrent or most recentdocument.
ctrl + o Open a document.
ctrl + w Close a document.
alt + ctrl + s Split the document window.
alt + shift + cRemove the documentwindow split.
ctrl + s Save a document.
ctrl + n
Create a new document ofthe same type as thecurrent or most recentdocument.
ctrl + o Open a document.
ctrl + w Close a document.
alt + ctrl + s Split the document window.
alt + shift + c Remove the documentwindow split.
ctrl + s Save a document.
▲ up
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
3 of 18 26-08-2012 20:44
3. Working with documents: Find,replace, and browse through text
ctrl + fFind text, formatting,and special items.
alt + ctrl + yRepeat find (afterclosing Find andReplace window).
ctrl + hReplace text, specificformatting, and specialitems.
ctrl + g
Go to a page, bookmark,footnote, table,comment, graphic, orother location.
alt + ctrl + zSwitch between the lastfour places that youhave edited.
alt + ctrl + home
Open a list of browseoptions. Press the arrowkeys to select an option,and then press ENTERto browse through adocument by using theselected option.
▲ up
4. Working with documents: Switch toanother view
ctrl + page up Move to the previousedit location.
ctrl + page down Move to the next editlocation.
alt + ctrl + p Switch to Print Layoutview.
alt + ctrl + o Switch to Outline view.
alt + ctrl + n Switch to Draft view.
▲ up
5. Working with documents: Outlineview
alt + shift + arrow left Promote aparagraph.
alt + shift + arrow right Demote aparagraph.
ctrl + shift + nDemote to bodytext.
alt + shift + arrow up Move selectedparagraphs up.
alt + shift + arrow downMove selectedparagraphsdown.
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
4 of 18 26-08-2012 20:44
alt + shift + + (PlusSign)
Expand textunder a heading.
alt + shift + - (MinusSign)
Collapse textunder a heading.
alt + shift + aExpand orcollapse all textor headings.
The slash ( / ) key on thenumeric keypad
Hide or displaycharacterformatting.
alt + shift + lShow the firstline of body textor all body text.
alt + shift + 1
Show allheadings withthe Heading 1style.
alt + shift + nShow allheadings up toHeading n.
ctrl + tabInsert a tabcharacter.
▲ up
6. Working with documents: Print andpreview documents
ctrl + p Print a document.
alt + ctrl + i Switch in or out of printpreview.
arrow up ,
arrow down ,
arrow left ,
arrow right
Move around the previewpage when zoomed in.
page up or
page downMove by one preview pagewhen zoomed out.
ctrl + homeMove to the first previewpage when zoomed out.
ctrl + endMove to the last previewpage when zoomed out.
▲ up
7. Working with documents: Reviewdocuments
alt + ctrl + m Insert a comment.
ctrl + shift + e Turn change tracking onor off.
alt + shift + c Close the Reviewing Paneif it is open.
▲ up
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
5 of 18 26-08-2012 20:44
8. Working with documents: Full ScreenReading view
home Go to beginning of document.
end Go to end of document.
n, enter Go to page n.
esc Exit reading layout view.
▲ up
9. Working with documents: References,footnotes, and endnotes
alt + shift + o Mark a table of contentsentry.
alt + shift + iMark a table of authoritiesentry (citation).
alt + shift + x Mark an index entry.
alt + ctrl + f Insert a footnote.
alt + ctrl + Insert an endnote.
▲ up
10. Working with documents: Work withWeb pages
ctrl + k Insert a hyperlink.
alt + arrow left Go back one page.
alt + arrow right Go forward one page.
f9 Refresh.
▲ up
11. Edit and move text and graphics:Delete text and graphics
backspaceDelete one character tothe left.
ctrl + backspaceDelete one word to theleft.
deleteDelete one character tothe right.
ctrl + delete Delete one word to theright.
ctrl + xCut selected text to theOffice Clipboard.
ctrl + z Undo the last action.
ctrl + f3 Cut to the Spike.
▲ up
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
6 of 18 26-08-2012 20:44
12. Edit and move text and graphics:Copy and move text and graphics
Press alt + h tomove to thehome tab ,
and then pressF,O.
Open the Office Clipboard
ctrl + cCopy selected text orgraphics to the OfficeClipboard.
ctrl + xCut selected text orgraphics to the OfficeClipboard.
ctrl + vPaste the most recentaddition to the OfficeClipboard.
f2 (then movethe cursor andpress enter )
Move text or graphicsonce.
shift + f2 (thenmove the cursorand pressenter )
Copy text or graphicsonce.
alt + f3
When text or an object isselected, open the CreateNew Building Block dialogbox.
shift + f1 0
When the building block— for example, a SmartArtgraphic — is selected,display the shortcut menuthat is associated with it.
ctrl + f3 Cut to the Spike.
ctrl + shift + f3 Paste the Spike contents.
alt + shift + rCopy the header or footerused in the previoussection of the document.
▲ up
13. Edit and move text and graphics:Insert special characters
ctrl + f9 A field
shift + enter A line break
ctrl + enter A page break
ctrl + shift + enter A column break
alt + ctrl + - (MinusSign)
An em dash
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
7 of 18 26-08-2012 20:44
ctrl + - (Minus Sign) An en dash
ctrl + - (Hyphen) An optionalhyphen
ctrl + shift + -(Hyphen)
A nonbreakinghyphen
ctrl + shift + spacebar A nonbreakingspace
alt + ctrl + cThe copyrightsymbol
alt + ctrl + r The registeredtrademark symbol
alt + ctrl + t The trademarksymbol
alt + ctrl + . (Period) An ellipsis
enter (after you typethe first few charactersof the AutoText entryname and when theScreenTip appears)
An AutoText entry
▲ up
14. Edit and move text and graphics:Insert characters by using character codes
Thecharactercode,alt + x
Insert the Unicode character forthe specified Unicode(hexadecimal) character code.For example, to insert the eurocurrency symbol ( ), type 20AC,and then hold down ALT andpress X.
alt + x Find out the Unicode charactercode for the selected character
alt + t hecharactercode (onthenumerickeypad)
Insert the ANSI character for thespecified ANSI (decimal)character code. For example, toinsert the euro currency symbol,hold down ALT and press 0128on the numeric keypad.
▲ up
15. Edit and move text and graphics:Extend a selection
f8Turnextendmode on.
f8 , and then press arrow left
or arrow right
Select thenearestcharacter.
f8 (press once to select aword, twice to select asentence, and so on)
Increasethe size ofa selection.
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
8 of 18 26-08-2012 20:44
shift + f8Reduce thesize of aselection.
escTurnextendmode off.
shift + arrow right
Extend aselectiononecharacterto the right.
shift + arrow left
Extend aselectiononecharacterto the left.
ctrl + shift + arrow right
Extend aselection tothe end ofa word.
ctrl + shift + arrow left
Extend aselection tothebeginningof a word.
shift + end
Extend aselection tothe end ofa line.
shift + home
Extend aselection tothebeginningof a line.
shift + arrow down
Extend aselectionone linedown.
shift + arrow upExtend aselectionone line up.
ctrl + shift + arrow down
Extend aselection tothe end ofaparagraph.
ctrl + shift + arrow up
Extend aselection tothebeginningof aparagraph.
shift + page down
Extend aselectionone screen
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
9 of 18 26-08-2012 20:44
down.
shift + page up
Extend aselectionone screenup.
ctrl + shift + home
Extend aselection tothebeginningof adocument.
ctrl + shift + end
Extend aselection tothe end ofadocument.
alt + ctrl + shift + page down
Extend aselection tothe end ofa window.
ctrl + a
Extend aselection toinclude theentiredocument.
ctrl + shift + f8 , and then use
the arrow up , arrow down ,
arrow left , arrow right ; press
esc to cancel selection mode
Select averticalblock oftext.
f8 + arrow up , arrow down ,
arrow left , arrow right ; press
esc to cancel selection mode
Extend aselection toa specificlocation inadocument.
▲ up
16. Edit and move text and graphics:Select text and graphics in a table
tab Select the nextcell's contents.
shift + tabSelect thepreceding cell'scontents.
Hold down shift andpress an arrow keyrepeatedly
Extend aselection toadjacent cells.
shift + alt + page downwith cursor in columnstop cell
Select a column.
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
10 of 18 26-08-2012 20:44
shift + alt + page upwith cursor in columnstop cell
Select a column.
ctrl + shift + f8 , and
then use the arrow up ,
arrow down ,
arrow left , arrow right ;
press esc to cancelselection mode
Extend aselection (orblock).
alt + 5 on the numeric
keypad (with num lockoff)
Select an entiretable.
▲ up
17. Edit and move text and graphics:Move through your document
arrow left One character tothe left
arrow right One character tothe right
ctrl + arrow left One word to theleft
ctrl + arrow rightOne word to theright
ctrl + arrow up One paragraph up
ctrl + arrow down One paragraphdown
shift + tab One cell to the left(in a table)
tabOne cell to theright (in a table)
arrow up Up one line
arrow down Down one line
endTo the end of aline
homeTo the beginningof a line
alt + ctrl + page up To the top of thewindow
alt + ctrl + page downTo the end of thewindow
page upUp one screen(scrolling)
page down Down one screen(scrolling)
ctrl + page downTo the top of thenext page
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
11 of 18 26-08-2012 20:44
ctrl + page up To the top of theprevious page
ctrl + end To the end of adocument
ctrl + homeTo the beginningof a document
shift + f5 To a previousrevision
shift + f5
After opening adocument, to thelocation you wereworking in whenthe document waslast closed
▲ up
18. Edit and move text and graphics:Move around in a table
tabTo the next cellin a row
shift + tab To the previouscell in a row
alt + homeTo the first cellin a row
alt + end To the last cell ina row
alt + page up To the first cellin a column
alt + page downTo the last cell ina column
arrow up To the previousrow
arrow down To the next row
alt + shift + arrow up One row up
alt + shift + arrow down One row down
▲ up
19. Edit and move text and graphics:Insert paragraphs and tab characters in atable
enter New paragraphs in a cell
ctrl + tab Tab characters in a cell
▲ up
20. Character and paragraph formattingCopy formatting
ctrl + shift + c Copy formatting from text.
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
12 of 18 26-08-2012 20:44
ctrl + shift + v Apply copied formatting totext.
▲ up
21. Character and paragraph formattingChange or resize the font
ctrl + shift + fOpen the Font dialog boxto change the font.
ctrl + shift + < Decrease font size onevalue
ctrl + shift + > Increase font size onevalue
ctrl + [Increase the font size by 1point.
ctrl + ] Decrease the font size by 1point.
▲ up
22. Character and paragraph formattingApply character formats
ctrl + dOpen the Font dialog boxto change the formattingof characters.
shift + f3 Change the case of letters.
ctrl + shift + aFormat all letters ascapitals.
ctrl + b Apply bold formatting.
ctrl + u Apply an underline.
ctrl + shift + w Underline words but notspaces.
ctrl + shift + d Double-underline text.
ctrl + shift + h Apply hidden textformatting.
ctrl + i Apply italic formatting.
ctrl + shift + kFormat letters as smallcapitals.
ctrl + =Apply subscriptformatting (automaticspacing).
ctrl + shift + +(Plus Sign)
Apply superscriptformatting (automaticspacing).
ctrl + spacebarRemove manual characterformatting.
ctrl + shift + q Change the selection tothe Symbol font.
▲ up
23. Character and paragraph formatting
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
13 of 18 26-08-2012 20:44
View and copy text formats
ctrl + shift + *Display nonprintingcharacters. * on numerickeyboard will not work
shift + f1(then click thetext with theformatting youwant to review)
Review text formatting.
ctrl + shift + c Copy formats.
ctrl + shift + v Paste formats.
▲ up
24. Character and paragraph formattingSet the line spacing
ctrl + 1 Single-space lines.
ctrl + 2 Double-space lines.
ctrl + 5 Set 1.5-line spacing.
ctrl + 0(zero)
Add or remove one line spacepreceding a paragraph.
▲ up
25. Character and paragraph formattingAlign paragraphs
ctrl + eSwitch a paragraphbetween centered andleft-aligned.
ctrl + jSwitch a paragraphbetween justified andleft-aligned.
ctrl + rSwitch a paragraphbetween right-alignedand left-aligned.
ctrl + l Left align a paragraph.
ctrl + m Indent a paragraph fromthe left.
ctrl + shift + m Remove a paragraphindent from the left.
ctrl + t Create a hanging indent.
ctrl + shift + t Reduce a hanging indent.
ctrl + q Remove paragraphformatting.
▲ up
26. Character and paragraph formattingApply paragraph styles
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
14 of 18 26-08-2012 20:44
ctrl + shift + s Open Apply Stylestask pane.
alt + ctrl + shift + s Open Styles taskpane.
alt + ctrl + k Start AutoFormat.
ctrl + shift + n Apply the Normalstyle.
alt + ctrl + 1 Apply the Heading 1style.
alt + ctrl + 2 Apply the Heading 2style.
alt + ctrl + 3 Apply the Heading 3style.
▲ up
27. Mail merge and fields: Perform amail merge
alt + shift + k Preview a mail merge.
alt + shift + n Merge a document.
alt + shift + mPrint the mergeddocument.
alt + shift + e Edit a mail-merge datadocument.
alt + shift + f Insert a merge field.
▲ up
28. Mail merge and fields: Work withfields
alt + shift + d Insert a DATE field.
alt + ctrl + l Insert a LISTNUM field.
alt + shift + p Insert a PAGE field.
alt + shift + t Insert a TIME field.
ctrl + f9 Insert an empty field.
ctrl + shift + f7
Update linkedinformation in aMicrosoft Office Wordsource document.
f9 Update selected fields.
ctrl + shift + f9 Unlink a field.
shift + f9Switch between aselected field code andits result.
alt + f9 Switch between all fieldcodes and their results.
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
15 of 18 26-08-2012 20:44
alt + shift + f9
Run GOTOBUTTON orMACROBUTTON fromthe field that displays thefield results.
f11 Go to the next field.
shift + f11 Go to the previous field.
ctrl + f11 Lock a field.
ctrl + shift + f11 Unlock a field.
▲ up
29. Function key reference: Functionkeys
f1 Get Help or visit Microsoft OfficeOnline.
f2 Move text or graphics.
f4 Repeat the last action.
f5 Choose the Go To command(Home tab).
f6 Go to the next pane or frame.
f7 Choose the Spelling command(Review tab).
f8 Extend a selection.
f9 Update the selected fields.
f10 Show KeyTips.
f11 Go to the next field.
f12 Choose the Save As command(Microsoft Office Button ).
▲ up
30. Function key reference:SHIFT+Function key
shift + f1Start context-sensitive Help orreveal formatting.
shift + f2 Copy text.
shift + f3 Change the case of letters.
shift + f4 Repeat a Find or Go To action.
shift + f5 Move to the last change.
shift + f6 Go to the previous pane orframe (after pressing F6).
shift + f7Choose the Thesauruscommand (Review tab,Proofing group).
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
16 of 18 26-08-2012 20:44
shift + f8 Shrink a selection.
shift + f9 Switch between a field codeand its result.
shift + f10 Display a shortcut menu.
shift + f11 Go to the previous field.
shift + f12 Choose the Save command(Microsoft Office Button ).
▲ up
31. Function key reference:CTRL+Function key
ctrl + f2Choose the Print Previewcommand (Microsoft OfficeButton ).
ctrl + f3 Cut to the Spike.
ctrl + f4 Close the window.
ctrl + f6 Go to the next window.
ctrl + f9 Insert an empty field.
ctrl + f10 Maximize the documentwindow.
ctrl + f11 Lock a field.
ctrl + f12 Choose the Open command(Microsoft Office Button ).
▲ up
32. Function key reference:CTRL+SHIFT+Function key
ctrl + shift + f3 Insert the contents of theSpike.
ctrl + shift + f5 Edit a bookmark.
ctrl + shift + f6 Go to the previouswindow.
ctrl + shift + f7
Update linkedinformation in an OfficeWord 2007 sourcedocument.
ctrl + shift + f8 ,
and arrow keysExtend a selection orblock.
ctrl + shift + f9 Unlink a field.
ctrl + shift + f11 Unlock a field.
ctrl + shift + f12Choose the Printcommand (MicrosoftOffice Button ).
▲ up
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
17 of 18 26-08-2012 20:44
33. Function key reference:ALT+Function key
alt + f1 Go to the next field.
alt + f3 Create a new Building Block.
alt + f4 Exit Office Word 2007.
alt + f5Restore the program windowsize.
alt + f6
Move from an open dialog boxback to the document, fordialog boxes such as Find andReplace that support thisbehavior.
alt + f7 Find the next misspelling orgrammatical error.
alt + f8 Run a macro.
alt + f9Switch between all field codesand their results.
alt + f10 Maximize the program window.
alt + f11Display Microsoft Visual Basiccode.
▲ up
34. Function key reference:ALT+SHIFT+Function key
alt + shift + f1 Go to the previous field.
alt + shift + f2Choose the Savecommand (MicrosoftOffice Button ).
alt + shift + f7 Display the Research taskpane.
alt + shift + f9
Run GOTOBUTTON orMACROBUTTON from thefield that displays thefield results.
alt + shift + f10 Display a menu ormessage for a smart tag.
▲ up
35. Function key reference:CTRL+ALT+Function key
ctrl + alt + f1 Display Microsoft SystemInformation.
ctrl + alt + f2 Choose the Open command(Microsoft Office Button ).
▲ up
Shortcuts published under Creative Common License where possible.Website: Copyright 2006-2012. Terms of Use
300+ useful Keyboard Shortcuts for Word 2007. http://www.shortcutworld.com/en/win/Word_2007.html
18 of 18 26-08-2012 20:44