284-07-april-14-2009-regular-council

April 14, 2009 Regular Council Meeting Page 1

Initials

MINUTES OF THE REGULAR MEETING OF COUNCIL

HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER

ON TUESDAY, APRIL 14, 2009

PRESENT: Mayor - Tom Grant

Deputy Mayor - Rick Howard Councillor - Harold Lewis

Councillor - Roy Elmer

Councillor - Trish Standing Councillor - Dwayne Hill – entered at 9:13 pm

Chief Administrative Officer - Alcide Cloutier

Recording Secretary - Tracey Cowpar

ABSENT: Councillor - John Seaman

PUBLIC HEARING – Nil

CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 pm.

1.0 OPEN SESSION FOR PUBLIC

2.0 Delegations

2.1 Merlin MacNaughton

Mr. MacNaughton entered the meeting at 7:00 pm.

Mr. Merlin MacNaughton, Stakeholders Relations Manager for Fortis Alberta gave information on the new automated metering system they are implementing.

Mr. MacNaughton left the meeting at 7:16 pm.

2.2 Cody Shearer

Mr. Shearer entered the meeting at 7:16 pm.

Mr. Cody Shearer, Representative from The Vulcan Main Street Revitalization

Committee invited Council to attend their meetings and expressed interest in the

style of street lights being considered for Main Street.

Mr. Shearer left the meeting at 7:28 pm.


Initials

3.0 Additions to the Agenda

Motion No.: 09.129

Moved by Councillor Trish Standing THAT the following items be added to the

agenda:

3.1 – Item 10.14 The Alberta Water Conference

3.2 – Item 10.15 Private Member’s Bill – Bill 204 3.3 – Item 10.16 Telus Communication Tower

3.4 – Item 14.3 Annexation of Land

In favour Against

Mayor - Tom Grant

Councillor - Rick Howard Councillor - Harold Lewis


Councillor - Trish Standing

CARRIED

4.0 Minutes

4.1 Regular Council Meeting Minutes of March 23, 2009.

The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on March 23, 2009 were presented to Council.

Motion No.: 09.130

Moved by Councillor Rick Howard THAT the Minutes of the Regular Council Meeting

held in the Town of Vulcan Council Chamber on Monday, March 23, 2009 be approved.

In favour Against

Mayor - Tom Grant




CARRIED

5.0 Unfinished Business - Nil

6.0 Financial Reports - Nil


Initials

7.0 Miscellaneous Correspondence

7.1 The Miscellaneous Correspondence for the period ending April 14, 2009 was presented to Council for information.

Motion No.: 09.131

Moved by Councillor Trish Standing THAT the Miscellaneous Correspondence for the

period ending April 14, 2009 be received for information. In favour Against

Mayor - Tom Grant

Councillor - Rick Howard

Councillor - Harold Lewis

Councillor - Roy Elmer Councillor - Trish Standing

CARRIED

8.0 Board and Committee Reports

8.1 Presentation of Minutes/verbal reports on various Boards/Committees in which

Town Council has an interest.

Motion No.: 09.132

Moved by Councillor Harold Lewis THAT the Minutes/Reports of Town represented

Boards/Committees as listed below and presented at the April 14, 2009 Council

Meeting be received for information:

� Palliser Regional Schools – Highlights of the Board of Trustees Meeting – March 17, 2009 � Palliser Regional Schools – Palliser School News – March 19, 2009

� Foothills Regional Emergency Services Commission Agenda – March 25, 2009

� Foothills Regional Emergency Services Commission Minutes – February 5, 2009

� Vulcan and District FCSS Board Meeting Minutes – February 26, 2009 � Vulcan and District Chamber of Commerce AGM Agenda – April 9, 2009

� Councillor Trish Standing verbal report: � Chamber of Commerce held their AGM and Councillor Standing is

reappointed as President.

� Councillor Rick Howard verbal report:

� Gave an update on the movie premier - Paramount has full control of

the lottery process for the premiere.


Initials

� Councillor Harold Lewis verbal report:

� Attended the Waste Commission Meeting and the Fire Chief

Association Meeting at which representative from FREMS was in attendance and discussed the communication systems issue.

In favour Against

Mayor - Tom Grant


Councillor - Harold Lewis Councillor - Roy Elmer


CARRIED

9.0 Bylaws - Nil

10.0 New Business

10.1 FCM National Board of Directors Seats

The election of FCM’s National Board of Directors will be held on June 7th during the

72nd Annual Conference in Whistler, BC.

Motion No.: 09.133

Moved by Councillor Roy Elmer THAT the information on running for a position on the FCM National Board of Directors be received for information.

In favour Against

Mayor - Tom Grant




CARRIED

10.2 The Seniors Advisory Council

The Seniors Advisory Council for Alberta is celebrating the 23rd anniversary of

Seniors’ Week in 2009.

Motion No.: 09.134

Moved by Councillor Trish Standing THAT this Council proclaims June 1 to 7, 2009 as

Seniors’ Week as requested by the Seniors Advisory Council for Alberta.


Initials

In favour Against

Mayor - Tom Grant



Councillor - Trish Standing CARRIED

10.3 Policy Number PL-7 - Real Property Reports

By its Resolution No. 07.412 Policy No. PL-9 “Compliance Letters” was amended at

the November 26, 2007 Regular Council Meeting.

This amendment takes precedence over Policy No. PL-7 “Real Property Reports”.

The Development Officer is requesting that Policy No. PL-7 “Real Property Reports”

be rescinded.

Motion No.: 09.135

Moved by Councillor Roy Elmer THAT Policy Number PL-7 “Real Property Reports” be rescinded.

In favour Against

Mayor - Tom Grant




CARRIED

10.4 The Vulcan Bodyworks Tinman Annual Triathlon

The Vulcan Bodyworks Tinman Annual Triathlon will be held on Saturday June 6th,

2009 from 8:00 am to approximately 5:30 pm.

Motion No.: 09.136

Moved by Councillor Harold Lewis THAT this Council approves the road closures as

requested by the Vulcan Bodyworks Tinman Group, as follows:

1. Centre Street, from 5th Avenue to Highway 534 (7:00 am to 6:00 pm)

2. Block surrounding the Pool (Centre Street, 1st Street N., 5th & 6th Avenue N) (7:00 am to 6:00 pm)

3. 5th Avenue North between 1st Street North and 4th Street North

(11:30 am to 12:30 pm)


Initials

THAT the organizers of this event be authorized to borrow pylons, roadblocks and

snow fencing from the Town;

THAT the Town Public Works employees be authorized to provide help in setting up.

In favour Against

Mayor - Tom Grant




CARRIED

10.5 Sewer Line – Tri Services Building

BSEI prepared the Order of Magnitude Construction Budget for Water and

Wastewater Services to the proposed Tri-Services Building.

Motion No.: 09.137

Moved by Councillor Rick Howard THAT Brisben and Sentis Engineering be

mandated to provide a cost estimate to upgrade and extend the wastewater system to

allow for the connection to the wastewater system from the Prairie Vista Estates

Subdivision.

In favour Against

Mayor - Tom Grant





CARRIED

10.6 Project Management in Economic Development Course

SouthGrow Regional Initiative is offering the “Model #8: Project Management in Economic Development” course on April 23, 2009.

Motion No.: 09.138

Moved by Councillor Roy Elmer THAT any Council members wishing to attend the

SouthGrow Regional Initiative “Project Management in Economic Development”

course on Thursday, April 23, 2009 in Lethbridge be authorized to do so.


Initials

In favour Against

Mayor - Tom Grant




CARRIED

10.7 Formation of Committees

Mayor Grant suggested that Council is dealing with a list of issues that may be better

dealt with by forming committees.

Motion No.: 09.139

Moved by Councillor Trish Standing THAT this Council forms committees and

appoints representatives to these committees as following:

� Old Fire Hall Area Use Mayor Grant & Councillor Lewis

� Wireless Internet Mayor Grant, Councillor Lewis & Councillor Standing

� Senior Housing Councillor Standing & Councillor Howard

� Low Cost Housing Councillor Hill & Councillor Seaman � Vulcan Water Commission Mayor Grant – Councillor Hill (alternate)

� Water License Group Mayor Grant & Councillor Elmer

In favour Against

Mayor - Tom Grant




CARRIED

10.8 ATCO Franchise Fee

As per section 5 of the “ELECTRIC DISTRIBUTION SYSTEM FRANCHISE AGREEMENT”

the Town may charge a FRANCHISE FEE % on revenue derived from the Distribution

Tariff within the existing boundaries of the Town.

Motion No.: 09.140

Moved by Councillor Rick Howard THAT this Council approves a 0% Franchise fee

on Fortis distribution tariff revenue for 2010, within the Town of Vulcan’s boundaries.


Initials

In favour Against

Mayor - Tom Grant




CARRIED

10.9 2009 Alberta Regional Economic Development Conference

The 2009 Alberta Regional Economic Development Conference is being held on

Tuesday, May 12th, Wednesday, May 13th and Thursday, May 14th at the Coast

Edmonton East Hotel in Sherwood Park.

Motion No.: 09.141

Moved by Councillor Trish Standing THAT any Council members wishing to attend

the 2009 Alberta Regional Economic Development Conference from May 12th – 14th,

2009 in Sherwood Park be authorized to do so. In favour Against

Mayor - Tom Grant




CARRIED

10.10 3 Point Hitch Mower

Quotes were requested for a 3 point hitch mower.

Three quotes were received as follows:

� Conaker Equipment Ltd. $3,320.00 � Ar-Man $2,400.00

� R.A. West International Inc. $2,047.47

The CAO and the Town Foreman recommend accepting the quote from R.A. West

International.

Motion No.: 09.142

Moved by Councillor Roy Elmer THAT R.A. West International Inc.’s quote in the

amount of $2.047.47 for the purchase of a 3 point hitch be accepted;


Initials

THAT funds for this purchase be allocated from the Contingency Reserve as

approved in the 2009 Capital Budget.

In favour Against

Mayor - Tom Grant





CARRIED

10.12 Front Mount Deck Mower

Tenders were requested for a front mount deck mower.

Three tenders were received as follows:

Gross Price Trade In Net Price

� R.A. West International Inc. $18,641.00 $ 3,847.00 $14.794.00

� Farmway Machinery $23,900.00 $ 9,500.00 $14,400.00 � Deer Country Equipment $27,564.00 $14,844.00 $12,720.00

The CAO and the Town Foreman recommend accepting the tender from Deer

Country Equipment.

Motion No.: 09.143

Moved by Councillor Trish Standing THAT Deer Country Equipment’s tender in the

amount of $12,720.00 for the purchase of a front mount deck mower be accepted;

THAT funds for this purchase be allocated from the Contingency Reserve as approved in the 2009 Capital Budget.

In favour Against

Mayor - Tom Grant




CARRIED

Councillor Harold Lewis declared a pecuniary interest in Items No.10.11 – Sewer Inspection

Camera and No. 10.13 – Sewer Cleaning Machine on the Agenda, since he is an employee of

EMCO Corporation, and left his seat and the Council Chamber at 8:26 pm.


Initials

10.11 Sewer Inspection Camera

Sealed quotations were requested for a sewer inspection camera.

Three sealed quotes were received as follows:

� Image Inspection Services Ltd. $ 9,000.00

� Joe Johnson Equipment $11.508.00

� EMCO Corporations $14,848.48

The CAO recommend accepting the quote from Image Inspection Services Ltd.

Motion No.: 09.144

Moved by Councillor Rick Howard THAT Image Inspection Services Ltd’s quote in the amount of $9,000.00 for the purchase of a sewer inspection camera be accepted;


approved in the 2009 Capital Budget after transferring $500.00 from “deck mower”

to “sewer inspection camera”. In favour Against

Mayor - Tom Grant




CARRIED

10.13 Sewer Cleaning Machine

Quotes were requested for a sewer cleaning machine.

Two quotes were received as follows:

� EMCO Corporation $2,974.26

� Frontier Plumbing and Heating Supply $3,000.00

The CAO and the Town Foreman recommend accepting the quote from EMCO

Corporation.

Motion No.: 09.145

Moved by Councillor Trish Standing THAT EMCO Corporation’s quote in the amount of $2,974.26 for the purchase of a sewer cleaning machine be accepted;


Initials


approved in the 2009 Capital Budget.

In favour Against

Mayor - Tom Grant




CARRIED

Councillor Harold Lewis re-entered his seat and the Council Chamber at 8:36 pm.

10.14 The Alberta Water Conference

The Conference Board of Canada is hosting the Alberta Water Conference on May

19th and 20th, at the Hyatt Regency in Calgary.

Motion No.: 09.146

Moved by Councillor Trish Standing THAT the information on The Alberta Water

Conference being held on Tuesday, May 19th and Wednesday, May 20th, 2009 at the

in Calgary be received for information.

In favour Against

Mayor - Tom Grant Councillor - Rick Howard




CARRIED

10.15 Private Member’s Bill – Bill 204

Laurie Blakeman, MLA for Edmonton-Centre introduced a Private Member’s bill – Bill

204, “Provincial-Municipal Tax Sharing Act”and is requesting support for this bill.

Motion No.: 09.147

Moved by Councillor Harold Lewis THAT the request for support of the Private

Member’s Bill – Bill 204, the Provincial-Municipal Tax Sharing Act – in the Alberta

Legislature enabling municipalities to access a portion of provincial income tax, introduced by Laurie Blakeman, MLA for Edmonton-Centre be received for

information.


Initials

In favour Against

Mayor - Tom Grant




CARRIED

10.16 Telus Communication Tower

Councillor Harold Lewis commented on a complaint received from a rate payer in

regards to MPC’s approval of a communication tower on Main Street.

11.0 Question Period

Question: Councillor Roy Elmer inquired into the large hole in the alley behind

the Fashion Studio.

Response: Mayor Tom Grant stated that ATCO was going to fix it.

Question: Councillor Roy Elmer asked what Cody Shearer does?

Response: Councillor Rick Howard stated that Cody works for VBDS.

Question: Councillor Roy Elmer asked about the status of the information he previously requested on solar panels.

Response: CAO stated that the Development Officer is waiting on a reply from

ORRSC.

Councillor Dwayne Hill entered the meeting at 9:13 pm

Motion No.: 09.148

Moved by Councillor Roy Elmer THAT this Council initiate an amendment to The

Town’s Land Use Bylaw that deals with towers, wind mills and solar panels.

In favour Against

Mayor - Tom Grant




Councillor - Dwayne Hill

CARRIED


Initials

Question: Councillor Harold Lewis inquired about the visual results from the

trimming of the trees on Elizabeth Street by the power lines.

Response: CAO will talk to Fortis about the tree trimming process.

Question: Councillor Roy Elmer was wondering if the Public Works Crew could

check the walking path to see if the tree trimmer’s truck pads are

damaging it.

Response: CAO will inquire on this matter.

Question: Councillor Dwayne Hill asked about the status of the water meters?

Response: CAO stated that the Town Foreman has attended a Water and

Wastewater Operators Association Conference and obtained information

from different suppliers. He will meet with Town Foreman to look at

options.

Question: Councillor Rick Howard inquired into who owned the trailer full of

cement chunks in the alley behind the Lodge Hall.

Response: Mayor Tom Grant stated that the trailer was there while the hall

renovations are being done and is not totally blocking the alley.

Question: Councillor Rick Howard asked about the status of the sidewalks that

were damaged when the sewer lines were replaced.

Response: CAO confirmed that the contractors were still liable under their contract

and that the performance bond is still in place.

Question: Councillor Roy Elmer asked when something would be done with a

specific unsightly property within the Town?

Response: CAO confirmed that action is being taken.

12.0 Notice of Motion – Nil

13.0 Management Reports

13.1 Council was presented with the following Management Reports:

• Chief Administrative Officer

• Development Officer

• Public Works - Nil

• Tourism Coordinator


Initials

Motion No.: 09.149

Moved by Councillor Dwayne Hill THAT this Council receives the management reports for the period ending April 14, 2009 for information.

In favour Against

Mayor - Tom Grant





CARRIED

14.0 In-Camera

14.1 Offer to Purchase

14.2 Land Acquisition

14.3 Annexation of Land

Motion No.: 09.150

Moved by Councillor Rick Howard THAT Council move in-camera at 9:28 pm.

In favour Against

Mayor - Tom Grant





CARRIED

Motion No.: 09.151

Moved by Councillor Dwayne Hill THAT Council move out-of-camera

at 9:55 pm.


Initials

In favour Against

Mayor - Tom Grant





CARRIED

14.1 Offer to Purchase

The Whispering Greens Home Owners Association and 897546 Alberta Ltd. offered

to purchase a piece of land in the industrial subdivision being Lot 2, Block 72, Plan

8610505 for the use of RV storage. Motion No.: 09.152

Moved by Councillor Roy Elmer THAT the CAO be directed to draft a development

agreement between the Whispering Green’s Home Owners Association, 897546 Alberta Ltd. and the Town of Vulcan for Lot 2, Block 72, Plan 8610505 for the use of RV

storage.

In favour Against

Mayor - Tom Grant





CARRIED

15.0 Adjournment

The meeting adjourned at 10:02 pm.

____________________________

Thomas Grant

Mayor

________________________________

Alcide Cloutier

Chief Administrative Officer

Documents

284-07-april-14-2009-regular-council