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300 North Washington Street | Suite 400 | Alexandria | Virginia 22314-2530 | Telephone: (703) 684-1125w w w . s t a n l e y a s s o c i a t e s . c o m
December 17, 2008
Stanley Proprietary
Proposal Kick Off Meeting
USTRANSCOM Joint Logistics Over-the-Shore (JLOTS) Analysis Support
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Agenda
Introduction of Team
Competitive Assessment
Procurement Overview
Task Areas
Evaluation Criteria
Procurement Highlights
Submission Requirements
Discussion
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Proposal Team
Capture Manager – John Boysha– [email protected]– (618) 624-9360
Proposal Manager – David Phillips– 703-310-3139– [email protected]
Proposal Manager – Tim Draughon– [email protected]– 703-310-3166
Pricing Lead – Sean White– [email protected] – 703-310-3193
Contracts Lead – Barbara Crump– [email protected] – 703-310-3308
Graphics Lead – Diala Azzam– [email protected]– 703-310-3222
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Competitive Assessment – Stanley Team
Strengths
– Stanley has done work for 10 years – no one else has ever done it
– Known within DoD sustainment industry as provider of services; among US flag carriers, USTRANSCOM, etc.
– We have TS clearances; TS facility clearance which small businesses can’t match
Weaknesses– Air Mobility Command pushing for small business contracts
Risks– Overconfident
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Competitive Assessment - Competition
Potential Competition– Solicitation went to 14 companies– LMI, DRC, etc.– Past Performance criteria may discourage competition– Northrop may have relevant expertise
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Win Themes
Stanley Associates will:
Only ones from inception doing this, and doing it well
Same team will continue
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Procurement Overview
Name of Program: Joint Logistics Over-the-Shore (JLOTS) Analysis Support
Name of Customer: USTRANSCOM
Solicitation Number: FA4452-09-QA-003
RFP Release Date: 15 December 2008
Proposal Due: Quotes must be submitted by e-mail to Mary Miner, [email protected] Ph. 618-256-9944 , FAX 618-256-5724, no later than 3 P.M. CST, 12 January 2009. Four (4) hardcopies of the quote shall be submitted the following business day.
Past Performance Questionnaires Due: 3 P.M. CST, 12 January 2009
Contract Value: $800K
Period of Performance: 1 Feb 09 through 30 Sep 09, with three (3) twelve-month option periods
Type of Contract: Firm Fixed Price
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Task Areas
TASK AREA TASK DESCRIPTION
1.2.1 Program Management and Task Order Management
1.2.1.1 Program Management
1.2.1.2 Task Order Management
1.2.2 Programs Support
1.2.2.1 JLOTS Analytical Support
1.2.2.2 Intermodal and Infrastructure Support
1.2.2.2.1 The Marine Highways or Shortsea Shipping
1.2.2.2.2 Seabasing
1.2.2.2.3 Committee on the Marine Transportation System (CMTS)
1.2.2.2.4 National Port Readiness Network (NPRN)
1.2.2.2.5 Highway, Rail, and Ports for National Defense (HND, RND, PND) Programs
1.2.2.3 Support for Meetings and Conferences
1.2.2.4 Data Repository
1.2.2.4.1 seaMIST
1.2.2.4.2 Updating the Master Sealift and Intermodal Database
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Evaluation Criteria
The government will utilize the Performance Price Tradeoff (PPT) technique in accordance with Federal Acquisition Regulation (FAR) Subpart 15.101-1, utilizing Informational Guide 5315.101-1 Approach #1 (evaluate technical, rank by price, assess performance for all schedule contractors) All non-cost factors, when combined, are considered significantly more important than cost or price.
Within the Mission Capability (Technical) factor, the subfactors (Staffing and Technical Approach) are considered of equal importance.
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Evaluation Criteria
Subfactor: Technical Approach – Schedule contractors are required to submit a sound plan for accomplishing this project. The plan shall include a logical approach that ensures timely support for all tasks as described in the PWS. The plan shall also identify the schedule contractor’s quality process to ensure the acceptability of final products including quoted actions for correction of any defects. The Technical Approach subfactor evaluation will include the acceptability of the proposed Organizational Conflict of Interest (OCI) mitigation plan. Measures of merit for this subfactor are met when the schedule contractor:
– submits a sound plan for accomplishing the project within the required period of performance. The plan shall adequately identify all major project activities in logical order with realistic milestone dates.
– submits a plan that identifies quality checks to ensure the final deliverables meet all Performance Work Statement (PWS) requirements and includes proposed actions for correction of any defects.
– submits an acceptable OCI mitigation plan.
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Evaluation Criteria
Subfactor: Staffing – Schedule contractors are required to submit their staffing approach as reflected in a personnel matrix which identifies the personnel resources they will use to fulfill the PWS requirements. The matrix should correlate positions by labor category to the PWS tasks. Schedule contractors shall identify all key positions and provide generic resumes or job descriptions that identify the education, experience, security, or special skills requirements of any individual selected to fill these positions. Schedule contractors shall also provide evidence of their ability to effectively recruit, train, and retain the necessary personnel to perform all PWS tasks. A generic resume is defined as a resume identifying the education, experience, security or special skill requirements of any person filling that job (not a specific individual by name) at any time during the contract period.
Measures of merit for this subfactor are met when the schedule contractor:
submits a sound staffing approach as reflected in a personnel matrix, which identifies the necessary personnel resources given the schedule contractor’s approach to performing the PWS tasks.
submits a personnel matrix which properly correlates proposed labor categories to PWS tasks.
identifies the necessary positions and generic resumes or position descriptions, which demonstrate requisite education, experience, security, or special skills needed to perform the intended PWS tasks.
provides evidence of their capability to effectively recruit, train, and retain adequate personnel resources to sustain acceptable performance.
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Evaluation Criteria
Schedule contractors shall make every effort to submit past performance information on at least two (maximum of five) specific JLOTSS related contracts/work efforts which they consider relevant, active within the last 3 years and which demonstrate the ability of its current organization to perform the quoted effort. This information shall include, but is not limited to, contracts/work efforts under which the schedule contractor was primarily responsible for contract/workload accomplishment, served as a subcontractor/work center, or was teamed with other contractors/depots on efforts in which the schedule contractor gained experience which will be brought to bear or significantly influence the performance of this effort. Contracts/workloads identified for demonstration of past performance should include demonstrated overall performance, including the subfactors Staffing and Technical Approach. Schedule contractors shall furnish the following information:
– (1) Company/division name– (2) Product/service– (3) Contracting agency– (4) Current Government or other points of contact to include name, address, telephone number,
fax number and e-mail address for each contract listed– (5) Contract number– (6) Contract type– (7) Contract award date, period of performance– (8) Basic contract award amount/current value– (9) Questionnaire log including the name, address, telephone number, fax number and e-mail
address for each point of contact to whom the Past Performance Questionnaire was sent for completion
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Evaluation Criteria
Past Performance deemed “Very Relevant VR)”:
Current DoD experience (within 1 year) in providing analysis, specialized systems engineering and technical services in support of the Defense Transportation System (DTS) for either commercial or government-owned ocean-going shipping business practices, Joint Logistics Over-the-Shore (JLOTS) program, or USTRANSCOM Strategic Sealift policy development, with demonstrable experience and emphasis on two (2) or more of the following:
– a) Employment of strategic sealift assets; – b) Assessment and development of JLOTS-related exercises and/or real-world
employment of JLOTS assets;– c) U.S. government support towards development of Joint Logistics or
USTRANSCOM doctrine;– d) U.S. government support towards policy development for any of the following:
Marine Highways or shortsea shipping, seabasing, Committee on the Marine Transportation System (CMTS), National Port Readiness Network (NPRN), or Highway, Rail, and Ports for National Defense (HND, RND, PND) Programs.
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Procurement Highlights
Quote shall consist of:a. Technical quote – Technical Approach with Staffing Plan, to include the
Organizational Conflict of Interest (OCI) Mitigation Plan addressed in Paragraph 9 of the RFQ Letter, not to exceed 50 pages.
b. Past performance information and past performance questionnaire log as specified in Paragraph 5 of the RFQ Letter.
c. Completed RFQ Information Sheet (see Attachment 4).d. Price quote.e. Copy of GSA schedule or a website for same (ensure labor categories and rates are
specified) on or before quote due date. NOTE: Quote submittal under a LOGWORLD or MOBIS GSA Schedule is appropriate for this request.
Submission Requirements:– Electronic (1) by 12 January 2009– Hardcopy (4) by 13 January 2009
RFCs– Questions regarding this RFQ, to include PWS requirements, must be
submitted by e-mail to Mary Miner, [email protected] Ph. 618-256-9944, FAX 618-256-5724, no later than 3 P.M. CST, 5 January 2009.
– Submit to [email protected] NLT 9 A.M. CST, 5 Jan 2009
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Procurement Highlights
Cost/price quotes shall be in accordance with your existing GSA schedule. Information shall be provided in a format that reflects the contract schedule prices and the quoted discount rate. The cost/price quote must include the base period, 1 Feb 09 through 30 Sep 09, and three option years. If your schedule does not include rates through 2012, you must quote your last approved rates (as discounted) for the period through current schedule expiration. These quoted rates must be guaranteed through the contract period or projected rates must be quoted for the period beyond current schedule expiration through task order completion. An explanation regarding the inflation or deflation rates applied is required to support the Government's price reasonableness analysis.
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Submission Requirements
50 page limit – last submission Tech Section was 31, Staffing was 21 pages
No font, margins specified – use Arial 12-point; 1” left, 0.75” top/bottom/right
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Proposal Schedule
Mon Tues Wed Thu Fri Sat Sun17-Dec 18-Dec 19-Dec 20-Dec 21-DecKickoff
22-Dec 23-Dec 24-Dec 25-Dec 26-Dec 27-Dec 28-DecPink Due 4pm Pink Team holiday
29-Dec 30-Dec 31-Dec 1-Jan 2-Jan 3-Jan 4-JanRed Due 4pm Red Team holiday
5-Jan 6-Jan 7-Jan 8-Jan 9-Jan 10-Jan 11-JanFinal Due 4pm Final Pens down Produce
12-Jan 13-JanSoft Due Paper Due
JLOTS SCHEDULE
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Discussion
Writing Assignments– Draft has been prepared since July– Compare draft to new PWS– Tim Grout, Jennifer Smith, John Boysha, Wayne Munie (intermodal), Victor Cardona
(IT component, SeaMist)
Past Performances (including Questionnaires)– SIRAAS– S&T– TCJ6 DPfM
Other Discussion Items– Identify Reviewers
• Pink Team – right before Christmas• Red Team – right before New Year’s• Gold Team – week after New Year’s
Questions
