28197978 Staff Handbook Rev Sept 09

8/8/2019 28197978 Staff Handbook Rev Sept 09

1/28

Pyrgo Priory SchoolSettle RoadHarold Hill

Romford RM3 9RT01708 342165

Dear Colleague

As a member of staff, you will be working as a member of a team to provide a first-rateeducation for our pupils. Pyrgo Priory recognises and acknowledges the value of havingprofessional, hardworking, committed staff and wholeheartedly welcomes you to a happyschool.

You may find at first that some aspects of your work or the school environment are unfamiliardepending upon your previous area of employment. This booklet is intended as a practicalguide to the work of the school. It is not intended as a list of dos and donts but as asource of reference in regard to the many systems that are part of a busy school. Thecontents will not only aid your induction but also ensures a high regard for your protection,and that of the whole school community in respect of health and safety.

Please read it carefully in conjunction with the current school development plan and ask anyquestions you may have.

I hope you find the experience of working here a satisfying and enjoyable experience.

Yours sincerely

1


2/28

PYRGO PRIORY SCHOOL

STAFF HANDBOOK

ESSENTIAL INFORMATION

2


3/28

Contents

Letter of introduction

A) SCHOOL SYSTEMS

The School Day

Registration Playtimes

Wet Play

Money

Library

School Dinners

Lunchtimes

Medical Procedures

Accidents

Assemblies

Instrumental Tuition

Adult Helpers After School Club

B) PUPILS

School Code of Conduct

Pupil Discipline

Pupils Uniform

Relationships and Ethos Equal Opportunities,

Child Protection

C) SITE &SAFETY Interactive Whiteboards

Displays

School Building Access

Health and Safety (incl Report Form)

Reporting hazards & defects inc. report form

Use of telephone

Security & Staff Belongings

Fire Drill and Evacuation

D) STAFF

Role of Management Staff Development

Staff Meetings

Confidentiality

Equal Opportunities

Dress Code Reprographics XXXXXXXXX Planning and Resources

Record Keeping (Including SENS)

Absence Procedures End of Term Procedures

End of Year Procedures

School Visits

3


4/28


5/28

classroom (Activity Trail is only to be used by KS1 children during Fridays joint playtime).Fruit is available for KS1 to eat during playtime. All children are asked to sit and eat the fruitfor safety and dispose of litter into organic waste bin provided.

Teacher on duty during am break to arrive on playground pre children ie should be first classout and have playground passes to hand. Other teachers to ensure adult in playground

before releasing. Duty teacher to ensure rear gates locked and playground is safe to play.

Teacher on duty to send child into office, to request bell rung before blowing the whistle. Atthe end of playtime, the teacher should blow the whistle once to signal that children shouldstop playing and then again to signal that they should line up walking to their line. Each classteacher is responsible for escorting their own class into the classroom and ensuring that theydo this in a safe and orderly manner.

Any teacher on a course should arrange temporary cover/swap with another staff member.Any teacher reporting sick on duty day, should remind office to arrange cover.

Wet PlayLunchtime children stay in classrooms. Class 9 and 10 adjoining door open for children toeither watch video or choose wet play activities. Children not to use class resourcesparticularly scissors or glue during wet play.

KS2 stay in class undertaking seated activities. It is the teachers responsibility to ensure thatthere is a clearly marked box of activities for use and children are aware of class agreedrules.Whilst MDAs are allocated to specific areas for lunchtimes, there is also an allocated SMTnamed person on duty (refer to staff board) and teachers on duty that day for break shouldalso be available for patrolling corridors/classrooms during am breaks and should alert theoffice to signal the end of lunch at 12.55.

During wet lunch breaks we ask that staff return to class on first bell in order to ensure roomcleared in readiness for a prompt 1pm start.

MoniesAll monies collected from pupils should go to the office via register (am).

Library

Pupils are allowed to change books during times when a parent helper or TA is present.

Infant pupils should take home their assigned ORT book, plus an additional appropriate bookfrom the school library. There is a wide selection of picture books and non-fiction textsavailable.

Pupils in KS2 should take home one book from their assigned reading colour (see individualpupil reading record) and one additional book from their colour, a lower colour, a picturebook or a non-fiction text.

Lost books are charged at 3.00. Money and details of the pupil and lost text should be sent

to the office.

5


6/28

School DinnersExtra dinner money for Infants, brought in for lunch should be in a wallet or purse and putinto Class orange box and sent to the office with the morning register.Junior pupils should take responsibility for their own dinner tickets/extra cash and werecommend the use of a wallet.

Packed lunches are put onto trolleys located outside classrooms. They are then taken to thedinner hall by KS2 monitors.

Reception children go to lunch at 11.45. KS1 pupils go to play and are taken to the dinnerhall by midday assistants. Years 5/6 go to the hall at 12.00. The rest of KS2 pupils go to theplayground until instructed to go to dinner hall.

The school encourages healthy eating and monitoring of lunch boxes can result inconsultation with parents if deemed to be inappropriate. Teachers should express anyconcern to HT.

Lunch TimesThere is a timetable for Midday assistant procedures at Lunchtime. A copy is displayed onStaff Room Notice Board. All staff are expected to remind pupils of lunch rules and to bevigilant and support school rules at lunchtime whenever possible.

For communication purposes there is a MDA info book kept in school office for their attentionon arrival. Staff can make entries in this book re any child concerns.

There is a wide stock of reward stickers and any reports of inappropriate behaviour shouldbe recorded by MDA and reported to class teacher/YGL.

The duty teacher for that day is responsible for signalling the end of lunch break by blowingthe whistle at 1.00 and lining the pupils up.

Lunch time ClubsChildren have to wait outside by the gazebo for any clubs and the teacher concerned willmeet the children and bring them into school.

Medical Procedures

Pupils

When a child feels unwell during class, the medically trained year group TA shouldaccompany the child to medical and administer medical aid office staff will advise remedically qualified staff on duty at any time if the medical room is unmanned.

If a child is injured in school or in the playground, a responsible child or adult should bringhim/her to the medical room. The details regarding the accident will be placed in theaccident book or, for more serious injuries, an accident form will be completed. If you are inany doubt about an injury, send for a senior member of staff.

All injuries to the head should be reported to the medical room where they will be recordedand the parent informed.

If you suspect a serious injury has occurred - do not move the child. Send a child/anotheradult to ask the office to call an ambulance and then the parents, whilst you remain with the

6


7/28

child. If unable to contact the parent, a member of staff will accompany the child. Anaccident form must be completed. Please report any serious incidents to The Head teacheror Deputy immediately.

StaffAll staff should ensure the office has details of next of kin, they would wish to be

contacted in emergency/medical need.

Staff with medical needs who take regular routine medication should also ensure thatthe office has details of condition and medication.

After an accident to a member of staff, the accident should be reported to head teacher whowill arrange for the Borough to be notified as necessary. On the day of the accident, theaccident book must be completed by the injured member of staff. If the injury makes thisimpossible, it should be completed as soon as possible afterwards. If the injury involvesbroken limbs, an AIR form must also be completed.

MedicinesOnly designated staff may administer medicines to children in school, and then only aftercompletion of medication permission form signed by parent.

It may be permissible for children to take medicines themselves, e.g. self-administration ofventolin or similar medication via an inhaler used by asthma sufferers and medications tobe administered where an agreed protocol is in place.

Asthmatic pupils store their inhalers in the medical room and a recording of each use ismade in the asthma book. Inhalers are checked for date of expiry by Mrs Murphy whocontacts parents as necessary. Inhalers must be taken every time a child leaves the schoolpremises and returned immediately.

Children with more severe problems have their information and photographs displayed inboth the staffroom and medical room so that all staff in school can acquaint themselves withthese pupils and their needs.

Accidents

Pupils:

If a child is injured in school or in the playground, a responsible child or adult should bring

him/her to the medical room. The details regarding the accident will be placed in the

accident book or for more serious injuries an accident form will be completed. If you are in

doubt about an injury send for a senior member of staff.

All injuries to the head should be reported to the office where they will be recorded and the

parent informed.

For serious injuries - do not move the child. Call an ambulance before contacting the

7


8/28

parents. If unable to contact the parent a senior member of staff will accompany the child.An accident form must be completed. If the injury involves broken limbs an accident formF2508 must be completed please report incident to the office.

Ofsted should be notified of accidents of pupils in Foundation Stage by office staff.

Staff:After an accident to a member of staff the accident should be reported to the office who willarrange for the borough to be notified as necessary. The accident book must be completedby the member of staff injured on the day of the accident, if this is not possible due to theinjury as soon as possible afterwards. If the injury involves broken limbs an accident formF2508 must be completed please report incident to Jan Murphy.

Assemblies

MON KS1 Singing Assembly 40 mins (PPA) Main Hall (10.20 11.00)KS2 Singing Assembly 40 mins (PPA) Main Hall (10.00 - 10.40)

TUE KS1 15 mins Main Hall (10.00-10.15)15 mins Main Hall (10.20 10.35)

WED KS1 15 mins Main Hall (10.00-10.15)KS2 15 mins Main Hall (10.20 10.35)

THU KS1 15 mins Main Hall (10.20- 10.35)KS2 Parents Assembly Main Hall (8.55 9.15)

FRI KS1/2 Whole School Congratulations Assembly (PPA) Main Hall (10.00-10.40)

A rota for taking, supporting and class assemblies is displayed in the staff room.

Each KS2 class is expected to organise a class assembly termly, and invite parents.Teachers will also need to arrange the hall in preparation and inform the school keeper ofany furniture requirements. Please inform the office by giving them a copy of the informationwhen you are inviting parents.

Instrumental TuitionInstrumental lessons are offered to pupils via arrangement with Havering Music School.

Pupils who are interested in learning an instrument should contact school office for details.We receive no funding for this and parents are invoiced to recover part cost of the fees.School governors currently decide annually whether the budget can afford this subsidy.

Children who apply for lessons will be placed on a waiting list, and will then be auditionedby teacher for suitability.Lessons take place throughout the week during the school day. It is the childs responsibilityto find out what time their lesson is each week and to remember to go at the correct time.

Lessons last between 15 and 40 minutes, depending on the number of children in a group.The normal duration of a lesson is 30 minutes plus time taken to set up and pack away the

instruments.

If instrumental lessons clash with other activities, (e.g. choir, swimming, school council

8


9/28

meetings), priority is given to the instrumental lessons, but it is the childs responsibility toadvise the teacher of the other activity, that they will not be able to attend and to ensure thatthey catch up with any homework assignment.

When possible we try to alternate times with peripatetics or class teacher to ensure pupils donot consistently miss input of a particular subject.

Children bring their instruments in on the day of their lessons and store them in thecupboards provided in the music room or office. The instruments should be collected at theend of the day and taken home. If a child has an after school club, the instrument should becollected before the club and taken with them.

Adult Helpers/StudentsThe school welcomes adult help and recognises the support and skills that many volunteerscan bring to the role.Adults who help in school will be checked as safeguarding regulations. All volunteers willmeet with head teacher for an induction meeting whereby CRB forms will be completed and

policy for volunteers discussed and signed. No volunteers should ever be left unattendedwith pupils.

The school also links with various colleges and establishments to support students and workexperience pupils. Mrs. Sullivan will interview and coordinate the use of students, and theirnames will appear in the diary. Due to an overcrowded staff room and the need forconfidentiality, work experience students may use the nursery kitchen and its facilities fortheir lunch break.The Year Group Leaders will co-ordinate the deployment of adult helpers and students inschool.

All visitors to school should sign in the Visitors Book next to the School Office. Visitorstickers should be worn at all times.

After School ClubsAll club leaders to complete a risk assessment termly for the activity. Risk Assessments tobe completed and Head Teacher advised for all away fixtures and for any event wheretransport is required.

The school and its pupils values the contribution made by staff in extra curricular provision.The programme is co-ordinated termly. Information is displayed on the club notice board.

Written parental permission (standard letter) needs to be gained if pupils are to stay afterschool for any activity. It should be made clear what time the activity will be finished andwhere pupils should be collected. Staff in charge of clubs hand over pupils to parents as endof day procedure.

Copies of registers for After School Clubs need to be maintained.

If possible parents should be given at least 24 hours notice of the cancellation of a club. If itis unavoidable to cancel at short notice then parents will need to be phoned. If no contactcan be made the children would have to be kept in school until the finish time.

If the child needs to be transported to another venue for any activity then parental permissionneeds to be gained for them to travel in someone elses car/mini bus. The school has a

9


10/28

stock of booster seats for pupil use and appropriate risk assessments to be undertaken seeEV.

When children are taken out of school for any type of activity (e.g. club, sports match,swimming) a list of names must be handed to the office.

School Code of ConductThese rules are intended to make the school a safe, pleasant and efficient place in which towork and play by encouraging courteous and considerate behaviour.

Respect for the SchoolPupils must at all times conduct themselves properly so as to bring credit to themselves,their peers and families.

Rules for safety and that of pupil property

all articles of clothing, books and bags must be clearly marked with the owners name.Any items e.g. watches, purses or money found on the school premises should be

handed into the school office. Lost clothing should be handed to a member of staffand/or taken to the lost property boxes;

pupils should not bring valuables e.g. radios, mobile phones or large sums of money toschool. When, on rare occasions, this is necessary, the items should be handed in forsafe keeping. Money and valuables must never be left in classrooms, cloakrooms,changing rooms, playground etc.;

no pupil is allowed off the school premises during the school day without priorpermission. Pupils who leave the school premises to attend appointments must beaccompanied by an adult.

Pupil Safety and Respect for others Rudeness and bad language will not be tolerated. Movement about the building must be quiet and orderly. Each classroom should have a list of children with medical protocols clearly displayed. The correct school top colours must be worn during school hours and whilst on any

school visits. No jewellery, including earrings, or make-up may be worn during school hours; Other than KS1 milk and biscuits, no food should be eaten in the classroom or corridor

Sweets and chewing gum are forbidden; All litter must be disposed of in the bins provided, and attention given to recycling

initiatives.

Pupil DisciplinePlease refer to schools behaviour management policy which includes copies of home/school

contracts and information regarding the school systems of assertive discipline.

Behaviour management should be explicit, so that it always sends a clear message to

others, as this in itself can be an effective deterrent. The teacher must take charge of

their own childrens behaviour, as well as the behaviour of others around the school.

This can be time-consuming and tiring at first but, when consistency is well established, will

be more easily managed.

There is no magic solution to improving childrens behaviour or, indeed, to improving our

own behaviour management - children and teachers are all different, with different strengths

10


11/28

and talents, so what might work with one may not work with another. What will help,

however, is to work within the agreed Assertive Discipline checklist, as a minimalist model, to

which we can add our own tried and tested successes, and share them with others. Most

importantly, however, we must view behaviour management within the context of

successful classroom managementsecure, differentiated planning; good teaching,

promoting good learning and thinking, regular and constructive marking and feedback etc. In

most instances, engaged and challenged children behave well, because they want to be

involved in the learning.

The reward system works to set an example for children to follow. First and foremost allmembers of staff respond to positive behaviour with praise and encouragement. Thefollowing rewards are then given out so that positive behaviour is recognised around thewhole school:

Stickers /stamps can be awarded, which the children keep in individual reward books.

For every 10 stickers/stamps the children receive, a small certificate is awarded. For every 100 stickers/stamps a child receives, a Head Teachers certificate will be

given out in our weekly Congratulations Assembly. If 400 stickers/stamps are awarded, then a child will receive a trophy at the end of the

year.

Please send a message to the office if a child reaches 100 rewards.

If children do behave in an inappropriate way, all members of staff adhere to the followingwarning system:

Each day there will be a named senior teacher listed on the diaryand the staff notice boardwho will be responsible for discipline.

Regular Misdemeanoursa. Reminded about appropriate behaviourb. 1 written warning received,

marked on class record sheetc. 2nd written warning received,

should stay behind following lesson or withdrawn from group (5 minutes)d. 3rd written warning received

20 minutes or rest of session out of class filling out behaviour book + Does not take part in next available play (even if this is the next day), sits on

bench (ensure teacher on duty is aware/add to MDA book) + Teacher to record name on chart in staff room , where it can be noted by Head

Teacher.e. 4th written warning received

Immediate phone call to parents informing them of behaviourf. 5th written warning received

Named senior teacher is informed immediately. Child removed from class forremainder of the day.

11


12/28

Violent or Aggressive Incidents Child is sent to HT, DHT, or named senior teacher. If child will not go, named

senior teacher is sent for.

Child will miss 1 (or more?) lunchtimes and will take part in community service asappropriate to the incident.

Participation in the incident is recorded by senior teacher and information passed

to HT to record centrally.

The definition of a violent or aggressive incident from the DFES Improving Behaviour andAttendance (Sept 07)

Fight between pupils

Any physical attack Inciting a physical attack by a 3rd person

Inciting serious actual or threatened violence against another pupil or member of staff

Equal Punishment: 1 week withdrawal of privileges.

The head teacher will maintain records of all violent and aggressive incidents and parentswill be informed in every instance (2 model letters).

Communication with parents will follow the 2nd letter and will include a parent interview andbehavioural expectation contract / behaviour plan.

Behaviour in AssembliesIf a child needs reminding how to behave properly in an assembly more than once they willmiss the break time following that assembly.

The above consequences are daily, allowing every child a fresh start each day. However ifchildren do break school rules persistently they may be placed on an individual behaviourplan and receive a behaviour book.

Pupils UniformRefer to Pupil brochure which explains and demonstrates expected attire.

Please direct any pupils not wearing appropriate uniform to medical room requesting a TA tofind and borrow them from lost property/spares cupboard.

It is the Class teachers responsibility to check that pupils are ready and changed for PE

lessons and to ensure correct clothing etc. (T shirt, Shorts or Track suit bottoms, Track suittop or sweatshirt, Trainers or plimsolls)

Relationships and EthosPyrgo Priory values the development of its pupils not only academically, but emotionally aswell. We believe that the education of our pupils should not just be restricted to curriculumsubjects in the classroom. Children need to learn and develop life skills to prepare them forthe challenges that they may face away from school. We provide a caring environmentwhere huge emphasis is placed on adults being positive role models for children. Strongrelationships are developed between children and adults. This enables children to feel safeand secure in school and also gives them the comfort of knowing that any problems they

might have, will be dealt with appropriately and sensitively. It is every member of staffsresponsibility to ensure that this happens and it is this that makes Pyrgo Priory a happyplace for everyone.

12


13/28

Equal OpportunitiesThe school has en Equal Opportunities Statement and an Anti-racist Policy. Pyrgo Priory istotally against discrimination of any kind particularly if this is because of race, religion orgender.

The Head Teacher needs to be given a completed copy of a Racist Incident formshould something of this nature occur. Incidents are dealt with as school policy andrecords maintained for Governing Body & LA.

Child ProtectionThe Head Teacher is the nominated Child Protection Co-ordinator and staff who areconcerned about a pupils welfare should speak to HT and record concerns in their diary. Inthe event of HT absence, contact Deputy Head teacher or Family Support Worker.

How to respond if a child confides in you.

It can take a great deal of courage for a child to talk to an adult about their abuse becausethe child is telling on someone more powerful than they are. Please keep in mind that thechild may be having to betray a person who is not only close to them but also loved by them they are risking a great deal in the hope that you will believe what they say.

Helpful responses : Remain calm, approachable and receptive. Do not pre-judge. Listen carefully, without interrupting. Make it clear that you are taking them seriously. Acknowledge their courage and good sense and reassure them that they are right to

tell. Reassure them that they should not feel guilty and that you are sorry that this has

happened to them. Let them know that you are going to do everything you can to help them and what

may happen next (see below).

What to avoid : Do not allow your shock or distaste to show. Do not probe for more information than is offered.You must not question the child

or attempt to counsel the child. Do not speculate or make assumptions.

Do not make negative comments about the alleged abuser. Do not make any promises that you cannot keep, such as promising that everythingwill be all right.

Do not agree to keep the information a secret. Make sure that the child knows that theinformation will be passed on to the person responsible for child protection (HeadTeacher).

What to do next : Make an immediate, careful record of what has been said, using the childs actual

words wherever possible. If you record opinions, ensure that these cannot beconfused with facts.

Contact the Head Teacher who will make a decision, based on your report, judgingwhether the issue should be referred to outside agencies or not. If the Head Teacheris not in school the Deputy Head Teacher should be informed.

13


14/28

Remain caring and supportive to the child.

What if you are worried about a childs behaviour or injuries but the child says nothing tosuggest that he/she is being abused ?

Be the sort of person a child can talk to. Be available and be prepared to listen.

Discuss your concerns with the child protection co-ordinator.

Interactive WhiteboardsEvery classroom has an interactive whiteboard and a ceiling mounted projector.Replacement bulbs are very expensive and these will burn out quicker if the projector getsvery hot. Staff should turn off projectors when not in use and definitely at the end of eachschool day. Please make sure pupils are aware that the whiteboards must not bewritten on with ordinary pens and ensure they keep well away from them during wetplaytimes. Please display the designated health and safety sign regarding usage.

Displays

We value childrens work at Pyrgo Priory School and our displays should reflect that.Displays give visitors to our school an immediate impression of the quality of work we expectof our children. When preparing displays the following points should be borne in mind:

All pupils work should be mounted (double mounted if possible)

A complimenting backing paper should be put up

Pupils names should be visible

All displays should have a title

Displays become more educational if there is text displayed which shows how thework was done or further information on the same topic or questions which make

the display interactive Some displays should aim to help the pupils in their work these can be referred to

during lessons. See Literacy notes re learning wall Displays which reflect AFL and how writing standards improved should also feature in

every classroom

Teachers are expected to plan for their class to contribute towards a themed hall displaytermly.

14


15/28

School Building Access

HOURS WHEN SCHOOL BUILDING IS OPEN DURING TERM TIME

The following are the times the school is open during term time.

Monday Friday 6.30am 6.00pm but staff are asked to vacate rooms by 5.30pm toenable lock up procedures.

During school holidays the school is normally open Monday- Friday 7am- 3pmOn staff training days and during school holiday closures the opening times will bepublished within the weekly diary.

Please would you note the times and leave the site promptly shutting windows andclassroom doors, turning off lights, computers and all other equipment and leave via themain school hall.

At no time should children open/close windows or doors.

Health and Safety (incl Report Form)

The Duties Of All Members Of Staff

All staff will make themselves familiar with the requirements of the Health and Safety atWork, etc. Act 1974 and any other health and safety legislation and codes of practice, whichare relevant to the work of the area(s) in which they work. This is displayed in school staffroom. They should:

take reasonable care of their own health and safety and any other persons who maybe affected by their acts or omissions at work;

as regards any duty or requirements imposed on his or her employer or any otherpersons by or under any of the relevant statutory provisions, co-operate with him orher so far as necessary to enable that duty or requirement to be performed orcomplied with.

All staff are expected to familiarise themselves with the health and safety aspects oftheir work and to avoid conduct which would put them or anyone else at risk.

In particular all members of staff will:

be familiar with the safety policy and any and all safety regulations as laid down bythe governing body;

ensure health and safety regulations, rules, routines and procedures are beingapplied effectively by both staff and pupils; particularly in respect of working at height,lifting and routine risk assessments of classrooms and areas worked in.

see that all plant, machinery and equipment is adequately guarded;

see that all plant, machinery and equipment is in good and safe working order;

not make unauthorised or improper use of plant, machinery and equipment;

use the correct equipment and tools for the job and any protective equipment orsafety devices which may be supplied;

ensure that toxic, hazardous and highly flammable substances are correctly used,stored and labelled;

15


16/28

report any defects in the premises, plant, equipment and facilities which they observe;

ensure that all accidents, incidents, assaults, work related ill health are immediatelyreported to the bursar

report any near-misses; these are damage only incidents or incidents wherealthough no one is injured the circumstances are such, that, if no action is taken theincident is likely to be repeated and there is a potential for injury to occur e.g.

collapsing or falling objects, trips on defective flooring etc. co-operate with any investigation of the incident and measures to prevent a

reoccurrence.

take an active interest in promoting health and safety and suggest ways of reducingrisks.

For more detailed information please refer to your copy of the schools Health & SafetyPolicy.

HAZARDS AND DEFECT REPORTS

Major defects and hazards in the building, heating, lighting and ventilation systems should bereported immediately to the office staff who will decide upon the appropriate action.After finding major hazards and defects

1. Person reporting major hazards and defect in the building, heating, lighting andventilation systems to collect a major hazard and defect form from the staffroom or schooloffice

2. Completed form to be handed immediately to Bursar3. Bursar to investigate hazard/defect with the Site Manager4. Bursar/Site Manager to arrange necessary repair

5. Form filed by Bursar

Any lack of response to such a report should be drawn to the attention of the Staff SafetyRepresentatives.

Minor Repairs/Improvements

For minor defects and hazards please write a brief description of the problem in the yellowbook in the office which will be handed to the site manager. Any lack of response to such areport should be drawn to the attention of the Deputy Head teacher.

Any improvements to class or school areas please put in writing to the Head teacher, whowill incorporate into the general improvements for the school.

TELEPHONE INFORMATIONIf you need to use an external telephone for a private call, please use the handset in theoffice and note the duration of the call on the form provided. Please ask HT or Bursar if youneed to use a office to ensure confidentiality.

Staff are requested not to use mobile phones in the classroom at any time, and to use withdiscretion in the staff room, with consideration to others.

16


17/28

SECURITY

Entry To The School

Visitors1. Authorised visitors to the school and all contractors will enter through the reception area

only and report to the duty receptionist. All classroom external doors should display asign requesting parents/visitors enter by that route only.

2. They will complete the visitors book recording the time of the visit, the visitors/contractorsname and reason for visit. Contractors will also sign in and complete the contractorsbook which outlines the school expectations of contractors whilst on site.

3. The visitor/contractor will receive a visitors badge that is to be worn at all times duringthe visit.

4. The receptionist will inform the relevant member of staff that the visitor/contractor is onsite.

5. The visitor will be collected from the reception area.6. At the end of the visit the visitor/contractor is to return to the reception area where the

leaving time will be recorded in the visitors book.7. The school reserves the right to refuse entry.8. All staff should be vigilant towards visitors on site, and challenge anyone not

wearing visitor badge.9. KS 2 teachers need to be particularly vigilant regarding outside doors as main

gates at front of school have to remain open during day. Please close and lockdoors when not present or leave room. Please use windows for main ventilationand only open doors when essential.

At the end of the school day staff are requested to turn off electrical equipment, closewindows, blinds and doors and extinguish lights before leaving the room.

STAFF BELONGINGS1. Please ensure personal belongings, and those of any Teaching Assistants are locked inclass cupboard. Pupils should not access this cupboard.2. Please take particular care of property especially lap tops, bags, mobile phones duringafter school hours and during school events and consultation evenings when a host ofvisitors may be present.

17


18/28

Fire DrillFire drills are carried out once per term. Each classroom has clear instructions as to what todo in the event of a fire. Every adult should familiarise themselves with the procedures forthe rooms they regularly work in and class teachers should ensure that signs remain ondisplay. Please inform HT if sign missing. Both halls have clear signage for fire exits. Thereis an assembly point for each class, near the school field or on the infant playground.

An adult needs to take responsibility for being the last adult to leave the room to check thatall pupils have exited.

IN THE EVENT OF A FIRE OR OTHER EMERGENCY

N.B. Please refer to Fire Plan displayed in each room detailing exit routes and names/rolesof designated staff.

The alarm will be sounded in the event of fire, chemical incident or bomb threat.

Evacuation of the Site

1. The alarm will be sounded continuously.2. The person discovering the fire contacts by telephone, or word of mouth, the main office

who will contact the emergency services.3. The office staff will collect the registers and visitors book and take them to the assembly

area.4. Evacuate the building immediately, closing all doors and windows of rooms as they leave.5. Evacuate the building by the nearest Fire Exit, walking quietly and in an orderly manner.

Senior and designated staff should assist with the control of traffic flow from the buildingsand to ensure the buildings have been fully evacuated.

6. Report to the assembly points where pupils should line up in class order.7. Registers will be distributed for teachers to call a roll of their class.8. All non-teaching staff and visitors should make their way to their assembly points and

wait whilst the delegated member of staff undertakes roll check.9. Any absences should be reported to the Head teacher, or in their absence, the deputy.10.The Head teacher will report to the emergency services any pupil, member of staff or

visitor who is not accounted for and report to the Senior Fire Officer with the site planfolder.

11.The emergency services will decide when it is safe to re-enter the building.12.The Head teacher will give instructions to teaching staff who will organise an orderly

return to the building.

EVACUATIONIf it is deemed necessary to evacuate site completely, contact will be made with, and allpupils,staff and visitors will proceed to Kings Wood School (Drapers Academy 2012)

FIRE EXTINGUISHERS AND ALARMS

Location maps of alarms and extinguishers, with details of their type are maintained by theSafety Officer. The Site Manager should be informed immediately if any extinguishers aremissing or discharged. The Site Manager will test the fire alarm each week and any defectsreported to the Safety Officer as soon as possible. Additionally, there will be checks madeduring the school day at published times to enable members of staff to ensure audibilitythroughout the school. Specific regular INSET will be undertaken to ensure staff are aware of

locations of extinguishers and alarms.

18


19/28

19

HEALTH AND SAFETY REPORT FORM

FOR REPORTING ALL DEFECTS AND HAZARDS IN BUILDINGS,HEATING, LIGHTING AND VENTILATION SYSTEMS

Return this form to the Safety Officer immediately.

DEFECT OR HAZARD ________________________________________________

________________________________________________

________________________________________________

________________________________________________

PRECISE LOCATION _________________________________________________

_________________________________________________

_________________________________________________

DATE REPORTED _________________________________________________

BY WHOM _________________________________________________

DATE OF ACTION ________________________________________________

ACTION TAKEN ________________________________________________

________________________________________________

DEFECT/HAZARD ________________________________________________REMEDIED


20/28

STAFFSLT (or school strategic leadership group) consists of Head, Deputy and Assistant Headteacher supported by four year group/phase leaders who all have TLR appointments. Forcurrent membership see School Development Plan. Definition of Role see Policy (1).

The team meets regularly with an agenda consisting of items relating to whole school

progress and development, the curriculum and its monitoring, assertive discipline, SENS,assessment and general communication. The team are informed of all relevant issues thathave occurred in the week prior to the meeting and discuss forthcoming events and thefollowing weeks diary. Information is then disseminated back to year groups at their weeklyplanning meetings.

Please refer to current SDP for information regarding the Role of Management Teamand Curriculum Coordinators

It is the role of the team to:- assist in the day to day running of the school.

- be involved in the active pursuance of good quality teaching and learning inthe school, particularly in their subject specialism.

- be available to colleagues to give professional help and advice, notnecessarily in their subject specialism.

- provide a good example in classroom management, organisation,and pupil/staff relationships.

- offer their considered opinions, where possible, to assist the Headin the decision making process.

- be prepared to put forward the views of colleagues and bring uprelevant issues as AOB to the agenda of the regular Management Teammeetings.

Staff should feel quite free to consult any member of the team on any matter which affectsthe quality of their work, their ability to do their work, or which may bear upon any aspect ofschool life.

Naturally, subject specific enquiries should be directed to the subject co-ordinator in the firstinstance.

20


21/28

Staff DevelopmentPyrgo Priory School aims to ensure the continuing development of the professionalknowledge, skills and motivation of all staff.

The policy of the school is to :

1. encourage individual teachers to plan their career development and identify andexploit career opportunities.

2. improve school effectiveness by enhancing overall quality of teaching and learning inthe school.

3. extend understanding of and commitment to whole school policies and plans fordevelopment.

For further details see Staff Development Policy (2).

School promotes Continuing Professional Development via Performance Management andINSET. All teaching staff will be involved in classroom observation training and teachers

curriculum expertise in teaching and learning and dissemination of good practice to be usedto greater effect.

Non-teaching and teaching staff are involved in an annual cycle of performancemanagement commencing in the Autumn term each year. (see SDP for current cycle)

Staff work .1265 hours directed time per year as contracts, but school appreciates the extravoluntary time that many give to curricular enhancement via extra curricular provision.

The schools finance policies states that where a grant fund has been granted for particularactivities e.g. Lottery Fund, Childrens Fund, staff may be paid for undertaking extra clubsoutside of 1265 hrs. Staff are welcome to apply for any grant funds, but should discuss anyapplications with the Finance Manager/HT prior to applying.

INSET : a timetable is planned annually for each term to allow for implementation of specificrequirements of priority areas of development (see SDP for current list).

Staff MeetingsStaff Meetings are held weekly- usually Monday after school. Any change of day will begiven substantial notice. Staff also meet briefly at 8.30 a.m. on Monday and Friday to updateweekly diary and receive diary for forthcoming week.

Any changes to diary or new information etc are communicated to staff during the week viathe staff room daily notice board. A brief resume of daily routine is available for supplyteachers (3).

ConfidentialityAll staff working in school should be aware that it is imperative that issues discussed orexperienced in school remain confidential. Please be reminded that the staffroom is oftenoccupied by non-staff members. Exercise discretion at all times.

21


22/28

Equal OpportunitiesDiscrimination on a basis of colour, culture, origin, sex or ability is unacceptable in thisschool. An equal opportunities philosophy will be practised by all staff. See EqualOpportunities Policy (4) for details.

The school values diversity amongst the staff. In all staff appointments, the best candidate

will be appointed, based upon strict professional criteria.

Dress CodeStaff should dress in a professional manner that is suitable for the job they do. Teachersshould not wear jeans or shorts on teaching days (unless appropriate for task e.g. sportsday, trips). All staff should be aware of the image they are projecting and dress accordinglye.g. no T shirts with unnecessary slogans, no skirts that are very short, no plungingnecklines etc. Chewing of gum by staff when on duty is not appropriate.

Reprographics

There is a black and white photocopier in the resources area. There is no restriction on thenumber of copies which can be made, but staff are expected to be mindful of the high cost ofbulk copying. Where possible worksheets should be shared between classes in the sameyear group. The copier in the small area by staff toilets is more economical for 30 or morecopies and can be used for double sided copies.

PrintingPlease be mindful to the cost of printing and encourage pupils to save majority of work totheir individual folders.

Planning and Resources

Foundation Subjects and Science

Staff meet on a weekly basis in their year groups to plan for foundation subjects and science.Year Group Leaders will use this time to share important information for the year group, todiscuss any pupil issues that need to be shared and to plan any necessary assessments.YGL may allocate planning tasks to be prepared and brought to meeting or staff may plan asteam.

Planning is word processed in the ICT Suite and saved centrally (RMStaffDocuments) in

order to build up a complete scheme of work for the 2 year programme.

Year Groups are planning terms based on a themed or topic approach linked to a maincurriculum area and supported by the others. If lessons can be modified to meet the topicthen they will be. However, if it is decided that a lesson (or indeed whole subject) is besttaught outside of the topic then this is acceptable.

Any questions regarding curriculum planning should be first addressed to the year groupleader and then the curriculum coordinator for that area.

Foundation plans will be checked by the Head teacher on a termly basis, or on request.

Resources for Foundation Subjects can be found in the Resource Room. Additional videoresources can be found in the ICT Suite. Resources for Music can be found in the Music

22


23/28

Room. Resources for PE can be found in the PE cupboard in the Main Hall. Any queriesregarding resources should be directed to the appropriate curriculum coordinator.

Literacy and Mathematics

Staff are expected to plan for Literacy and Mathematics independently, as appropriate for

their sets.

Staff are expected to leave their plans in their rooms in order that there is continuity ofteaching should they be absent.

Literacy Plans should be based upon the new primary framework units for that year group.Lessons should of course be differentiated and adapted to meet the needs of the class.However, the unit themes/genre should remain the same to ensure coverage.

When planning spellings for the class, please refer to the NLS word level objectives, the NLSSpelling Bank and the School Phonics Programme. The Phonic Stage of the children in your

set should be reported to the Head teacher termly. See the Literacy coordinator for copies ofany of these documents.

As part of their literacy planning, staff should include clear assessment activities for theSpeaking and Listening objectives for that term.

Mathematics Plans should be based upon the new primary framework using Abacus.

Resources for Literacy can be found in the Resource Room. Whole Class Shared Readingtexts can be found in the cupboards adjacent to the Learning Mentor area. Specific HIASUnit Plan resources and books can be found in the drawers next to the LM office. Videos tosupport the teaching of literacy can be found in the ICT Suite.

Resources for Mathematics are located in individual classrooms (e.g. dice, multilink cubes,place value cards, etc). Specific resources can be found in the Maths Bay, off the maincorridor opposite Class 3.

Any questions related to planning for or resourcing Literacy and Mathematics should beaddressed to the appropriate coordinator.

Record Keeping (Including SENS)

All class teachers maintain a set of NC records for individual pupils, which are used tosupport reporting to parents. Class records linked to the agreed assessment timetable alsoneed to be maintained, as these are monitored and attainment transferred to cohort records.Please refer to YGL or Assessment Coord. and Policy for current list.

In respect of SENS, please refer to SENS policy and Intervention handbook. INSET will beprovided re the current initiative to record intervention targets and outcomes for groups ofpupils at levels of TM or SA. Class teachers will give input at SENS meetings with SENCO rethe needs of pupils, planning & recording of interventions undertaken both in class or whenwithdrawn by Teaching Assistants, and maintain traditional IEPs for pupils at SA+ or above.Class teachers need to ensure any intervention programs are evaluated and that records are

updated as timed schedule in order to report progress to parents at consultations.

23


24/28

Absence Procedures in line with LA Policy

Known or anticipated absence should be communicated to the Head Teacher or DeputyHead Teacher as early as possible for insertion in the school diary. In the event of anunexpected absence, staff should preferably telephone the HT as soon as possible, toallow time for cover arrangements to be made. (refer to staff list) or in event unobtainable,

leave message on school answer phone. The school office number is 01708 342165.

It is helpful if staff can give an indication of the likely length of absence and the date of returnto work.

Planned AbsenceIt is important that you leave clear instructions for work that your classes can do, otherwiseyou create unnecessary difficulties for colleagues or supply teachers covering your groups.Instructions should be left in your classroom where they can be found easily.

These instructions should include :

precise details of the tasks to be performed by the pupils and where materials are kept inyour classroom;

details of which textbook or worksheet is to be used and their exact whereabouts;

clear instructions about what should be collected up at the end of each lesson;

set homework if appropriate;

class timetable, any seating arrangements

Please give plenty of work and remember that to continue with work started in your lesson isnot necessarily suitable for supervision by a stranger. A completely different but wellstructured exercise is often preferable. Have a series of exercises prepared for emergency

use.

Do not forget to make arrangements for any activity planned for that day which might need tobe taken care of by a colleague e.g. duties, clubs, meetings, visits etc.

Self certification forms, SA2, must be completed for absences of four, five or six daysmedical statements are needed for absences longer than this (including Saturday).

Staff are requested to report to HT on their return for a brief return to work meeting in orderto ensure that duty of care is exercised. This will also avoid any inconvenience with salary atthe end of the month.

Staff are expected to work to contract and any requests for official leave of absence, eitherfor professional or personal reasons, should be made using the Leave of Absence formavailable from the school office. This form should then be passed to the Office Manager forprocessing.

24


25/28

End of Year Procedures Re Classrooms and Working Areas

All electronic equipment should be turned off and the plug removed from the socket.

Data projectors should be turned off whenever the class leaves the room.

Expensive equipment should be stored in the security area (ICT suite)

Room to be left clean and tidy and resources packed away in an organised manner.

All foodstuffs cleaned eg packed lunch boxes, fruit trays.

Surfaces to be clear for cleaning. During Summer and Easter holidays additionalcleaning of walls, shelves and chairs are undertaken so must be accessible. All wallareas to be checked for any staples.

Check Fire Procedures and other H&S signs remain in place.

Repair any remaining displays in class or corridors.

Refer to the assessment policy regarding documents which need to be sent to thenext class teacher.

Send to the next class teacher:1. All individual pupil records (Literacy, Maths, Science and Foundation Subjects)2. SENS folder with individual IEP (send to SENCO)3. Reading Records (and new book ready for September if using ORT)

4. Writing Portfolios

Each Year Group needs to retain 6 copies of all work completed at 3 levels of ability forall subjects. Additional exercise books should be disposed of with front cover namesremoved.

Termly Assessment Grids need to be completed on line in the ICT suite at the end ofeach term.

Resources should be returned to the appropriate storage area to be checked by subjectcoordinators.

All wall displays need to be removed and ensure that staple removal to allow for highclean. All work surfaces must be clear and cupboards made as light as possible toenable access/mobility. Chairs and table need to be stacked.

For teachers moving classrooms/age groups, the plans for the age group related to theclass should remain as whilst plans may be prepared by teachers they are in factprepared for the school in school PPA time and using school resources. Likewise, forteachers moving schools, Pyrgo planning and resources need to remain and any copiesof plans to be taken to the new school need to be undertaken in consultation with the

head teacher as part of their exit meeting.

Cloakrooms should be emptied of all pupils belongings.

25


26/28

At the beginning of each term

It is important to undertake a classroom H&S risk assessment using the appropriate form. Itis advised to undertake this jointly with a colleague.

Check that the Fire Safety sign is in place.

School Visits

When an educational visit (either pupils being taken off the school premises or visitinggroups e.g. theatre groups) is in the early planning stages an application form (followingpage) should be completed and given to the Head teacher, who is the named EducationalVisits Coordinator for approval before a venue or bookings of any sort take place. Alleducational visits, as they form part of the curriculum, should be booked at least one term inadvance. For residential visits application must be made to the full Governing Body inexcess of six months before the visit.

The educational visit form B is a checklist for staff to complete appropriately, those itemstyped in bold typeface are the responsibility of the class teacher and all other items are theresponsibility of the school office or a finance responsibility.

Year Group Leaders are responsible for completing the Risk Assessment documentationand will be able to assist you with the paperwork and any questions you might haveregarding transport etc.

As you will be aware a risk assessment must be completed for all visits including the walkaround the area and visits to any venue. The risk assessment forms may be obtained fromthe Educational Visits Folder in the Head teachers Office.

It is recommended that a first-aider accompanies all visits and an evaluation sheet iscompleted on return.

26


27/28

STAFF INFORMATION FORM AND NEXT OF KIN

NAME:

D.O.B:

ADDRESS:

TELEPHONE NO:

EMAIL:

DFE NO:

NATIONALINSURANCE NO:

PAYROLL NO:

NEXT OF KIN:

CONTACT NO:

ANY MEDICALINFORMATION/MEDICATION

September 2009

27


28/28

LONDON BOROUGH OF HAVERING ADDRESSES, PHONE AND FAX NUMBERS

Havering Social Services

Duty and Referral Team16 Marks Road, Romford

Out of Office Hours (Emergency Duty Team)

Tel: 01708 433222Fax: 01708 433375

Tel: 01708 433999

Out of Borough Social Services

Barking and Dagenham

Thurrock

Essex (for Brentwood)

Tel: 0208 227 3852Fax: 0208 227 3951

Tel: 01375 652 657Fax: 01375 652 891

Tel: 01992 565 100Fax: 01992 565 101

Police Child Abuse TeamChadwell Heath

Referrals

Tel: 0208 345 2935

Tel: 0208 345 2927Fax: 0208 345 2992

Quality Assurance UnitThe Whitworth CentreNoak Hill Road, Romford RM3 7YA

Tel: 01708 433067Fax 01708 433068

Romford Police Station19 Main Road, Romford Tel: 01708 751212

Health AuthorityThe Queens A&E Tel: 01708 746090

Education

Child Protection Officer

Human Resources

Head of School Support & Student Services

Tel: 01708 433842Mobile: 07958055008Fax: 01708 434284

Tel: 01708 433914Fax: 01708 433920

Tel: 01708 433849Fax: 01708 433837

All Education staff are based at:

Scimitar House, Eastern Road, Romford RM1 3NH