250 S 32nd Street, Springfield Agenda Packet September 11, 2019.pdf · Minutes Board of Directors - Regular Meeting Wednesday, July 10, 2019, 6:30 p.m. Bob Keefer Center for Sports

Board of Directors Regular MeetingHeron Room, Bob Keefer Center

250 S 32nd Street, SpringfieldAgenda Wednesday, September 11, 2019 6:30 PM

President James

Superintendent Wargo

President James

President James/Superintendent Wargo

President James

President James

Superintendent Wargo

Kendall ReidSuperintendent WargoStan PaineEric Adams

A. Natural Area Vegetation Management Contract Award Eric Adams

I. Call to Order

II. Roll Call

III. Flag Salute

IV. Adjustments to the Agenda

V. Audience Participation

VI. Consent Agenda - ActionA. Approval of MinutesB. Approval of Claims

1. June 20192. July 2019

C. Approval of Financial Report1. FY 20192. July 2019

VII. Business: Updates & DiscussionA. Employee of the Month Presentation

1. August2. September

B. New Employee IntroductionsC. AFSCME President IntroductionD. Cities of Kindness InitiativeE. Dorris Ranch Master Plan Revision

F. Equestrian Use in the Parks Ad-Hoc Committee

VIII. Business: Action Items

1. Herbicides2. Mechanical Methods

IX. Executive Session President JamesORS 192.660 (2)(e)To conduct deliberations with persons designated by the governing body tonegotiate real property transactions.

X. Other Business: Reports & UpdatesA. Board PresidentB. Board MembersC. Standing & Special CommitteesD. Legal CounselE. Superintendent

XI. Upcoming Events/Meetings/Work Sessions

XII. Adjournment

MinutesBoard of Directors - Regular Meeting Wednesday, July 10, 2019, 6:30 p.m.

Bob Keefer Center for Sports and Recreation 250 S. 32nd Street, Springfield, Oregon

I. CALL TO ORDERThe meeting was called to order by President James at 6:35 p.m.

II. ROLL CALL

Board Present: President James, Vice President Bean, Director Beyer, Director Jones, Director Wig

Board Absent: N/A

Staff Present: Michael Wargo, Kendall Reid, Paula Davis, Eric Adams, Jennifer Holland, Adam Martell, Anthony Thrift, Kenny Weigandt, Keith Dailey and Jo Schutte, Executive Assistant/Recording Secretary

Guests: Kristin Denmark, Thorp Purdy Jewett Urness & Wilkinson, Julie Sonam, Sue Mandeville, Talartha Parkins, Samantha Windred, Hope Rose, Arissa Locke, James Ogan, Audrey Ogan, Berni Ogan, Brad Simmons, Jenny Simmons, Laurie Folkerson, Kathy Woolridge, Paula Ogan, Olivia Ogan, Dixie Wunsch, Terri Fackrell, Natalie Reeves, Raelynn Mason, Emily Roper, Gabby Roer, Isela Ortiz, Doris Kerth-Hoitt, Rose Helvington, Richard Silver, Elizabeth Harrison, Isabella Burrell, Isabelle Murray, Karolee Baxter, Tom Connor, Megan Connor, Keegan Connor, Cassidy Connor, Avery Hire, Carson Hire, Piper Hire, Casey Hire, Chrissy Moore, Ruby Jones, Jenelle Hodges, Samantha Windred, Illoria Painter, Joe Licke.

III. FLAG SALUTEPresident James led the group in the flag salute.

IV. ADJUSTMENTS TO THE AGENDAPresident James asked that item VI. Unfinished Business – Action Items A., item VII. ConsentCalendar – Action, A. and B., and item VIII. Unfinished Business – Updates/Discussions A. and B.be discussed prior to Audience Participation.

V. UNFINISHED BUSINESS – ACTION ITEMS

Willamalane Park & Recreation District Regular Board of Directors Meeting July 10, 2019

A. Oaths of officeVice President Bean administered the Oath of Office to board members Renee Jones, Chris Wigand Greg James.

VI. CONSENT CALENDAR – ACTIONA. Approval of Minutes - Regular Board Meeting from June 12, 2019

B. Approval of Claims - 4/01/2019 – 4/30/2019 Checks #117741 through #118063

C. Financial Report - 07/01/18 ‒ 5/31/19, FY2019 YTD

Director Beyer, seconded by Vice President Bean, moved to approve the Consent Calendar as presented. The motion passed unanimously, 5:0.

VII. UNFINISHED BUSINESS – UPDATES/DISCUSSIONS

A. Employee of the MonthSuperintendent Wargo announced Keith Dailey, Customer Service Specialist IV, as theemployee of the month for July. Kenny Weigandt, Community Engagement ProgramManager, nominated Mr. Dailey for his exemplary work with the 1Pass Program.

B. New Employee Introductions1. Paula Davis, Business Operations Division Director, introduced Anthony Thrift,

Willamalane’s new Risk and Safety Specialist.

2. Eric Adams, Planning, Parks and Facilities Division Director, introduced Adam Martell,Willamalane’s new and first ever Park Ranger.

VIII. AUDIENCE PARTICIPATION

1. Julie Sonam – 407 S 4th Street, Springfield, OR 97477Ms. Sonam thanked the Board and staff for their efforts in addressing pesticide/herbicide usein public parks and open spaces. She added that Willamalane was becoming a local leader intransitioning away from harmful chemicals and hoped they continued their efforts to furtherthe use organic landscape management.

2. Sue Mandeville – 723 Crest Lane, Springfield, OR 97477Ms. Mandeville read a prepared statement regarding concerns of the use of harmful pesticideand herbicide in public spaces. She said she’d like to see Willamalane reduce and eliminatetotally the use of harmful chemicals in parks and open spaces.

All of the public testimony presented by community members identified below focused on allowing equestrian access to the jointly owned Georgia Pacific Natural Area from the Pacific Equestrian Center, a full service training and boarding facility adjacent to the natural area.

3. Talartha Parkins – 3993 Virginia Ave, Springfield, OR 97478

4. Samantha Windred – “37579 Springfield OR”


5. Hope Rose – “Pacific Equestrian Center” 6. Arissa – 37579 Parsons Creek Road, Springfield, OR 97478 7. Piper Hire – 329 Van Duyn Street, Eugene, OR 97401 8. James Ogan – 3525 Garden Ave, Springfield, OR 97478 9. Audrey Ogan – 3525 Garden Ave, Springfield, OR 97478 10. Berni Ogan – 3525 Garden Ave, Springfield, OR 97478 11. Brad & Jenny Simmons – 880 S. 57th Street, Springfield, OR 97478 12. Lori Fulkerson – 1052 S 28th Street, Springfield, OR 97477 13. Kathy Woolridge – No address 14. Paula Ogan – 83494 Papenfus Road, Pleasant Hill, OR 97455 15. Olivia Ogan – 3525 Garden Ave, Springfield, OR 97478 16. Dixie Wunsch – 85820 Parkway Road, Pleasant Hill, OR 97455 17. Terri Fackrell – 2290 Viewmont, Springfield, OR 97477 18. Natalie Reeves – 84761 Murdock Road, Eugene, OR 97405 19. Jenelle Hodges – 4452 Glacier Street, Springfield, OR 97478 20. Doris Kerth-Hoitt – No address provided 21. Cassidy Connor – 90896 Diamond Ridge Loop, Eugene, OR 97408

IX. CONTINUED: UNFINISHED BUSINESS – ACTION ITEMS B. Outdoor Air Quality Policy

Jennifer Holland, Bob Keefer Center Program Manager, presented a draft of the new Air Quality policy. She stated that over the past few years, Oregon experienced an increase in wildfires leading to poor or hazardous air quality in Lane County. The policy, if approved, would outline what actions should or must be taken depending on the air quality ranking.

Director Wig, seconded by Director Beyer, moved to approve the Willamalane Park and Recreation District Air Quality Policy as presented. The motion passed unanimously, 5:0. C. Willamalane Hall of Fame Committee Appointments

At the June 12, 2019 meeting, the board of directors approved Superintendent Wargo to move forward in creating the Willamalane Hall of Fame, and to form a five person committee charged with identifying Hall of Fame recipients. The committee would consist of the


superintendent, community engagement program manager, leadership forum member, Willamalane Park Foundation member, and one board member that still needed be appointed.

After brief discussion, President James nominated Lee Beyer to be appointed as the Willamalane Hall of Fame board representative.

X. OTHER BUSINESS

A. Business from Legal CounselThere was none.

B. Standing and Special Committee ReportsThere was none.

C. Superintendent's BusinessSuperintendent Wargo added the following to his May 2019 report:• An email link will be sent out to all Board Members to participate in a survey on the Dorris

Ranch Master Plan.• Reminders:

City of Springfield will host a community engagement event for Springfield City ManagerRecruitment on June 27th from 10:00 a.m. to Noon at the Springfield Justice Center.

City Manager Gino Grimaldi’s Retirement Party will be held on June 27th from 4:00-6:00p.m. at Emerald Arts Center.

X. WRITTEN COMMUNICATIONThere was none.

XI. REMARKS FROM THE DIRECTORSDirector Ballew’s term would end on June 30, 2018 and President Bean presented her with aplaque thanking her for over 10 years of service on the Willamalane Board of Directors DirectorBallew thanked the board and staff for providing such great services to the Springfield community.

XII. MESSAGES AND PAPERS FROM THE PRESIDENTThere was none.

XIII. ADJOURNMENTPresident Bean adjourned the Board meeting at 7:20 p.m.

________________________ Michael Wargo, Secretary

Bank Account - Check Details August 6, 2019

Period: 06/01/19..06/30/19 Page 1

WILLAMALANE SVR - MASTER Karenv

This report also includes bank accounts that only have balances.

Bank Account: No.: AP, Date Filter: 06/01/19..06/30/19

EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S

EntryStatusAmountDescriptionCheck No.

CheckDate Voided Amount

PrintedAmount

AP Umpqua AP Checking Account

Phone No. 541-726-3888

06/06/19 To 118064 John Bakken 30.16 Posted Vendo BAKKENJ 25612030.16 0.00

06/06/19 To 118065 Willow Groberg 9.28 Posted Vendo GROBERTW 2561219.28 0.00

06/06/19 To 118066 Kerry Jack 68.32 Posted Vendo JACKK 25612268.32 0.00

06/06/19 To 118067 Terilyn O'Malley 52.78 Posted Vendo JACOBST 25612352.78 0.00

06/06/19 To 118068 Spenser Lind 33.64 Posted Vendo LINDS 25612433.64 0.00

06/06/19 To 118069 Jennifer Marsh 31.32 Posted Vendo MARSHJ 25612531.32 0.00

06/06/19 To 118070 Erin Rice 78.88 Posted Vendo RICEE 25612678.88 0.00

06/06/19 To 118071 Mavis Sanchez-Scholes 41.64 Posted Vendo SANCHEZM 25612741.64 0.00

06/06/19 To 118072 Josie Wooley 2.20 Posted Vendo WOOLEYJ 2561282.20 0.00

06/06/19 To 118073 Elmer Porth 200.00 Posted Vendo 2PORTHE 256129200.00 0.00

06/06/19 To 118074 Henry Reichhold 120.00 Posted Vendo 2REICHHOL 256130120.00 0.00

06/06/19 To 118075 Airgas USA LLC 1,120.77 Financi Posted Vendo AIRGASUSA 2561310.00 1,120.77

06/06/19 To 118076 Allstream 162.61 Posted Vendo ALLSTREAM 256132162.61 0.00

06/06/19 To 118077 SupplyWorks 436.14 Posted Vendo AMSANSCO 256133436.14 0.00

06/06/19 To 118078 Bullfrog Enterprises 1,212.00 Posted Vendo BULLFROG 2561341,212.00 0.00

06/06/19 To 118079 Cascade Carbide, Inc. 61.00 Posted Vendo CASCADEC 25613561.00 0.00

06/06/19 To 118080 The Charles Schwab Trust 18,778.95 Posted Vendo CHARLESS 25613618,778.95 0.00

06/06/19 To 118081 Cintas Corporation 35.00 Posted Vendo CINTASCOR 25613735.00 0.00

06/06/19 To 118082 Comcast 176.80 Posted Vendo COMCAST 256138176.80 0.00

06/06/19 To 118083 Coburg Road Quarry 151.06 Posted Vendo CRQ 256139151.06 0.00

06/06/19 To 118084 DexYP 44.50 Posted Vendo DEXMEDIA 25614044.50 0.00

06/06/19 To 118085 Emerald Pool & Patio 672.36 Posted Vendo EMERALDP 256141672.36 0.00

06/06/19 To 118086 Emerald Power Equipment 63.69 Posted Vendo EMERALDP 25614263.69 0.00

06/06/19 To 118087 ES&A Sign & Awning Com 8,814.00 Posted Vendo ES&A 2561438,814.00 0.00

06/06/19 To 118088 eSoftware Professionals 43.75 Posted Vendo ESOFTWAR 25614443.75 0.00

06/06/19 To 118089 Eugene Fastener & Supply 91.51 Posted Vendo EUGENEFA 25614591.51 0.00

06/06/19 To 118090 Eugene Lock & Safe Co 1,937.75 Posted Vendo EUGENELO 2561461,937.75 0.00

06/06/19 To 118091 Eugene Silkscreen Inc 1,199.29 Financi Posted Vendo EUGENESIL 2561470.00 1,199.29

06/06/19 To 118092 Eugene Water & Electric B 50.69 Posted Vendo EWEB 25614850.69 0.00

06/06/19 To 118093 Ewing 545.39 Posted Vendo EWING 256149545.39 0.00

06/06/19 To 118094 the FAR POST Soccer Sup 9,710.00 Posted Vendo FARPOST 2561509,710.00 0.00

06/06/19 To 118095 Tinker Flom 22.33 Posted Vendo FLOMT 25615122.33 0.00

06/06/19 To 118096 Graybar Electric Company 4,708.40 Posted Vendo GRAYBAR 2561524,708.40 0.00

06/06/19 To 118097 HD Supply Construction Su 5,750.00 Posted Vendo HDSUPPLY 2561535,750.00 0.00

06/06/19 To 118098 Hodgson's Expert Tree Ser 1,750.00 Posted Vendo HODGSONS 2561541,750.00 0.00

06/06/19 To 118099 Hydro-Fit Inc 791.76 Posted Vendo HYDROFITIN 256155791.76 0.00

06/06/19 To 118100 iSecure 112.00 Posted Vendo ISECURE 256156112.00 0.00

06/06/19 To 118101 Kendall Auto Group 1,861.19 Posted Vendo KENDALLAU 2561571,861.19 0.00

06/06/19 To 118102 Kendall Ford Collision 3,184.85 Posted Vendo KENDALLFO 2561583,184.85 0.00

06/06/19 To 118103 Kingsley North Inc 549.33 Posted Vendo KINGSLEYN 256159549.33 0.00

06/06/19 To 118104 Lane Forest Products 222.90 Posted Vendo LANEFORES 256160222.90 0.00

62,608.1864,928.24 2,320.06Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 2


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

62,608.1864,928.24 2,320.06Continued. . . . . . . . . . . . .

06/06/19 To 118105 L R Brabham Inc 4,061.30 Posted Vendo LRBRABHA 2561614,061.30 0.00

06/06/19 To 118106 Napa Auto Parts 729.79 Posted Vendo NAPAAUTO 256162729.79 0.00

06/06/19 To 118107 Nationwide Retirement Sol 62.50 Posted Vendo NATIONWID 25616362.50 0.00

06/06/19 To 118108 North Coast Electric Co 442.50 Posted Vendo NORTHCOA 256164442.50 0.00

06/06/19 To 118109 Northwest Natural Gas 6,103.82 Posted Vendo NORTHWES 2561656,103.82 0.00

06/06/19 To 118110 Oregon Water Services 412.06 Posted Vendo OREGONW 256166412.06 0.00

06/06/19 To 118111 Oregon Fence Co 66.46 Posted Vendo ORFENCEC 25616766.46 0.00

06/06/19 To 118112 Orkin Exterminating 240.43 Posted Vendo ORKIN 256168240.43 0.00

06/06/19 To 118113 Rexel USA Inc 117.56 Posted Vendo PLATTELEC 256169117.56 0.00

06/06/19 To 118114 Pool & Spa House 773.40 Posted Vendo POOL&SPA 256170773.40 0.00

06/06/19 To 118115 Rainbow Water District 321.30 Posted Vendo RAINBOWW 256171321.30 0.00

06/06/19 To 118116 RG Media Company 604.75 Financi Posted Vendo REGISTERG 2561720.00 604.75

06/06/19 To 118117 Rexius Forest By-Products 4,694.00 Posted Vendo REXIUS 2561734,694.00 0.00

06/06/19 To 118118 Riverbend Materials 1,594.20 Posted Vendo RIVERBEND 2561741,594.20 0.00

06/06/19 To 118119 Roberts Supply Co Inc 58.70 Posted Vendo ROBERTSS 25617558.70 0.00

06/06/19 To 118120 Androk Inc 89.90 Posted Vendo SECURITYM 25617689.90 0.00

06/06/19 To 118121 South Fork Coffee Inc 120.20 Posted Vendo SOUTHFOR 256177120.20 0.00

06/06/19 To 118122 City of Springfield - Finance 2,453.41 Posted Vendo SPCITY 1 2561782,453.41 0.00

06/06/19 To 118123 Springfield Rentals 81.60 Posted Vendo SPFLDRENT 25617981.60 0.00

06/06/19 To 118124 Springfield Public Schools 294.00 Posted Vendo SPSCHOOL 256180294.00 0.00

06/06/19 To 118125 Starplex Corporation 107.63 Posted Vendo STARPLEX 256181107.63 0.00

06/06/19 To 118126 Star Rentals Inc 130.82 Posted Vendo STARRENTA 256182130.82 0.00

06/06/19 To 118127 Springfield Utility Board 1,068.02 Posted Vendo SUB 2561831,068.02 0.00

06/06/19 To 118128 Swank Motion Pictures Inc 80.00 Posted Vendo SWANK 25618480.00 0.00

06/06/19 To 118129 Tyree Oil Inc 171.10 Posted Vendo TYREE 256185171.10 0.00

06/06/19 To 118130 United Industrial Equip 1,295.00 Posted Vendo UNITEDIND 2561861,295.00 0.00

06/06/19 To 118131 United Way of Lane County 80.00 Posted Vendo UNITEDWAY 25618780.00 0.00

06/06/19 To 118132 VALIC #62849 2,578.00 Posted Vendo VALIC 2561882,578.00 0.00

06/06/19 To 118133 Peter Asai 5.88 Posted Vendo 5ASAIP 2561895.88 0.00

06/06/19 To 118134 Maryann Barber 94.00 Posted Vendo 5BARBERM 25619094.00 0.00

06/06/19 To 118135 Daniel Moret 1,612.50 Posted Vendo 5BLUESKYC 2561911,612.50 0.00

06/06/19 To 118136 Destination Events Inc 1,431.54 Posted Vendo 5DESTINATI 2561921,431.54 0.00

06/06/19 To 118137 Byron Hanks 70.50 Posted Vendo 5HANKSBYR 25619370.50 0.00

06/06/19 To 118138 May's Martial Arts, LLC 560.00 Posted Vendo 5MAYSMAR 256194560.00 0.00

06/06/19 To 118139 M Carlton Construction LL 23,260.00 Posted Vendo 5MCARLTO 25619523,260.00 0.00

06/06/19 To 118140 Albert Owens 120.00 Posted Vendo 5OWENSA 256196120.00 0.00

06/06/19 To 118141 Robert Reed 3,499.00 Posted Vendo 5REEDR 2561973,499.00 0.00

06/06/19 To 118142 Superhero Jiu Jitsu Acade 259.50 Posted Vendo 5SUPERHE 256198259.50 0.00

06/06/19 To 118143 Thorp, Purdy, Jewett, Urne 6,824.80 Posted Vendo 5THORP 2561996,824.80 0.00

06/06/19 To 118144 Floyd E Weitzel 1,271.00 Posted Vendo 5WEITZELF 2562001,271.00 0.00

06/06/19 To 118145 Accountemps 3,799.20 Posted Vendo ACCOUNTT 2562013,799.20 0.00

06/06/19 To 118146 Mary Kay Ankney 27.20 Posted Vendo 6ANKNEYM 25620227.20 0.00

06/06/19 To 118147 Jeanette Bachman 8.29 Posted Vendo 6BACHMANJ 2562038.29 0.00

06/06/19 To 118148 Jackie Britton 5.53 Posted Vendo 6BRITTONJ 2562045.53 0.00

06/06/19 To 118149 Bonnie Casado 25.50 Posted Vendo 6CASADOB 25620525.50 0.00

133,710.32136,635.13 2,924.81Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 3


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

133,710.32136,635.13 2,924.81Continued. . . . . . . . . . . . .

06/06/19 To 118150 Linda Chin 33.75 Posted Vendo 6CHINL 25620633.75 0.00

06/06/19 To 118151 Rick Dougherty 15.30 Posted Vendo 6DOUGHER 25620715.30 0.00

06/06/19 To 118152 Dianne Elmer 56.03 Posted Vendo 6ELMERD 25620856.03 0.00

06/06/19 To 118153 Ruth Foss 19.13 Posted Vendo 6FOSSR 25620919.13 0.00

06/06/19 To 118154 Dorothy Gratsy 10.20 Posted Vendo 6GRATSYD 25621010.20 0.00

06/06/19 To 118155 Sylvia Harvey 62.90 Posted Vendo 6HARVEYS 25621162.90 0.00

06/06/19 To 118156 Carol Milicia 17.00 Posted Vendo 6MILICIAC 25621217.00 0.00

06/06/19 To 118157 Ann Pansoy 30.60 Posted Vendo 6PANSOYA 25621330.60 0.00

06/06/19 To 118158 Tina Poplin 12.15 Posted Vendo 6POPLINT 25621412.15 0.00

06/06/19 To 118159 Jeri Porter 72.25 Posted Vendo 6PORTERJ 25621572.25 0.00

06/06/19 To 118160 Diane Quinlan 89.25 Posted Vendo 6QUINLANDI 25621689.25 0.00

06/06/19 To 118161 Laurine Rhea 42.50 Posted Vendo 6RHEAL 25621742.50 0.00

06/06/19 To 118162 Arlene Rich 24.23 Posted Vendo 6RICHARLE 25621824.23 0.00

06/06/19 To 118163 Rose Mary Shrode 5.85 Posted Vendo 6SHRODER 2562195.85 0.00

06/06/19 To 118164 Chuck Smith 38.25 Posted Vendo 6SMITHC 25622038.25 0.00

06/06/19 To 118165 Sandy Swanson 34.00 Posted Vendo 6SWANSON 25622134.00 0.00

06/06/19 To 118166 Donna Welty 30.60 Posted Vendo 6WELTYD 25622230.60 0.00

06/06/19 To 118167 Edie Yale 12.96 Posted Vendo 6YALEE 25622312.96 0.00

06/07/19 To 118168 Janene Bradfeldt 154.70 Posted Vendo 5BRADFELD 256228154.70 0.00

06/07/19 To 118169 Ronald William Jordan 96.00 Posted Vendo 5JORDANR 25622996.00 0.00

06/13/19 To 118170 Chelsea Clarkson 153.37 Posted Vendo ARCHERC 256873153.37 0.00

06/13/19 To 118171 Paula Davis 114.38 Posted Vendo DAVISP 256874114.38 0.00

06/13/19 To 118172 Leonard Hager 25.29 Posted Vendo HAGERL 25687525.29 0.00

06/13/19 To 118173 Annaguot Hayes 58.58 Posted Vendo HAYESA 25687658.58 0.00

06/13/19 To 118174 Shelley Ryker 128.76 Posted Vendo RYKERSHEL 256877128.76 0.00

06/13/19 To 118175 Middle Eastern Guild 200.00 Posted Vendo 2MIDDLEEA 256878200.00 0.00

06/13/19 To 118176 Mickie Putzier 120.00 Posted Vendo 2PUTZIERM 256879120.00 0.00

06/13/19 To 118177 Airgas USA LLC 1,120.77 Posted Vendo AIRGASUSA 2568801,120.77 0.00


06/13/19 To 118179 Bureau of Labor and Indust 649.75 Posted Vendo BOLI 256882649.75 0.00


06/13/19 To 118181 Swire Coca-Cola USA 302.92 Posted Vendo COCA-COLA 256884302.92 0.00

06/13/19 To 118182 Comcast 1,290.01 Posted Vendo COMCAST 2568851,290.01 0.00

06/13/19 To 118183 Coburg Road Quarry 480.50 Posted Vendo CRQ 256886480.50 0.00

06/13/19 To 118184 CTX-Xerox 1,065.52 Posted Vendo CTX 2568871,065.52 0.00

06/13/19 To 118185 Curtis Restaurant Equipme 2,785.00 Posted Vendo CURTIS 2568882,785.00 0.00

06/13/19 To 118186 Eugene Silkscreen Inc 568.03 Posted Vendo EUGENESIL 256889568.03 0.00

06/13/19 To 118187 Ewing 829.49 Posted Vendo EWING 256890829.49 0.00

06/13/19 To 118188 Galaxy Digital LLC 83.00 Posted Vendo GALAXYDIGI 25689183.00 0.00

06/13/19 To 118189 Harvey & Price Company 916.00 Posted Vendo HARVEY&P 256892916.00 0.00

06/13/19 To 118190 HercRentals 3,197.68 Posted Vendo HERCRENT 2568933,197.68 0.00

06/13/19 To 118191 Home Depot Pro 407.81 Posted Vendo HOMEDEPO 256894407.81 0.00

06/13/19 To 118192 Kinko's Inc 388.58 Posted Vendo KINKOS 256895388.58 0.00

06/13/19 To 118193 Lamar Companies 400.00 Posted Vendo LAMAR 256896400.00 0.00


150,321.14153,245.95 2,924.81Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 4


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

150,321.14153,245.95 2,924.81Continued. . . . . . . . . . . . .

06/13/19 To 118195 Monster Cookie Co 47.55 Posted Vendo MONSTERC 25689847.55 0.00

06/13/19 To 118196 Neogov 7,593.47 Posted Vendo NEOGOV 2568997,593.47 0.00


06/13/19 To 118198 Northwest Playground Equi 11,301.25 Posted Vendo NORTHWES 25690111,301.25 0.00

06/13/19 To 118199 Original Watermen 754.73 Posted Vendo ORIGINALLI 256902754.73 0.00

06/13/19 To 118200 Orkin Exterminating 615.00 Posted Vendo ORKIN 256903615.00 0.00

06/13/19 To 118201 Pacific Power Group LLC 430.00 Posted Vendo PACIFICPO 256904430.00 0.00

06/13/19 To 118202 Plant Fashions Plus 127.36 Posted Vendo PLANTFASH 256905127.36 0.00

06/13/19 To 118203 RG Media Company 476.00 Posted Vendo REGISTERG 256906476.00 0.00

06/13/19 To 118204 Sanipac 1,920.41 Posted Vendo SANIPAC 2569071,920.41 0.00

06/13/19 To 118205 Satin Stitch Inc 1,199.29 Posted Vendo SATINSTITC 2569081,199.29 0.00

06/13/19 To 118206 Schmunk's Tire Center 291.47 Posted Vendo SCHMUNKS 256909291.47 0.00

06/13/19 To 118207 Special Districts Insurance 5,556.34 Posted Vendo SDIS 2569105,556.34 0.00


06/13/19 To 118209 Senior Companion Progra 150.00 Posted Vendo SENIORCO 256912150.00 0.00

06/13/19 To 118210 Smith Dawson & Andrews 1,050.00 Posted Vendo SMITHDAW 2569131,050.00 0.00


06/13/19 To 118212 City of Springfield - Finance 128.75 Posted Vendo SPCITY 1 256915128.75 0.00


06/13/19 To 118214 SGE StarGuard Elite 2,640.00 Posted Vendo STARGUAR 2569172,640.00 0.00



06/13/19 To 118217 Springfield Utility Board 0.00 Voided Vendo SUB 2569200.00 0.00



06/13/19 To 118220 Sunbelt Rentals Inc 1,536.08 Posted Vendo SUNBELTRE 2569231,536.08 0.00

06/13/19 To 118221 US Bank Corporate Payme 61,730.33 Posted Vendo USBANKCO 25692461,730.33 0.00

06/13/19 To 118222 US Bank Equipment Finan 1,533.00 Posted Vendo USBANKEQ 2569251,533.00 0.00

06/13/19 To 118223 Verizon Wireless 3,907.98 Posted Vendo VERIZON 2569263,907.98 0.00

06/13/19 To 118224 Aaron S Andrus 468.00 Posted Vendo 5ANDRUSA 256927468.00 0.00


06/13/19 To 118226 Wendy Boyer 3,625.45 Posted Vendo 5BOYERCO 2569293,625.45 0.00


06/13/19 To 118228 Lynne C Brown 100.00 Posted Vendo 5BROWNL 256931100.00 0.00

06/13/19 To 118229 Destination Events Inc 1,169.50 Posted Vendo 5DESTINATI 2569321,169.50 0.00

06/13/19 To 118230 Musetta C Dixon 255.00 Posted Vendo 5DIXONM 256933255.00 0.00

06/13/19 To 118231 Gwynne Foster 75.00 Posted Vendo 5FOSTERG 25693475.00 0.00

06/13/19 To 118232 The Gilmore Agency 2,945.00 Posted Vendo 5GILMOREA 2569352,945.00 0.00


06/13/19 To 118234 Julie K. Christensen 244.00 Posted Vendo 5INMOTION 256937244.00 0.00

06/13/19 To 118235 Deanna Schilling 637.50 Posted Vendo 5SCHILLING 256938637.50 0.00

06/13/19 To 118236 Cevia Yellin 150.00 Posted Vendo 5YELLINC 256939150.00 0.00

06/21/19 To 118237 JODI ANDERSEN 59.33 Posted Vendo ANDERSENJ 25694759.33 0.00

06/21/19 To 118238 John Bakken 34.00 Posted Vendo BAKKENJ 25694834.00 0.00

06/21/19 To 118239 Chris Mihulka 61.48 Posted Vendo MIHULKAC 25694961.48 0.00

287,637.08290,561.89 2,924.81Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 5


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

287,637.08290,561.89 2,924.81Continued. . . . . . . . . . . . .

06/21/19 To 118240 Ellen Smith 29.58 Posted Vendo SMITHE 25695029.58 0.00

06/21/19 To 118241 Ryan Smith 114.96 Posted Vendo SMITHR 256951114.96 0.00

06/21/19 To 118242 Mark Williams 45.20 Voided Printed Vendo WILLIAMSM 2569520.00 45.20

06/21/19 To 118243 Karen Higgins 18.00 Posted Vendo 2HIGGINSK 25695318.00 0.00

06/21/19 To 118244 Darrell Wright 100.00 Posted Vendo 2WRIGHTDA 256954100.00 0.00

06/21/19 To 118245 Above All Sanitation 394.25 Posted Vendo ABOVEALL 256955394.25 0.00

06/21/19 To 118246 Airgas USA LLC 891.38 Posted Vendo AIRGASUSA 256956891.38 0.00

06/21/19 To 118247 Allstream 1,652.76 Posted Vendo ALLSTREAM 2569571,652.76 0.00



06/21/19 To 118250 The Charles Schwab Trust 18,987.78 Posted Vendo CHARLESS 25696018,987.78 0.00




06/21/19 To 118254 Rick Dougherty 29.96 Posted Vendo DOUGHERT 25696429.96 0.00

06/21/19 To 118255 Early Childhood CARES 192.50 Posted Vendo EARLYCHIL 256965192.50 0.00

06/21/19 To 118256 EPUD 39.89 Posted Vendo EPUD 25696639.89 0.00

06/21/19 To 118257 Grainger Inc 474.92 Posted Vendo GRAINGER 256967474.92 0.00

06/21/19 To 118258 Harvey & Price Company 8,072.22 Posted Vendo HARVEY&P 2569688,072.22 0.00

06/21/19 To 118259 Ruthie Heuton 562.95 Posted Vendo HEUTONR 256969562.95 0.00

06/21/19 To 118260 Home Depot Pro 1,771.98 Posted Vendo HOMEDEPO 2569701,771.98 0.00


06/21/19 To 118262 Chenoa Lane 60.00 Posted Vendo LANEC 25697260.00 0.00

06/21/19 To 118263 Lane Leaders Association 381.00 Posted Vendo LANELEADE 256973381.00 0.00

06/21/19 To 118264 McKenzie Roofing 785.00 Posted Vendo MCKENZIER 256974785.00 0.00

06/21/19 To 118265 Motion Picture Licensing 343.31 Posted Vendo MPLC 256975343.31 0.00


06/21/19 To 118267 Office Depot Inc 55.36 Posted Vendo OFFICEDEP 25697755.36 0.00

06/21/19 To 118268 Rexius Forest By-Products 585.00 Posted Vendo REXIUS 256978585.00 0.00

06/21/19 To 118269 Antonio Rodriguez 30.00 Posted Vendo RODRIGUEZ 25697930.00 0.00

06/21/19 To 118270 Satin Stitch Inc 698.70 Posted Vendo SATINSTITC 256980698.70 0.00


06/21/19 To 118272 Teresa Shlesinger 60.00 Posted Vendo SHLESINGE 25698260.00 0.00


06/21/19 To 118274 City of Springfield - Finance 287.60 Financi Posted Vendo SPCITY 1 2569840.00 287.60

06/21/19 To 118275 Springfield Public Schools 2,286.25 Posted Vendo SPSCHOOL 2569852,286.25 0.00




06/21/19 To 118279 Swanson's Pest Managem 80.00 Posted Vendo SWANSONS 25698980.00 0.00

06/21/19 To 118280 US Dept of Education 147.31 Posted Vendo USDOEDUC 256990147.31 0.00



06/21/19 To 118283 Richard K Empens 475.00 Posted Vendo 5EMPENSR 256993475.00 0.00

06/21/19 To 118284 Kutsinhira Cultural Arts Ce 500.00 Posted Vendo 5KUTSINHIR 256994500.00 0.00

347,057.14350,314.75 3,257.61Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 6


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

347,057.14350,314.75 3,257.61Continued. . . . . . . . . . . . .

06/21/19 To 118285 Limelight Department Inc 270.00 Posted Vendo 5LIMELIGHT 256995270.00 0.00



06/24/19 To 118288 Direction for Employee Assi 231.75 Posted Vendo DIRECTION 256998231.75 0.00

06/24/19 To 118289 Pacific Source Administrato 3,613.86 Posted Vendo PACIFICSOU 2569993,613.86 0.00

06/24/19 To 118290 PacificSource Health Plans 173,637.81 Posted Vendo PACIFICSOU 257000173,637.81 0.00


06/24/19 To 118292 Unum Life Insurance Comp 1,503.64 Posted Vendo UNUMLIFEIN 2570021,503.64 0.00

06/24/19 To 118293 Willamette Dental Ins. Inc. 4,226.60 Posted Vendo WILLAMETT 2570034,226.60 0.00

06/24/19 To 118294 Local Govt Personnel Instit 950.00 Posted Vendo LGPI 257004950.00 0.00

06/24/19 To 118295 Washington Federal 86,863.72 Posted Vendo WASHINGT 25700586,863.72 0.00

06/25/19 To 118296 OLCC 252.60 Posted Vendo OLCC 257012252.60 0.00


06/28/19 To 118298 Chelsea Clarkson 390.50 Posted Vendo ARCHERC 257657390.50 0.00

06/28/19 To 118299 Bryan Beban 313.59 Posted Vendo BEBANB 257658313.59 0.00

06/28/19 To 118300 Gonsalo Ceja 64.68 Posted Vendo CEJAG 25765964.68 0.00

06/28/19 To 118301 Caitlin Esping 60.78 Posted Vendo ESPINGC 25766060.78 0.00

06/28/19 To 118302 Amy Lakey 33.35 Posted Vendo LAKEYA 25766133.35 0.00

06/28/19 To 118303 Rajeana Pancake 175.74 Posted Vendo PANCAKER 257662175.74 0.00

06/28/19 To 118304 Jeremy Peterman 78.88 Posted Vendo PETERMANJ 25766378.88 0.00

06/28/19 To 118305 Petty Cash 257.73 Posted Vendo PETTYADM 257664257.73 0.00

06/28/19 To 118306 Erin Rice 63.10 Posted Vendo RICEE 25766563.10 0.00

06/28/19 To 118307 Mak Williams 45.20 Posted Vendo WILLIAMSM 25766645.20 0.00

06/28/19 To 118308 Above All Sanitation 1,116.75 Posted Vendo ABOVEALL 2576671,116.75 0.00


06/28/19 To 118310 AT&T Mobility 274.38 Posted Vendo AT&TMOBILI 257669274.38 0.00

06/28/19 To 118311 Brown & Brown Northwest 754.00 Posted Vendo BROWN&BR 257670754.00 0.00

06/28/19 To 118312 WECO 221.63 Posted Vendo CARSON 257671221.63 0.00

06/28/19 To 118313 Centurylink 292.23 Posted Vendo CENTURYLI 257672292.23 0.00

06/28/19 To 118314 Scott Chase 20.00 Posted Vendo CHASES 25767320.00 0.00

06/28/19 To 118315 Cloud Records Manageme 444.24 Posted Vendo CHAVES 257674444.24 0.00




06/28/19 To 118319 DexYP 44.50 Posted Vendo DEXMEDIA 25767844.50 0.00


06/28/19 To 118321 Eugene Silkscreen Inc 1,076.33 Posted Vendo EUGENESIL 2576801,076.33 0.00

06/28/19 To 118322 HercRentals 685.64 Posted Vendo HERCRENT 257681685.64 0.00

06/28/19 To 118323 Hodgson's Expert Tree Ser 2,200.00 Posted Vendo HODGSONS 2576822,200.00 0.00

06/28/19 To 118324 Home Depot Pro 903.09 Posted Vendo HOMEDEPO 257683903.09 0.00

06/28/19 To 118325 Taylor K Jennings #121311 41.71 Posted Vendo JENNINGST 25768441.71 0.00

06/28/19 To 118326 Kendall Auto Group 120.00 Posted Vendo KENDALLAU 257685120.00 0.00


06/28/19 To 118328 Lane Council of Governme 62.00 Posted Vendo LCOG 25768762.00 0.00

06/28/19 To 118329 Local Govt Personnel Instit 1,110.00 Posted Vendo LGPI 2576881,110.00 0.00

640,952.84644,210.45 3,257.61Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 7


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

640,952.84644,210.45 3,257.61Continued. . . . . . . . . . . . .

06/28/19 To 118330 Mallory Safety & Supply LL 64.70 Posted Vendo MALLORYSA 25768964.70 0.00


06/28/19 To 118332 Napa Auto Parts 628.82 Posted Vendo NAPAAUTO 257691628.82 0.00

06/28/19 To 118333 Nation's Mini-Mix 264.75 Posted Vendo NATIONSMI 257692264.75 0.00

06/28/19 To 118334 North Pacific Security Inc 1,062.02 Posted Vendo NORTHPACI 2576931,062.02 0.00


06/28/19 To 118336 Omlid & Swinney 82.00 Posted Vendo OMLID 25769582.00 0.00

06/28/19 To 118337 Oregon Signworks 2,625.00 Posted Vendo OREGONSI 2576962,625.00 0.00

06/28/19 To 118338 Orkin Exterminating 400.00 Voided Printed Vendo ORKIN 2576970.00 400.00


06/28/19 To 118340 Rainbow Water District 894.90 Posted Vendo RAINBOWW 257699894.90 0.00

06/28/19 To 118341 RG Media Company 550.00 Posted Vendo REGISTERG 257700550.00 0.00


06/28/19 To 118343 RMT Equipment 66.05 Posted Vendo RMTEQUIPM 25770266.05 0.00

06/28/19 To 118344 Shala Rodriguez 30.00 Posted Vendo RODRIGUEZ 25770330.00 0.00

06/28/19 To 118345 Rogers Gardens 297.51 Posted Vendo ROGERSGA 257704297.51 0.00

06/28/19 To 118346 Roto-Rooter Plumbers 1,698.25 Posted Vendo ROTOROOT 2577051,698.25 0.00




06/28/19 To 118350 Janet Siegel 20.00 Posted Vendo SIEGELJ 25770920.00 0.00


06/28/19 To 118352 Special Asphalt Products, I 3,561.15 Posted Vendo SPECIALAS 2577113,561.15 0.00





06/28/19 To 118357 United Way of Lane County 20.00 Posted Vendo UNITEDWAY 25771620.00 0.00


06/28/19 To 118359 Wheeless Trailer Sales 161.00 Posted Vendo WHEELESS 257718161.00 0.00

06/28/19 To 118360 A & O Engineering LLC 675.00 Posted Vendo 5A&OENGIN 257719675.00 0.00

06/28/19 To 118361 Lynne C Brown 50.00 Posted Vendo 5BROWNL 25772050.00 0.00

06/28/19 To 118362 Checkmark Painting 1,200.00 Posted Vendo 5CHECKMA 2577211,200.00 0.00

06/28/19 To 118363 David William Dearth 220.00 Posted Vendo 5DEARTHD 257722220.00 0.00

06/28/19 To 118364 May's Martial Arts, LLC 560.00 Posted Vendo 5MAYSMAR 257723560.00 0.00

06/28/19 To 118365 Albert Owens 120.00 Posted Vendo 5OWENSA 257724120.00 0.00

06/28/19 To 118366 Kevin Prier dba Holistic Tut 400.00 Posted Vendo 5PRIERK 257725400.00 0.00

06/28/19 To 118367 Simonson Tree Service 1,800.00 Posted Vendo 5SIMONSON 2577261,800.00 0.00

06/28/19 To 118368 Superhero Jiu Jitsu Acade 261.00 Posted Vendo 5SUPERHE 257727261.00 0.00


06/10/19 To EFT-0000136 Payment to vendor AFSCM 1,388.51 Exporte Vendo AFSCME 2562260.00 0.00

06/10/19 To EFT-0000137 Payment to vendor JERRY 1,078.29 Exporte Vendo JERRYSHO 2562270.00 0.00

06/26/19 To EFT-0000138 Payment to vendor 5STRO 1,700.00 Voided Exporte Vendo 5STRONGB 2570060.00 1,700.00

06/26/19 To EFT-0000139 Payment to vendor AFSCM 1,495.51 Voided Exporte Vendo AFSCME 2570070.00 1,495.51

06/26/19 To EFT-0000140 Payment to vendor JERRY 85.75 Voided Exporte Vendo JERRYSHO 2570080.00 85.75

689,561.97698,967.64 6,938.87Continued. . . . . . . . . . . . .


Period: 06/01/19..06/30/19 Page 8


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S



PrintedAmount

689,561.97698,967.64 6,938.87Continued. . . . . . . . . . . . .

06/26/19 To EFT-0000141 Payment to vendor 5STRO 1,700.00 Exporte Vendo 5STRONGB 2570090.00 0.00


06/26/19 To EFT-0000143 Payment to vendor JERRY 85.75 Exporte Vendo JERRYSHO 2570110.00 0.00

Umpqua AP Checking Account 689,561.97702,248.90 6,938.87

Bank Account - Check Details September 3, 2019

Period: Page 1


This report also includes bank accounts that only have balances.

Bank Account: Bank Acc. Posting Group: AP

EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S


CheckDate

VoidedAmount

PrintedAmount

AP Umpqua AP Checking Account

Phone No. 541-726-3888

07/02/19 To 118370 Department of the Treasur 19.60 Posted Vendo IRS-TREASU 25773119.60 0.00

07/08/19 To 118371 Mary Kathryn Britton 52.43 Posted Vendo BRITTONM 25773552.43 0.00

07/08/19 To 118372 Jana Weaver 100.00 Posted Vendo CLARKJ 257736100.00 0.00

07/08/19 To 118373 Erica Hinshaw 45.47 Posted Vendo HINSHAWE 25773745.47 0.00

07/08/19 To 118374 Petty Cash 75.00 Posted Vendo PETTYAAC 25773875.00 0.00

07/08/19 To 118375 Airgas USA LLC 1,230.97 Posted Vendo AIRGASUSA 2577391,230.97 0.00

07/08/19 To 118376 Allstream 162.61 Posted Vendo ALLSTREAM 257740162.61 0.00

07/08/19 To 118377 Bullfrog Enterprises 12.90 Posted Vendo BULLFROG 25774112.90 0.00

07/08/19 To 118378 The Charles Schwab Trust 19,357.52 Posted Vendo CHARLESSC 25774219,357.52 0.00


07/08/19 To 118380 Columbia Cascade Compa 335.00 Posted Vendo COLUMBIAC 257744335.00 0.00



07/08/19 To 118383 eSoftware Professionals 218.75 Posted Vendo ESOFTWAR 257747218.75 0.00

07/08/19 To 118384 Eugene Water & Electric B 78.46 Posted Vendo EWEB 25774878.46 0.00

07/08/19 To 118385 Ewing 1,728.74 Posted Vendo EWING 2577491,728.74 0.00

07/08/19 To 118386 Tinker Flom 27.26 Posted Vendo FLOMT 25775027.26 0.00

07/08/19 To 118387 Forrest Paint Co 1,113.96 Posted Vendo FORRESTPA 2577511,113.96 0.00

07/08/19 To 118388 Gemini Concrete Pumping 296.00 Posted Vendo GEMINI 257752296.00 0.00



07/08/19 To 118391 J&M Repair Inc dba Jim's T 50.00 Posted Vendo JIMSTOOLS 25775550.00 0.00

07/08/19 To 118392 KCDA Purchasing Coopera 4,009.80 Posted Vendo KCDAPURC 2577564,009.80 0.00

07/08/19 To 118393 Lamar Companies 400.00 Posted Vendo LAMAR 257757400.00 0.00


07/08/19 To 118395 Legend Data Systems Inc 1,109.55 Posted Vendo LEGENDDAT 2577591,109.55 0.00

07/08/19 To 118396 Nation's Mini-Mix 873.00 Posted Vendo NATIONSMI 257760873.00 0.00



07/08/19 To 118399 North Pacific Security Inc 900.30 Posted Vendo NORTHPACI 257763900.30 0.00


07/08/19 To 118401 Oregon Dept of Transporta 142,582.46 Posted Vendo ODOTRANS 257765142,582.46 0.00


07/08/19 To 118403 Oregon Electronics LLC 77.94 Posted Vendo OREGONEL 25776777.94 0.00

07/08/19 To 118404 Rexel USA Inc 3,471.14 Posted Vendo PLATTELEC 2577683,471.14 0.00

07/08/19 To 118405 QSL Print Communications 1,151.00 Posted Vendo QSLPRINT 2577691,151.00 0.00


07/08/19 To 118407 Roberts Supply Co Inc 16.49 Posted Vendo ROBERTSS 25777116.49 0.00

07/08/19 To 118408 Schmunk's Tire Center 1,087.00 Posted Vendo SCHMUNKS 2577721,087.00 0.00



191,812.55191,812.55 0.00Continued. . . . . . . . . .


Period: Page 2


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S


CheckDate

VoidedAmount

PrintedAmount

191,812.55191,812.55 0.00Continued. . . . . . . . . .

07/08/19 To 118411 City of Springfield 8,573.81 Posted Vendo SPCITYFUE 2577758,573.81 0.00



07/08/19 To 118414 Target Specialty Products 7,800.00 Posted Vendo TARGETSPE 2577787,800.00 0.00

07/08/19 To 118415 Uline 175.87 Posted Vendo ULINE 257779175.87 0.00

07/08/19 To 118416 Umpqua Dairy Products Co 222.48 Posted Vendo UMPQUADAI 257780222.48 0.00

07/08/19 To 118417 United Way of Lane Count 80.00 Posted Vendo UNITEDWAY 25778180.00 0.00



07/08/19 To 118420 Verizon Wireless 4,191.84 Posted Vendo VERIZON 2577844,191.84 0.00

07/08/19 To 118421 Wilco 285.98 Posted Vendo WILCO 257785285.98 0.00

07/08/19 To 118422 Angus Richardson 350.00 Posted Vendo 5BROTHERP 257786350.00 0.00

07/08/19 To 118423 John Bucher 60.50 Posted Vendo 5BUCHERJ 25778760.50 0.00

07/08/19 To 118424 The Gilmore Agency 2,356.00 Posted Vendo 5GILMOREA 2577882,356.00 0.00

07/08/19 To 118425 Carolyn Higgins 737.98 Posted Vendo 5HIGGINSC 257789737.98 0.00

07/08/19 To 118426 Kevin Prier dba Holistic Tut 258.00 Posted Vendo 5PRIERK 257790258.00 0.00

07/08/19 To 118427 Revize LLC 5,400.00 Posted Vendo 5REVIZE 2577915,400.00 0.00


07/08/19 To 118429 Lane County Soccer Refer 3,920.00 Posted Vendo LANECOUN 2577933,920.00 0.00

07/08/19 To 118430 Dalton Bond 26.10 Posted Vendo BONDD 25779426.10 0.00

07/08/19 To 118431 Chris Mihulka 51.04 Posted Vendo MIHULKAC 25779551.04 0.00

07/08/19 To 118432 Melissa Smith 41.82 Posted Vendo SMITHMEL 25779641.82 0.00

07/08/19 To 118433 Most Dependable Fountain 3,925.00 Posted Vendo MOSTDEPE 2577973,925.00 0.00

07/08/19 To 118434 Springfield Rotary 200.00 Posted Vendo SPROTARY 257798200.00 0.00

07/08/19 To 118435 US Bank Equipment Finan 1,533.00 Posted Vendo USBANKEQ 2577991,533.00 0.00

07/08/19 To 118436 Cristine S Leach 300.00 Posted Vendo 5LEACHC 257800300.00 0.00

07/08/19 To 118437 Mary Kay Ankney 11.90 Posted Vendo 6ANKNEYM 25780111.90 0.00

07/08/19 To 118438 Jeanette Bachman 48.45 Posted Vendo 6BACHMANJ 25780248.45 0.00

07/08/19 To 118439 Linda Chin 13.95 Posted Vendo 6CHINL 25780313.95 0.00

07/08/19 To 118440 Rick Dougherty 9.35 Posted Vendo 6DOUGHER 2578049.35 0.00

07/08/19 To 118441 JoAnne Drapkin 18.70 Posted Vendo 6DRAPKINJ 25780518.70 0.00

07/08/19 To 118442 Dianne Elmer 36.45 Posted Vendo 6ELMERD 25780636.45 0.00

07/08/19 To 118443 Ruth Foss 11.05 Posted Vendo 6FOSSR 25780711.05 0.00

07/08/19 To 118444 Dorothy Gratsy 30.60 Posted Vendo 6GRATSYD 25780830.60 0.00

07/08/19 To 118445 Sylvia Harvey 87.55 Posted Vendo 6HARVEYS 25780987.55 0.00

07/08/19 To 118446 Terry Hazelton 10.20 Posted Vendo 6HAZELTON 25781010.20 0.00

07/08/19 To 118447 Dorothy Osborne 34.00 Posted Vendo 6OSBORNE 25781134.00 0.00

07/08/19 To 118448 Ann Pansoy 26.78 Posted Vendo 6PANSOYA 25781226.78 0.00

07/08/19 To 118449 Tina Poplin 52.65 Posted Vendo 6POPLINT 25781352.65 0.00

07/08/19 To 118450 Jeri Porter 80.75 Posted Vendo 6PORTERJ 25781480.75 0.00

07/08/19 To 118451 Diane Quinlan 51.00 Posted Vendo 6QUINLANDI 25781551.00 0.00

07/08/19 To 118452 Grace Raphael 6.80 Posted Vendo 6RAPHAELG 2578166.80 0.00

07/08/19 To 118453 Laurine Rhea 51.00 Posted Vendo 6RHEAL 25781751.00 0.00

07/08/19 To 118454 Arlene Rich 8.50 Posted Vendo 6RICHARLE 2578188.50 0.00

07/08/19 To 118455 Rose Mary Shrode 15.30 Posted Vendo 6SHRODER 25781915.30 0.00

239,167.92239,167.92 0.00Continued. . . . . . . . . .


Period: Page 3


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S


CheckDate

VoidedAmount

PrintedAmount

239,167.92239,167.92 0.00Continued. . . . . . . . . .

07/08/19 To 118456 Chuck Smith 12.75 Posted Vendo 6SMITHC 25782012.75 0.00

07/08/19 To 118457 Sandy Swanson 7.65 Posted Vendo 6SWANSON 2578217.65 0.00

07/08/19 To 118458 Donna Welty 45.48 Posted Vendo 6WELTYD 25782245.48 0.00

07/10/19 To 118459 Test print 0.00 Test Pri G/L Ac 2578230.00 0.00

07/10/19 To 118460 Serenic Software, Inc. 5,803.77 Voided Printed Vendo SERENIC 2578240.00 5,803.77

07/10/19 To 118460 Serenic Software, Inc. 5,803.77 Financi Posted Vendo SERENIC 2578250.00 5,803.77

07/11/19 To 118461 Sayles Inc 1,050.00 Posted Vendo 5JOHNSYAR 2578261,050.00 0.00


07/11/19 To 118463 Fraser MacDonald 185.00 Posted Vendo MACDONAL 257828185.00 0.00

07/11/19 To 118464 Shelley Ryker 97.44 Posted Vendo RYKERSHEL 25782997.44 0.00

07/11/19 To 118465 Melissa Taxara 127.57 Posted Vendo TAXARAM 257830127.57 0.00

07/11/19 To 118466 Springfield Public Schools 100.00 Posted Vendo 2SPS 257831100.00 0.00

07/11/19 To 118467 Analytical Laboratory & Co 440.00 Posted Vendo ANALYTICAL 257832440.00 0.00

07/11/19 To 118468 WECO 264.49 Posted Vendo CARSON 257833264.49 0.00


07/11/19 To 118470 City of Eugene 94.50 Posted Vendo CITYOFEUG 25783594.50 0.00


07/11/19 To 118472 Criminal Information Servic 336.50 Posted Vendo CRIMINALIN 257837336.50 0.00

07/11/19 To 118473 Environmental Systems Re 12,000.00 Posted Vendo ESRI 25783812,000.00 0.00

07/11/19 To 118474 PKS Enterprises LLC 111.35 Posted Vendo FASTSIGNS 257839111.35 0.00

07/11/19 To 118475 Kinko's Inc 395.80 Posted Vendo KINKOS 257840395.80 0.00

07/11/19 To 118476 Lane Leaders Association 320.00 Posted Vendo LANELEADE 257841320.00 0.00

07/11/19 To 118477 Most Dependable Fountain 5,570.00 Posted Vendo MOSTDEPE 2578425,570.00 0.00


07/11/19 To 118479 Special Districts Insurance 79,328.27 Posted Vendo SDIS 25784479,328.27 0.00

07/11/19 To 118480 Springfield Chamber of Co 1,375.00 Posted Vendo SPCHAMBE 2578451,375.00 0.00




07/11/19 To 118484 Umpqua Dairy Products Co 283.00 Posted Vendo UMPQUADAI 257849283.00 0.00

07/11/19 To 118485 United Industrial Equip 171.59 Posted Vendo UNITEDIND 257850171.59 0.00

07/11/19 To 118486 US Bank Corporate Payme 67,419.58 Posted Vendo USBANKCO 25785167,419.58 0.00

07/11/19 To 118487 U S Post Office 235.00 Posted Vendo USPO 1 257852235.00 0.00

07/11/19 To 118488 Kevin Stacey 500.00 Posted Vendo 5BEAUTIFUL 257853500.00 0.00

07/11/19 To 118489 Daniel Moret 806.25 Posted Vendo 5BLUESKYC 257854806.25 0.00

07/11/19 To 118490 Willamette Community Hea 1,421.00 Posted Vendo 5CASCADEH 2578551,421.00 0.00

07/11/19 To 118491 Classic Design and Constr 196,773.50 Posted Vendo 5CLASSICD 257856196,773.50 0.00

07/11/19 To 118492 James D Cornelius 700.00 Posted Vendo 5CORNELIU 257857700.00 0.00

07/11/19 To 118493 Cary Samsel 1,000.00 Posted Vendo 5SAMSELC 2578581,000.00 0.00




07/11/19 To 118497 Grainger Inc 1,193.27 Posted Vendo GRAINGER 2578621,193.27 0.00


07/11/19 To 118499 John Deere Government 48,739.02 Posted Vendo JOHNDEER 25786448,739.02 0.00

685,196.60696,804.14 11,607.54Continued. . . . . . . . . .


Period: Page 4


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S


CheckDate

VoidedAmount

PrintedAmount

685,196.60696,804.14 11,607.54Continued. . . . . . . . . .

07/11/19 To 118500 Lane Co Waste - Public W 57.99 Posted Vendo LANECOUN 25786557.99 0.00

07/11/19 To 118501 Northwest Fastener and Su 78.60 Posted Vendo NORTHWES 25786678.60 0.00


07/11/19 To 118503 Refrigeration Supplies 278 100.66 Posted Vendo REFRIGERA 257868100.66 0.00

07/11/19 To 118504 Havin' Fun Inc 7,500.00 Posted Vendo HAVINFUN 2578727,500.00 0.00

07/16/19 To 118505 Gina Bowling 200.00 Posted Vendo 2BOWLINGG 258534200.00 0.00

07/22/19 To 118506 Columbia Distributing 203.40 Posted Vendo COLUMBIAD 258541203.40 0.00

07/22/19 To 118507 Julie K. Christensen 260.00 Posted Vendo 5INMOTION 258542260.00 0.00

07/26/19 To 118508 Stacy Cook 4.64 Posted Vendo COOKSTAC 2585444.64 0.00

07/26/19 To 118509 Shawnee Gallaher 7.13 Posted Vendo GALLAHERS 2585457.13 0.00


07/26/19 To 118511 Teri O'Malley 46.75 Posted Vendo JACOBST 25854746.75 0.00

07/26/19 To 118512 James Brandon Lemcke 643.27 Posted Vendo LEMCKEJ 258548643.27 0.00

07/26/19 To 118513 Merton Mansur 779.52 Posted Vendo MANSURME 258549779.52 0.00

07/26/19 To 118514 Kaitlyn Michlanski 3.48 Posted Vendo MICHLANSKI 2585503.48 0.00

07/26/19 To 118515 Gabrielle Morales 3.60 Posted Vendo MORALESG 2585513.60 0.00

07/26/19 To 118516 Brett Parsons 45.82 Posted Vendo PARSONSB 25855245.82 0.00

07/26/19 To 118517 Petty Cash 87.35 Posted Vendo PETTYPSC 25855387.35 0.00

07/26/19 To 118518 Angela Beck 140.00 Posted Vendo 2BECKA 258554140.00 0.00

07/26/19 To 118519 Dean Burkhart 100.00 Posted Vendo 2BURKHART 258555100.00 0.00

07/26/19 To 118520 Catholic Community Servic 294.00 Posted Vendo 2CATHOLIC 258556294.00 0.00

07/26/19 To 118521 Ana Cusumano 100.00 Posted Vendo 2CUSUMAN 258557100.00 0.00

07/26/19 To 118522 Taylor Elliott 200.00 Posted Vendo 2EILLIOTTT 258558200.00 0.00

07/26/19 To 118523 Joanne Empens 65.00 Posted Vendo 2EMPENSJO 25855965.00 0.00

07/26/19 To 118524 Alison Grossnicklaus 13.00 Posted Vendo 2GROSSNIC 25856013.00 0.00

07/26/19 To 118525 Janet Hollander 100.00 Posted Vendo 2HOLLANDE 258561100.00 0.00

07/26/19 To 118526 2080 19TH Street 200.00 Financi Posted Vendo 2NEWLIFEC 2585620.00 200.00

07/26/19 To 118527 Emilie Oaks 100.00 Posted Vendo 2OAKSEMILI 258563100.00 0.00

07/26/19 To 118528 Restoration Fellowship 100.00 Posted Vendo 2RESTORAT 258564100.00 0.00

07/26/19 To 118529 Above All Sanitation 1,600.05 Posted Vendo ABOVEALL 2585651,600.05 0.00

07/26/19 To 118530 Access Control Unlimited L 36.00 Posted Vendo ACCESSCO 25856636.00 0.00


07/26/19 To 118532 All Seasons Equipment 1,396.05 Posted Vendo ALLSEASON 2585681,396.05 0.00

07/26/19 To 118533 Biz Technology Solutions I 150.00 Posted Vendo BIZTECH 258569150.00 0.00

07/26/19 To 118534 Blade Works LLC 2,025.00 Posted Vendo BLADEWOR 2585702,025.00 0.00

07/26/19 To 118535 Cascade Asphalt Sealing 1,287.33 Posted Vendo CASCADEA 2585711,287.33 0.00

07/26/19 To 118536 The Charles Schwab Trust 20,380.10 Posted Vendo CHARLESSC 25857220,380.10 0.00

07/26/19 To 118537 Cloud Records Manageme 444.24 Posted Vendo CHAVES 258573444.24 0.00


07/26/19 To 118539 Swire Coca-Cola USA 1,173.36 Posted Vendo COCA-COLA 2585751,173.36 0.00

07/26/19 To 118540 May Enterprises Inc 245.75 Posted Vendo COMMERCI 258576245.75 0.00

07/26/19 To 118541 Rick Dougherty 48.54 Posted Vendo DOUGHERT 25857748.54 0.00

07/26/19 To 118542 Duncan & Brown Inc 2,600.00 Posted Vendo DUNCAN&B 2585782,600.00 0.00



729,923.83741,731.37 11,807.54Continued. . . . . . . . . .


Period: Page 5


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S


CheckDate

VoidedAmount

PrintedAmount

729,923.83741,731.37 11,807.54Continued. . . . . . . . . .

07/26/19 To 118545 Eugene Silkscreen Inc 4,576.70 Posted Vendo EUGENESIL 2585814,576.70 0.00

07/26/19 To 118546 PKS Enterprises LLC 1,158.65 Posted Vendo FASTSIGNS 2585821,158.65 0.00

07/26/19 To 118547 Galaxy Digital LLC 83.00 Posted Vendo GALAXYDIGI 25858383.00 0.00

07/26/19 To 118548 Graybar Electric Company 382.49 Posted Vendo GRAYBAR 258584382.49 0.00

07/26/19 To 118549 Teri Gutierrez 85.34 Posted Vendo GUTIERREZ 25858585.34 0.00

07/26/19 To 118550 Heyman's Security 33.75 Posted Vendo HEYMANS 25858633.75 0.00

07/26/19 To 118551 Home Depot Pro 0.00 Voided Vendo HOMEDEPO 2585870.00 0.00


07/26/19 To 118553 JBL Signs 355.00 Posted Vendo JBLSIGNS 258589355.00 0.00

07/26/19 To 118554 Kendall Auto Group 38.16 Posted Vendo KENDALLAU 25859038.16 0.00

07/26/19 To 118555 Lane County Fairboard 70.00 Posted Vendo LANECOUN 25859170.00 0.00

07/26/19 To 118556 Lane Co Waste - Public W 60.57 Posted Vendo LANECOUN 25859260.57 0.00

07/26/19 To 118557 LB Olson & Associates Inc 705.00 Financi Posted Vendo LBOLSON&A 2585930.00 705.00

07/26/19 To 118558 Legend Data Systems Inc 651.00 Posted Vendo LEGENDDAT 258594651.00 0.00

07/26/19 To 118559 Masons Supply Co 346.87 Posted Vendo MASONS 258595346.87 0.00

07/26/19 To 118560 McGuire Bearing Company 33.86 Posted Vendo MCGUIREBE 25859633.86 0.00

07/26/19 To 118561 Mechanical, Heating & Air, 585.00 Posted Vendo MECHANICA 258597585.00 0.00


07/26/19 To 118563 MTR Western LLC 3,388.00 Posted Vendo MTRWESTE 2585993,388.00 0.00

07/26/19 To 118564 Napa Auto Parts 0.00 Voided Vendo NAPAAUTO 2586000.00 0.00

07/26/19 To 118565 Napa Auto Parts 1,057.63 Posted Vendo NAPAAUTO 2586011,057.63 0.00


07/26/19 To 118567 North Eugene High School 200.00 Posted Vendo NORTHEUG 258603200.00 0.00

07/26/19 To 118568 North Pacific Security Inc 1,785.33 Posted Vendo NORTHPACI 2586041,785.33 0.00

07/26/19 To 118569 Northwest Fastener and Su 78.00 Posted Vendo NORTHWES 25860578.00 0.00

07/26/19 To 118570 Oregon Dept of Employme 86.28 Posted Vendo ODOEMPLO 25860686.28 0.00

07/26/19 To 118571 State Forester 7,374.54 Posted Vendo ODOFORES 2586077,374.54 0.00

07/26/19 To 118572 Oregon Industrial 80.25 Posted Vendo OREGONIN 25860880.25 0.00

07/26/19 To 118573 ORPA 3,000.00 Posted Vendo ORPA 2586093,000.00 0.00

07/26/19 To 118574 Pape Machinery 2,821.05 Posted Vendo PAPEMATE 2586102,821.05 0.00


07/26/19 To 118576 Pure Water Aquatics 89.18 Posted Vendo PUREWATE 25861289.18 0.00

07/26/19 To 118577 RMT Equipment 695.88 Posted Vendo RMTEQUIPM 258613695.88 0.00

07/26/19 To 118578 Roto-Rooter Plumbers 414.00 Posted Vendo ROTOROOT 258614414.00 0.00

07/26/19 To 118579 Salix Associates 4,798.80 Posted Vendo SALIXASSO 2586154,798.80 0.00



07/26/19 To 118582 City of Springfield - Financ 1,880.06 Posted Vendo SPCITY 1 2586181,880.06 0.00

07/26/19 To 118583 City of Springfield 4,009.50 Posted Vendo SPCITYFUE 2586194,009.50 0.00

07/26/19 To 118584 Springfield High Basketball 340.00 Posted Vendo SPRINGFIEL 258620340.00 0.00

07/26/19 To 118585 Springfield Public Schools 2,013.75 Posted Vendo SPSCHOOL 2586212,013.75 0.00


07/26/19 To 118587 Sunbelt Rentals Inc 1,340.58 Posted Vendo SUNBELTRE 2586231,340.58 0.00

07/26/19 To 118588 Thurston High Girls Volleyb 362.50 Posted Vendo THURSTON 258624362.50 0.00

07/26/19 To 118589 Tyree Oil Inc 176.10 Posted Vendo TYREE 258625176.10 0.00

780,934.79793,447.33 12,512.54Continued. . . . . . . . . .


Period: Page 6


EntryNo.

Bal. AccountNo.

Bal.Accou

OriginaEntry S


CheckDate

VoidedAmount

PrintedAmount

780,934.79793,447.33 12,512.54Continued. . . . . . . . . .

07/26/19 To 118590 Unum Life Insurance Com 2,956.71 Posted Vendo UNUMLIFEIN 2586262,956.71 0.00


07/26/19 To 118592 When To Work Inc 200.00 Posted Vendo WHENTOW 258628200.00 0.00

07/26/19 To 118593 Aaron S Andrus 569.60 Posted Vendo 5ANDRUSA 258629569.60 0.00

07/26/19 To 118594 Bema Creative Company 250.00 Posted Vendo 5BEMACRE 258630250.00 0.00


07/26/19 To 118596 Center for Appropriate Tra 200.00 Posted Vendo 5CENTERFO 258632200.00 0.00

07/26/19 To 118597 Classic Design and Constr 198,319.15 Posted Vendo 5CLASSICD 258633198,319.15 0.00

07/26/19 To 118598 Dennis Sibilia-Young 150.00 Posted Vendo 5DENNISSIB 258634150.00 0.00


07/26/19 To 118600 Jeremy W Stafford 600.00 Posted Vendo 5STAFFORD 258636600.00 0.00


07/26/19 To 118602 Forest Restoration Inc 16,399.32 Posted Vendo INTEGRATE 25863816,399.32 0.00

07/26/19 To 118603 Ryan Smith 377.95 Posted Vendo SMITHR 259014377.95 0.00

07/26/19 To 118604 New Life Church 200.00 Posted Vendo 2NEWLIFEC 259015200.00 0.00

07/26/19 To 118605 Bullfrog Enterprises 608.00 Posted Vendo BULLFROG 259016608.00 0.00

07/26/19 To 118606 Haley Maddess 347.50 Posted Vendo 5MADDESS 259017347.50 0.00


07/12/19 To EFT-000014 Payment to vendor JERRY 2,514.77 Exporte Vendo JERRYSHO 2578700.00 0.00


Umpqua AP Checking Account 1,009,123.121,026,921.24 12,512.54

Willamalane Park & Recreation DistrictRevenue & Expense, Actual vs. Budget

General Fund

For Period 7/1/2018..6/30/2019 YTD Actual YTD Budget %Used Variance

General Division

41000 Beginning Fund Balance - (2,439,263.00) 0.00% (2,439,263.00) 41070 Previously Levied Taxes (380,290.20) (230,000.00) 165.34% 150,290.20 41090 Currently Levied Taxes (9,716,504.29) (9,493,595.00) 102.35% 222,909.29 47100 Interest Earnings-LGIP (92,420.17) (30,000.00) 308.07% 62,420.17 48000 Miscellaneous Revenue (219.20) - 0.00% 219.20 48001 Active Net Processing Fees (19,092.10) - 0.00% 19,092.10 49550 Cash Over (0.50) - 0.00% 0.50

49999 Total Revenue (10,208,526.46) (12,192,858.00) 83.73% (1,984,331.54)

Administrative Services Division

49999 Total Revenue (390,192.64) (83,911.00) 465.01% 306,281.64

59999 Total Personnel Services 1,379,686.13 1,499,485.00 92.01% 119,798.87

69999 Total Materials & Services 562,199.57 491,379.00 114.41% (70,820.57)

79999 Total Capital Outlay - 64,000.00 0.00% 64,000.00

99999 Total Expenses 1,941,885.70 2,054,864.00 94.50% 112,978.30

Total Subsidy 1,551,693.06 1,970,953.00 78.73% 419,259.94

Recreation Services Division

49999 Total Revenue (4,609,526.30) (4,020,107.00) 114.66% 589,419.30


69999 Total Materials & Services 1,894,999.72 1,974,822.00 95.96% 79,822.28

79999 Total Capital Outlay 10,300.23 10,000.00 103.00% (300.23)

91500 Transfer to Veh/Eqpt Res Fund 8,344.00 8,344.00 100.00% -

91600 Transfer to Technical Equipmnt 8,200.00 8,200.00 100.00% -

99999 Total Expenses 7,109,606.26 7,513,175.00 94.63% 403,568.74

Total Subsidy 2,500,079.96 3,493,068.00 71.57% 992,988.04

June Preliminary Financials


General Fund



Park Services Division

49999 Total Revenue (64,784.25) (27,251.00) 237.73% 37,533.25


69999 Total Materials & Services 1,290,067.50 1,296,084.00 99.54% 6,016.50

79999 Total Capital Outlay - - 0.00% -

99999 Total Expenses 4,121,416.78 4,260,331.00 96.74% 138,914.22

Total Subsidy 4,056,632.53 4,233,080.00 95.83% 176,447.47

Special PaymentsYTD Actual YTD Budget %Used Variance

99998 Total Special Payments 943,576.22 2,495,757.00 37.81% 1,552,180.78

Building & Construction FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (455,019.15) (531,869.00) 85.55% (76,849.85)

69999 Total Materials & Services 38,003.87 - 0.00% (38,003.87)

79999 Total Capital Outlay 620,538.42 565,521.00 109.73% (55,017.42)

99998 Total Special Payments - (33,652.00) 0.00% (33,652.00)

99999 Total Expenses 658,542.29 531,869.00 123.82% (126,673.29)

Total Subsidy 203,523.14 - 0.00% (203,523.14)


General Fund



Bond Construction FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (43,465.11) (351,532.00) 12.36% (308,066.89)

59999 Total Personnel Services - - 0.00% -

69999 Total Materials & Services - 5,000.00 0.00% 5,000.00

79999 Total Capital Outlay 71,678.04 71,000.00 100.95% (678.04)

99998 Total Special Payments - 275,532.00 0.00% 275,532.00

99999 Total Expenses 71,678.04 351,532.00 20.39% 279,853.96

Total Subsidy 28,212.93 - 0.00% (28,212.93)

System Development Charges FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (521,538.99) (1,559,827.00) 33.44% (1,038,288.01)

59999 Total Personnel Services - 65,259.00 0.00% 65,259.00

69999 Total Materials & Services 3,530.70 29,000.00 12.17% 25,469.30

79999 Total Capital Outlay 513,157.85 1,050,000.00 48.87% 536,842.15


99999 Total Expenses 516,688.55 1,559,827.00 33.12% 1,043,138.45

Total Subsidy (4,850.44) - 0.00% 4,850.44


General Fund



Dorris Ranch FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (189,702.45) (245,000.00) 77.43% (55,297.55)

59999 Total Personnel Services 90,543.58 78,331.00 115.59% (12,212.58)


79999 Total Capital Outlay 24,035.45 106,905.00 22.48% 82,869.55

99998 Total Special Payments - - 0.00% -

99999 Total Expenses 142,120.81 245,000.00 58.01% 102,879.19

Total Subsidy (47,581.64) - 0.00% 47,581.64

Total of Funds on Report YTD Actual YTD Budget %Used VarianceRevenue (16,482,755.35) (18,928,444.00) 87.08% (2,445,688.65)

Expenses 15,505,514.65 19,012,355.00 81.55% 3,506,840.35


General Fund


General Division

41000 Beginning Fund Balance - (3,632,808.00) 0.00% (3,632,808.00) 41070 Previously Levied Taxes (17,193.87) (230,000.00) 7.48% (212,806.13) 41090 Currently Levied Taxes (15,633.47) (9,909,552.00) 0.16% (9,893,918.53) 47100 Interest Earnings-LGIP (6,826.47) (65,000.00) 10.50% (58,173.53)

49999 Total Revenue (39,653.81) (13,837,360.00) 0.29% (13,797,706.19)

Administrative Services Division

49999 Total Revenue (2,822.26) (73,612.00) 3.83% (70,789.74)

59999 Total Personnel Services 108,774.00 1,513,302.00 7.19% 1,404,528.00


79999 Total Capital Outlay - 135,000.00 0.00% 135,000.00

99999 Total Expenses 144,838.75 2,124,936.00 6.82% 1,980,097.25

Total Subsidy 142,016.49 2,051,324.00 6.92% 1,909,307.51

Recreation Services Division

49999 Total Revenue (486,647.17) (4,476,529.00) 10.87% (3,989,881.83)


69999 Total Materials & Services 73,993.83 1,230,081.00 6.02% 1,156,087.17

79999 Total Capital Outlay (79.00) - 0.00% 79.00

91500 Transfer to Veh/Eqpt Res Fund - 7,719.00 0.00% 7,719.00

99999 Total Expenses 620,380.19 7,380,649.00 8.41% 6,760,268.81

Total Subsidy 133,733.02 2,904,120.00 4.60% 2,770,386.98


General Fund


Park Services Division

49999 Total Revenue (6,085.15) (21,600.00) 28.17% (15,514.85)


69999 Total Materials & Services 124,482.48 1,831,156.00 6.80% 1,706,673.52

79999 Total Capital Outlay - - 0.00% -

99999 Total Expenses 394,959.70 5,203,348.00 7.59% 4,808,388.30

Total Subsidy 388,874.55 5,181,748.00 7.50% 4,792,873.45

Special PaymentsYTD Actual YTD Budget %Used Variance

99998 Total Special Payments - 3,656,855.00 0.00% 3,656,855.00

Building & Construction FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (627.34) (606,065.00) 0.10% (605,437.66)

69999 Total Materials & Services - - 0.00% -



99999 Total Expenses 44,479.07 606,065.00 7.34% 561,585.93

Total Subsidy 43,851.73 - 0.00% (43,851.73)


General Fund


Bond Construction FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (627.49) (276,910.00) 0.23% (276,282.51)

59999 Total Personnel Services - - 0.00% -

69999 Total Materials & Services - - 0.00% -



99999 Total Expenses 198,319.15 276,910.00 71.62% 78,590.85

Total Subsidy 197,691.66 - 0.00% (197,691.66)

System Development Charges FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (2,541.43) (1,559,870.00) 0.16% (1,557,328.57)

59999 Total Personnel Services - 67,217.00 0.00% 67,217.00

69999 Total Materials & Services - 29,500.00 0.00% 29,500.00



99999 Total Expenses 153,146.46 1,559,870.00 9.82% 1,406,723.54

Total Subsidy 150,605.03 - 0.00% (150,605.03)


General Fund


Dorris Ranch FundYTD Actual YTD Budget %Used Variance

49999 Total Revenue (1,861.81) (251,400.00) 0.74% (249,538.19)

59999 Total Personnel Services 9,956.51 101,501.00 9.81% 91,544.49

69999 Total Materials & Services 512.60 50,535.00 1.01% 50,022.40



99999 Total Expenses 16,537.51 251,400.00 6.58% 234,862.49

Total Subsidy 14,675.70 - 0.00% (14,675.70)

Total of Funds on Report YTD Actual YTD Budget %Used VarianceRevenue (540,866.46) (21,029,734.00) 2.57% (20,488,867.54)

Expenses 1,572,660.83 21,060,033.00 7.47% 19,487,372.17

Employee of the Month - August Melissa Taxara

Human Resource Supervisor

Pa ence and perseverance are two of Melissa's quali-es. With li le no ce, she took on the full responsibili es of

the Human Resource department while it transi oned from a single department into a Division. She embodies the We-llamalane spirit even under immense amount of pressure and deadlines. Clearly, you can see Melissa daily demon-strates Willamalane's values; R.E.C.S.

Respec ul - From her friendly smile to her sincere good morning, she treats everyone with dignity and empathy. You can count on Melissa to listen, encourage and help you find solu ons. Even in stressful situa on, she shows immense re-spect and empathy.

Engaged - Her posi ve a tude and her energy are infec ous making our department, division and workplace be er. Melissa o en goes above and beyond, and is dedicate to the success of the depart-ment, division and District. She is very engaged in helping assess new systems and processes to in-crease HR efficiencies.

Collabora on - Melissa address every challenge and request with how can it be accomplished; never a no or can't. She is knowledgeable in her field and presents informa on is an easily understood man-ner. An example is her employee orienta on; she always presents as if they are the most important person in the room and is always available for ques ons.

Safety - She values the health and well-being of all Willamalane staff and promotes ways to help us achieve our mission and values. She carried the Risk and Safety responsibili es while the posi on was vacant and is instrumental in training the new Risk and Safety Specialist.

Her dedica on to Willamalane staff and her willingness to take on new roles and responsibili es whenever needed shows that Melissa exemplifies the a ributes of excep onal employee. Please join us in congratula ng Melissa on making such a big impact on the District, demonstra ng our values and enriching the lives of those we serve!

Brian at Haunted Hayride in October 2018

Agenda Memo

Bob Keefer Center for Sports and Recreation | 250 S. 32nd St., Springfield OR 97478-6302 541-736-4544 | willamalane.org

TO: Board of Directors

FROM: Kristina Koenig Boe, Landscape Architect

DATE: September 11, 2019

SUBJECT: Dorris Ranch Master Plan Revision

Topic

Staff have completed the public outreach for revisions to the Dorris Ranch Master

Plan and would like to share results with the board and gather feedback on the

proposed final steps of the master plan for this park.

Discussion

Dorris Ranch is one of our most prized parks in the District and serves as a regional

destination for walkers, runners, bikers (with the Middle Fork Path trailhead), dog

walkers, nature viewers, historians, and school groups. It is also a popular wedding

venue and photography site. This 290 acre property is home to a working filbert

orchard, most of which is included within the 109 acres listed on the National

Register of Historic Places. It also boasts many acres of natural area including oak

savanna, riparian woodland, and wetland. Lastly, there are multiple buildings onsite

with various degrees of historical significance. One of these buildings is currently

rented to a private tenant while another is used for rentals and programs.

Willamalane acquired the Dorris Ranch property in the early 1970s. In 2000, the

district acquired an additional 5 acres that included the Briggs House and orchards.

Most recently, in 2016 Willamalane purchased 40 acres east of Dorris Ranch that

belonged to the Allen family, expanding the property to approximately 290 acres in

total. The addition of this 40 acres served as motivation to update the Dorris Ranch

Master Plan to encompass all acreage and more accurately reflect the future goals and

desires of the district.

In general, master plans are intended to detail a 10 to 20 year vision for desired uses

and improvements for a specific site. They are invaluable project and fiscal

management tools, especially when improvements are phased over time, and help to

produce an outcome that feels intentional and well planned in the long run. The

development process for master plans typically includes public outreach and feedback

from staff and user groups in order for the final product to reflect as many interests,

needs, and desires as possible.

The most recent Dorris Ranch Master Plan was created in 2008 by a private

consultant. This master plan includes an extensive site analysis section, much of

which is still relevant today. This proposed 2019 update provides updates only to

outdated sections of the plan and includes several new additions. These

updates/additions include:

Site analysis on the newly acquired property

Updates to the programming and events occurring in the park

Updates to the trails and natural resource planning that have occurred since 2008

Updates to the orchard management section to include information on blight control

A proposed wayfinding system for the park

Redesigning the proposed improvements at the front entrance area

Proposing future uses for the newly acquired property

At this point much of the research and outreach for these updates has been

completed. Proposals for design changes to both the front entrance and the new

property were sent out for public review. Documentation of these efforts is included

as Exhibit A & B for the board’s review.

At the September board meeting, staff will review and discuss the three concepts that

were shared with public for both the front entrance and the new property (Exhibit A)

and provide a quick overview of what was learned from the public outreach process

(Exhibit B). Staff will also share proposed final concepts for the master plan based

upon on all feedback received to date. Comments and suggestions from the board

will be taken into account in finalizing the master plan, which staff will bring to the

board for adoption later this year.

Recommended Action

1. No action items

Attachments

Exhibit A: Proposed Concepts for Public Outreach

Exhibit B: Public Outreach Findings

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Exhibit B

Park Services Center, 682 36th St., Springfield OR 97478-5606

541-736-4104 | willamalane.org

1

PUBLIC OUTREACH FINDINGS Dorris Ranch Master Plan Update 2019

Kristina Koenig Boe, Project Manager

Public Outreach was conducted during the months of May and June as a part of the 2019

Dorris Ranch Master Plan Revision Process. Public Outreach was conducted using two

different strategies: (1) an open house event, and (2) a public survey distributed online and

in paper formats.

The open house events were held at the Tomseth House at Dorris Ranch on Friday, May

3rd from 3:00pm to 5:30pm and on Saturday, May 4th from 9:30pm to 12:00pm.

Neighbors from within ¼ mile of the park were invited to attend via postcard mailers.

The event was also advertised via Willamalane’s website, Facebook, posters displayed at

Dorris Ranch kiosks, and by email to all groups that had expressed interest in the project.

Participants were provided an opportunity to review three different concepts for two

distinct areas within the park, take a guided tour of the new property, and provide input

via comment cards and a paper copy of the public survey. Natural Resources and Planning

and Development staff were available to guide visitors through the process and answer

questions.

Following the open house event, the concepts and survey were posted and distributed

online to reach a broader audience. The goal of the survey was to capture people’s

preferences for the three design concepts for each of the two different locations.

Advertisements for the survey were sent out via email, Willamalane website and Facebook.

Posters announcing the survey were also displayed in all kiosk locations at Dorris Ranch.

The survey was open for three weeks and was formatted on SurveyMonkey to target three

different audiences: (1) the general public, (2) WPRD staff, and (3) WPRD board

members. The following sections summarize findings from these efforts.

Findings from the public outreach efforts were shared with the design team. Comments

and feedback provided by the design team are also summarized below.

Exhibit B



2

PUBLIC OPEN HOUSE

Approximately 40-50 people attended the public event and 28 people completed the paper

copy of the survey at this event. Results from the survey were compiled with online survey

results, which are summarized in the following section.

SURVEY RESULTS

The online survey received 104 total responses including 70 public, 31 staff, and 3 board

member responses. Results from the 28 paper copies of the survey that were collected at

the public event were added to the online survey results, for a total of 132 responses.

Over half of the survey respondents (71%) lived within Springfield and were regular

visitors of the park (93% stated they visit the park at least a few times a year). There was a

good distribution of ages and families with & without children represented in the

responses, however poor ethnic diversity (with only 7% willing to identify as

nonwhite/Caucasian). The most popular activities for respondents were walking or

running (57%), walking dogs (43%), and nature watching (38%).

Front Entrance Concepts

Three design concepts for the front entrance area were provided for public review.

Respondents were asked which concepts they liked best and what they specifically

liked/disliked about each concept; results are shown in Figure 1. Overall, Concept 1 had

the highest rate of approval (38%), Concept 2 had the second highest approval rate (34%)

and Concept 3 was the least favored (26%).

Exhibit B



3

Figure 1. Approval ratings for the three front entrance concepts

With responses to this question being somewhat divided, it is helpful to look more closely

at the subsequent questions to see what specifically was liked and disliked about these

concepts. Based on responses to these questions, the most popular prospective

improvements were as follows: formal picnic area (83%), nature trail (81%), large picnic

shelter (72%), community garden and nature play (66%), community orchard (64%), and

dog park (55%) (see Figure 2). The independent farm, public farm and farm animals all

received just below 50% approval from respondents.

Figure 2. Breakdown of approval for proposed improvements in 3 design concepts.

38% 34%

26%

5%

Concept 1:Community

Building

Concept 2:Explore and

Play

Concept 3:Farm to Table

None

0%

5%

10%

15%

20%

25%

30%

35%

40%

83%

72%66% 64%

55%

66%

81%

40%47% 44%

57%

7%15%

21% 21% 26%18%

10%

45%35% 41%

27%

0%10%20%30%40%50%60%70%80%90%

Agree Disagree

CONCEPT 1 CONCEPT 2 CONCEPT 3

Exhibit B



4

Questions were also included focusing on future plans for the Briggs House. Each of the 3

presented design concepts include an option for (A) rehabilitation or (B)

demolition/replacement of the structure (see Figure 3). In responses to all three concepts,

rehabilitation of the structure was found to be more favorable than demolition. The

highest rate of approval (62%) was shown for Option 1A, which indicated rehabilitation of

the structure for classroom and rental space. The greatest disapproval (55%) was shown

for Option 1B, which was demolition of the structure for creation of a large fire pit and

sitting area to be used for community events.

Figure 3. Approval for proposed alternatives for the Briggs House.

Comments made by respondents provide some additional insight on results. These

comments were collected and tallied according to their subject matter. The most popular

comments, listed in order of frequency, relate to:

1. Preserving the Briggs House (17 comments)

2. Do not include animals (for numerous reasons)

3. Concern for increasing undesirable activity/use of park

4. Concern about doing the dog park well (providing large & small, posting and

enforcing rules)

5. Concern about cost

6. Concern about making the park too busy and diminishing its natural/bucolic feel

62%

50%

46%

33%

41%

33%30%

40%43%

55%

49%51%

Option 1A Option 2A Option 3A Option 1B Option 2B Option 3B

0%

10%

20%

30%

40%

50%

60%

70%

Agree

Disagree

REHAB BRIGGS OPTIONS DEMO BRIGGS OPTIONS

Exhibit B



5

New Property Concepts

Three concepts for the new property were also provided for public review; these can be

seen in Appendix A and results are summarized below. Respondents were asked which

concepts they liked the best and what they specifically liked/disliked about each concept.

For the new property, Concept 1 had the highest approval rate (47%), Concept 3 had the

second highest approval rate (31%) and Concept 2 was not far behind as the least favored

(28%) (see Figure 4).

Figure 4. Approval ratings for the three new property concepts

Looking more closely, the improvements that had the most support included: trails and

seating (82-90%), picnic area and shelter (76%), outdoor classroom (70%), an indoor

gathering space shown in concept 2 (65%), expanded access to ponds for trails, water play

or fishing (62-63%) and storage building (59%). The improvements that had the least

support were the amphitheater (51% approval) and the event center, great lawn & bunk

house (55%) (see Figure 5). Interestingly, while Concept 2 had less support than Concept

3 overall, it appears that specific proposed improvements within Concept 2 were regarded

more favorably than Concept 3. There is not a significant difference in the level of

support between Concepts 2 and 3.

47%

28%31%

6%

Concept 1: Hiker'sDestination

Concept 2: CampAllen

Concept 3: EventVenue

None

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

Exhibit B



6

Figure 5. Breakdown of approval for proposed improvements in 3 design concepts.

In general, it appears that improvements that proposed the least impact and intensity of

use were more desirable to the public (e.g., trails, overlooks, picnicking areas, outdoor

classrooms) and improvements with greater impact/intensity of use were less desirable

(amphitheater, event center, great lawn, bunkhouse). Comments for these concepts were

tallied and themes were identified. Common themes included:

More support for Concept 1 because of practicality, affordability, lower impact,

and an apparent maximization of public access;

Some support for Concepts 2 or 3 with some caveats of first needing to determine

that local demand exists and that profitability is actually feasible

The most popular comments, listed in order of frequency, relate to:

1. Minimizing level of development/impact

2. Concerns relating to site security

3. Concerns regarding vehicle parking and traffic along road

4. Desire for horse trails

5. An identified need for overnight camp facility in region

76%

63%

89% 90%

65%

55% 56%62% 61% 59%

63%

86%

55% 55%51%

58%

70%

82%

12%

23%

4% 7%

25%33% 32%

25% 27%24% 25%

10%

33% 31% 33%29%

18%14%

Agree Disagree

CONCEPT 1 CONCEPT 2 CONCEPT 3

Exhibit B



7

DESIGN TEAM REVIEW

Results from the public feedback were shared with the design team consisting of

approximately eight Willamalane staff who have been supporting the decision making

process for this planning effort. Based on what was shared, the team provided the

following feedback for the front entrance area:

The Briggs House decision is ultimately up to the Board. Due to the high costs of

rehabilitation it may be that the building needs to be removed. If this happens, the

team agreed that demolition should proceed in a “sensitive way” that preserves as

many components of the site as possible. The team suggested preserving portions

of the building for reuse both onsite and elsewhere on the property.

The team supported creating a hybrid of Concepts 1 & 2, combining picnicking

facilities and a nature trail. There was mixed support for constructing a formal

picnic shelter. There seemed to be general consensus that Dorris Ranch is not an

appropriate place for a dog park, though they were supportive of finding a place

elsewhere in the district to make this happen. They also supported having a

caretaker onsite.

Relating to the new property concepts, the design team provided the following feedback:

The concern for security on the property was echoed given its remote nature.

Security strategies will need to be thoroughly considered regardless of what

improvements are made, and may actually preclude significant development from

occurring in this area.

From our last public engagement effort, we know the public supports trail

expansion and improved access to waterways. These are two proposed items in the

plan that may garner more support in the next bond cycle than some others.

We need to consider new options and strategies for generating revenue at Dorris

Ranch to offset lost revenues from the orchards.

Use of this space for outdoor school may be a great fit. With the passing of

Measure 99, lottery funds will be used for outdoor education programs; this makes

Oregon the only state to allocate dedicated funding for outdoor school. The design

team recommends conducting a market analysis for this type of improvement to

assess feasibility if used in the future.

Similarly, a market analysis could help determine which type of improvement

(event center vs outdoor school venue) would have the most demand and revenue

production for the district. Any significant level of improvement should have this

Exhibit B



8

type of study conducted first.

The district should keep in mind future plans/desires for a bridge connecting to

the Nature Conservancy and Mount Pisgah property and how that may eventually

change/influence this property.

Higher level of development may require caretaker presence.

General design guidance:

o Consider Concept 1 as phase 1, with a long term plan for additional

improvements (better to show improvements now if we want them).

o Parking is a major concern for an event space. An event space will be far

less desirable to certain groups if they can’t park close to the venue and

have to shuttle. If we were to create additional parking on site to support

events at the new property, we may create more conflict with the Mill Race

Path.

1

Agenda Memo (Action Item)

TO: Board of Directors FROM: Fraser MacDonald, Natural Resource Planner DATE: September 11, 2019 SUBJECT: Vegetation Management in Natural Areas using Herbicide – Contract Award

Topic Staff is requesting the Board to award a contract to Integrated Resources Management to implement vegetation management services, using herbicide, in natural areas.

Discussion Of the 1500 acres that Willamalane owns and manages, about 1200 acres contain significant natural resources values. One of the greatest threats to the natural resource values on our property is non-native, invasive species (e.g., Scotch broom, English ivy, Japanese knotweed, and false broom) that can form dense monocultures and outcompete the native vegetation that provides habitat for our wildlife. Best management practices for managing most invasive species involve a combination of mechanical (e.g., mowing or cutting) and highly targeted herbicide treatments.

An RFP was issued on July 11, 2019 requesting vegetation management services with the use of herbicides. One proposal was received and opened on August 22, 2019. The proposal was from Integrated Resources Management. A team of five Willamalane staff (Simon Daws, Kristina Koenig-Boe, Brett Parsons, Mary Kathryn Britton and Fraser MacDonald) assessed the proposal with regard to its response to the RFP, and scored each based on the following four criteria:

1. Cost for project services2. Qualifications3. Plant species knowledge4. Comprehensive work scope

A copy of the scoring sheet is attached. Staff recommends accepting the proposal from Integrated Resources Management for a contract amount not to exceed $49,000 this fiscal year, and not to exceed $149,000 over the course of three years. If the Board wishes to review the proposals, they may contact staff for copies.

2

Requested Action Authorize the Superintendent to finalize a contract with Integrated Resources Management for vegetation control services as described in their proposal.

Attachments I – Scoring sheet

RFP Scoring Sheet: Vegetation Control using Herbicides

Reviewer 1 Reviewer 2 Reviewer 3 Reviewer 4 Reviewer 5 TOTALCost for project services (30) 28 25 28 25 27 133Quailfications (25) 24 25 23 23 20 115Plant Species Knowledge (20) 20 20 20 20 18 98Comprehensive Work Scope (25) 25 25 23 24 25 122TOTAL 97 95 94 92 90 468

Integrated Resources Management

Attachment I

1

Agenda Memo (Action Item)

TO: Board of Directors FROM: Fraser MacDonald, Natural Resource Planner DATE: September 11, 2019 SUBJECT: Vegetation Management in Natural Areas using Mechanical Approaches –

Contract Award

Topic Staff is requesting the Board to award a contract to Integrated Resources Management to implement vegetation management services, using mechanical approaches, in natural areas.

Discussion Of the 1,500 acres that Willamalane owns and manages, about 1,200 acres contain significant natural resources values. A key component of on-going habitat management and restoration is to maintain the vegetation. A wide variety of tools and equipment is used to do this, from weed-eaters and chainsaws to specialized mowers and tree cutting equipment capable of navigating steep terrain.

An RFP was issued on July 11, 2019 requesting vegetation management services using mechanical approaches. One proposal was received and opened on August 22, 2010. The proposal was from Integrated Resources Management. A team of five Willamalane staff (Simon Daws, Kristina Koenig-Boe, Brett Parsons, Mary Kathryn Britton, and Fraser MacDonald) assessed the proposal with regard to its response to the RFP, and scored it based on the following four criteria:

1. Cost for project services2. Qualifications3. Plant species knowledge4. Comprehensive work scope

A copy of the scoring sheet is attached. Staff recommends accepting the proposal from Integrated Resources Management for a contract amount not to exceed $49,000 this fiscal year, and not to exceed $149,000 over the course of three years. If the Board wishes to review the proposals, they may contact staff for copies.

2

Requested Action Authorize the Superintendent to finalize a contract with Integrated Resources Management for vegetation control services as described in their proposal.

Attachments I – Scoring sheet

RFP Scoring Sheet: Vegetation Control using Mechanical Approaches

Reviewer 1 Reviewer 2 Reviewer 3 Reviewer 4 Reviewer 5 TOTALCost for project services (30) 28 27 30 28 27 140Quailfications (25) 23 17 21 24 20 105Plant Species Knowledge (20) 20 20 18 20 18 96Comprehensive Work Scope (25) 25 25 25 25 25 125TOTAL 96 89 94 97 90 466

Integrated Resources Management

Attachment I

Executive Sessions

Script:

The Willamalane Board of Directors will now meet in Executive Session pursuant to ORS 192.660 (2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

Representatives of the news media and designated staff may attend the Executive Session. All other members of the audience are asked to leave the room. If any news media are present please announce yourself and the news media you are representing.

Representatives of the news media are specifically directed not to report on any of the deliberations during the Executive Session, except to state the general subject of the session as previously announced. No final decision will be made in Executive Session.

At the end of the Executive Session, we will return to open session and welcome the audience back into the room.

ORS 192.600 – Executive Sessions Permitted on Certain Matters:

ORS 192.660 (2)(a) To consider the employment of a public officer, employee, staff member or individual agent.

ORS 192.660 (2)(e) To conduct deliberations with persons designated by the governing body to negotiate real property transactions.

ORS 192.660 (2)(b) To consider the dismissal of disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent who does not request an open hearing.

ORS 192.660 (2)(f) To conduct information or records that are exempt by law from public inspection.

ORS 192.660 (2)(d) To conduct deliberations with persons designated by the governing body to carry on labor negotiations.

ORS 192.660 (2)(i) To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.

Superintendent’s Monthly Board Report

TO: Board of Directors

FROM: Michael Wargo

DATE: September 11, 2019

SUBJECT: July & August Superintendent’s Report

BUSINESS OPERATIONS

To better provide professional oversight and consultation to District Programs, the Business Operations leadership team met for an all-day retreat to discuss division priorities for the next year. They have been working to select a division wide ERP system that will meet the needs of both Finance and Human Resources departments. Several systems have been identified and staff is evaluating their full cost of ownership to present a recommendation to the Board of Directors in late fall.

Finance – System challenges have prevented the Finance department from fully developing operating procedures and policies for the Strategic Priority 5.1.a. During the implementation of a new financial management system all department procedures will be evaluated for efficiencies and best practices which will fulfill this priority. Due to an extended leave in the payroll program, the Accounting Supervisor has assisted with the day-to-day payroll processing tasks. Their oversight, along with the temporary payroll specialist, have identified process efficiencies that have eliminated 30 hours of paycheck processing time each month. Division leadership has discussed the time savings and our identifying programs and tasks that need additional support to shift resources between them. All transactional activity has been closed for FY2019 and the department is preparing for the on-site review of the auditors Pauly, Rogers and Co., P.C.

Human Resources – The Human Resources Department has been very busy the last two months. They have been defining and communicating new HR roles in order to respond more effectively and timely to staff needs. As directed in Strategic Priority 1. I. (a-d) they have finalized the Communication Plan Process and are currently working to complete a communication matrix in order to ensure we reach all employees with pertinent information. Additionally, they are in the process of selecting a communication tool and training that will help facilitate healthy discussions and conflict resolution. As directed in Strategic Priority 1. II. (a-c) they have completed the first phase of the Willamalane Culture Game Plan by rolling out the We-llamalane Culture presentations and conducting WHY and Stay Interviews from the Management Team to the Coordinators. They are on target to reach all employees by the end of October. They are developing workshops for finding your WHY for individuals, teams, departments, and divisions. They will be creating a short survey to assess how the Culture Game Plan is being received. Based on the results they will course correct or revise or stay on the designed path. For Strategic Priority 1. IV. & VI, the Training Analyst and the HR Manager are developing a training program to ensure our supervisors have the essentials tools to meet the goals and needs of the employees and District. Additionally, they will develop a “train the trainer” program so we have a pool of qualified

trainers to sustain staff and culture trainings. The HR Team will have a half day retreat this month in order to align their priorities and increase our cohesiveness, and include ways to celebrate our successes and make sure we are still having FUN! Information Services – Staff has begun its initial evaluation of the Strategic Priority 5.3.b to implement a district wide proximity card system. Project scope, cost and an implementation plan is being developed and will be presented to Management Team. They have incorporated the all-access pass with associated fees and discounts into the ActiveNet system for patrons. During FY20, the Board approved the addition of an IT Manager to the Division. Thirty-eight applications were received for the vacant position and three candidates have been selected for interviews. RECREATION SERVICES DIVISION Special Events and Program Operations (formerly Adult Activity Center and Special Event & Outdoor Recreation) - August: Special Events: The Sounds Like Summer Concert and Movie Series was completed this month. With the new addition of beverage offerings we made an additional $875. Plans for the 75th anniversary event continue. We have finalized permits and logistics are nearly finalized. Guest Services: This month saw the start of the new memberships! Trainings and outlines have been provided to all front desk staff. Updated Springfield Public Schools contract for the upcoming year. This contract has been signed and is set to start September 1st. Between Bob Keefer Center and Les Schwab Sports Park 69 rentals took place this week resulting in $3,443.54 in collected revenue (Last year 59 rentals for $7,369.29). YTD we have had 351 rentals for $20,092.98 (Last year 237 for $33,164.92). Adult Activity Center Services: Annual closure was a huge success. All day staff training held on August 19 included all new staff in the SEOP department. Accessible Recreation: Held open house for Adaptive Recreation participants and families. Discussed the transition of the program to Accessible Recreation. Responses were well received and patrons are looking forward to additional programming opportunities here at the Adult Activity Center. Volunteers: Finalized footbridge (Eagle Scout) to be completed this Saturday at Clearwater. Material donated by Home Depot ($600). Petfest volunteers almost reached capacity. Plans are well underway to update the volunteer handbook and is currently 60 % updated. We are continuing to review volunteer models for new or updated policies regarding volunteer clearance and standards to support current programs and services. Adult Activity Center (now part of Special Events and Program Operations department) - July Group Exercise Classes Financial record information posted in Navision from 7.1.18 – 7.1.19

(GL) FY19 Revenue FY18 Revenue FY19 Expenses FY18 Expenses 6060 $152,605 $139,499 $80,204 $77,136

General Instruction Classes Financial record information posted in Navision from 7.1.18- 05.31.19

(GL) FY19 Revenue FY18 Revenue FY19 Expenses FY18 Expenses

General Instruction 6055

$90,772 $57,224 $58,205 $38,992

Technology 6061 $9,477 $11,392 $7,439 $8,994 Adult Group Exercise Classes - April had fitness pass usage of 4,432 scans by 716 unique members. Our cancellation rate was 0%. All Access Fitness pass retention rate for 7/1-7/2/2019 is 88.4%. We currently have 1521 total silver benefits holders with non-expired passes. We have 444 All Access Fitness Pass holders with non-expired passes. Adult General Instruction Classes – Programs for fall have been confirmed and all guide edits are completed. Staff are looking forward to new class offerings with newly onboarded general instructors. Senior Services –We are delighted to have received a sponsorship for the Coffee Bar from Pacific Source Medicare; the new sponsorship will allow us to continue to utilize the coffee bar as a hub for services and outreach in our center. Recreation (formerly called Bob Keefer Center) - August Youth Recreation: Camp Venture and Outdoor Adventure camps are finished up now, as well as Two50 and outdoor-based youth recreation classes. Kerry and Zach are continuing to get settled working together and transferring program knowledge and staff. FY20 August Enrollment – Revenue- $6,767.10 Adult Recreation: Jamie and Jen are getting acclimated to their new positions and responsibilities, and we’re getting final office moves taken care of. They are working through some challenges with losing instructors and cancelling classes. FY20 August Enrollment – Revenue: $17,196.60 Fitness: Fitness center and weight room has been taken apart, painted, and put back together! Teri has done an amazing job working through all the details of this project. Memberships have been rolling out since August 9th. FY20 August Enrollment – Revenue: $499 Youth Athletics Skills camps, climbing camp and summer sessions of youth athletics have finished up now, marking the end of a very successful summer where we premiered our new in-house athletic skills camps. Spenser did a great job with his teams, keeping everyone engaged and creating successful camps. FY20 August Enrollment – Revenue: $16,358.25 Bob Keefer Center (now part of Recreation) - July Activities:

FY20 July Enrollment – 372 Revenue- $29,907.00 FY19 July Enrollment – 372 Revenue- $34,968.75 *Major difference is in the Refunds, Credits and Discounts given for Camp Venture. Passes: FY20 July Passes – 224 Revenue $4,314 YTD20; 456 $9,352 FY19 July Passes – 194 Revenue $3,898 YTD19; 404 $8,262 Rentals: FY20 July Total Rentals – 236 Revenue $14,780.83 YTD19; 461, $33,494.67 FY19 July Total Rentals – 135 Revenue $21,240.41. YTD18; 336 , $39,471.39 Early Childhood & Youth Programs - August & July Inclusion Services Coordinator position has been filled. Melissa Minnick began her first day in this position on Monday, 7/29/19. Melissa will begin her onboarding by participating in a 30, 60 & 90 day process that will involve multiple trainings and policy review. A formal email will go out to all staff with information including her role with the district and contact information. This position will continue to operate out of the ECYP department and work with all other departments to help serve those experiencing disabilities and requesting accommodations. Fall registration for the Kids Club program officially opened on Tuesday, 8/6/19. A digital campaign to promote youth care programs will go out to the public this week. The ECYP department has set a goal to receive twenty five registered participants in the first day of registration. There are currently three BU positions that are looking to get filled for the fall season. Interviews for these positions will be conducted in the following two weeks with the goal to have them filled prior to fall staff training. Fall staff training will take place the last week of August and staff will attend the safety and wellness fair as a part of their training. July • EC&YP Department:

FY18 Year End Revenue - $1,404,658.52 FY19 Year End Revenue - $1,492,700.82 FY18 Year End Expenditures - $1,655,327.58 FY19 Year End Expenditures - $1,581,636.29

• Youth Programs: FY18 Year End Revenue - $1,122,173.01 FY19 Year End Revenue - $1,172,463.43 FY18 Year End Expenditures - $873,026.03 FY19 Year End Expenditures – $794,239.83

• Early Childhood Programs: FY18 Year End Revenue - $274,063.01 FY19 Year End Revenue - $312,917.58 FY18 Year End Expenditures - $276,716.99 FY19 Year End Expenditures - $253,164.57

• Inclusion Services: FY18 Year End Revenue - $0 FY19 Year End Revenue - $0 FY18 Year End Expenditures - $93,170.11 FY19 Year End Expenditures - $114,944.5

August • EC&YP Department:

FY18 Year End Revenue - $1,404,658.52 FY19 Year End Revenue - $1,485,381.01 FY18 Year End Expenditures - $1,655,327.58 FY19 Year End Expenditures - $1,590,402.37

• Youth Programs: FY18 Year End Revenue - $1,122,173.01 FY19 Year End Revenue - $1,172,463.43 FY18 Year End Expenditures - $873,026.03 FY19 Year End Expenditures – $804,180.86

• Early Childhood Programs: FY18 Year End Revenue - $274,063.01 FY19 Year End Revenue - $312,917.58 FY18 Year End Expenditures - $276,716.99 FY19 Year End Expenditures - $256,054.63

• Inclusion Services: FY18 Year End Revenue - $0 FY19 Year End Revenue - $0 FY18 Year End Expenditures - $93,170.11 FY19 Year End Expenditures - $114,944.53

• ECYP Department Subsidy: FY18 Subsidy Used - $250,669.06 FY19 Subsidy Used - $105,021.36

Community Engagement - August

Key Projects in August, 2019

1) FY 2020 Annual Marketing Plan completed• Will be shared with RSD team on 9/4• Will be shared with the Board of Directors

on 9/25

2) All-Access Membership campaign

3) Sales and Operations of the 1Pass Programo See data below

4) Development of new employee Intranet

5) 75th Anniversary Community Celebration marketing

6) Community Mural logistics and planning• Painting will take place from 9/3 - 9/20

7) Youth and Volunteer Digital Campaigns

1Pass Summary Data from 8/1 – 8/30 1Pass sales at Willamalane facilities slowed considerably in August (as expected). That said, our pace was almost identical to what we sold in August of 2018. Willamalane sold 18 passes in August, 2019 vs. 21 sold in August 2018.

TOTAL Total Passes

2019 4,028

2018 3,068

Difference 960

% increase 31.3%

1Pass Partner Summary: 5/27 – 8/30:

May, 2018 June, 2018 July, 2018 August,2018 Total Willamalane 672 2,030 395 21 3,068 LTD 170 711 95 8 984 City of Eugene 562 1,673 543 24 2,802 TOTAL 1,404 4,414 1,033 53 6,854

May, 2019 June, 2019 July, 2019 August, 2019 Total Willamalane 1,273 2,338 401 18 4,028 LTD 218 534 138 7 897

City of Eugene 793 2,252 411 Pending as of 8/30 3,456

TOTAL 2,284 5,124 950 Pending City of Eugene 8,381

Increase from 2018 880 710 -83 1,527

1Pass Destination Partner Scan statistics (5/27 – 8/30) Destination Partner Scans (Actual)

Number of Scans Percentage of scans Adventure! Children's Museum 2019 3,201 7.14% Camp Putt 2019 9,572 21.34% Eugene Emerald Lanes 2019 11,087 24.71% Eugene Science Center 2019 1,627 3.63% Get Air Eugene 1 2019 16,560 36.91% Laurelwood Golf Course 2019 1,524 3.40% River Road Park & Recreation District 2019 1,292 2.88%

Total 44,863 100.00%

Adventure! Children's Museum

2019

Camp Putt 2019

Eugene Emerald Lanes 2019

Eugene Science Center 2019

Get Air Eugene 1 2019

Laurelwood Golf Course 2019

River Road Park &

Recreation District 2019

Willamalane.org (Analytics from 8/1/19 – 8/30/19) User Report - Willamalane.org: As compared to August, 2018 our web traffic is down about 10%. While this is unusual given our last few months of year of year growth, we’ll monitor this trend into September to see if it’s a one month oddity or a shift with our website traffic.

Geographic user report - Willamalane.org: The large majority of Willamalane’s web audience continues to come from Eugene, Portland, and Springfield. One note: IP addresses in Eugene and Springfield are very close and are very likely blending together from Google Analytics. This is a continued trend month over month and there were no surprises.

Mobile vs. Desktop report: Willamalane.org: As expected, the ratio of mobile users vs. desktop and tablet users continued to skew toward more mobile. However, desktop usage has rebounded slightly month over month. We’ll continue to optimize content for both channels.

Landing Page report (most visited pages in August): Our most visited landing page was Splash! as it usually is. But, the classes and programs page has seen a great uptick in views over the last two months.

Digital Marketing Campaign Report (Analytics from 8/1/19 – 8/30/19) In August, a series of digital marketing campaigns for a variety of programs, passes, and events were executed. Below is a brief summary of each campaign and the web analytics that demonstrate how much web traffic each campaign received. Traffic from digital marketing campaigns:

1. newsletteraugust: Willamalane Now, District Wide e-newsletter

2. Childrenscelebration19: Children’s Celebration event

3. augustwaacnews: WAAC e-newsletter

4. Soundslikesummer19: Sounds Like Summer event campaign

5. youthathletics19: Youth sports programs

6. kidsclub19: Youth parent campaign 7. socialaug: organic social posts 8. volunteer19: volunteer recruitment

campaign 9. memberships10: memberships digital

campaign

Email marketing: In July, three marketing emails were sent to different subscriber groups. They were as follows:

1) Willamalane Now: Sent to 16,506 patrons • Open rate: 23.8% (up about 3% from July)

2) Youth Rec email: Sent to about 1,000 patrons

• Open rate: 19.4% (about flat from July)

3) WAAC enewsletter: Sent to about 4,000 patrons • Open rate: 28.7% (up about 8% from July)

Social Media Report: Facebook Follower Growth

In August, we were able to successfully merge our Bob Keefer Center Facebook page into our district wide page. This netted us approximately 1,200 additional followers to our page, which means we’ve exceeded 10,000 Facebook followers. With this information, we also created a new metric to measure how much of our population we’re reaching via Facebook. Given the population of Springfield (roughtly 62,000 people), our social following is about 16% of our population. As a comparison, here are some key competitors and their size relative to their population size. Competitor report:

Organization Facebook Followers Population (people served)

Facebook to population %

Oregon Zoo (Portland Metro) 1,976,871 2,478,810 79.75% The Oregon Garden, Salem 38,985 169,768 22.96% Willamalane Park & Rec District

10,180 62,353 13.32%

Park District of Oak Park, IL 8,423 52,261 16.11% River Road Park & Recreation District

2,529 20,000 12.64%

Idaho Falls Parks & Recreation, ID

7,555 61,076 12.37%

Bismarck ND Parks and Recreation District

8,860 72,865 12.15%

City of Westminster CO Parks, Recreation & Libraries

12,469 112,812 11.05%

Bend Parks and Recreation 7,390 94,520 7.81% Medford Parks & Recreation 6,228 81,780 7.61% Eugene, combined (Eugene Rec + Parks and Open)

9,876 168,916 5.84%

Tualatin Hills Park and Recreation District

12,304 250,000 4.92%

Waukegan Park District, IL 4,496 87,729 5.12% City of Corvallis Parks and Recreation Dept

2,427 57,961 4.18%

Social Media (Group Report)

Facebook – Most engaging posts:

Instagram - Most engaging posts:

Twitter-Most engaging tweets:

Resource Development Revenue Report

The report below reflects collected revenue from our Resource Development efforts for FY20.

Community Engagement - July

Key Projects in July, 2019

1) Fall Park and Recreation Guide• Delivered to mailboxes on August 8, 2019

2) Development and launch materials for New All-Access Memberships

3) Draft #1 of the FY20 Marketing Plan completed

4) Sales and Operations of the 1Pass Programo See data below

5) Children’s Celebration marketing campaign

6) Sounds Like Summer marketing campaign

7) Community Mural logistics and planning

8) Youth and Volunteer Digital Campaigns

1Pass Summary Data from 7/1 – 7/31 1Pass sales at Willamalane facilities were ahead of pace again in July, 2019 (as compared to July, 2018). While sale velocity slowed considerably in July, we’re about 30% above our pass total from 2018. That said, we saw a decrease in total sales as both City of Eugene and LTD sold less passes in July, 2019 than July 2018.

In addition, the price increase of $5 per pass has increased our revenue from the program by approximately 40% as compared to 2018.

TOTAL Revenue Total Passes

2019 $214,250 4,012

2018 $149,465 3,047

Difference $64,785 965

% increase 43% 31.6%

1Pass Partner Summary: 5/27 – 7/31:

May, 2018 June, 2018 July, 2018 August,2018 Total Willamalane 672 2,030 395 21 3,068 LTD 170 711 95 8 984 City of Eugene 562 1,673 543 24 2,802 TOTAL 1,404 4,414 1,033 53 6,854

May, 2019 June, 2019 July, 2019 August, 2019 Total Willamalane 1,273 2,338 401 4,012 LTD 218 534 138 890 City of Eugene 793 2,252 411 3,456 TOTAL 2,284 5,124 950 8,358 Increase from 2018 880 710 -83 1,507

1Pass Destination Partner Scan statistics (7/1 – 7/31) Destination Partner Scans (Actual)

Number of Scans Percentage of scans Forecasted Payout (if we sell 8,500 passes)Adventure! Children's Museum 2019 2,081 6.85% $11,531.42Camp Putt 2019 6,771 22.29% $37,520.06Eugene Emerald Lanes 2019 7,181 23.64% $39,791.99Eugene Science Center 2019 1,089 3.59% $6,034.46Get Air Eugene 1 2019 11,332 37.31% $62,793.88Laurelwood Golf Course 2019 1,024 3.37% $5,674.28River Road Park & Recreation District 2019 894 2.94% $4,953.91

Total 30,372 100.00% $168,300.00

Willamalane.org (Analytics from 7/1/19 – 7/30/19)

User Report - Willamalane.org: As compared to July, 2018 our web traffic is up about 3% with an increase of new users at 7%. These are very healthy trends and it marks our third consecutive month with higher web traffic vs. 2018.

Geographic user report - Willamalane.org: The large majority of Willamalane’s web audience continues to come from Eugene, Portland, and Springfield. One note: IP addresses in Eugene and Springfield are very close and are very likely blending together from Google Analytics. This is a continued trend month over month and there were no surprises in July.

Adventure! Children's Museum 2019

Camp Putt 2019

Eugene Emerald Lanes 2019

Eugene Science Center 2019

Get Air Eugene 1 2019

Laurelwood Golf Course 2019

River Road Park &

Recreation District 2019

. Mobile vs. Desktop report: Willamalane.org: As expected, the ratio of mobile users vs. desktop and tablet users continued to skew toward more mobile.

Landing Page report (most visited pages in July): Our most visited landing page was Splash! as it usually is. But, our “Classes and Programs” main page saw a great jump in traffic in July which was our biggest emerging page in July. We’re also seeing a lot of positive traction for our new Parks and Trails directory page as it made the top 10 for a second consecutive month.

Digital Marketing Campaign Report (Analytics from 7/1/19 – 7/30/19) In July, a series of digital marketing campaigns for a variety of programs, passes, and events were executed. Below is a brief summary of each campaign and the web analytics that demonstrate how much web traffic each campaign received.

1. newsletterjuly: Willamalane Now, DistrictWide e-newsletter

2. Soundslikesummer19: Sounds LikeSummer event campaign

3. Childrenscelebration19: Children’sCelebration event

4. bkcyouth19: Youth programs at BKC5. julywaacnews: WAAC e-newsletter6. wildwednesdays19: Youth parent

campaign7. volunteers19: Evergreen campaign

driving people toWillamalane.org/volunteer

8. climbing19: Specific campaign for promoting our climbing programs9. newsletterjune: Willamalane Now, District Wide e-newsletter

Email marketing: In July, three marketing emails were sent to different subscriber groups. They were as follows:

1) Willamalane Now: Sent to 16,506 patrons • Open rate: 20.6% (up about 1% from June)

2) Youth Rec email: Sent to about 1,000 patrons

• Open rate: 20.3% (about flat from June)

3) WAAC enewsletter: Sent to about 4,000 patrons • Open rate: 22.8% (up about 1% from June)

Social Media: Clicks to Willamalane.org by source/medium: This details our top 10 organic posts that drew clicks to specific landing pages at Willamalane.org.

Social Media (Group Report)

Competitor Report (Facebook): As a measuring stick, we’ve been following our social marketing alongside some key competitors.

Cougar Sighting Day

Facebook – Most engaging posts:

Instagram - Most engaging posts:

Twitter-Most engaging tweets:

Resource Development Revenue Report

The report below reflects collected revenue from our Resource Development efforts for FY20.

PLANNING, PARKS AND FACILITIES TOPICS

Land Use - August

Dorris Ranch Master Plan Construction of the new restrooms, patio area, and entry improvements continues to progress on schedule. Work completed during August focused mainly on construction of the new restroom building, installation of the pervious patio area (between Dorris Barn and the new restrooms), installation of site utilities, and a new landscaped seating area south of the Dorris Barn. Work also began on the entry gateway, including installation of the footings.

Bluebelle Park Redevelopment Work is continuing on schedule at Bluebelle Park. The first phase of sidewalk/pathway reconstruction is complete and reconfiguration of the playground area is underway. Installation of the playground equipment and synthetic turf is currently on schedule for August. Staff have planned a neighborhood-wide volunteer work party for 9AM Saturday, September 7th. Work tasks will include installation of landscaping and assembly of various site amenities (e.g., benches, bike racks, etc.). The Board of Directors is welcome to attend.

Guy Lee Park At their request, staff recently met with a group of Guy Lee Park neighbors to discuss their desire for enhancing the park. Elements discussed included installation of a new “tot lot” playground, picnic area with pavilion, and a bark mulch running path and second footbridge. The area generally comprising Guy Lee Park includes properties owned by Willamalane, Springfield Public Schools, and the City of Springfield. An existing playground for the park is located at Guy Lee Elementary School, which Willamalane partnered with Springfield Public Schools to upgrade in summer of 2017.

Guy Lee Park is classified as a “neighborhood park” and doesn’t have a master plan to guide future development, which is common for our neighborhood parks. Given the multi-jurisdictional ownership of the park space, staff note that developing a master plan could be beneficial in that regard. However, such an effort should be prioritized in relation to other needs throughout the community. The Board of Directors will be updated on future efforts.

Fort Park Improvements After completing the Property Line Adjustment with the abutting Waypoint Church property last month, construction of new parking lot improvements swung into full gear. The project is almost complete, with remaining tasks including landscape installation in the associated stormwater swales and parking area lighting. The new asphalt paved parking area is a welcomed improvement to the former gravel surface, which required annual re-grading and posed accessibility challenges for park patrons.

UpStream Art Project Following last summer’s successful installation of environmentally-themed murals, the UpStream Art project returned to the Booth Kelly Trailhead this month to complete a second set of murals. Staff provided support to the project by preparing the concrete surface for painting and barricading the area until installation of the artwork was complete. Future maintenance of the murals is addressed through an Intergovernmental Agreement between Willamalane and the City of Springfield.

Weyerhaeuser Landfill Maintenance Maintenance responsibilities for the former Weyerhaeuser Truck Road Landfill were fully transferred to Willamalane as of the beginning of June. Since then, staff have replaced locks and padlocks at all security points and installed new signage on the fencing with relevant contact information. Staff have also coordinated with the City of Springfield and Oregon Department of Environmental Quality (DEQ) to transfer necessary permits into Willamalane’s responsibility, and staff are now conducting regular monitoring consistent with permit requirements. This includes monthly reporting of effluent discharge volume to the City of Springfield for sanitary sewer utility billing, as well as quarterly and annual monitoring reports to DEQ.

Natural Resources Our wonderful partnership with local Eagle Scouts produced more exciting park amenities in August. With the help of former Willamalane employee Jake Risley, a group of scouts and some of their parents built two new footbridges along the Oak Woodland Trail at Dorris Ranch. Staff have been working to re-establish and extend the trail further south through the habitat restoration area, and these new bridges will afford safe and durable crossing of two drainageways along the trail. Be sure to get out for a hike this fall to see their impressive handiwork.

Another highlight from last month resulted from continued efforts to support riparian habitation restoration with the City of Springfield’s “Stream Team.” Natural Resource Planner Fraser MacDonald and Natural Resource Specialist Brett Parsons supported a volunteer work party at Island Park, which worked to remove bamboo and other non-native invasive vegetation from along Peterson Slough. Enough vegetation was removed to fill a large dump truck, opening up better views of the slough and preparing the space for replanting with native vegetation later this fall.

Continuing with the “partnership” theme, the Rivers to Ridges Partnership recently published a fantastic infographic that summarizes its accomplishments over the last 15 years (https://rivers2ridges.org/wp-content/uploads/2019/08/R2R-Infographic_FINAL_Web_version.pdf). Needless to say, the collective efforts of these organizations have greatly benefitted the local community, region, and state. Willamalane staff are currently coordinating with other the core members of the partnership to establish a framework for expanding and extending the Rivers to Ridges Partnership vision for another 20 years. The Board of Directors will be updated on this effort.

https://rivers2ridges.org/wp-content/uploads/2019/08/R2R-Infographic_FINAL_Web_version.pdf

Park Ranger Our new Park Ranger program is coming into form. Adam Martell successfully completed the Department of Public Safety Standards Training program in July, and has also been certified to carry pepper spray. With a newly outfitted truck sporting “Park Ranger” decals, he has been busy completing routine patrols of district parks and facilities. Based on a four-day rotating schedule, Adam visits the highest-use parks and natural areas at least once every three days, while several are patrolled daily. The routine presence of a Park Ranger has already yielded impressive results and a favorable response from the community. We’ve received many positive comments about the enhanced safety of our parks and natural areas, and our staff have greatly appreciated the additional support with responding to illegal activities and security issues.

Illegal Camping Activity Report The fourth quarter (Q4) Illegal Camping Activity report for FY 2019 is included as an attachment to this month’s Superintendent’s Report. As noted, staff remediated 23 camps during April, May, and June. This brings the total number of camps addressed during the year to 158, on which staff spent almost two months of full-time labor remediating.

Land Use - July Dorris Ranch Master Plan

Construction of the new restrooms, patio area, and entry improvements continues to progress on schedule. Work complete during July focused mainly on site grading, installation of supporting utilities, and construction of the foundation and exterior walls for the restroom. This project was featured in several local news reports during the month.

Bluebelle Park Redevelopment Work is continuing on schedule at Bluebelle Park. The first phase of sidewalk/pathway reconstruction is complete and reconfiguration of the playground area is underway. Installation of the playground equipment and synthetic turf is currently on schedule for August. Staff have planned neighborhood-wide volunteer work party for Saturday, September 7th. Work tasks will include installation of landscaping and assembly of various site amenities (e.g., benches, bike racks, etc.). The Board of Directors is welcome to attend.

Lively Dog Park New entry improvements and rules signage were recently installed at Lively Dog Park. Ongoing patron concerns about dogs weighing slightly more than 25 pounds being able to safely use the two “large dog” enclosures prompted the decision to convert one to exclusive use by dogs weighing between 25 and 50 pounds. A new dedicated entry to the “small dog” enclosure (25 pounds or less) also was constructed in order to reduce the possibility of smaller breeds coming into contact with larger breeds who might not “know their own strength.” The third enclosure remains available for use by any dog, regardless of its weight. Additional rule changes include a maximum of three dogs being attended to by one owner or handler at any time. Previously, no limit was imposed and patrons frequently reported instances of five or more dogs being brought to the park by a single person, resulting in a “pack” mentality that posed behavioral and safety challenges for other dogs and their owners.

Fort Park Property Line Adjustment Approval for the proposed Property Line Adjustment between Fort Park and a parcel abutting it to the north that is owned by Waypoint Church was finalized and recorded with Lane County. Construction of the new parking lot improvements began on July 29th and are scheduled to be complete by the end of August.

Willamalane Park Master Plan Update As part of ongoing efforts to meet the community’s evolving desires for recreation, Planning & Development staff recently initiated a master plan update for Willamalane Park. The current development plan was prepared in 1994, and assumed construction of a community center at the site that would complement the existing natatorium. This concept pre-dates acquisition and construction of the Bob Keefer Center, so revisiting opportunities for how Willamalane Park could best meet the community’s needs is appropriate. With the upcoming 75th Anniversary Celebration on September 29th, staff will be able to conduct an initial round of public outreach to solicit input on the types of new improvements that may be desired. This information will be used to prepare preliminary concepts to share at future public outreach events and through online surveys. The Board of Directors will be updated as the process moves forward. Natural Resources

One highlight for July was our ongoing partnership with local Eagle Scouts. Ammon Gallup constructed a new footbridge and steps to make it easier to cross a drainageway at Hole 8 of the Clearwater Park disc golf course (photo at left). He secured donated materials from local businesses and built the bridge with the assistance from his scout master. This new amenity is a tremendous addition to Clearwater Park, and Ammon’s efforts saved the District an estimated $5,000 in labor and materials.

Staff remained very busy during the month attending to invasive vegetation management throughout the district’s 1,200 acres of natural areas. Particular emphasis was placed on targeted thinning along West D Path and within Eastgate Woodlands to reduce opportunities for illegal camping and other attractive nuisance activities. Similar efforts were made in the northern portions of Rob Adams Park, along the Weyerhaeuser Haul Road, and Dorris Ranch.

Facilities, Operations and Maintenance - August

• Bob Keefer Center – Staff performed work on the Rapid Fire Unit and determined that the CO2 sensorneeded to be replaced, as it was causing constant heating of the surrounding area. Staff completed apressure washing project on the exterior of the building. Staff coordinated with recreation staff to givethe fitness center a facelift; staff painted the entire area, re-arranged the equipment, moved mirrors,and added an air conditioning unit.

• Willamalane Adult Activity Center – Staff completed a number of improvements during the annualshutdown. Staff stripped and re-sealed flooring throughout the facility. The McKenzie Room wood floor was refinished. Staff re-grouted the kitchen tile and sealed all grout throughout the building. Staff re-sealed all of the exterior windows, patched holes in the plaster, pressure washed the entire building,cleaned and painted the roof, retrofitted the kitchen sink with all new parts, and added a new floor tothe rock shop, along with completing a detailed deep cleaning of the entire facility. Staff filled an entiredumpster with debris and old furniture.

• Willamalane Park Swim Center – Staff purchased supplies for the upcoming shutdown, and securedcontractors to make various repairs to the facility. Staff also coordinated with the mural contractor tobegin the painting on the exterior of the building. In anticipation of the shutdown, staff have threeweeks of maintenance tasks and project lined up for the beginning of September.

• Splash! at Lively Park – The emergency backup generator has been delivered. Staff coordinated withthe Landscape and Grounds crew to prepare the site for the new generator, including removingvegetation and re-grading the area. Staff performed routine maintenance on the HVAC system as wellas pool equipment, and have been coordinating with contractors regarding new equipment and partsneeded for the upcoming shutdown.

Facilities, Operations and Maintenance - July

• Bob Keefer Center – Facilities staff provided event support and coordination assistance for severalevents over the past month. Multiple facility locks were replaced, repaired, and rekeyed to supportoffice and personnel changes. Staff began pressure washing the exterior of the facility. Staff have beenpreparing for the gym re-model, which will take place between WAAC and WPSC shutdowns. Staffbegan to organize and conduct our HVAC service for the roof top units. Staff applied a product to theexhaust vents which will prevent condensation and water accumulation on the wood courts.

• Adult Activity Center – Staff cleaned out debris and miscellaneous items from the boiler room andadded a new sub-floor to support a washer and dryer. Staff completed a facility inspection inpreparation for the upcoming shutdown. A new washer and dryer were purchased and installed. Themain boiler failed, fortunately during a time where no heat is required in the building. Staff are working to find a replacement boiler. Staff have also been preparing for the upcoming shutdown by purchasingsupplies and setting up maintenance contracts for maintenance.

• Willamalane Park Swim Center – The spa sand filter was found to be leaking from the top gasket andwas repaired by staff. All of the chemical probes were cleaned and the panels calibrated. Thechlorinator for the lap pool failed and was repaired. Staff also installed a new thermostat for the officearea, as the old one stopped functioning. Staff discovered a small leak outside of the building whichhas led to water infiltration into our mechanical room. Repairs are expected to be completed duringour annual shutdown.

• SPLASH! at Lively Park – Staff began working on a Comprehensive Preventative Maintenance Planwhich outlines the facility’s assets, tasks, frequencies, time standards, and FTE’s in order to effectivelymaintain the facility. The failed generator was properly removed from the facility. The CO2 meter andchlorinator contact switch were replaced due to failure. Facilities staff, with assistance from theAquatics department, completed office re-models for the new program manager and support staff,installing new floors, cubicles, desks and fresh paint. The new AC unit has been installed to help keepthe “Fish Bowl” cool during the hot summer months.

Parks – Landscape and Grounds - August

• Staff lifted and cut back vegetation surrounding the Adult Activity Center building to clean upthe area and improve sight lines.

• Staff groomed fields #1 and #2 at Les Schwab Sports Park.• Staff assisted with field setups for the fall softball league at Bob Artz, which is now in full swing.• Irrigation Specialist installed irrigation at Bluebelle Park and Dorris Ranch.• Staff prepped items for Lane County auction.• Orchard has been prepped for harvest, and nuts are beginning to fall.• Staff continued to cut back the edges of paths and walkways.• Staff spent 9.25 hours on vandalism repairs and 14.5 hours on trespass sites.

Parks – Landscape and Grounds - July • Staff prepped Island Park for Light of Liberty July 4th event.• Staff provided field preparation support to numerous softball tournaments at Bob Artz Memorial

Park, including girls’ regional fastpitch and several dates for a senior travel league.• Summer league softball had no rainouts this month.• Orchardist Don Hansen has been flail mowing at Dorris Ranch in preparation for harvest.• Staff added new plantings at Bob Keefer Center.• Staff completed loam and seed project in new areas of Lively dog park, and opened the park.• The pump at Willamalane Park failed, rendering the irrigation system inoperable until replacement.• Staff are in the process of installing irrigation systems at Bluebelle Park and Dorris Ranch.• Irrigation Specialist is in the process of repairing zones at Page school.• Staff completed safety and operations training on our new tractor.• Staff spent 8.75 hours on vandalism repairs and 2.75 hours cleaning up trespass sites.

Parks – Structures - August Miscellaneous

• Staff repaired picnic tables at Island Park.• Staff filled pot hole in B St parking lot at Island Park.• Staff repaired fence at James Park.• Staff replaced broken window in Living History Village pioneer cabin at Dorris Ranch.• Staff installed new trash receptacles in parks as part of the site amenity replacement program.• Staff replaced wooden roof structure at Menlo playground.• Staff placed boulders at Thurston Hill trailhead gates to prevent unwanted vehicle access.• Staff excavated areas in preparation for block wall repairs and concrete pad for new emergency

generator at Lively Park Swim Center.• Staff ordered replacement memorial bench at Jesse Maine Park after existing bench was

vandalized.• Staff installed additional bike safety signs along Middle Fork and EWEB paths.• Staff pressure washed playgrounds throughout district. Approximately half of the sites were

completed and the remainder will be pressure washed this fall.• Staff installed pipes in secondary hole locations at the disc golf course to prevent mowers from

damaging sleeves.• Staff removed wood debris and wood pallets at Clearwater Park.• Staff replaced chain connections on gates at Dorris Ranch and Park Services Center.• Staff installed “No Parking” signs at south end of the Haul Rd.• Staff replaced parking space bumpers at Island Park.• Staff facilitated replacement of locks at Memorial Building.

• Staff pressure washed and secured area at Booth Kelly trailhead in preparation for theUpStream Art Clear Waterways painting project.

• Staff requested quotes for fence and gate modifications at the Adult Activity Center to preventunwanted access.

• Electrician repaired stage light dimming functions at the Adult Activity Center.• Electrician retrofitted sconce light fixtures at the Adult Activity Center.• Staff replaced spinner component at Lively playground.• Staff ordered additional engineered wood fiber chips for playgrounds.• Staff installed new rules and weight limit signage at the Lively dog park.• Staff spent 18.5 hours on vandalism repairs.

Willamalane Park

• Staff removed abandoned bollards on north side of park with abandoned electrical outlets.• Staff arranged for facilities staff to paint annex building prior to 75th anniversary event.• Staff excavated to expose existing conduit and wiring to irrigation pump.• Electrician rerouted conduits to location of new control cabinet for irrigation pump.• Staff poured a concrete pad for control cabinet.• Staff installed enclosure for seasonal event power at two locations; one on northeast corner of

the building, the second at the irrigation pump control cabinet location.• Staff assisted contractor with installation of irrigation pump control cabinet.

Parks – Structures - July • Seal coating was completed at Kelly Butte, Heron Park, D St Bike Path and the By Gully Bike Path.• Staff installed storage boxes for summer playground programs.• Staff replaced broken parking bumpers at Bob Keefer Center.• Staff provided setup and logistical support for the Light of Liberty July 4th event at Island Park.• Staff secured courts and fields for July 4th and installed No Fireworks signs throughout the District.• Staff pressure washed shelters at Island Park.• Staff completed installation of bike safety and wayfinding signage along the Middle Fork, Mill Race,

and EWEB paths.• Staff created a new small dog entrance at southwest corner of Lively dog park.• Staff arranged for installation of replacement lock cores to all door locks at the Memorial Building.• Staff installed new signage at disc golf course tee boxes.• Staff worked with contractor to evaluate condition of irrigation pump at Willamalane Park. System is

on a well and the submersible pump has failed and needs replacing. Received a quote forreplacement.

• ADA parking pads at Clearwater Park were replaced. Original pads were glued to surface; glue failedand corners were lifting causing a potential hazard. Staff saw cut asphalt surface, removed pads andasphalt, and set new pads in concrete.

• Staff reinforced door locking mechanism/security at Allen property barn.• Staff spent 13.5 hours on vandalism repairs.

Electrical: • Electrician installed additional locations for special events at Island Park.• Old generator for emergency lighting at Splash! at Lively Park was disconnected.• Bob Artz scoreboard lights were replaced.• Electrician monitored construction progress for Dorris Ranch restroom project.• Staff worked to determine feasibility and plan LED upgrade for Bob Keefer Center parking lot.

• Staff assessed electrical needs in preparation for 75th anniversary celebration event.

Strategic Priority Updates – Priority 2.0

Asset Maintenance Mangement Software Implementation The transition to a new asset maintenance management program has taken its next step. Cityworks, the software formerly used for this purpose, has been sunset and replaced with an interim program offered through ESRI, our GIS provider. This interim solution for managing work order requests is free for us to use through the existing GIS service contract, and it will provide the minimum level of functionality the district needs to submit, track, and manage service requests. It will be in place for the remainder of FY 2020, which will provide us an opportunity to refine a Request for Proposal to contract with a long-term software solution. Cost savings realized during FY 2020 by using the free interim solution will be rolled forward to support implementation of the long-term softerware solution starting in FY 2021.

Comprehensive Asset Maintenance Standards Staff are progressing with preparation of a comprehensive set of asset maintenance standards that will apply to all critical assets within our facilities and parks. This effort is also supporting several of the mandatory criteria that must be satisfied in order to attain CAPRA accreditation. A preliminary draft of the standards is due for review and further revision by the beginning of November.

Documents

250 S 32nd Street, Springfield Agenda Packet September 11, 2019.pdf · Minutes Board of Directors - Regular Meeting Wednesday, July 10, 2019, 6:30 p.m. Bob Keefer Center for Sports