3. Director’s FYI Report – Holly Pettitt 4. Board and

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Nevada City School of the Arts Charter Governance Council

CGC Meeting Agenda Thursday, December 10, 2020

This meeting will be by teleconference pursuant to Executive Orders N-25-20 and N-29-20. The Board of Directors (“Board”) and employees of the NCSA shall meet via the Zoom meeting platform. Members of the public who wish to access this Board meeting may do so at:

Join Zoom Meeting https://zoom.us/j/97404766660?pwd=c3ZvQ1FaM0ZLTGNTb20yemFDamlsdz09

Meeting ID: 974 0476 6660 Passcode: j7YnHP

Call Order: 5:00 p.m.

Roll Call:

Public Forum: Members of the public who wish to comment during the Board meeting may use the “raise hand” tool on the Zoom platform. Individual comments will be limited to three (3) minutes. If an interpreter is needed for comments, they will be translated to English and the time limit shall be six (6) minutes. The Board of Directors may limit the total time for public comment to a reasonable time. The Board reserves the right to mute or remove a member of the public if comments or actions disrupts the Board meeting.

Plaudits:

Action Items 1. Approve Agenda

Consent Agenda 2. Approve November 19, 2020 Minutes - See attached

Reports 3. Director’s FYI Report – Holly Pettitt – See attached4. Board and Committee Reports

a. Nomination & Recruitmentb. Finance – See attached

Discussion Items 5. Discuss Moving to Hybrid in January6. Discuss Revised Equity Statement - See Attached

Action Items 7. Approve 2020-21 B6 Communication to the Council – See attached8. Approve 2020-21 B7 Council Logistical Support – See attached9. Approve 2020-21 B8 Emergency School Director Succession – See attached10. Accept 2019-20 Audited Actuals – See attached11. Approve Teaching Assignment Board Exceptions for Katie Moorehead and Nancy Nobriga – See attached

Adjournment 7:00 p.m.

Access to Board Materials: A copy of the written materials which will be submitted to the School Board may be reviewed by any interested persons on NCSA’s website along with this agenda following the posting of the agenda at least 72 hours in advance of this meeting.

Disability Access: Requests for disability-related modifications or accommodations to participate in this public meeting should be made 24 hours prior to the meeting by calling (530) 273-7736. All efforts will be made for reasonable accommodations. The agenda and public documents can be modified upon request as required by Section 202 of the Americans with Disabilities Act.

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https://zoom.us/j/97404766660?pwd=c3ZvQ1FaM0ZLTGNTb20yemFDamlsdz09

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Nevada City School of the Arts Charter Governance Council

Meeting Minutes Thursday, November 19, 2020

This meeting was held by teleconference pursuant to Executive Orders N-25-20 and N-29-20 via the Zoom meeting platform. Members of the public who wish to access this Board meeting were provide the link and passcode.

Call to Order: 5:30 p.m.

Roll Call: LeeAnne Haglund, Lauren Hesterman, John Gilman, Meshawn Simmons, Meghan Archer, Marin Bryars, Trisha Zakon, and Laura LeBleu Guests: Holly Pettitt, Melissa Brokenshire, Carabeth Rowley, and Toni Holman, 9 members of the staff and parent body.

Public Forum: None

Plaudits: Nurse Stacie and Covid team (including but not limed to Itzia, Jenn, Emma, Kim) for their response to our exposure. Melissa for Budget Intensive presentation.

Action Items 1. Approve Agenda

Motion: Lauren Hesterman 2nd: Marin Bryars Unanimous Assent

Consent Agenda 2. Approve October 22, 2020 Meeting and November 19, 2020 Budget Intensive Minutes

Motion: Trisha Zakon 2nd: Meghan ArcherUnanimous Assent

Reports 3. Director’s FYI Report – Holly Pettitt reported that the largest problem in schools is actually get

subs. Not being able to get prompt testing is hobbling schools. Holly shared the history of theTransformer project. Clarity on bench materials, forced DL.

4. Board and Committee Reportsa. Nomination & Recruitment – Reviewed our current application from Chris Nielsen.b. Finance – Reviewed the first interim budget, cash flow, budget overview for parents and

Raven Springs budget.

Discussion Items 5. Discuss Threshold for Returning to On-site Learning - Unless the Health Department tells us

otherwise the RavenWolf tech center students and some small group classes will return onNovember 30th. We can continue the plan to open Hybrid even though we may be in Purple.Holly suggested continuing DL until the 19th to allow a quarantine period prior to on-sitelearning.

6. Discuss Changes to Policy Register - B1 & B2 Reports – Facility financial reporting portions needto be adjusted due to the formation of the Raven Springs LLC. A second report will be developedfrom the LLC so the board says current with the financials.

7. Discuss Fundraising Efforts - Carabeth Rowley shared fundraising plans, she wants to treadlightly on fundraising due to financial hardships for our school families. Board memberssuggested moving forward with AGC and a on-line silent auction.

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Action Items 8. Approve 2020-21 B1 Financial Conditions Report (1st Interim)

Motion: Laura LeBleu 2nd: MeShawn SimmonsUnanimous Assent

9. Approve 2020-21 1st Interim BudgetMotion: Trisha Zakon 2nd: Lauren Hesterman Unanimous Assent

10. Approve 2020-21 LCFF Budget Overview for Parents Input FormMotion: Meghan Archer 2nd: Laura LeBleuUnanimous Assent

11. Approve 2020-21 B3 Asset Protection ReportMotion: John Gilman 2nd: Marin Bryars Unanimous Assent

Adjournment 6:20 p.m.

Respectfully Submitted

Submitted by: Toni Holman, NCSA Administrative Secretary 11/19/2020

Approved by the NCSA Charter Council

_______________________________________________________________________________________________________________________ LeeAnne Haglund, Board Chair Date

_______________________________________________________________________________________________________________________ John Gilman, Board Secretary Date

CGC 12/10/2020, Pg 3

1

School Director FYI Report December 10, 2020 This report details highlights of the month, operational achievements and items that the

Board may like to know and helps to satisfy compliance with our B-6 Communication to the

Board policy as well as indicates progress toward our Ends. It is organized by the following:

1. Relevant financial information. 2. School level issues that help the board see the big picture. 3. Public events (activities and gatherings both on and off premises) of a nature

that may affect the perception of the School in the community. 4. Internal and external changes like significant modifications to the normal

pattern of school business. 5. Progress towards Ends Policies and LCAP

Plaudits ▪ To Ania for doing such a wonderful job as our K-5 Resource Specialist and

specifically advocating for your students.

▪ To Katie and Nancy for working so hard to communicate with all the teachers about

the students they serve. ▪ To all of the teachers and staff for continuing to offer excellent academic

experiences and for making sure students are engaged and participating in school.

This group of staff is simply fantastic to work with.

Financial Information

▪ The SB 740 Facilities Grant has been funded. They sent us an award notice for 75K

more than we anticipated. We’ll celebrate when the check arrives, but this is excellent news and will help our cash flow considerably.

Facilities Update ▪ Trees - 13 trees were taken down over the break between buildings 3 & 9. We are

waiting on a lift rental to take down the Mimosa tree. Ian & Al are starting to burn the piles of trees and slash on days that are considered burn days. CalFire is busy and cannot come back to clear more until after the new year. We will keep in touch to hopefully have them over spring break to continue to keep up the great work they have been doing around the property.

▪ Fire Alarm Panels - We have met with Beam and are scheduled to meet with

Everguard next week. They will provide us with proposals on replacement of existing panels that are from the 1970's. We are also considering transitioning to

CGC 12/10/2020, Pg 4

2

cellular phone lines instead of copper AT&T phone lines. This will decrease the trouble signal calls by eliminating AT&T inadequate hardware. This will be more reliable for actual fire alarm calls. We are asking for proposals for each building so we can replace them in phases.

▪ Solar - CalSolar and DC Solar are working on proposals for us that we will hopefully

have in January. We are holding onto the proposal from Infinity Energy to include in that board packet presentation.

▪ HVAC - Everything seems to be working well for now. The building 9 boiler system

is very old and we will need to come up with a plan to abandon the system all together and install a new one, or keep repairing what we have. We are confident that we will make it through another winter before we have to cross this bridge. Building 1’s (leased building) heating unit had some roasted rodents in it that GVAC had to remove and repair. Ian and Melissa will try to make a plan to clear around the building to keep the roof rats away. There is an embankment next to the building that needs to be excavated.

▪ General - Woodpeckers are boring holes in Building 3 that we will be repairing. Ian

& Al will do what they can to deter these birds from doing more damage. Siding needs to be replaced on building 3, we are looking for a contractor who can do this for us. Ian is busy wrapping water pipes for the coming cold.

School Wide Issues

▪ We are discussing moving to full Hybrid in January.

▪ The State has decided they should require all 3rd-8th grade students to take the

CAASPP this Spring, regardless of the pandemic, AND they expect us to meet the

95% participation threshold. Our minds are a bit boggled by this and I am exploring our options.

Events

▪ Nothing to Report

Arts Based Choice for Education

▪ Art team is currently working on the 2nd Grade Assessment and will be revising the

5th grade assessment.

Academic, Arts & Social Emotional Achievement

▪ Sent out the Student Wellness Survey to 4th -8th Grades. 22 out of 183 students noted they would like to speak to a counselor. The good news is that 13 of the 22

already meet with our counselor, so only 9 students were flagged as needing

support. This is 4% overall which is to be expected during this difficult time.

CGC 12/10/2020, Pg 5

3

Safe, Respectful and Equitable Conditions for Learning and Working

▪ Our home study is full in both classes - total of 60 students. I am concerned that with the increase in cases in the county, more parents will not feel safe to return which

would force us to do both hybrid and DL.

▪ Teachers and I are worried that too many parents will choose to keep their children

home when we decide to begin Hybrid. We have discussed contingency plans if this is the case. If only one or two students per class don’t come, we can offer

asynchronous learning only, but if too many decide to stay home, we won’t be able

to re-open. Our other very real concern is substitutes. Already we couldn’t get one

for TK last week - even with advance notice. Just this past week we had four teachers unable to come to work due to symptoms or exposure. There is potential

that cohorts will have to close if we cannot find a sub.

Contributor and Collaborator to the Greater Community

▪ Nothing to Report at this time

CGC 12/10/2020, Pg 6

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NEVADA CITY SCHOOL OF THE ARTS Date that actuals are posted thru…. 11/11/20

CASH FLOW REPORT 2020-21

PRIOR YEAR ESTIMATED

ACTUALS 2020-21Current or

Actuals

Original

Budget Total Total 2020-21

Other

Adjustments

Cash &

Accrual

Descriptions 2020-21 2020-21 July August September October November December January Jul-Jan February March April May June Jan-Jun Accrue Explain Total

Beginning Cash Balance 228,760 228,760 228,760 620,151 303,746 474,672 521,012 295,030 68,332 228,760 412,046 253,011 30,825 40,780 (253,483) 228,760 0 (9,135) 228,760

RECEIPTSState Aid (Apportionment) 8000-8019 2,856,892 3,001,577 0 103,553 305,374 186,395 0 186,395 275,784 1,057,501 78,574 27,136 116,525 28,099 89,389 1,397,224 1,459,668 0 2,856,892

RL Trf & PERS RLR 8080-8099 957,949 836,341 0 0 0 0 273,941 0 0 273,941 36,538 0 362,569 22,836 134,113 829,997 127,952 0 957,949

Total 8010-8099 8000-8099 3,814,841 3,837,918 0 103,553 305,374 186,395 273,941 186,395 275,784 1,331,442 115,112 27,136 479,094 50,935 223,502 2,227,221 1,587,620 0 3,814,841

TOTAL REVENUE 5,753,950 5,710,160 264,264 143,378 769,861 449,879 305,964 281,362 727,480 2,942,187 158,455 51,982 563,887 119,645 608,498 4,444,653 1,309,296 0 5,753,950

DISBURSEMENTS

TOTAL EXPENDITURES 5,550,683 5,248,764 159,053 539,496 532,853 429,514 447,118 449,808 477,101 3,034,943 459,088 459,088 459,088 459,088 459,088 5,330,380 220,303 0 5,550,683

NET OPERATING REVENUE 203,267 461,396 105,211 (396,118) 237,007 20,365 (141,154) (168,447) 250,380 (92,756) (300,633) (407,106) 104,799 (339,443) 149,410 (885,727) 1,088,993 0 203,267

In-Kind Contribution Revenue 8805 0 0 0 0 0 0 0

In house Contribution Revenue 8980 0 0 0 0 0 0

203,267 461,396 105,211 (396,118) 237,007 20,365 (141,154) (168,447) 250,380 (92,756) (300,633) (407,106) 104,799 (339,443) 149,410 (885,727) 1,088,993 0 203,267

Adjust to reconcile Net Revenue to Net Cash Provided by operations: 0 0 0 0 0

Line of Credit Liability 9640 0 (108) 0 0 0 0 0 0 0 0 0 250,000 0 150,000 0 400,000 (400,000) 0 0

NCSOS Loan 9641 (400,000) (400,000) 0 0 0 (50,000) (150,000) (50,000) (50,000) (300,000) 0 0 0 0 0 (300,000) (100,000) 0 (400,000)

Total Adjustments to reconcile 463,751 (174,437) 322,862 91,867 (57,785) 34,140 (54,998) (58,252) 93,334 371,167 141,598 184,920 (94,845) 45,180 (209,675) 438,345 1,150,163 0 1,588,508

NET CASH AFTER OPERATING ACTIVITIES 667,018 286,960 428,072 (304,251) 179,222 54,504 (196,152) (226,699) 343,714 278,411 (159,035) (222,186) 9,955 (294,263) (60,265) (447,382) 2,239,157 0 1,791,774

Investing Activities

Construction in Progress 9450 (45,000) (164,158) (31,080) (6,960) (2,799) (2,770) (29,830) 0 0 (73,438) 0 0 0 0 0 (73,438) 28,438 0 (45,000)

NET CASH PROVIDED BY INVESTING ACTIVIES (85,873) (205,031) (31,080) (6,960) (2,799) (2,770) (29,830) 0 0 (73,438) 0 0 0 0 0 (73,438) (12,435) 0 (85,873)

Financing Activities

NET CASH PROVIDED BY FINANCING ACTIVIES (35,159) (32,743) (5,601) (5,194) (5,497) (5,394) 0 0 0 (21,687) 0 0 0 0 0 (21,687) (13,472) 0 (35,159)

NET CASH INC/DEC 545,986 49,186 391,391 (316,405) 170,926 46,341 (225,982) (226,699) 343,714 183,286 (159,035) (222,186) 9,955 (294,263) (60,265) (542,507) 2,213,250 0 1,670,742

ENDING CASH BALANCE 774,745 277,945 620,151 303,746 474,672 521,012 295,030 68,332 412,046 412,046 253,011 30,825 40,780 (253,483) (313,748) (313,748) 2,213,250 (9,135) 1,899,502

Prepared by: Date: Reviewed by: Date: ~Cash Cash & Accrual

G:\Shared drives\Business Office\Budgets & Accounting\budget\2020-21\2nd Interim\20 21 Cash Flow - 2nd Interim Wout Vendor Deferrals - State Exemption Applicaton

CGC 12/10/2020, Pg 11

Nevada City School of the Arts Equity Statement NCSA’s current statement: NCSA is committed to creating a school culture where all members of different gender identities, sexual orientations, religions, races, ethnicities, and physical and developmental abilities are welcomed, valued, and celebrated. We respect one another, treat our community members with kindness and understanding, and work together to ensure the physical and emotional safety of students, families, and staff. We believe that teaching and learning are enriched when communities are equitable and inclusive. Draft statement: NCSA is committed to creating a school culture where all members of different gender identities, sexual orientations, religions, races, ethnicities, and physical and developmental abilities are welcomed, valued, and celebrated. We are dedicated to proactively identifying and addressing biases, practices, policies, and institutional barriers that perpetuate injustice and inequality in our school. Anti-racist and anti-oppressive practices will be guide posts that allow us to consistently reflect on our policies and curriculum ensuring they are promoting equity and representation for all students. In doing so, our goal is to foster the development of positive identities for all students and promote their abilities to build productive and genuine relationships with people across differences. We want our students to be able to understand stereotypes and their counternarratives, understand systems of oppression and learn how to intervene and interrupt injustice when confronted with it. We believe that all our lives are enriched when communities are equitable and inclusive.

CGC 12/10/2020, Pg 12

1

Nevada City School of the Arts

School Director’s Monitoring Report

Executive Limitations Policy: B6 – Communication to the Board

Charter Governance Council Meeting: December, 2020

I report compliance with all parts of this policy.

Unless indicated otherwise all data in this report is for the 12-month period ending

November 30, 2020 and is accurate as of that date.

I certify that the information contained in this report and attachments is true.

Signed ____________________________________, School Director

B6 - The School Director shall not cause or allow the Board to be uninformed or

unsupported in its work.

Interpretation:

In the context of this policy, the School Director is responsible for ensuring that the

Board has sufficient information to make Board decisions; logistical and administrative

support is dealt with in policy B7 – Board Logistical Support.

Operational Definitions:

a. The Board has fully defined this policy in the sub-policies below. Please look

there for further definitions.

Data:

a. See data for each sub-policy.

CGC 12/10/2020, Pg 13

2

B6.1 The School Director will not submit monitoring reports that are untimely,

inaccurate, or hard to understand.

Interpretation:

The School Director will submit monitoring reports to the Board according to the

schedule defined in the Board Annual Calendar. These reports will be written in such a

way that the Board can easily determine whether or not the School Director/School is

following the policy. Board acceptance of these reports will indicate that the Board

agrees the reports are accurate and understandable.


a. Compliance will be determined using the Monitoring Summary Table maintained by the Board Secretary for the D4 – Monitoring School Director Performance policy.

Data:

a. See Monitoring Summary Table below.

Policy Date

A - Ends Report/Strategic Plan 10/16/2020

B-1 – Financial Condition and Activities

(1st Interim)

11/19/2020

B-1 – Financial Condition and Activities

(2nd Interim)

2/27/2020

B-2 – Planning and Financial Budgeting 6/11/2020

B-3 – Asset Protection 11/19/2020

B-4 – Treatment of Parents and Students Did not complete in 2020

due to Covid

B-5 – Staff Treatment and Compensation 4/30/2020

B-6 – Communication to the Board 12/10/2020

B-7 – Board Logistical Support 12/10/2020

B-8 – Emergency School Director

Succession

12/10/2020

CGC 12/10/2020, Pg 14

3

B6.2 The School Director shall not report any actual or anticipated

noncompliance with any policy of the Board in an untimely manner.

Interpretation:

The School Director is responsible for ensuring compliance with Board policies, as defined by

School Director operational interpretations, at all times. The Board will be informed of any actual or

anticipated noncompliance items in writing at the first Board meeting following the School

Director’s awareness of noncompliance.


a. The monthly update report will include notices of anticipated and actual non-

compliance as needed.

b. Regular monitoring reports will include notice of actual non-compliance as

needed.

c. In the case of a serious actual or anticipated non-compliant issue, the School

Director will inform the Board President immediately.

Data:

a. Non-compliance issues noted in monthly updates: None so far

b. Non-compliance issues noted in regular monitoring reports

Date Report/Section Reason

4/30/2020 B5(f) Only 90% of staff have taken the mandatory trainings. We have

sent another email reminding them that this time at home would

be the perfect time to complete them.

4/30/2020 B5.4 (b&c) Even with a significant raise given to all staff last year, teachers

continue to feel they are underpaid. Health Benefits and Prep

Time continue to be a concern for staff.

10/16/2020 Ends A2 & A3 Non Compliance related to limited data due to COVID

11/19/2020 B3.8 Enrollment non-compliant due to COVID

c. Serious non-compliance issues noted immediately to Board President:

• None

CGC 12/10/2020, Pg 15

4

B6.3 The School Director shall not allow the Board to be unaware of relevant

trends, public events of the school, or internal and external changes which may

affect Board policy.

Interpretation:

The School Director is responsible for ensuring that the Board has all the information it

needs in order to make good decisions. This information is primarily about long-term,

big-picture or high-impact information rather than the day-to-day details. Examples of

significant operational changes might include major shifts in enrollment, changes which

materially affect staff/students, and community members’ perception of the School. The

School Director is responsible for providing enough notice of such possible operational

changes both to ensure that the Board is informed and so that the Board has time to

consider whether to weigh in with changes to Board policy.

Because the typical annual reporting schedule of an executive limitations policy does not

always adequately meet the needs of the Board in receiving timely information, the

School Director shall provide monthly communications to the Board in the form of an

update report.


a. Regular monitoring reports will include historical and/or trend information when

that information is available and possibly useful to the board.

b. The School’s annual plan (LCAP) or School Director monthly update report will

include information about possible significant operational changes in advance of

those changes.

c. The School Director will provide a monthly written update report (FYI Report) in

support of this B6 policy including:

1. Relevant financial information.

2. School level issues that help the board see the big picture.

3. Public events (activities and gatherings both on and off premises) of a

nature that may affect the perception of the School in the community.

4. Internal and external changes like significant modifications to the normal

pattern of school business.

5. In the case of confidential matters, the School Director will report/counsel

on these in Closed Session rather than in the written monthly report.

6. In those cases when the Board needs to be informed about matters of a

more urgent nature, the School Director will contact the Board President

or the entire board directly.

Data:

a. Monitoring reports containing historical and/or trend information:

Report Date

B1—Financial Conditions 11/19/20

B3—Asset Protection 11/19/20

B4—Parents and Students Not Completed - Covid

CGC 12/10/2020, Pg 16

5

B5— Staff Treatment 4/30/20

b. Due to Covid, the State did not require an LCAP in June of 2020. We will submit

a new LCAP for the 21-24 school years in May of 2021.

c. During the reporting period, the School Director submitted to the Board every

month a written communication in support of the B6 policy. These reports

included:

o Financial performance

▪ Actual performance compared to the budget.

▪ Significant financial trends

o School level issues (e.g., legal updates, community concerns) were reported.

o Significant changes to the normal pattern of business (e.g., enrollment drop,

attendance)

o Progress toward meeting the Ends Policies

o Closed Session (confidential) reports:

Meeting

Date

Closed SeesionTopic

2/27/20 Conference with Real Property Negotiators - Northern Pacific Timber Purchase

2/27/20 Conference with Real Property Negotiators - Geoship Purchase

2/27/20 Conference with Real Property Negotiators - Geoship Lease

3/5/2020 Conference with Real Property Negotiators - Multiple Purchase

10/22/2020 Director Evaluation Discussion

CGC 12/10/2020, Pg 17

6

B6.4 The School Director will not withhold her opinion if she believes the Board is

not in compliance with its own policies on Governance Process and Procedures,

particularly in the case of Board behavior that is detrimental to the work

relationship between the Board and the School Director.

Interpretation:

The School Director is obligated to inform the board if, in his or her opinion, the board is not acting

in accordance with its board policies.


a. The School Director update report included in the monthly Board meeting packet

will include, as needed, notes about the School Director’s opinion concerning

Board behavior.

Data:

a. I have not seen any inappropriate or noteworthy action on the part of the board or

individuals, but I do want to remind the board that you operate as a whole, not as

separate individuals and as such, cannot speak for the school or guarantee parents that

you alone can change something.

CGC 12/10/2020, Pg 18

7

B6.5 The School Director shall not deal with the Board in a way that favors or

privileges certain Board members over others except when responding to officers or

committees duly charged by the Board.

Interpretation:

The School Director is responsible for helping the Board maintain its commitment to

holism as expressed in Board policy D1 – Unity of Control. I recognize that only the

Board as a whole has any authority, though I can interact with any board member in any

way I choose as long as I do not give that board member any decision-making authority

and as long as that board member does not receive any benefit that is not accorded to all

board members.


a. Compliance determined by board members reporting to the School Director, or

board president, who then informs the School Director, of an out of compliance

situation.

Data:

a. No out of compliance situations reported.

CGC 12/10/2020, Pg 19

8

B6.6 The School Director shall not fail to supply for the Board’s consent agenda

all decisions delegated to the School Director yet required by law, regulation, or

contract to be Board-approved.

Interpretation:

By using a consent agenda, the board “officially performs a ritual approval of actions for

which it has already assigned authority to the [School Director]. Thus, the outside

authority is obeyed, but governance and management are not compromised.” (“Boards

Should Have Their Own Voice,” pg 140, in John Carver on Board Leadership.)


a. Each year, the School Director will provide all school policies for approval by the

board, a requirement of law.

b. Other items requiring board approval to satisfy the requirements of banks,

insurance carriers, retirement plans, etc., will be presented to the board as needed.

Data:

a. In January, the board’s consent agenda will include approval of updated school

policies. All policies were reviewed by the appropriate parties (lawyers, county

office, nurse, etc.) prior to being submitted for the consent agenda. Copies of

these will be presented to the board as part of the meeting packet and the log is

placed in their binders.

b. At no other time since the last report did the School Director make a decision that

was required by law, regulation, or contract to be board approved.

CGC 12/10/2020, Pg 20

B7 – Board Logistical Support 1



Executive Limitations Policy: B-7 Board Logistical Support

Board of Directors Meeting: December 13, 2020

Policy: B7 –Board Logistical Support


November 30, 2020


I report compliance on all parts of this policy.

Signed______________________________________, School Director

Attachments: None

B7. The School Director must not allow the Council to have inadequate logistical

support.

Interpretation:

The School Director is responsible for providing administrative support to the Board so

that directors can focus on their governance role rather than on all the administrative

work that keeps any good team functioning. Maintaining support will be the

responsibility of the School Director even if further delegation occurs.


a. The Board has fully defined this policy in the sub-policies below. Please look

there for further definitions.

Data:

a. See data for each sub-policy.

CGC 12/10/2020, Pg 21

B7 – Board Logistical Support

2

B7.1 The School Director will not provide the Board with insufficient staff

administration to support governance activities and Board communication.

Interpretation:

The School Director is responsible for ensuring that one school employee is designated as a Board

Administrator. Though this employee will serve the needs of the board, he or she will always be

supervised solely by the School Director and may have other duties beyond board support.


a. One employee will act as Board Administrator.

b. The Board President and Secretary will affirm that administrative support is

sufficient.

Data:

a. Toni Holman has served as the Board Administrator throughout this reporting

period.

b. Results of questionnaire given to Board President and Secretary on November 30,

2020. A “yes” response means that the work was done adequately; a “no”

response means the work was not done adequately. Compliance is achieved when

both president and secretary answer “yes” to all items.

Board Administrator job duties and

responsibilities for “sufficient governance

support”

Board

Pres

Board

Secretary

Administrative support provided to Board

President and Secretary on Board related matters

(including research and correspondence)

YES YES

Materials coordinated and disseminated for the

Board so it is prepared for meetings and retreats.

YES YES

Draft meeting minutes provided YES YES

Logistics arranged for board meetings, retreats and

Annual Meeting

YES YES

Nominations and election process coordinated as

directed.

YES YES

Board calendar, task lists and other organizing

tools maintained as needed

YES YES

Information located and compiled for Board as

requested

YES YES

Reports and correspondence composed for Board

as requested

YES YES

Board records and archives maintained, including

approved minutes, Bylaws and affected documents

YES YES

Overall performance is supportive of Board

activities

YES YES

CGC 12/10/2020, Pg 22


3

B7.2 The School Director will not allow the Board to be without a workable

mechanism for official board, officer or committee communications.

Interpretation:

The Board needs both a way to communicate internally (between directors) and externally (between

the board and the members and/or community). A “workable mechanism” is easy to use and gets

the job done. For internal communications, this policy refers to the distribution of the board meeting

packet and a central and easily accessible storage area for those packets. For external

communications, it refers to publishing board-approved articles.


a. The monthly board meeting packet will be available 4 days before each board

meeting – hard copy at the secretary’s desk and online through the board page of

the school’s web site.

b. Past meeting packets are available at the board web page.

c. Board articles will be published in the Director’s Note, Canvas, and/or on the

website when written or authorized by the board president.

Data:

a. During this reporting period, all meeting packets were available 4 days before

each meeting.

b. The board area of the school’s Dropbox contains meeting packets dated

September 8, 2006 (when the board began using electronic documents) through

November 30, 2020.

c. Published Board Information _

Director’s Note WebSite

Date Subject Date Subject

March 13, 2020 School Closure Due

to Covid 19

4/12/20 School Closure

April 2020 Continued Closure

July 28, 2020 Remaining with DL

October 12,

2020

Call for Candidates

October 19,

2020

Call for Candidates

November 29,

2020

LCFF Budget

Review for Parents

CGC 12/10/2020, Pg 23


4

B7. 3 The School Director will not allow Board Members to be without an updated

copy of the Policy Register and the Bylaws.

Interpretation:

No further interpretation.


a. New directors will receive a board notebook containing a paper copy of the

current Policy Register and Bylaws before their first official board meeting. Due

to change in

b. All directors will receive a paper copy of any revised policies in the next meeting

packet following approval of the revision.

c. The most current Policy Register and Bylaws will be posted on the co-op website.

Data:

a. and b Directors who joined the board this year

Director 1st official

meeting

Date of receipt of board notebook

Marin Bryars 7/28/2020 9/23/2020 (Digital copy stored in Google Drive)

Trisha Zakon 7/28/2020 9/23/2020 (Digital copy stored in Google Drive)

Meghan Archer 7/28/2020 9/23/2020 (Digital copy stored in Google Drive)

Laura LeBleu 7//28/2020 9/23/2020 (Digital copy stored in Google Drive)

Lauren

Hestermann

7/28/2020 9/23/2020 (Digital copy stored in Google Drive)

Mielle

Chenier-Cowan

7/28/2020

(absent)

Never issued because she left the board on or about her

first meeting.

CGC 12/10/2020, Pg 24


5

b. Updated policies provided in meeting packets

Policy Revision Date

Ends Report 9/28/17

Enrollment Policy 11/21/2020

All Policies (Lawyer

Reviewed)

4/30/2020

Enrollment Policy 6/18/2020

c. On the board page of the school’s website you will find the Policy Register (rev.

9/28/17), the Bylaws (rev. 3/22/18) and the Ends Policies (rev. 9/28/17)

CGC 12/10/2020, Pg 25


6

B7.4 The School Director will not provide inadequate information and notice to

members concerning Board actions, meetings, activities and events.

Interpretation:

School members should have easy access, through multiple sources, to information about their

elected board.


a. Names and contact information of all current directors will be posted on the board

page of our web site.

b. Notice of all board meetings will be posted on the bulletin boards ay LC & UC,

the school calendar, and the website.

c. A copy of the Policy Register will be kept in a “Governance Binder” at the Board

Secretary’s desk and on the web page.

d. Copies of approved board meeting minutes will be kept in the Governance Binder

and on the web page.

e. The agenda for the upcoming board meeting will be posted on the web page and

in the Governance Binder the same day the meeting packets are distributed to

directors.

f. Notice of board elections will be posted on the web page and in the Director’s

Sunday Note beginning 2 months before the election.

Data:

Most recent updates:

Web Page Bulletin Board Newsletter Governance Binder

a. Director names and contact information

7/1/2020 7/28/2020 NA 9/23/2020

b. Board Meeting Notice perennial perennial perennial NA

c. Policy Register 9/28/17 NA NA 9/28/17

d. Approved Minutes 11/14/2020 NA NA 8/14/2020 (Digital)

12/4/2020 Google Drive Board Binder

e. Board Meeting Agenda

11/16/2020 11/16/2020 NA 11/16/2020 (Digital)

f. Board Election Notice None Provided

N/A - COVID October 12 & 19, 2020

NA

CGC 12/10/2020, Pg 26

B8 – Emergency School Director Succession 1



Executive Limitations Policy: Policy: B8–Emergency School Director Succession

Charter Governance Council Meeting: December 10, 2020

I report compliance with all parts of this policy.


December 10, 2020 and will be accurate as of that date.


Signed______________________________________, School Director

B8 -To protect the school from sudden loss of School Director services, the School

Director must not have less than one other staff person sufficiently familiar with

Council and School Director issues and processes to enable her/him to take over

with reasonable proficiency as an interim successor.

Interpretation:

To mitigate the risk of disruption of operations that could arise should the School

Director be unexpectedly unable to perform her duties, the School Director will designate

and train primary successors who are familiar with School Director issues and the School

Director/Board relationship, and who can keep the school running smoothly until the

Board chooses another SD.


a. The School Director will identify interim Designated School Directors (DSD).

b. The DSDs will receive training on basic School Director/Board functionality.

c. The DSDs will attend at least two board meetings per year.

d. The DSDs will participate in writing at least one monitoring report per year,

beginning this year.

e. The Assistant Principal will conduct at least one staff meeting per year in a

leadership capacity.

Data:

a. In the September 2018 report, I notified the Board that Melissa Brokenshire, and

Angie Maxson, are the DSDs. They continue to serve in this capacity.

b. Training on School Director/Board functionality – DSDs prepared a written

statement (last explaining they are prepared and ready to step in for me if needed.

CGC 12/10/2020, Pg 27

B8 – Emergency School Director Succession 2

They will also participate in yearly Brown Act training (Scheduled for October

(Angie also participated last year).

c. Angie Maxson attended all board meetings in 18/19 and will continue to do so

this year.

d. Monitoring reports which Melissa Brokenshire participates in writing:

Date Report

November &

February

B1—Financial Conditions

May B2 – Financial Planning

e. In addition to attending all board meetings, Angie Maxson has led multiple staff

meeting, leads the K-3 and 4-5 Team Meetings, and leads the New Teacher

meetings. She also helped prepare all the beginning of the year teacher trainings.

This year Angie stepped up as our Home Study Coordinator because of COVID.

She has done a remarkable job, but would really love to come back to being an

Asst. Principal.

CGC 12/10/2020, Pg 28

Board Policy #: 503F Adopted/Ratified: 12/10/2020

Revision Date: 12/10/2020

______________________________________________________________________________________________________________________________ NEVADA CITY SCHOOL OF THE ARTS PAGE 1 OF 2 ASSESSMENT OF ADEQUACY OF SUBJECT MATTER KNOWLEDGE FORM

ASSESSMENT OF ADEQUACY OF SUBJECT-MATTER KNOWLEDGE

This form is to be used in assessing the adequacy of subject-matter knowledge of the

subject(s) a teacher is petitioning to teach in a departmentalized setting, in kindergarten or

in any of grades 1 through 12, in accordance with EC §44258.3.

Teacher: Katie Moorehead

Subject(s) being requested: Reading Specialist

Assessment Team Leader: Holly Pettitt - Director

Assessment Team Members: Angie Maxson

Subject-Matter Specialist on Team/Consulted

The assessment of the teacher’s adequacy of knowledge of the subject-matter and appropriate state

framework for the subject(s) being requested yielded the following:

Course of Study:

● Teaching Credential

● Orton-Gillingham Training

● California Reading Association Training

● Demystifying Dyslexia Training

● Seeing Stars - Linda Mood-Bell

● Developmental Reading Assessment Training

State Curriculum Framework(s):

● Common Core

The following methods were used to determine the adequacy of subject-matter knowledge of the

petitioning teacher:

✓ Successful prior teaching of the subject

o Successful completion of intensive professional development in the subject Review of a

portfolio containing evidence of demonstrated knowledge Results of a semi-structured

interview

✓ Successful completion of college or university course work in the subject

o Passage of an examination related to the course, grade level and state framework for the subject

to be taught

✓ Observation of the teacher in the subject and grade level currently being taught

o Observation of a demonstration lesson in the subject to be taught at the grade level to be taught

CGC 12/10/2020, Pg 29




o Successful prior work experience in the content area Proof of professional performance in the

content area

o Other (specify)

Based upon the assessments indicated, we recommend the following action:

APPROVAL of the teacher based upon verification of adequate knowledge at a level justifying:

✓ Clear verification

❏ Approval with professional growth/support plan

DISAPPROVAL of the petition

The panel recommends that the following elements be included in the professional growth/

support plan:

Assessment Team Leader's Signature Date

CGC 12/10/2020, Pg 30




ASSESSMENT OF ADEQUACY OF SUBJECT-MATTER KNOWLEDGE

This form is to be used in assessing the adequacy of subject-matter knowledge of the

subject(s) a teacher is petitioning to teach in a departmentalized setting, in kindergarten or

in any of grades 1 through 12, in accordance with EC §44258.3.

Teacher: Nancy Nobriga

Subject(s) being requested: Math Specialist

Assessment Team Leader: Holly Pettitt - Director

Assessment Team Members: Angie Maxson

Subject-Matter Specialist on Team/Consulted

The assessment of the teacher’s adequacy of knowledge of the subject-matter and appropriate state

framework for the subject(s) being requested yielded the following:

Course of Study:

● Teaching Credential - 17 years’ experience

● Corwin Book Club

● Virtual Math Summit

● iReady Training

● University of Wisconsin – Math Specialist Graduate Certificate

● Math Minds

State Curriculum Framework(s):

● Common Core

The following methods were used to determine the adequacy of subject-matter knowledge of the

petitioning teacher:

✓ Successful prior teaching of the subject

o Successful completion of intensive professional development in the subject Review of a

portfolio containing evidence of demonstrated knowledge Results of a semi-structured

interview

✓ Successful completion of college or university course work in the subject

o Passage of an examination related to the course, grade level and state framework for the subject

to be taught

✓ Observation of the teacher in the subject and grade level currently being taught

o Observation of a demonstration lesson in the subject to be taught at the grade level to be taught

CGC 12/10/2020, Pg 31

mailto:[email protected]




✓ Successful prior work experience in the content area Proof of professional performance in the

content area

o Other (specify)

Based upon the assessments indicated, we recommend the following action:

APPROVAL of the teacher based upon verification of adequate knowledge at a level justifying:

✓ Clear verification

❏ Approval with professional growth/support plan

DISAPPROVAL of the petition

The panel recommends that the following elements be included in the professional growth/

support plan:

Assessment Team Leader's Signature Date

CGC 12/10/2020, Pg 32

Documents

3. Director’s FYI Report – Holly Pettitt 4. Board and