29 Solutions Neighborhood Impact Mitigation Plan€¦ · 29 Solutions Neighborhood Impact Mitigation Plan This plan is the work product of the 29 Solutions Oversight Committee’s

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29 Solutions Neighborhood Impact Mitigation Plan

This plan is the work product of the 29 Solutions Oversight Committee’s Neighborhood Impact

Mitigation sub-committee that convened to anticipate and mitigate impacts from the 29 Solutions

projects on area residents before, during, and after construction. The plan focuses on aspects of public

safety related to construction impacts, including cut-through traffic, emergency response, traffic and

detours in and around the corridor, noise, and special events. The goals for the plan are as follows:

Anticipate issue areas associated with construction as they relate to neighborhoods

Proactively address issues to mitigate neighborhood impacts

Identify actions for if/when issues arise in a unified manner

Establish clear roles and responsibilities

The sub-committee has met regularly since November 2014 to collaboratively develop the plan’s

contents. The sub-committee will continue to meet as the projects progress to ensure the plan is

implemented swiftly and smoothly and to continually adapt the plan to ensure adequate response to

emerging issues. In that way, this plan should be seen as a living document.

The sub-committee is comprised of representatives from Albemarle County Community Development,

County Executive, Facilities & Environmental Services, Fire Rescue, Police, and Public Schools

Transportation; VDOT; the Charlottesville-UVA-Albemarle County Emergency Communications Center;

Thomas Jefferson Planning District Commission; and the City of Charlottesville.

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Cut-Through Traffic Neighborhoods may experience cut-through traffic during construction, based on existing cut-through routes

identified by VDOT and ACPD. The subdivisions anticipated to receive cut-through traffic are Raintree, Northfields,

Carrsbrook, Fieldbrook and Westmoreland. The roadways anticipated to receive additional traffic volumes are

Carrsbrook, Huntington, Old Brook, and Northfield.

Strategy Timing Entity/ies Action(s) Status

Establish baseline traffic volumes on local residential roads.

May 2014 – September 2014; May 2015 – September 2015

VDOT Traffic volume counts were taken in Summer 2014 on Carrsbrook Drive and in 2015 on Huntington Road, Northfield Road, and Old Brook Road.

Volume and Speed counts were collected in August 2014 and June 2015.

May 2015 – September 2015

ACPD Traffic volume counts were collected from May to September 2015 on Carrsbrook Drive. Taken with the data from VDOT, this will help establish baseline conditions in advance of the movement restriction at Rio Road.

Volume and speed counts were collected on Carrsbrook Drive during the last week of May, June, and first week of August of 2015. Initial findings indicate speeding is an issue on Carrsbrook Drive (see enhanced fines). These studies will be repeated during a similar time period in 2016 to identify changes in traffic volumes during construction of the Rio Road Grade-Separated Intersection.

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Reduce the volume and speed of traffic traveling on local, residential roads.


ACPD Speed Trailers will be deployed in problem areas to help slow traffic in neighborhoods.

N/A

May 2015 – Project Completion

Selective Enforcement by officers to ensure neighborhood safety.

Following the collection of volume and speed data along Carrsbrook Drive in May 2015, ACPD identified speed to be an issue along Carrsbrook Drive and deployed resources for selective enforcement. This generated 21 citations, 16 of which were for speeding. Of those citations, 13 were considered neighborhood residents.


VDOT The following Action will only be deployed if deemed necessary by the Neighborhood Impact Mitigation Team: Temporary speed cushions will be installed by VDOT (speed cushions are preferred by ACFR) Temporary Thru-Truck Restrictions

VDOT has identified the location for temporary speed cushions to ensure rapid installation, if needed (May 2016) VDOT has printed signs and installed sign bases along the roadways to ensure rapid installation, if needed (May 2016).

July 2015 – August 2015

Board of Supervisors

Consideration of enhanced fines to enhance effectiveness of selective enforcement. This will be done ahead of the start of construction in Summer 2015.

Consideration of enhanced fines for speeding (minimum fine of $200) was approved by the BOS for Carrsbrook Dr. on July 8, 2015 and signs were installed by VDOT in September 2015. Enhanced fines were not recommended for Northfield, Huntington, and Old Brook Roads, based on the results of a traffic study by ACPD (Sept. 2015). However, VDOT will install sign bases along all of the roadways to ensure rapid installation of signs, if needed (May 2016)

Summer 2015 – Fall 2015

Consideration of solar radar speed signs for select roadways to help reduce speeding.

Community Development, ACPD, and VDOT have conferred on the process to initiate the installation of radar

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speed signs, evaluated the effectiveness of such signs, and estimated costs of procurement and installation. ACPD determined an affordable solution of portable, pole-mounted signs that can be moved to respond to observed issues and reduce normalization of the signs. As of May 4, 2016, a solar speed sign is in-place on Huntington Road.

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Emergency Response Strategy Timing Entity/ies Action(s) Status

Minimize delays in response to calls for service

April 2015 ACFR Run network analysis to estimate response times using the street network as it will exist during the 103-days.

Complete. It is estimated that the average response time from the Seminole Trail Volunteer Fire Station will be 25 seconds for calls to northbound 29 and east of 29 accessed via Rio Road.


Monitor roadway conditions to identify the best routes for emergency response

N/A


ACPD Officers will actively monitor roadways and traffic flow within their sector to identify the most efficient routes during roadway construction.

Active communication among officers in the field will determine the best approach for responding to an emergency call and for back-up, as is current practice. Officer response to an emergency occurs through the sector system. Sectors 1 and 2 serve the area between the City of Charlottesville and the Rivanna River, divided along either side of Route 29. Responding officers will not need to cross 29.

September 2015

Lane-Corman

Installation of a temporary median break and a temporary signal at the intersection of Berkmar Drive and Route 29. Installation of pre-emption device at the temporary signal at Route 29 at an angle that permits early engagement.

Complete. Complete. ACFR and Lane-Corman worked together to test optimal alignment for the pre-emption sensor to permit early engagement.

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Ongoing throughout the project

Advance notification (72 hours) of total closure* to all significant stakeholders, including, UVA, Martha Jefferson and UVA Hospitals, localities, law enforcement, and fire rescue*

Ongoing.

*Total closures are limited to between 9 pm and 6 am (but may begin at 8 pm on Sunday evenings), for a period of

20 minutes, and the Design-Builder is limited to 10 total closures throughout the life of the projects.

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Traffic Back-ups along Route 29


Manage traffic flow to mitigate back-ups resulting from traffic events.

Winter 2014 – June 2015

VDOT Installation of Phase I of the adaptive traffic signal technology project allows VDOT to monitor traffic flow remotely and adjust signals in real-time to mitigate back-ups, 24 hours a day. VDOT will not actively monitor traffic flow.

Complete.

July 2015 through project end

Adjust traffic signals to alleviate traffic flow issues remotely from the VDOT Staunton Traffic Operation Center.

Ongoing as needed and as directed by the ECC.

ECC Inform VDOT Staunton Traffic Operation Center of flow issues as reported by ACFR, ACPD, CPD

Ongoing as reported.

ACFR, ACPD, CPD

Inform ECC of traffic flow issues as observed in the field.

Ongoing.

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Traffic Incidents


Quickly address traffic incidents and maintain traffic flow during

September 2015

Lane-Corman

Develop an Incident Management Plan (IMP) in coordination with VDOT, ACFR, ACPD, CPD, and other stakeholders. The IMP will include:

24/7 point of emergency contact of incident

On-site, 24/7 wrecker service to quickly remove any vehicles involved in the incident from within the Project limits.

Predetermined emergency detour route signage.

Agency and stakeholder Responsibilities Matrix/Checklist

Maintain Fire Rescue access to the road network east of US29

Activate pre-planned messages for various types of incidents to the portable DMS

Contact appropriate stakeholder response personnel, per approved contact list.

Complete.

Ongoing throughout construction

ACPD Monitor TOC feed for traffic flow issues and report to ECC where signal adjustments could alleviate.

Complete. ACPD has received remote access to the TOC feed.


ECC, ACFR, ACPD, CPD

Respond to traffic incident as typical.

Ongoing.

June 2015 through project end

VDOT Adjust traffic signals to alleviate traffic flow issues remotely from the VDOT Staunton Traffic Operation Center, as requested/needed.

Ongoing.

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Detour Routes


Keep traffic on Route 29 and appropriate alternative network roadways.

In advance of construction

Lane-Corman

Detour signage will direct traffic along approved routes, including:

Hillsdale Drive

John Warner Parkway

Rio Road

Hydraulic Road

Berkmar Drive

Proffit Road

Airport Road

Dickerson Road

Earlysville Road

Stony Point Road

Ongoing.


VDOT Communication of all detours through VDOT Traffic Alert system, which includes ECC, ACPD, ACFR, CPD. Traffic alerts will be sent weekly beginning in March 2015. These alerts are sent through the Culpeper District alert system, which includes all local media outlets as well as individuals and groups by request. A stand-alone alert will also be sent to individuals who have signed up to receive 29 Solutions information.

Ongoing. VDOT has been sending weekly updates on traffic alerts since February 2015 and will continue to do so through the project’s completion.

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Communication to Key Personnel Strategy Timing Entity/ies Action(s) Status

Ensure all public safety personnel understand current roadway conditions throughout construction.


Lane-Corman

Provide updated timelines and traffic impacts to VDOT on an ongoing basis.

Ongoing.


VDOT Communicate updated project timelines and traffic impacts to public safety personnel on a weekly basis.

Ongoing.


ECC, ACPD, ACFR, CPD, ACPS Transpor-tation

Routine briefings to volunteers and staff to ensure patrolmen, drivers, and others understand the most-current roadway conditions, including the following:

Project(s) status

Lane restrictions

Total closures

Detour routes Maps showing the project area will be available to all key volunteers and staff to assist in understanding of traffic impacts.

Ongoing. Complete. Maps delivered to ACFR, ACPD July 2015.

July 2015

Construction Noise


Minimize impacts on neighbors by restricting noise levels to daytime hours.


Lane-Corman

Monitor noise levels at the edge of right-of-way as required by contract. Schedule activity generating noise levels in excess of 80 db during daytime hours (6 am to 9 pm) as practicable.

Ongoing – due to timeline constraints, scheduling high-noise activities only during the daytime hours has not always been possible.

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Special Events


Accommodate traffic associated with Special Events scheduled during construction.


Lane-Corman

Schedule construction activities around special events as designated by VDOT as required by contract. Events include UVA special events and the City Marathon.

The construction schedule has been devised to avoid construction-related movement restrictions with the UVA Football schedule.

Minimize special events requiring road closures in the vicinity of the project, as appropriate.


ACPD Work with applicants to select routes outside of the project and detour limits .Special events requiring road closures, like a running/walking events, require a permit from ACPD. Communicate any special event permits that are issued in the vicinity of the project limits to Design-Builder and VDOT.

N/A

Activism & Protests


Prevent vandalism of construction equipment and the site.


ACPD Monitor site in off-hours to prevent vandalism.

N/A

Provide a safe place for assembly.


Lane-Corman

Designate a protest area in the vicinity of the project limits to ensure the safety of any demonstrators.

N/A

ACPD Direct demonstrators to designated protest area.

N/A

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Summer 2014

Fall 2014 May-15

Jun-15

Jul-15

Aug-15

Fall 2015

Winter 2016

Spring 2016

Summer 2016

Fall 2016

Winter 2016

Spring 2017

Summer 2017

Fall 2017

Winter 2017

Establish baseline traffic volumes on local residential roads.

Traffic volume counts

Reduce the volume and speed of traffic traveling on local, residential roads.

Speed trailers Deployment as needed

Selective enforcement Deployment as needed

Temporary Speed Cushions

Deployment as needed

Consideration of Increased Fines

Consideration of Solar Radar Speed Signs

Minimize delays in emergency response to calls for service

Estimate response time impacts

Monitor roadway conditions

Actively monitor roadways and traffic flow

Temporary Median Break

Pre-Emption Device at Berkmar & 29

Advance notice of total closure

Manage traffic flow to mitigate back-ups resulting from traffic events.

Phase I Adaptive Signal Technology

Adjust signals to alleviate flow issues

Inform Staunton Traffic Operation Center of flow issues

Inform ECC of observed traffic flow issues

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Summer 2014

Fall 2014 May-15

Jun-15

Jul-15

Aug-15

Fall 2015

Winter 2016

Spring 2016

Summer 2016

Fall 2016

Winter 2016

Spring 2017

Summer 2017

Fall 2017

Winter 2017

Quickly address traffic incidents and maintain traffic flow during

Develop an Incident Management Plan

Monitor video feed for traffic flow issues

Respond to traffic incident as typical

Adjust traffic signals to alleviate traffic flow issues remotely

Keep traffic on Route 29 and appropriate alternative network roadways.

Detour signage

Communication of all detours to public

Ensure all public safety personnel understand current roadway conditions throughout construction

Provide updated timelines and traffic impacts

Communicate the above to public safety orgs

Routine briefings to public safety staff

Maps to be provided to public safety orgs

Minimize impacts on neighbors by restricting noise levels to daytime hours.

Monitor noise levels at right-of-way

Schedule activity exceeding noise limits in daytime

Accommodate traffic associated with Special Events scheduled during construction.

Schedule construction activities around special events as designated by VDOT

Minimize special events requiring road closures in the vicinity of the project, as appropriate.

Communicate any special event permits that are issued in the vicinity of the project limits

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Summer 2014

Fall 2014 May-15

Jun-15

Jul-15

Aug-15

Fall 2015

Winter 2016

Spring 2016

Summer 2016

Fall 2016

Winter 2016

Spring 2017

Summer 2017

Fall 2017

Winter 2017

Prevent vandalism of construction equipment and the site.

Monitor site in off-hours

Provide a safe place for assembly.

Designate a protest area

Direct demonstrators

Documents

29 Solutions Neighborhood Impact Mitigation Plan€¦ · 29 Solutions Neighborhood Impact Mitigation Plan This plan is the work product of the 29 Solutions Oversight Committee’s