(3)-Interface Between Production & Other Functions

7/29/2019 (3)-Interface Between Production & Other Functions

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Interface Between Production& other Functions


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Relation with other departments: Interface with other departments

Marketing & ProductionProduction

-Ensure timely delivery / shipment asper marketing schedule

-Adoptability to fluctuations in marketconditions

-Ensure quality as per prescribednorms

-Feed back on cost variation & costcontrol measures.

-Ensure that cost are curtailed to retainmargins.

-Proper logistics planning will ensuredelivery of products, where & whenmarketing wants them.

Marketing

-Accurate projection of their

requirements short term & long term-Timely projection for production to

respond with feasibility plan

-Feed back in terms of quality issues

-Provide feedback in respect of designchanges expected by the market

-Provide feedback on market

expectations in respect of price

-Region wise order position to enable

production to plan logistics.


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Relation with other departments: Interface with other departments contd

Finance & productionProduction-Adherence to overall budgeted

plan

-Ensure minimum wastage

-Production is as per planned

routing & bill of material (BOM)

-Inventory levels are maintained

as per the prescribed norms.

-Ensure cost controls in respect of

power & fuel, other indirect

consumables.

-Ensure logistic cost is as per plan

Finance-Accurate cost estimates

-Proper planning of working capital

-Ensure fund availability when needed.

-Prompt payment to ensure smooth in-flow of raw

materials & consumables from suppliers

-Arrange long term funds for capital projects, up-

gradation /replacement of machines

-Regular feed back on product wise profitability .

-Accurate projection of engineering/ design

change notices for existing products.

-Regular MIS on operation cost/profitability vs

planned budget.

-Point out lacuna in existing production schedule.


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Relation with other departments: Interface with other departments- contd

Material control & production

Production

-Provide accurate production plans tohelp Material control department plantheir procurement.

-Provide regular feedback in terms ofquality of material received. Givesuggestions to help improve the qualityof materials procured.

-Provide proper specification of thematerial requirement.

-Raise an alarm if the inventory normsare not being adhered to. Promptlyinform MCD in case of sudden changein production plan.

-Provide constructive suggestions tohelp develop suppliers.

Material Control

-Ensure each raw material /components supplies are received asper planned schedules

-Raw material / components isprocured at the bare minimum costwithout compromising on quality.

-There is no deviation from the

specifications provided by the designdepartment.

-Ensure inventory norms are adheredto.

-Ensure development of suppliers/vendors so that they can adapt to thefast changing market scenario.

-Selection of suppliers with adoptabilityto change to market fluctuations.

-Alternate source of suppliers at short


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System & & Production

Production

-Follow various procedures designed

by the System IT team are adhered to

-Ensure use of MIS provided by

various systems. Prod. should not tryto generate a parallel set of informatn.

-Provide regular feedback to system ITdepartment when glitches in thesoftware are noticed.

-Reschedule production in case of nonavailability of materials.

-Ensure production is in line with theplan derived by the system based on

the marketing indications.-Ensure max. computerisation of

plans, schedules etc. Avoid manualadjustments.

System

-Provide real term MIS to Production

-Provide required software to enable productionto plan their schedules with minimum efforts &

Maximum accuracy.-On line inventory system so that the materialsavailability is known at any point of time.

-MIS of material received vs planned schedules

-Provide on line connectivity with various depts.e.g. MCD, Fin, HR, Mkting suppliers.

-Set up various operating procedures to ensuresmooth flow of material along flow lines.

-Ensure BOM updates in coord. With design

-Provide inventory analysis.

-Provide feasibility of prod. based on marketing

sales plan.

-Derive purchase schedule from prod.plans.


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HR & Production

Production

-Assist IR in maintaining cordial relations

between management & workmen.

-Ensure that the manpower requirements

are properly defined.-Ensure release of those required forvarious training programmes by HR/IR.

-Provide proper discussion forums to solve

various issues.-Assist HR/IR in arriving at an amicablesolution, wherein production targets areenhanced maintaining industrial relations.

-Provide regular feedback to HR thro their

networking in the industry as regardsmarket pay scales etc.

-Try to motivate Workman, Engineers,Executives by ensuring that dignity of

labour is maintained.

HR

-Ensure prompr replacements in case of

resignations, terminations.

-Ensure availability of skilled workmen &

professionals.-Provide regular training programmes tohelp production personell upgrade theirrequired skills to match with globalchanges.

-Create atmosphere conducive formanagement ,union cordial relationship.

-Ensure for the timely wage settlement &acceptable as win win situation.

-Ensure Management staff compensationin line with market scales & related skills.

-Ensure retention of skilled talentedpersonnel within the organization.


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HR & Production-contd

Production

-Ensure that the guides

prescribed by HR areadhered to while conductingthe appraisals ofsubordinates.

-Ensure that all therequirements of the factoriesact & other statutarycompliances are compiledwith.

HR

-Provide an appraisal system which does

justice to the productive employees & alsomotivates employees.

-Provide a planned career plan to helpemployees visualise the growth within theorganization.

-Ensure proper welfare facilities are providedbased on the industry requirement.

-Ensure that the core values of the companyare adhered to.

Documents

(3)-Interface Between Production & Other Functions