3. Roll Call -Present: Commissioner District Randy ... · 5.2 Ken VanBuskirk commended the Sheriff's office for responding to an issue at his home last week. He also thanked the Board

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA

December 19, 2017

1. Call to Order - The Chairperson called the regular meeting to order at 9:04 a.m.

2. Pledge of Allegiance - Jeff Meyers led the flag salute.

3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Kevin Shutty; Commissioner District 3 - Terri Drexler.

4. Correspondence and Organizational Business 4.1 Correspondence

4.1.1 Don Pogreba sent in an application for the Mason County Transit Authority Board. 4.1.2 U.S. Department of Homeland Security sent a reminder of the provision in our local flood

damage prevention ordinance that requires an evaluation of possible "substantial damage" to buildings in in the special flood hazard area in light of recent flooding.

4.1.3 Mason County Auditor sent a District Validation Report. 4.2 Recognition of Jeff Meyers, District Court Probation.

5. Open Forum for Citizen Input -5.1 Mike Olson discussed the City of Shelton meeting held December 181

h. He addressed the discussion had regarding beds in the jail versus the budget. Mike voiced disappointment with how the situation was handled and said he hopes the issues can be corrected between the City and the County.

Cmmr. Neatherlin responded saying that the County Commissioners had nothing to do with that decision and apologized for the situation.

Ryan Spurling stated that it all came down to the matter of money.

5.2 Ken VanBuskirk commended the Sheriff's office for responding to an issue at his home last week. He also thanked the Board for postponing item 8.7. Ken said he has two issues that he would like the board to review before the January 2nd meeting and passed out two documents to the board.

6. Adoption of Agenda - Cmmr. Neatherlin/Drexler moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; D-aye.

7. Approval of Minutes - November 27, and December 11 Briefing minutes; December 4 Special Meeting Minutes; December 5, and December 12 Regular meeting minutes. Cmmr. Drexler/Neatherlin moved and seconded to approve the November 27, and December 11 Briefing minutes; December 4 Special Meeting Minutes; December S, and December 12 Regular meeting minutes as written. Motion carried unanimously. N-aye; s-aye; D-aye.

8. Approval of Action Agenda: 8.1 Approval to spend $1,500 of Lodging Tax funds on the Waterfall Trail Brochure. 8.2 Approval to cancel the December 26, 2017 Commissioner Meeting. 8.3 Approval of Right of Entry Agreement between Parsons/Scarsella, JV and Mason County

for parcel #42024-13-00480 to perform civil and environmental surveys of Goldsborough Creek located within the property bounds.

8.4 Approval to sign a Finding of Fact and face of plat granting the final approval of Lakeland Village 14.

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 19, 2017 - PAGE 2

8.5 Approval of Warrants Claims Clearing Fund Warrant #s 8053012-8053298 $ 233,068.70 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Total $ 233,068.70

8.6 Approval of amendments to Mason County land development, planning and building permit fee schedules to include the assessment of a non-refundable surcharge of two percent on county development permits, and a five dollar convenience surcharge for permits that may be printed from an online source. (Ex. A - Res. 84-17)

8.7 Approval of the 2018 Long Range Planning V'Jork Program. Delayed until January~ 2018.

8.8 Approval of a Resolution amending Resolution 60-07 and increasing the Utilities & Waste petty cash by $200.00. (Ex. B - Res. 85-17)

8.9 Approval to set a hearing for Tuesday, January 9, 2017 at 9:30 a.m. to receive public comment on the Private Line Occupancy Permit granting permission to run the water, septic transport lines, and power under the North Shore Road for parcel 22218-14-00050.

8.10 Approval of the resolution amending the operating hours of the Assessor, Auditor and Treasurer's office effective January 1, 2018. (Ex. c & Ex. D - Res. 86-17 & 87-17)

8.11 Approval of the memorandum of understanding with AFSCME reflecting the reduced staff hours in the Assessor's Office.

8.12 Approval of the 2018 Court Commissioner professional services agreement with Robert Sauerlender for Court Commissioner services. The contract is for 24 hours per week (.6 FTE), with a salary of $86,860.68 per year. This is split between the Superior Court budget (.35 FTE) and Therapeutic Courts budget (.25 FTE).

8.13 Approval to reallocate $15,000 in the Public Defense budget from salaries/benefits to operating expenses. This reallocation exceeds the authorization granted in Resolution 26-17 and therefore needs Commissioner approval.

Tom Davis asked to remove item 8.10 for discussion.

Cmmr. Neatherlin moved and seconded to approve action items 8.1 through 8.13 with the exception of 8.10 and 8.7. Motion carried unanimously. N-aye; S-aye; D-aye.

8.10 Frank Pinter said that due to budget cuts, the offices will have a two week cycle, meaning employees will have one week with 32 hours, with an alternating week of 40 hours. This schedule change is in lieu of dropping a salary position.

Tom Davis said this change is a direct result of the budget cuts and suggested that people may leave their positions with Mason County due to lower pay and cut hours.

Cmmr. Drexler voiced her appreciation for the departments working with the Board to come to this decision with minimum impact to the citizens.

Cmmr. Drexler/Neatherlin moved to approve the resolution amending the operating hours of the Assessor, Auditor and Treasurer's office effective January 1, 2018. Motion carried unanimously. N-aye; S-aye; D-aye.

9. other Business (Department Heads and Elected Officials)- None.


10. 9:30 a.m. Public Hearings and Items set for a certain time -

10.1 Public hearing to approve the following supplemental appropriations and budget transfers to the 2017 budget: (Ex. E) Supplemental Requests

• $10,000 to Current Expense Clerk from Administrative Office of the Courts (AOC) • $10,000 to Current Expense Sheriff's Office from Bulletproof Vest Grant • $5,000 to Current Expense Sheriff's Office from WASPC Equipment Grant • $2,186 to Current Expense Sheriff's Office from Traffic Safety Grant

Budget Transfers • $1,600 from General Fund Ending Fund Balance (#001-320) to the Office of Public

Defense (001-240) • $20,000 from REET 2 (#351) to Belfair WW Sewer Utility (#413) • $20,000 from Veteran's Assistance Fund Beginning Fund Balance to Veterans

Assistance Expenditures (190) • $4,500,000 Refinancing of LTGO Bonds (#403) • $2,750,000 Refinancing of LTGO Bonds (#350) • $55,142 General Fund Ending Fund Balance (#001-320) for various unexpected Sheriff

(001-205) expenditures

Frank Pinter noted that this is the final request for 2017 adding that the $2,750,000 LTGO bond needs to be removed from the list because it was not refinanced.

Tom Davis questioned the beginning fund balance to the Veterans Assistance Expenditures. He then asked about the $4,500,000 LTGO bond (#403) stating that the bond rating for the County went down, and asked how that will impact us. Frank was unsure of the exact impact and suggested he check with the Treasurer for those numbers. Cmmr. Shutty added that is the reason the other LTGO bond was not refinanced .

Brenda Hirschi asked to have the downgrade information posted on the website. Frank said he would have it posted.

Tom Davis stated that the change in the County bond grade is monumental. He read aloud from an article in The Bond Buyer, and discussed the possibility of the grade falling further within the next two years.

Brenda Hirschi has been attending the 2018 Budget workshops and noted that many things have remained unchanged since she sat on a group to review the budget in 2010. She then discussed the "budget games" being played by various departments, and noted that 2018 will be rough. She asked that all elected officials and department heads work together.

Judge Victoria Meadows responded to Brenda Hirschi, noting that District Court is currently at 1997 staffing levels. She said the court is a team player, but cannot keep working at their current levels.

Cmmr. Neatherlin/Drexler moved and seconded to approve the following, with the exception of the $2,750,000 Refinancing of LTGO Bonds (#350) Supplemental Requests

• $10,000 to Current Expense Clerk from Administrative Office of the Courts (AOC) • $10,000 to Current Expense Sheriff's Office from Bulletproof Vest Grant • $5,000 to Current Expense Sheriff's Office from WASPC Equipment Grant • $2,186 to Current Expense Sheriff's Office from Traffic Safety Grant


Budget Transfers • $1,600 from General Fund Ending Fund Balance (#001-320) to the Office of Public

Defense (001-240) • $20,000 from REET 2 (#351) to Belfair WW Sewer Utility (#413) • $20,000 from Veteran's Assistance Fund Beginning Fund Balance to Veterans Assistance

Expenditures (190) • $4,500,000 Refinancing of LTGO Bonds (#403) • $2,750,000 Refinancing ef LTCO Benfis (#350) • $55,142 General Fund Ending Fund Balance (#001-320) for various unexpected Sheriff

(001-205) expenditures Motion carried unanimously. N-aye; S-aye; D-aye.

10.2 Public Hearing to re-certify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2018. Continued from November 28, 2017. Staff: Frank Pinter

Frank Pinter addressed the reason for the continuance of this hearing and read through the three motions that need action.

Tom Davis questioned the increase in the levy. He said it is only $105,203 and some change spread throughout the County. Frank said that is correct, adding that the roads department currently has bank capacity around $841,000. If the Board chooses to not take the 1 %, those funds would be added to the capacity balance.

Brenda Hirschi asked if there are any plans for to use these funds on projects this year. Frank answered that they are planning to use it in upcoming years on large projects as outlined in the Transportation Improvement Plan (TIP). She asked if that information could be made to the public. Frank advised that the six year plan could be modified to include the cash flow planning of the roads fund.

Loretta Swanson explained that the TIP goes in front of the Board yearly with an explanation of funds being used. She added that the TIP is available on the website.

Tom Davis spoke saying that when these types of decisions are made, people will speak out because they don't want to be taxed. He said that though nobody wants higher taxes, sometimes it is necessary for services. He asked the Board to approve the increase to begin building funds up.

Cmmr. Neatherlin/Drexler moved and seconded to increase the levy by 1% bank excess capacity and amend Resolutions 75-17 and 77-17. Motion carried unanimously. N-aye; S-aye; D-aye. (Ex. F & G - Res. 92-17 & 90-17)

Commission discussion was had about the 1 % increase.

Cmmr. Drexler/Neatherlin moved and seconded to increase the road levy by 1010, bank the excess capacity, and amend resolution 74-17 and 76-17. Motion carried unanimously. N-aye; S-aye; D-aye. (Ex. H&I-Res. 91-17 & 89-17)

Cmmr. Neatherlin spoke in favor of this motion, noting that it is a positive move.


Cmmr. Drexler said she hopes the Sheriff can use this money to prevent cuts over the next year.

Cmmr. Shutty spoke in support of the levy, adding that he is voting in favor to make sure the traffic diversion monies stay where they need to be.

Cmmr. Drexler/Neatherlin moved to certify to the County Assessor the amount of taxes levied for County purposes and the amount of taxes levied for each taxing district for 2018. Motion carried unanimously. N-aye; S-aye; D-aye. (Ex. J-Res.88-17)

10.3 Public hearing to consider adoption of the 2018 budget for Mason County continued from December 5, 2017. Staff: Frank Pinter

Frank Pinter once again presented. He read the resolution to be signed aloud pointing out that the current expense budget for the General Fund is $36,930,990 and the Special Funds budget is $59,585,384 for a total of $96,516,374.

Sheriff Casey Salisbury announced that basic public services will be limited such as responses to barking dogs, alarms, and small issues. He said they will be returning to 2002 standards due to this cut. The Sheriff went on to say that the people spoke loudly about not wanting another tax. He read from an article about how the criminal justice system is being impacted across the nation, and closed by saying he is unsure of the future of the system in Mason County.

Travis Adams thanked the Commissioners and Frank Pinter for all of the conversations, but also stressed that the budget process and communication in Mason County need work. He noted that as recent as yesterday, funds were cut from the 2018 Sheriff Budget. He said that better communication in the future is necessary to prevent the last minute discussions.

Sheriff Barret said this entire budget process has been dysfunctional and disorganized adding that there is no mission or vision for Mason County. Sheriff Barret stated that there are no performance measures implemented as in years past. He asked that at the beginning of 2018, they look at their goals for the county. He then addressed Brenda Hirschi's comments regarding road diversion and traffic policing.

Theresa Ehrich stated that at the beginning of 2017 the Sheriff's office had 109 employees, whereas now they have 16-18 Jess. She discussed contracts for deputies, the jail, and various other costs for the department.

Cmmr. Drexler noted that it is interesting that the Sheriff's office is asking to work together while insulting the Board in the same breath. She said that when she started, the budget at the Sheriff's department was $8.4 million while this year's budget is being considered at $12.3 million. She addressed the fact that the Sheriff's office didn't submit their budget as requested though every other department was able to. Cmmr. Drexler thanked the Board for working together, adding that each one of them was forced to put things aside to make this budget work. Cmmr. Drexler said that not everybody will be happy with the budget, but she is happy with how they came to the 2018 budget as presented today.

Cmmr. Neatherlin said it is hard to work together when your budget isn't turned in on time. He addressed the complaining to the media and the intimidation placed on the Board while


noting that every other department has had to deal with cuts as well, and has done so without complaining to the public. Cmmr. Neatherlin also addressed the Jail expansion, and the number of Chiefs within the department versus Kitsap and Island County. He talked about the fact that out of the top 50 highest paid employees within Mason County in 2017, 41 of them were from the Sheriff's department. Many of those in that category are there due to ove·rtime. Out of the top five highest paid, not counting the two main judges, three of them are deputies. He stated that he will be voting in favor of the Budget.

Cmmr. Shutty thanked the other Commissioners and members of the public that have participated in this budget. He noted some positive and negative issues he found while working through the 2018 budget. Cmmr. Shutty added that when the amended resolution for the reserve policy, that gave the County five years to build back reserves to the previous level (12-15%). Though it has been difficult, he said better days are ahead while noting that he does have some issues with this budget. He said a serious conversation needs to be held regarding mental health issues in Mason County and praised Cmmr. Drexler for her work thus far. Cmmr. Shutty said that it has been a battle to this point and he will be voting no on the budget. Though there is good work, he is holding out for better.

Cmmr. Drexler/Neatherlin Moved to adopt the 2018 budget in the total amount of $96,516,374. The current expense is $36,930,990 and the total other funds are $59,585,384. N-aye; S-Nay; D-aye. (Ex. K- Res. 93-17)

Cmmr. Neatherlin and Cmmr. Drexler discussed mental health. She said that the jail will receive $150,000 more for mental health services. In the 2019 budget, Cmmr. Drexler said that with a written proposal brought to the Commission, she would strongly consider providing $150,000 of local Mental Health Tax for crisis intervention training for the Jail staff, and would also be willing to consider the same type of training for the line staff.

11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings.

12. Adjournment - The meeting adjourned at 11:20 a.m.

ATIEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON

Kevin Shutty,

-L .£ ·'-'- l "--Terri Drexler, Commissioner

mmissioner

Ex. A

ORDINANCE NO. Zi -17 ORDINANCE AMENDING COMMUNITY DEVELOPMENT FEE SCHEDULES, TO IMPLEMENT TECHNOLOGY

SURCHARGE AND CONVENIENCE SURCHARGE.

WHEREAS, RCW 36.32.120 states, "Powers of legislative authorities [The board of county

commissioners) ... Have the care of the county property and the management of the county funds and

business ... "; and

WHEREAS, the need to expand access to services for Mason County citizens, clientele, and partners; and

WHEREAS, to maintain the financial stability of Community Services Department, it is prudent that

adequate rates cover the costs of services; and

WHEREAS, the Mason County Board of County Commissioners held a public hearing about the proposed

amendment on July 11, 2017 to consider the testimony of the Mason County Department of Community

Development and Mason County citizens regarding technology fees; and

WHEREAS, Ordinance No. 37.17 Land Use Permits Fee Schedule, Ordinance No. 64-08 Building and

Planning Fees, do not previously acknowledge the assessment of technology or convenience surcharge

rates; and

WHEREAS, Surcharges may only be assessed for county application fee deposit on land development,

building, and fire permits.

NOW THEREFORE, BE IT HEREBY ORDAINED, the Mason County Board of County Commissioners hereby

approves this amendment made to Mason County land development and building permit fee schedules

to include the assessment of a non-refundable surcharge of two percent on county development

permits, and a five-dollar convenience surcharge for permits that maybe printed from an online source,

to become effective January 1, 2018.

Approved this IC\~ay of December 2017.

ATIEST:

APPROVED AS TO FORM:

~7 ~~ ··-

Tim Whitehead, Chief DPA

BOARD OF COUNTY COMMISSIONERS

I WASHINGTON

Terri Drexler, Commissioner

Attachment A:

Mason County's Community Development Fee Schedules shall include the following amendment:

As of January l, 2018, Mason County will assess a non-refundable 2% Technology Surcharge on

Community Development permits . Additionally, a $5 Convenience Surcharge shall be charged for

permits that maybe printedfrom an online source.

Technology surcharges will not be assessed for the following:

Staff Consultations, Legal Lot Determination, Site Assessments, Pre-Application Meetings,

Reconsideration Letters, Building Permit Revisions, Firework Stand Permits, Reactivation of Expired

Permit, or State Fees

Ex. B

RESOLUTION NO. D5 -\ 7 TO AMEND RESOLUTION #60-07

MASON COUNTY UTILITIES & WASTE MANAGEMENT CASH DRAWERS

WHEREAS, Mason County Department of Utilities & Waste Management has the operation of the Mason County Solid Waste Facilities, and

WHEREAS, due to a change in operations it is necessary to have additional cash to operate the attendance stations at the Transfer Station & Drop Box Stations.

NOW THEREFORE BE IT RESOLVED THAT the following cash drawers be amended for the Mason County Solid Waste Facilities:

SHEL TON TRANSFER ST A TION BAG l Cash Drawer from $250.00 to $250.00 SHEL TON TRANSFER ST A TION BAG 2 Cash Drawer from $250.00 to $250.00 BELF AIR DROP BOX ST A TION Cash Drawer from $250.00 to $250.00 UNION DROP BOX ST A TION Cash Drawer from $200.00 to $200.00 HOODSPORT DROP BOX STATION Cash Drawer from $0 to $200.00 EXTRA CHANGE BAG Cash Drawer from $250.00 to $250.00 MASON CO ADMIN BUILDING Cash Drawer from $25.00 to $25 .00

Total $1 ,225.00 to $1,425 .00

EFFECTIVE this __._/9_,_+L ___ day of ilCtfl\bfv, 2017.

TY COMMISSIONERS

Kevin Shu , Chair

L v2 . L T 'D I "-fl . . ern rex er, omm1ss1oner

~ N~ missioner

t],~vk-~JA~ Elisabeth (Lisa) Frazier, Mason County Treasurer

ATTEST:

APPROVED AS TO FORM: ~ n .. _ -Tim~ , .~f ~P-A_:....-- -

C: Accounting, Treasurer, Public Works, Budget & Finance

Ex. C

RESOLUTION NO. ~6/.2-\l AMENDING MASON COUNTY PERSONNEL POLICY

CHAPTER 4.1 WORKING HOURS

WHEREAS, the Mason County Board of County Commissioners holds the wellbeing and safety of its employees in the highest regard;

WHEREAS, pursuant to RCW 36.16.100, all county and precinct offices shall be kept open for the

transaction of business during such days and hours as the board of county commissioners shall by resolution prescribe;

WHEREAS, Mason County Personnel Policy, Chapter 4.1 Working Hours has prescribed the county's normal work week as Monday through Friday from 8:00 a.m . to 5:00 p.m.

WHEREAS, recent budget cuts have resulted in reduced staffing in certain county offices and departments. To accommodate the reduced hours, safety and workload requirements of staff, certain county offices and departments will need to adjust its regular public office hours to provide continued mandated services with reduced staffing levels.

WHEREAS, the County has negotiated with the AFSME bargaining unit to reduce its members' weekly hours in the Assessor's Office in order to avoid layoffs.

WHEREAS, currently the Mason County Assessor's regular public office hours are Monday through Friday, 8:30 a.m. to 4:30 p.m . The Assessor is recommending regular public office hours be Monday through Thursday 9:00 a.m. to 4:00 p.m. Assessor staff will have regular working hours from 8:00 a.m . to 5:00 p.m . or as otherwise provided for in union contracts.

NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners authorizes the Mason County Assessor to provide regular public office hours of Monday through Thursday 9:00 a.m. to 4:00 p.m. Approved this .fl!!::day of December, 2017.

APPROVED AS TO FORM: --------L----1=1 --····---~ ---==--Tim Whitehead, Chief Deputy Prosecuting Attorney

Cc: Assessor, Auditor, Treasurer


MASON co~. WASHINGTON

Kevin Shutt)!, Chair

~

Ex. D

RESOLUTION NO. i1 - \] AMENDING MASON COUNTY PERSONNEL POLICY

CHAPTER 4.1 WORKING HOURS AND CHAPTER 4.6 BREAKS AND MEALS

WHEREAS, the Mason County Board of County Commissioners holds the wellbeing and safety of its employees in the highest regard;

WHEREAS, pursuant to RCW 36.16.100, all county and precinct offices shall be kept open for the transaction of business during such days and hours as the board of county commissioners shall by resolution prescribe;

WHEREAS, Mason County Personnel Policy, Chapter 4.1 Working Hours has prescribed the county's normal work week as Monday through Friday from 8:00 a.m. to 5:00 p.m.

WHEREAS, Mason County Personnel Policy Chapter 4.6 and negotiated union contracts require scheduled unpaid one hour lunch periods for county employees during normal working hours.

WHEREAS, recent budget cuts have resulted in reduced staffing in certain county offices and departments. To provide for the wellbeing, safety and workload requirements of staff, certain county offices and departments will need to adjust its regular public office hours to provide continued mandated services with reduced staffing levels.

WHEREAS, staff in certain county offices have volunteered to take a 30 minute unpaid lunch break to provide staffing to keep certain county office open during lunch time.

WHEREAS, currently the Mason County Assessor, Auditor and Treasurer's regular public office hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The Assessor, Auditor and Treasurer are recommending regular public office hours be 9:00 a.m. to 4:00 p.m. Staff in these offices will have regular working hours from 8:00 a.m. to 5:00 p.m. or as otherwise provided for in union contracts.

NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners authorizes the Mason County Assessor, Auditor and Treasurer to provide regular public office hours of 9:00 a.m. to 4:00 p.m . Approved this /jj_~ay of December, 2017.

AP R8Vm··AS1 0 ·FORM:

.-- 6~ Tim Whitehead, Chief Deputy Prosecuting Attorney Cc: Assessor, Auditor, Treasurer


MASOIN- cz°u TY, WASHINGTON

~~ Kevin Shu? y, Chair

J ('i } ~ ffu.,~r.,~

Terri Drexler, V;Chai~

Ran-&at~ issioner

Ex. F

A RESOLUTION FIXING THE AMOUNT OF ADV ALOREM TAXES FOR THE CURRENT EXPENSE LEVY FOR THE YEAR 2018

RESOLUTION NO. 9:J.. -/ 7

WHEREAS, RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Current Expense.

IT IS THEREFORE DETERMINED, that the following be fixed as the amounts to be raised by ad valorem taxes for th_e purpose of meeting the expenditures estimated in the 2018 Budget for Mason County Current Expense, Refund Levy, Mental Health, and Veterans' Assistance Funds:

CURRENT EXPENSE FUND MENTAL HEALTH FUND VETERANS' ASSISTANCE FUND REGULAR CURRENT EXPENSE LEVY REFUND LEVY TOTAL AMOUNT TO LEVY 2018

$9,718,006.39 $ 188,982.41 $ 85,042.08 $ 9,992,030.88 $ 2,934.16 $ 9,994,965.04

This resolution reserves unutilized levy for banked capacity.

ADOPTED this / C]-f ~ day of December 2017.

BOARD OF MASON COUNTY COMMISSIONERS

Kevi~~ erson

Terri Drexler, Co

iss1oner ATTEST:

~~~ AP 8VEB-A..£ 0 FORM:

Ex. G

MASON COUNTY CURRENT EXPENSE PROPERTY TAX LEVY RESOLUTION NO. 90- ! ]

WHEREAS, the Board of Mason County Commissioners has met and considered its budget for the calendar year 2018 and,

WHEREAS, the Current Expense (District's) actual levy from the previous year was $9,799,022.42; and,

WHEREAS, the population of Mason County is more than 10,000; and now, therefore,

BE IT RESOLVED by the governing body of the taxing district (Current Expense) that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2018 tax year.

The dollar amount of the increase over the actual levy amount from the previous year shall be $49,803.35, which is a percentage increase of .51 % from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occmTed and refunds made. The district will collect an additional $143,205.11 of revenue from new construction and $2,934.16 from refunds levied by the Treasurer.


ADOPTED this / g f'1v day of December 2017.

SON COUNTY COMMISSIONERS

Kevin S utty, Chairperson

~ /0.~ Teni Drexler, Commissioner

ommissioner

APPRQVED AS TO FORM: .... ~

0 nn ;~;,~f.'J: Chi~ secuting Attorney

Ex. H

A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2018

RESOLUTION NO. 9/-/]

WHEREAS, RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road.

IT IS THEREFORE DETERMINED, that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2018 Budget for Mason County Refund Levy and Road Fund:

ROAD FUND DIVERSION OF ROAD LEVY TOT AL ROAD LEVY REFUND LEVY TOTAL AMOUNT TO LEVY 2018

$ 8,548,781.22 $ 2,160,000.00 $ 10,708,781.22 $ 12,435.49 $ 10,721,216.71


ADOPTED th is ~/e--_g-f~_L __ day of December 201 7.

BOARD OF MASON COUNTY COMMISSIONERS


10ner


-- ·· )'~ -=-2 Tim Whitehead ;1::hief Deputy Prosecuting Attorney

Ex. I

L

MASON COUNTY ROAD PROPERTY TAX LEVY RESOLUTION NO. '.E9 - \ 1

WHEREAS, the Board of Mason County Commissioners has met and considered its budget for the calendar year 2018 and,

WHEREAS, the Road Fund (District's) actual levy from the previous year was $9,678,320.50; and,

WHEREAS, the population of Mason County is more than I 0,000; and now, therefore,

BE IT RESOLVED by the governing body of the taxing district (Road) that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2018 tax year.

The dollar amount of the increase over the actual levy amount from the previous year shall be $947,188.69, which is a percentage increase of9.79% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines , any increase in the value of state assessed property, any annexations that have occurred and refunds made. The district will collect an additional $81,289.68 of revenue from new construction, $12,435.49 from refunds levied by the Treasurer, and $1,982.35 from State Assessed Utilities .


ADOPTED this \ 9 +~ day of December 2017. ------


ATTEST:


-~

Tim Whitehead, Chief Deputy Prosecuting Attorney

Ex. J

RESOLUTION NO. iz ~ \ 1 A RESOLUTION CERTIFYING PROPERTY TAX LEVIES FOR COLLECTION IN 2018

WHEREAS, the Board of Mason County Commissioners must by law (RCW 84.52.070) certify to the Mason County Assessor the amount of taxes levied upon the property in the county for county purposes, and the respective amounts of taxes levied by the Board for each city, town and taxing district, within or coextensive with the County, for city, town or district purposes; and,

NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that the attached schedule constitutes the levies for the county, cities and taxing districts on all taxable property in Mason County, Washington, as shown by the assessment rolls for the year 2018.

BE IT FURTHER RESOLVED, that should the valuation of one or more districts change significantly, the County Assessor with permission of the taxing district, is hereby authorized to adjust the amount of taxes levied, upon written notification to the Mason County Board of Commissioners.

Dated this 19th day of December 2017.

BOARD OF COUNTY COMMISSIONERS MASON COUNT.Y, WASHINGTON

ATTEST:


Tim Whitehead, Chief DPA missioner

J:\Budget Adoption Info\2018\Resolutions\Resolution Certification of Levies to Assessor 12.19.17.docx

District 2018 Certified Levy -

Mason County COUNTY CURRENT EXPENSE $9,718,006.39

COUNTY MENTAL HEAL TH $188,982.41

COUNTY VETERANS ASSISTANCE $85,042.08 COUNTY CURRENT EXPENSE REFUND LEVY $2,934.16

Total Current Expense $9,994,965.04

COUNTY ROAD FUND $8,548,781.22

COUNTY ROAD - DIVERSON $2,160,000.00

COUNTY ROAD FUND REFUND LEVY $12,435.49

Total County Roads $10,721,216.71

SKOKOMISH FLOOD ZONE $0.00

Cities CITY OF SHEL TON $2,041 ,071.00

CITY OF SHEL TON - FIREMEN'S PENSION $0.00

CITY OF SHEL TON EMS $317,943.00

CITY OF SHEL TON BOND $0.00

Hospital Districts HOSPITAL DISTRICT #1 - ADMIN FUND $2,215,305.47

HOSPITAL DISTRICT #2 $411,765.00

Port Districts PORT OF ALLYN $281,368.29

PORT OF DEWATIO $41 ,206.35

PORT OF GRAPEVIEW $25,799.00

PORT OF HOODSPORT $95,014.62

PORT OF SHEL TON $740,000.00

Miscellanous Districts METROPOLITAN PARK DISTRICT $490,270.00

School Districts SCHOOL DISTRICT #42 - SOUTHSIDE - M&O $720,000.00

SCHOOL DISTRICT #42 - SOUTHSIDE - BOND $285,000.00

SCHOOL DISTRICT #54 - GRAPEVIEW - M&O $722,306.00

SCHOOL DISTRICT #54 - GRAPEVIEW - CAP PROJ $650,000.00

SCHOOL DISTRICT #54 - GRAPEVIEW - BOND $870,000.00

SCHOOL DISTRICT #65 - MCLEARY - M&O $750,000.00

SCHOOL DISTRICT #65 - MCLEARY - BOND $480,000.00

SCHOOL DISTRICT #68 - ELMA - M&O $3,170,610.00 SCHOOL DISTRICT#309- SHELTON - M&O $7,414,305.71 SCHOOL DISTRICT #309 - SHEL TON-BOND $5,890,059.11 SCHOOL DISTRICT #311 - MARY M KNIGHT - M&O $700,000.00

SCHOOL DISTRICT #402 - PIONEER - M&O $2,641,258.00

SCHOOL DISTRICT #402 - PIONEER - BOND $1,450,000.00

SCHOOL DISTRICT $403 - NORTH MASON - M&O $4,672,780.38

SCHOOL DISTRICT $403 - NORTH MASON - CAP PROJ $0.00

SCHOOL DISTRICT $403 - NORTH MASON - BOND $2,634,684.85

SCHOOL DISTRICT #404 - HOOD CANAL - M&O $1,828,346.00

SCHOOL DISTRICT #404 - HOOD CANAL - BOND $815,000.00

District 2018 Certified Levy

Fire Districts FIRE DISTRICT#1 EXPENSE $138,178.66 FIRE DISTRICT#1 EMS $47,062.20 FIRE DISTRICT #3 EXPE:NSE $411,437.41 FIRE DISTRICT #3 EMS $154,934.40 FIRE DISTRICT #4 EXPENSE $975,944.71 FIRE DISTRICT #4 EMS $344,037.43 FIRE DISTRICT #5 EXPENSE $3,121 ,272.11 FIRE DISTRICT #5 EMS $1,076,384.06 FIRE DISTRICT #6 EXPENSE $569,255.00 FIRE DISTRICT #6 EMS $142,934.45 FIRE DISTRICT# 9 EXPENSE $98,000.00

FIRE DISTRICT#9 EMS $69,000.00

NMRFA EXPENSE $2,445,143.78

NMRFA EMS $840,749.50

FIRE DISTRICT #11 EXPENSE $266,634.07

FIRE DISTRICT #11 EMS $91 ,279.38

FIRE DISTRICT #12 EXPENSE $176,743.81

FIRE DISTRICT #12 EMS $61 ,238.73

FIRE DISTRICT#13 EXPENSE $245,882.25

Fl RE DISTRICT #13 EMS $90,513.63






FIRE DISTRICT#18 BOND $92,000.00

Ex. K

RESOLUTION NO. 93-/ 7 ADOPTION OF 2018 BUDGET

WHEREAS, the Board of Mason County Commissioners did meet in special session in the Commission Chambers on the first Monday in December 2017 at the hour of 9: 00 AM, pursuant to public notice and as required by law for the purpose of adopting the budget for the year 2018; and

WHEREAS, said budget was compiled on 2017 propetiy valuation as assessed by the Mason County Assessor; and

WHEREAS, the Road Fund Budget was prepared as required by RCW 36.82.160 and the County Road Administration Board;

WHEREAS, not all County departments and offices have submitted budget detail and the Commissioners will allow all departments and offices to transfer funding between adopted salaries/benefits expenses and operating expenses without a limitation until January 31, 2018. These budget transfers shall be made on an approved budget transfer form to the Budget manager or designee utilizing a Reallocation BARS number. After January 31, 2018, the budget transfer restrictions stated in Resolution 26-17 are applicable.

NOW THEREFORE BE IT RESOLVED THAT 2018 budgetary salary and benefit expenditure line items shall not be utilized to meet obligations authorized by other portions of the budget; and salary and benefit expenditure line items shall not be increased by other portions of the budget; HOWEVER, the Commissioners will allow all departments and offices to transfer funding between adopted salaries/benefits expenses and operating expenses without a limitation until January 31, 2018. These budget transfers shall be made on an approved budget transfer form to the Budget manager or designee utilizing a Reallocation BARS number. After January 31, 2018, the budget transfer restrictions stated in Resolution 26-17 are applicable. No additions of staff ( either part or full time) or changes in salary and/or classification are permitted without approval of the Board of Commissioners.

BE IT FURTHER RESOLVED THAT that the Mason County Budget for 2018 is hereby adopted according to RCW 36.40.080 at the department level with two separate totals for salary/benefits expenditures and operating expenditures in the Cun-ent Expense Fund and at the fund level for all other funds (Attachment A which is hereby incorporated as pait of this resolution).

Copies of the 2018 Budget will be available by January 31, 2018.

Resolution -Adoption of2018 Budget

Adopted this /9~


~

day of December 2017.

BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON

!e!tthutty, Chair

J:\Budget Adoption lnfo\2018\Resolutions\Budget Adoption Resolution revised.doc

001-000 Beginning Fund Balance 001-010 wsu 001-020 Assessor 001-030 Auditor 001-050 Emergency Management 001-055 Facilities & Grounds 001-057 Human Resources/ Risk Management 001-058 LEOFF 001-070 Clerk 001-080 Commissioners 001-090 Support Services 001-100 District Court 001-125 Community Development 001-146 Parks & Trails 001-170 Juvenile Probation 001-171 Juvenile Services 001-172 Juvenise Care & Custody 001-180 Prosecutor 001-185 Child Support Enforcement 001-190 Coroner 001-205 Sheriff 001-208 Courthouse Security 001-240 Office of Public Defense 001-250 Superior Court 001-255 Family Court 001-256 Therapeutic Court 001-258 Murder Expenditures 001-260 Treasurer 001-300 Non Departmental

001-310 Transfers Out 001-320 Ending Fund Balance

Mason County

2018 Adopted Budget

General Fund

December 19, 2017

Salaries & Revenues Benefits

$ 3,061,750

33,868 167,452 8,815 1,034,227

744,371 1,034,787 142,330 156,002

291,093

513,291 65,000

351,420 770,690 2,448 324,500 5,640 490,943

1,003,481 1,039,999 1,640,810 1,662,610

42,200 213,569 115,801 726,315 192,148 119,015 674,500 792,059 177,793 1,374,488 275,503 247,804

39,000 181,683 932,369 10,234,924

223,493 592,995 76,358 723,376

2,500 257,179 189,791

23,758,359 551,129 3,168,854 400,000

$ 36,930,990 $ 23,897,742

Budgeted Operating Expenditures FTE's

69,482 236,934 2.000 122,494 1,156,721 14.000 161,967 1,196,754 11.500 135,471 291,473 1.500 709,678 1,000,771 3.500 198,759 712,050 5.000

600 65,600 0.000 76,428 847,118 11.500 13,140 337,640 3.000 23,796 514,739 5.650 87,961 1,127,960 11.200

369,555 2,032,165 18.500 136,089 349,658 2.500

26,045 752,360 7.740 73,590 192,605 1.260 48,253 840,312 8.000

150,569 1,525,057 12.440 27,699 275,503 3.000

121,275 302,958 1.500 2,095,857 12,330,781 96.000

167,240 167,240 0.000 256,365 849,360 6.000 132,416 855,792 7.225

2,500 2,500 0.000 67,388 257,179 2.300 50,000 50,000 0.000

140,522 691,651 7.000 3,340,703 3,740,703 0.000

965,950 0.000 3,261,456 3,261,456 0.000

$ 12,067,298 $ 36,930,990 242.315

Mason County Special Funds

Salaries & Budgeted Revenues Benefits Operating Expenditures FTE's

103 Sales Use Tax $ 1,086,553 1,086,553 $ 1,086,553 0.000 104 Auditor's O&M 362,681 44,131 318,550 362,681 0.500 105 County Road 21,749,179 5,451,558 16,297,621 21,749,179 58.680 106 Paths & Trails 254,237 254,237 254,237 0.000 109 Election Equipment 306,923 306,923 306,923 0.000 110 Crime Victims 225,000 95,401 129,599 225,000 1.150 114 Victim Witness Activity 65,172 64,916 256 65,172 0.500 116 Historical Preservation 51,500 51,500 51,500 0.000 117 Community Support Services 1,643,574 70,680 1,572,894 1,643,574 0.800 118 Abatement 270,000 270,000 270,000 1.000 119 Reserve for Technology 240,950 240,950 240,950 0.000 120 REET Property Tax 90,500 1,223 89,277 90,500 0.050 134 National Forest Safety 86,429 16,300 70,129 86,429 0.000 135 Trial Court Improvement 105,092 105,092 105,092 0.000 138 Family Law Facilitator 15,500 15,500 15,500 0.000 140 Sheriff's Special Funds 200,000 51,100 148,900 200,000 0.000 150 Community Services Health 2,229,128 1,615,455 613,673 2,229,128 19.100 160 Law Library 94,419 94,419 94,419 1.000 163 Lodging Tax 550,907 550,907 550,907 0.000 164 Mental Health Tax 2,748,025 93,298 2,654,727 2,748,025 0.000 180 Treasurer's O&M 226,100 90,193 135,907 226,100 1.000 190 Veterans Assistance 204,700 204,700 204,700 1.000 192 Skokomish Flood Zone 373,209 373,209 373,209 0.000 194 Mason Lake Management 146,350 146,350 146,350 0.000 199 Island Lake Management 28,283 28,283 28,283 0.000 205 PW Facility 2007 Bond 1,004,000 1,004,000 1,004,000 0.000 210 Rural Development LTGO 2002 Bond 298,472 298,472 298,472 0.000 215 MC LTGO 2013 Bond 291,370 291,370 291,370 0.000 250 MC LTGO 2008 Bond 274,262 274,262 274,262 0.000 350 REET 1 2,161,441 2,161,441 2,161,441 0.000 351 REET 2 1,847,653 1,847,653 1,847,653 0.000 402 MC Landfill 3,976,677 969,623 3,007,054 3,976,677 10.500 403 NBCI Sewer Utility 2,238,378 472,711 1,765,667 2,238,378 4.000 411 NBCI Utility Reserve 717 717 717 0.000 411 Wastewater System Development 3,986 3,986 3,986 0.000 411 Rustlewood Sewer & Water 750,947 135,284 615,663 750,947 1.120 412 Beards Cove Water 845,630 72,086 773,544 845,630 0.640 413 Belfair WW & W Reclamation 2,176,581 265,343 1,911,238 2,176,581 2.240 428 Landfill Reserve 513,375 513,375 513,375 0.000 429 Beards Cove Reserve 371,634 371,634 371,634 0.000 480 Storm Drain System Development 44,564 5,737 38,827 44,564 0.050 500 Information Technology 706,288 407,056 299,232 706,288 3.850 501 Equipment Rental & Revolve Fund 8,460,638 816,249 7,644,389 8,460,638 8.650 502 Unemployment Fund 264,360 261,275 3,085 264,360 0.000

$ 59,585,384 $ 10,999,619 $ 48,585,765 $ 59,585,384 115.830

TOTAL FUNDS $ 96,516,374 $ 96,516,374 358.145

Documents

3. Roll Call -Present: Commissioner District Randy ... · 5.2 Ken VanBuskirk commended the Sheriff's office for responding to an issue at his home last week. He also thanked the Board