299-13-july-13-2009-regular-council-

July 13, 2009 Regular Council Meeting Page 1

Initials

MINUTES OF THE REGULAR MEETING OF COUNCIL

HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER

ON MONDAY, JULY 13, 2009

PRESENT: Mayor - Tom Grant

Deputy Mayor - John Seaman Councillor - Harold Lewis

Councillor - Trish Standing

Councillor - Rick Howard

Chief Administrative Officer - Alcide Cloutier

Recording Secretary - Tracey Cowpar

ABSENT: Councillor - Dwayne Hill

Councillor - Roy Elmer

PUBLIC HEARING – Nil

CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 pm.

1.0 OPEN SESSION FOR PUBLIC

2.0 Delegations

2.1 Mrs. Marian Fisher – Nine in a Line

Mrs. Marian Fisher entered the meeting at 7:00 pm.

Mrs. Fisher attended Council to discuss changes on the proposed site of the Nine in a

Line Replica Project.

Mrs. Fisher left the meeting at 7:09 pm.

2.2 Mrs. Sherry Fernley – CIB

Mrs. Sherry Fernley entered the meeting at 7:10 pm.

Mrs. Fernley attended Council to discuss the Grain Bin Gazebo Project and Town

Parks.

Mrs. Fernley left the meeting at 7:26 pm.


Initials

3.0 Additions to the Agenda - Nil

Motion No.: 09.279

Moved by Councillor Rick Howard THAT the agenda be approved as presented.

In favour Against

Mayor - Tom Grant




CARRIED

4.0 Minutes

4.1 Regular Council Meeting Minutes of June 22, 2009.

The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on June 22, 2009 were presented to Council.

Motion No.: 09.280

Moved by Councillor Trish Standing THAT the Minutes of the Regular Council

Meeting held in the Town of Vulcan Council Chamber on Monday, June 22, 2009 be approved.

In favour Against

Mayor - Tom Grant

Deputy Mayor - John Seaman

Councillor - Harold Lewis Councillor - Trish Standing


CARRIED

5.0 Unfinished Business – Nil

6.0 Financial Reports – Nil

7.0 Miscellaneous Correspondence

7.1 The Miscellaneous Correspondence for the period ending July 13, 2009 was

presented to Council for information.


Initials

Motion No.: 09.281

Moved by Councillor Harold Lewis THAT the Miscellaneous Correspondence for the period ending July 13, 2009 be received for information.

In favour Against

Mayor - Tom Grant




CARRIED

8.0 Board and Committee Reports

8.1 Presentation of Minutes/verbal reports on various Boards/Committees in which

Town Council has an interest.

Motion No.: 09.282

Moved by Councillor John Seaman THAT the Minutes/Reports of Town represented

Boards/Committees as listed below and presented at the July 13, 2009 Council

Meeting be received for information:

� Chinook Arch Library Board Financial Statements – December 2008

� Vulcan Golf & Country Club Executive Meeting Minutes – May 12, 2009 (full issue available @ office)

� Vulcan Business Development Society Meeting Minutes – June 11, 2009

In favour Against

Mayor - Tom Grant Deputy Mayor - John Seaman

Councillor - Harold Lewis



CARRIED

9.0 Bylaws

9.1 Road Closure Bylaw No. 1369-09

Bylaw 1369-09 for the road closure in Whispering Greens Subdivision received first

reading on January 26, 2009 and received Ministerial approval on July 6, 2009.


Initials

Motion No.: 09.283

Moved by Councillor Harold Lewis that Bylaw No. 1369-09 be given second reading. In favour Against

Mayor - Tom Grant



Councillor - Trish Standing Councillor - Rick Howard

CARRIED

Motion No.: 09.284

Moved by Councillor Rick Howard that Bylaw No. 1369-09 be given third and final

reading.

In favour Against

Mayor - Tom Grant




CARRIED

9.2 Borrowing Bylaw No. 1373-09

Our funding application under the Infrastructure Stimulus Fund, for the relocation of

the sewage lagoon, was recently approved.

Motion No.: 09.285

Moved by Councillor Rick Howard THAT Bylaw No. 1373-09 be given first reading.

In favour Against





CARRIED


Initials

10.0 New Business

10.1 Street Closure – Street Hockey

David Foyle is requesting the closure of 1st Street South, between 1st Avenue and 2nd

Avenue on Sunday, September 13, 2009 to accommodate a street hockey tournament.

Motion No.: 09.286

Moved by Councillor John Seaman THAT this Council approves the request for a

street closure on the first block of 1st Street South from the back alley to 2nd Avenue

South on Sunday, September 13, 2009 from 8:00 a.m. to 7:00 p.m. to accommodate a

street hockey tournament;

THAT the organiser (s) of this event provides to the Town, a proof of appropriate liability insurance coverage.

In favour Against

Mayor - Tom Grant




CARRIED

10.2 Sign on Town’s Property

Brenda McDonald, CAO for the Marquis Foundation is requesting Council’s

permission to install a sign in front of the Peter Dawson Lodge.

Motion No.: 09.287

Moved by Councillor Trish Standing THAT this Council allows the Marquis

Foundation to place a sign on a portion of the Town of Vulcan’s property described as

Lot 25, Block 40, Plan 8510028, as requested.

In favour Against

Mayor - Tom Grant





CARRIED


Initials

10.3 Street Closure – Block Party

Di Burga is requesting a street closure on Allen Crescent, between Cedar Drive and Willow Road for Saturday, July 18, 2009 between 2:00 p.m. and 11:59 p.m. to

accommodate a block party.

Motion No.: 09.288

Moved by Councillor John Seaman THAT this Council approves the request for a street closure on Allen Crescent, between Cedar Drive and Willow for Saturday, July

18, 2009 between 2:00 p.m. to 11:59 p.m. to accommodate a block party provided

that written consent of all residents in the area of the closure is obtained.

In favour Against





CARRIED

10.4 Alberta Transportation Southern Region Golf Tournament

An invitation has been extended to the Mayor and Council to attend the Alberta

Transportation Southern Region Texas Scramble Golf Tournament and dinner on Thursday, August 13, 2009 in Lethbridge.

Motion No.: 09.289

Moved by Councillor Harold Lewis THAT any Council or Staff Members wishing to

attend the Alberta Transportation Southern Region Texas Scramble Golf Tournament being held in Lethbridge on August 13, 2009 be authorized to do so.

In favour Against

Mayor - Tom Grant




CARRIED

10.5 Library/Fire Hall/Senior Centre Building Roof Assessment

The Canadian Independent Inspection Agency (CIIA), as requested, did a

Comprehensive Assessment of the Library/Fire Hall/Senior Centre building roof.


Initials

Motion No.: 09.290

Moved by Councillor Harold Lewis THAT a claim be addressed to the Alberta Roofing Contractors Association (ARCA) for the proper repair of the roof at the Library/Fire

Hall/Senior Centre building.

In favour Against

Mayor - Tom Grant




CARRIED

10.6 Modular Home Moratorium

At the June 22, 2009 regular meeting Council imposed a 90 day moratorium on

modular homes.

Mr. Dean Pollock provided information on how he would proceed with the

installation of these modular homes and is requesting that the moratorium be lifted.

Motion No.: 09.291

Moved by Councillor John Seaman THAT no action be taken on Mr. Dean Pollock’s

request to lift the moratorium placed on modular homes.

In favour Against

Mayor - Tom Grant




CARRIED

10.7 Prairie Vista Estates

At the June 29, 2009 Committee of the Whole Meeting the Committee discussed the

Prairie Vista Estates phasing and district heating.

Motion No.: 09.292

Moved by Councillor Rick Howard THAT this Council directs Brisben & Sentis

Engineering Inc. to revise the submitted cost estimate based on the original phasing

of the Prairie Vista Estates Subdivision;


Initials

THAT Brisben & Sentis and the CAO be directed to prepare a cost estimate for the

construction of a district heating system for the Prairie Vista Estates Subdivision;

THAT ORRSC be directed to look at the minimum lot size for the “Row Housing” land

use for this subdivision.

In favour Against





CARRIED

10.8 Sewage Lagoon Relocation

At the June 29, 2009 Committee of the Whole Meeting the Committee discussed the

Sewage Lagoon Relocation project.

Motion No.: 09.293

Moved by Councillor Harold Lewis THAT this Council direct Brisben & Sentis

Engineering Inc. to finalize the engineering according to option 1, as is;

THAT negotiations for the right-of-way for the pipeline and the proposed site for the lagoon be pursued with the owners.

In favour Against

Mayor - Tom Grant




CARRIED

10.9 Cemetery Development

Dirt needs to be hauled from sites of the summer road work.


Initials

Motion No.: 09.294

Moved by Councillor Trish Standing THAT the proposed development of new plots in the Vulcan Cemetery be to the North of the existing section of the Cemetery.

In favour Against

Mayor - Tom Grant




CARRIED

10.10 Policy Review

The following policy was submitted for Council review:

� PE-1 Labour Negotiating Committee

o To be amended to remove “Labour Relations Officer of the Alberta Urban Municipalities Association”

Motion No.: 09.295

Moved by Councillor Harold Lewis THAT this Council amends Policy PE-1 “Labour

Negotiating Committee” as proposed.

In favour Against

Mayor - Tom Grant




CARRIED


� B-1 Bylaw Enforcement

o To be rescinded since Peace Officer is proceeding according to the

MGA or individual provision of our bylaws

Motion No.: 09.296

Moved by Councillor Trish Standing THAT this Council rescinds Policy B-1“Bylaw

Enforcement”.


Initials

In favour Against

Mayor - Tom Grant





CARRIED


� B-2 Enforcement of Bylaws No. 869 – Maintenance of Boulevard &

Sidewalks, No. 1129 – Regulation of Traffic & Use of Streets,

No. 1065 – Noise Bylaw, No. 1102 – Burning Bylaw

o This policy is obsolete since these bylaws were repealed by “Community Standard bylaw No. 1341-06 & by Traffic Bylaw

No. 1331-05.

Motion No.: 09.297

Moved by Councillor Rick Howard THAT this Council rescinds Policy B-2

Enforcement of Bylaws: No. 869 – “Maintenance of Boulevard & Sidewalks”

No. 1129 – “Regulation of Traffic & Use of Streets”, No. 1065 – “Noise Bylaw”

and No. 1102 – “Burning Bylaw”.

In favour Against

Mayor - Tom Grant





CARRIED

11.0 Question Period

Question: Councillor Trish Standing questioned action to be taken on different unsightly premises.

Response: CAO will notify the Peace Officer.

Question: Councillor Trish Standing commended the Public Works Crew for the

good maintenance work done in the cemetery.

Response: CAO will convey these remarks to the Public Works Crew.


Initials

Question: Councillor Rick Howard commented on the good quality of work

performed on road repairs from last year’s contract. He asked if the

damaged sidewalks will be repaired?

Response: CAO indicated that the contractor that was awarded the Street

Improvement 2009 Program is the same as last year and will deal with

last years deficiencies on the sidewalks.

Question: CAO asked if Council would have any objection to remove the “2002 Summer Games sign” on the Arena’s exterior South wall?

Motion No.: 09.298

Moved by Councillor Trish Standing THAT the “2002 Summer Games sign” on the

Arena’s exterior South wall be removed and repainted white. In favour Against

Mayor - Tom Grant




CARRIED

12.0 Notice of Motion – Nil

13.0 Management Reports

13.1 Council was presented with the following Management Reports:

• Chief Administrative Officer

• Development Officer - Nil

• Public Works

• Tourism Coordinator - Nil

• Fire Chief

Motion No.: 09.299

Moved by Councillor John Seaman THAT this Council receives management reports

for the period ending July 13, 2009 for information.


Initials

In favour Against

Mayor - Tom Grant




CARRIED

14.0 In-Camera

14.1 Medical Personnel

14.2 Land Acquisition

Motion No.: 09.300

Moved by Councillor Trish Standing THAT Council move in-camera at 8:30 pm.

In favour Against

Mayor - Tom Grant





CARRIED

Motion No.: 09.301

Moved by Councillor Rick Howard THAT Council move out-of-camera at 8:55 pm.

In favour Against

Mayor - Tom Grant




CARRIED

14.1 Medical Personnel

During Doctor Amy Gausvik’s leave from January 1 to June 30, 2009 her incentive

payments were suspended for that period.


Initials

Doctor Gausvik is asking that the 6 months be added at the end of the original

agreement.

Motion No.: 09.302

Moved by Councillor Trish Standing THAT this Council approves the extension of

Doctor Gausvik’s agreement until July 1, 2011 and that Vulcan County be requested

to approve the same.

In favour Against

Mayor - Tom Grant





CARRIED

14.2 Land Acquisition

As per Council’s direction the Mayor and CAO negotiated acquisition of a parcel of

land from Richard and Rose Chwist to provide for an access onto Highway 534 from

and to Whispering Greens Subdivision.

Motion No.: 09.303

Moved by Councillor Harold Lewis THAT this Council authorizes the purchase of

approximately 0.44 Acres of land from the lot described as 921 0140 owned by

Richard and Rose Chwist for the maximum sum of $66,000.00 to be allocated from the

Contingency Reserve.

In favour Against

Mayor - Tom Grant





CARRIED


Initials

15.0 Adjournment

The meeting adjourned at 8:58 pm.

____________________________

Thomas Grant

Mayor

________________________________

Alcide Cloutier

Chief Administrative Officer

Documents

299-13-july-13-2009-regular-council-