24 Emergency _Preparednes

8/18/2019 24 Emergency _Preparednes

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EMERGENCY PREPAREDNESM O D E L P L A N F O R K A N C H E E P U R A M D I S T .


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Emergency Preparedness

Model Plan for

Kancheepuram District Tamil Nadu

December 2007


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Contents

Page No.

Acknowledgements

Foreword

Acronyms

1. Introduction

2. Profile of Kancheepuram District

3

4

5

7

8

2.1 Brief Geography

2.2Climate and Rainfall

2.3Demographic Details

2.4Area Distribution2.5Human Resource Indicators

2.6lnfrastructure & Urbanisation

2.7Forest Resources

2.8Green Cover Classification

2.9Water Resources

2.1 OAgriculture Sector

2.11 Fisheries

2.12Energy Resources

3. Hazard Profile for Kancheepuram 1 7

3.1 Hazard Background

3.2Cyclone Shelters

3.30verview of Tsunamis

3.4Flood Hazard

4. Role of Government 24

5. Contingency Plan 26

6. Early Warning System 28

6.1EWS In Kancheepuram

6.2EWS locations

6.3EWS Guidelines7. Role of NGOs

8. Standard Operating Procedures (SOPs)

9.Emergency Operation Centre

10. Role of GIS

1 1. Annexure 1

12. Annexure 2

33

36

43

45

47

49

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Acknowledgements

At the outset we are deeply indebted to United Nations Development Programme, Office of

Commissioner for Revenue Administration, Disaster Management and Mitigation, Government of Tamil

Nadu and INGOs like Catholic Relief Services, Caritas, Christian Aid, Oxfam International, Plan

International, Save the Children and World Vision who have jointly initiated and supported Tamil Nadu

Tsunami Resource Centre.

The CBDRM core group (facilitated by TNTRC) has representation from diverse civil society

organisations working in post-tsunami recovery in Tamil Nadu, which periodically met and shared various

insights in the progress of disaster preparedness and mitigation as part of the tsunami recovery efforts. This

Core Group was initially instrumental in suggesting the need for model civil society perspective oriented

district level 'Emergency Preparedness Plan'. The CBDRM Core Group members are thanked here

collectively for their inputs at various stages. It was initially planned to take up two districts consisting of

Cuddalore and Kancheepuram districts; but apparently Cuddalore district plan had to be dropped due to

Cuddalore district administration's suggestion that they are evolving a similar plan directly involving

consultants. So the mission to carry forward the emergency preparedness plan for Kancheepuram alone was

taken up.

We thank and acknowledge the inputs, suggestions and assistance rendered by the Kancheepuram

district administration: Mrs.B.Seethalakshmi, District Project Officer-DRMP who enthusiastically shared her

views and vital details relating to district disaster management plan and activities. In addition UNDP-DRM

Project Officer Mr.Kamalanathan who extended his help in terms of providing contact details, tank location

map and others DM related information pertaining to the district. We acknowledge and thank the Early

Warning Systems team: Mr.J ohn David, Project Officer, UNDFJ Mr Anbu Ashokkumar, NUNV, District EWS

Staff and Mr. Don Bosco & Mr.Kannadasan of CRDS, who rendered their assistance during field visit. Amongst

the many NGOs: CRDS, PREPARE and SEA in particular enthusiastically shared their inputs and feedback.

Last, but not the least, special thanks to Mr.Gnanaraj of PREPARE, who voluntarily provided the preliminary

inputsforthisC SO Emergency preparedness Plan document.

TNTRC

Kind ly sen d in yo ur sug g est ion s an d fee d b a c k to Dr. KM. Pa rive lan, Mo b ile no. +91-9840957622,

E-m a il: p a [email protected] rg (or) pa r ivela n@ya hoo .c o.uk

3

mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Foreword

Tamil Nadu Tsunami Resource Centre is a joint initiative of United Nations Development Programme,

Government of Tamil Nadu and INGOs like Catholic Relief Services, Caritas, Christian Aid, Oxfam

International, Plan International, Save the Children and World Vision to facilitate the Post-tsunami recovery

process. TNTRC broadly with its mandate, worked on coordination, knowledge networking and information

sharing. It had formed few sectoral core groups like Shelter, livelihood, WATSAN, Child Protection, ICT,

Social Equity, CBDRM, etc.

This emergency Preparedness Model Plan is designed to help the Kancheepuram District and similarly

other districts to evolve a Comprehensive Disaster Management Plan to enable the Civil Society

Organisations and governments to respond effectively to disaster situations. This would be achieved through

multi-hazard preparedness and mitigation plans for all vulnerable districts. Multi-hazard mitigation plans

would also include the installation of a viable means of communication, up to GP level, and Committees

corresponding to the village groups above, at the block, district and district State level involving the

Government, Civil Society Organizations and voluntary organisations.

This model plan could enable the promotion of Community Based Disaster Risk Management

(CBDRM) at the community level, while preparing the multi-hazard mitigation plans for each district.

Capacity building in Disaster Management at all levels, in specific, in empowering women and prompting

their participation are some of the key components of this model emergency preparedness plan initiative. In

addition covering other vulnerable segments like children, aged, physically challenged, etc. are pertinent for

comprehensive DM plan.

This model plan also provides detailed information about the Kancheepuram district covering its

climate, geography, demographic details, various resources, types of hazards affecting the district, level of

risk and vulnerability, mitigation strategies for each type of hazard, role of civil society and communities,

standard operating procedures during emergencies and brief list of inventories for civil society organisations.

I am sure this will be useful model emergency preparedness document from civil society perspective, which

could be useful for different stakeholders.

It is very apt and timely that these DM series are being brought out when TNTRC is transitioning itself in

to a multi-hazard tackling Disaster Management Resource Centre. I am happy to announce the other DM

series such as (a) Collation of CBDRM Workshop Reports; (b) CSO Disaster Preparedness Approaches/

Models in Tamil Nadu; and (c) Disaster Management Directory. Dr Nalini Keshavaraj

Manager, TNTRC

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ACRONYMS

BDMC Block Disaster Management Committee

CBDM Community Based Disaster Management

CBDRM Community Based Disaster Risk Management

CCR Coastal Community Resilience

CDRC Chennai District Resource Centre

CRA Commissioner for Revenue Administration- Relief Commissioner

CG Core Group-for various sectors

CRC Cuddalore Resource Centre

CSO Civil Society Organisation

DART Deep-ocean Assessment and Reporting of Tsunamis

DDMA District Disaster Management Authority

DDMC District Disaster Management Committee

DM Disaster Management

DMM Disaster Management & Mitigation

DMC District Management Committee

DPO District Project Officer-DRMP

DRC District Resource Centre

DRM Disaster Risk Management

DRMP Disaster Risk Management Programme

EWS Early warning system

GTS Global Telecommunication Systems

ICS Incident Command System

IMD Indian Meteorological Department

INCOIS Indian National Centre for Ocean Information Services

INGOs International Non-Governmental Organisations

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ACRONYMS

IOC Intergovernmental Oceanographic Commission

IPCC Inter-governmental Panel on Climate Change

KRC Kancheepuram Resource Centre

NDMA National disaster Management Authority

NGO Non-governmental organisations

NIDM National Institute for Disaster Management

OSD Officer on Special Duty- O/o Relief Commissioner, Government of Tamil Nadu

PAN Pazhaverkadu Action Network

PRI Panchayat Raj Institutions

PMSSS Pondicherry Multi-Purpose Social Service Society

SDMA State Disaster Management Authority

SOP Standard Operating Procedure

TARNS Tsunami Alert Rapid Notification System

TRC Thiruvallur Resource Centre

TNTRC Tamil Nadu Tsunami Resource Centre

UNDP United Nations Development Programme

UNESCO United Nations Educational, Scientific, and Cultural Organisation

UNISDR United Nations International Strategy for Disaster Reduction

UNV United Nations Volunteer

VLMC Village Level Monitoring Committee

VMP Village Management Plan

WATSAN Water and sanitation

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1. Introduction

The Indian Ocean tsunami of 2004 did highlight glaring shortcomings in institutionalised framework

of disaster management vis-a-vis multi hazards. But in the post-tsunami context there were very many positive

steps taken at national level such as national Disaster Management Act 2005, formation of NDMA, step

towards formations of SDMAs and DDMAs, etc. This booklet could be seen as prism to analyse in a modest

way disaster management initiatives in Tamil Nadu in general and Kancheepuram in particular in the context

of developments before and after tsunami. It also could be seen as tool offering recommendations for further

reforms. There is probably scope for more clear lines of responsibility among various actors; greater support

for community participation and bottom-up approaches; greater focus on Community Based Disaster Risk

Management (CBDRM); preparedness and mitigation and attention to promoting gender equity and to

meeting the needs of vulnerable communities.

The challenge is to address the multi-hazards with a holistic perspective. The integrated and

comprehensive approach covering disaster preventive steps, preparedness and mitigation mechanisms

along with well prepared response plan is the paradigmatic shift which is expected both in policy level and in

practice. In addition global warming and climate change warnings brought out by IPCC gives impetus to

draw the emergency preparedness plan for each of the coastal districts in Tamil Nadu. It is time to gear up

with Risk Assessment and Vulnerability Analysis for each of the highly vulnerable districts with

recommendations for structural and non structural mitigation strategies and response patterns beyond

tsunami rehabilitation and reconstruction. These multi hazard response plans will also identify disaster prone

areas and rank the probability of various disasters in each taluk and recommend mitigation strategies and

response structures suitable to each situation even though they will all follow similar patterns as far as

responses to emergencies have to be addressed.

It is envisaged that several manuals and guidelines will follow this modest step towards multi-hazardemergency preparedness cum response plans for the Kancheepuram district. These could include risk

assessment and vulnerability analysis for Kancheepuram district with mitigation strategies, manuals on the

emergency operations centre and the district control rooms, strengthening early warning systems, inventory

of resources, standard operating procedures and standards of services, Disaster management information

data base for all blocks and villages, response structure, etc.

Interestingly, it is to be noted that Kancheepuram district administration DRMP team is in the process of

collating the vulnerability and hazard mapping data collated from various village and block levels as part of

disaster risk management programme. It will provide the way forward to chalk out detailed disaster planning

for preparedness and mitigation strategies. It is also a positive turning point where civil society organisations

are also engaged in DM planning and implementation. It is time to rope in corporate sector's CSR to be part

of the various facets of disaster management including preparedness and response contingencies.

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2. Overview ofKancheepuram District

2.1 Area and geographical location:

Kancheepuram district is situated on the northern East Coast of Tamil Nadu and is adjacent by Bay of

Bengal and Chennai city and is bounded in the west by Vellore and Thiruvannamalai district, in the north by

Thiruvallur district and Chennai district, in the south by Villuppuram district in the east by Bay of Bengal. It lies

between 11° 00' to 12° 00' North latitudes and 77° 28' to 78° 50' East longitudes. The district has a total

geographical area of 4,43,210 hectares and coastline of 57 Kms. Kancheepuram, the temple town is the

district headquarters. For administrative reasons, the district has been divided into 3 revenue divisions

comprising of 8 taluks with 1214 revenue villages. For development reasons, it is divided into 13

development blocks with 648 Village Panchayats.

Near the coast, the district is mostly flat but in the hinterland it is undulating and even hilly. The south

eastern taluks of Chengalpattu, Kanchipuram and Maduranthakam have undulating plains interspersed

with hillocks.

2.2 Climate & Rainfall

The district is endowed with a moderate climate but considerable humidity. Extreme heat orcold weathers are not prevalent. Both the monsoons occur here and in summer heat is considerably

mitigated in the coastal areas by the sea breeze. The months between April and J une are generally hot

with temperatures going up to a maximum of 40 C. In winter (December - J anuary) the minimum

temperature is 20C. The maximum and minimum temperature is 38.6' C and 21.0' C respectively.

The District depends on the South-West and North-East Monsoons for rainfall. Normal and actual

rainfall recorded during the year 2005-06 is 1252.1 mm and 1825.5 mm respectively. The coastal areas

receive more rains than the interior land. Generally, the north east monsoon which lasts during the

months of October, November and December brings heavy rainfall and nearly two third of theannual rainfall are received during this season.

The district mainly depends on the seasonal rain and faces distress conditions in the event of the failure

of monsoons. In recent years, the distress caused by such monsoon failures is sought to be mitigated to some

extent, by making use of underground water through the installation of electric pump sets and filter points

using underground water. The normal rainfall of the district has been 1165.3 mm. Though the district is one

of the high rainfall regions in the state next only to Kanyakumari and Nilgiris districts, during the past

two decades the district has received only sub-normal rainfall. The pre-monsoon rainfall is almost uniform

throughout the district. The coastal Blocks get more rains ratherthan the interior regions. This district is mainlydepending on the seasonal rains, the distress conditions prevail in the event of the failure of rains. Northeast

and Southwest monsoon are the major donors with 54% and 36% contribution each to the total annual

rainfall.

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H2. Overview of

Kancheepuram District

2.2.3 Average Temperature

Season Maximum Minimum

Summer 36.6° C 21.1° C

Winter 28.7° C 19.8° C

2.3 Demographic Details

According to 2001 census, the District had population of 30.38 lakh, which is about 6.76% of the

total State population. In 1991 census the total population of the District was 24,15,010 Lakhs, in which

12,30,650 were Male & 11,84,360 were Female, (delete) In rural 14,29,610&in Urban it was 9,85,400

2.3.1 Salient Features of Census 2001 - Block & Municipality wise:

SI

No

Name of the

Block

Municipality

K _ U J 1

= r "it Zjs •

E f3

5 "1 c

Literacy rate

amongS ,7•u >SiQ

g §1> e b S-

= 8.-•£ ® " Male

(%>femal

e (%)

1 Kancheepuram 1101.

4

99(1 7.5 174.8 84.72 68.03

2 Walajabad 341 6


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2. Overview of

Kancheepuram District2.3.2 Population Growth Rate:

Population Growth per

Annum2.48%

Population Density

(Persons/Sq.Km)592.00

Percentage of Workers

against Total Population

38.06%

2.3.3 Below Poverty Line

A . B I M . F a m i l i e s :

SI.

No.

Name of the

Panchayat Union

Total

Families

No. of Families

Below PovertyLine

% of BPL

House hold

1 2 3 4 5

1Kancheepuram 35341 13020 37%

2 Walajabad 35991 12388 34%

3Uthiramerur 29080 11094 38%

4 Sriperumbudur 25981 9782 38%

5Kundrathur41566 13332

32%

6 Thiruporur 32119 10281 32%

7Kattankolathur 26962 9065 34%

8 Thirukalukundram 32257 11060 34%

9 Thomasmalai 44880 13372 30%

10Acharapakkam 24944 8918 36%

11Madurantakam 29944 11455 38%

12Lathur 20774 7612 37%13Chithamur 24270 9361 39%

Total 404109 140740 35%

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2.4 Area Distribution

B . M l A R K A I R R I G A T E ! ) B Y ( I N H I C I . )

a. Government ( anals 550

h Private Canals —

c. Tanks 60732

d. Tube Wells 12166

e. Other Wells 47252

f. Other Sources ; —

Total Net Area Irrigated (Hect.) • 120700

2.4 1 Agriculture and Forest

Total Area 7857.00 Sq.Kms.

Net Sown Area 3107.44 Sq.Kms.

Net Irrigation Area 2435.27 Sq.Kms.

Forest Area 426.57 Sq.Kms.

\. I.AM) F i ll ISA I ION(Are:! in Hectares)

Fasali Ml5 Year 2lW5-2(W6SI.No. Classification Block* ise

1 Forest 23856

2. Barren and Uncultivable uses 10948

3 1 and put to Norv Agri cult ural uses 146085

4. Culti vable Waste 10430

5, Permanent Pastures and Oth er Grazing I. ami 18328

6 Land Under Miscellaneous Tree Crops and

(Stoves not included in Nel Area Sown

16273

7 Curr ent ( allows 8l5h .

s. Oth er Fallow s l and 73136

9 Nel Ar ea So wn I354460

Source: '(/ Return. 2005-2006. Assistant Director of Statistic*, Kancheepuram

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HI. Overview of

Kancheepuram District2.5 Human Resource Indicators

The total main workers of the District was 8,92,700 persons forming 38.06% of total population in the

District. Of this, 6,65,386 were male workers & 2,73,518 were Female workers & 5,86,533 were from rural

& 3,52,371 were from Urban & 1,62,140 were of cultivators & 2,96,212 of Agricultural labourers & 39,571

of Household industry and rest in other activities.

2.5.1 Literacy Level

Literacy 66.38 %

Male Literacy 77.07 %

Female Literacy 55.22 %

Urban Literacy 79.41 %

Urban male Literacy 87.45 %

Urban Female Literacy 70.83 %

Rural Literacy 55.55 %

Rural Male Literacy 87.45 %

Rural Female Literacy 42.51 %

2.5.2 No. of Schools-Ka ncheepuram-T ota l Schools-1790

Primary Middle High&

Hr. Secondary

Government 816 231 204

Private 172 1 17 0

Matriculation 0 0 250

Total 988 348 454

DM Plans

received

220 77

Source: DRMP, Kanc heep u ram Distric t Adm n.

2.6 Infrastructure-Urbanisation Pattern :

The proportion of urban population to total population has increased over the decades in

the district. It had been27.l%in I 98land rose to 35.7% during 1991. The urban areas in the

district as per 1991 census comprises six municipalities and 28 town panchayats with a population

of 10.1 lakhs. The estimated urban population for the year 1996 was 11,14,574 of which

municipal population accounts for 56.4%.

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2. Overview of

Kancheepuram District

Urbanisation Pattern of KanchipuramDistrict f"i98i

• 1 1—— 1Urban Rural Pattern

Density of Population

The over all density of urban population per square km. for the district has increased to

1912 from 1206 between 1991 and 1986. However, In contrast, there has been a decrease in

density of rural population [from 439/sq km to415/sq km between 1981-96]. Acceleration in

density of population is felt heavily in urban population. The details on urban population and density

are given below

D e n c i t y o f P o p u ; a t i o n i n K a n c h i p u r a mD i s t r i c t

• 1981

Hi 1991

1996

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• g l l 2. Overview ofl l i f i Kancheepuram District

2.7 Forest Resources:

There are 65 reserved forests and nine reserved lands spread over 23,586 hectares as indicated

below:

Type Extent in ha % of total forest area Reserve forests 23,01 8.98 98.56 Reserve lands 336.68 1.44

However, the records indicate the forest area to be 23,713 ha. The difference needs reconciliation. The

percentage of forest area to total geographical area works out to a meagre 5.25 which is far below the

national and state levels.

2.8 Green cover classification :

This is available for the erstwhile composite Chengalpattu district which was subsequently

bifurcated into Kancheepuram and Thiruvallur districts. The distribution pattern of the green cover is as

follows.

Category Percent

Plantation 41.60Scrub forests 27.10

Grass lands 16.29

Sparse forests 8.10

Stony and rocky sites including sheet rocks 4.61

Dense forests 2.31

2.9 Water Resources:

The only river that flows thorough the district is the river Palar, originating from Nandhi Durg in.

Karnataka. It runs through for a length of 350.0 km and nearly half of it in this district covering a basin area

of 2187 sq. km in the district. The river has part of its basin in Karnataka and Andhra Pradesh states.

The Palar river basin gets an annual average rainfall of 1036 mm. The annual surface water and

ground water potential is 1758 MCM and 3013 MCM respectively. No major dams and reservoirs

have been constructed across Palar. Palar is essentially a dry river and flows are noticed for a few

months in the monsoon period.

Kanchipuram district has many tanks that serve as storage areas for rain water. No system

tanks fed by reservoirs or anicuts exist. Uthiramerur and Sithamur blocks contain the maximum number

of non system tanks. The Potential Hazard challenge during monsoon period emanates from lack of de-

siltingon regular basis. The tank management has to be improved

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• m 2. Overview of

wmm Kancheepuram District

2.10 Agriculture Sector:

Agriculture is the main occupation of the people with 47% of the population engaged in it.Paddy is the

major crop cultivated in this district. Groundnuts, Sugarcane, Cereals & Millets and Pulses are the other

major crops.

Classification Area in(Hectares)

Total C ropped Area 198543

Neti Area Sown 160090

Area sown more than once 38453

Area Under Principal Crops

Rice 145966

Millets and Cereals 1217

Pulses 2966

Sugarcane 7586

Groundnut 28766

Gingelly 912

Cotton(BL) 53

Type of Soil Places in District

Read Loam Kancheepuram, Uthiramerur

Blocks

Lateritic Soil Pleatus in the district

Black Soil Spread in all Blocks

Sandy Coastal Alluviam Some Places

Thirukazhukundram,Thiruporur,

St.ThomasMount.

Red Sandy Soil Kancheepuram, Urban Blocks

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2.11 Fisheries Resources:

Kancheepuram district has a coastal length of 87 km. The inland fresh water area spreads

over about 75006 hectares and estuaries and brackish water area are 14841 hectares. Marine

fishing is practised in 39 fishing villages of the district. The fish production from both inland and marine

sources has increased in both quantity and value from 1991 to 1996. A comparison offish production

indicates that the coastal production is higher than the inland fish production.

2.12 Energy Resources:

The only power project available in the district of Kanchipuram is the atomic power plant located

in Kalpakkam. There were 548384 electrical connections with a total consumptionof 6214118.741 kwh

as on 1995-96. Agriculture sector is the maximum consumer accounting for 75.8% of the total

consumption. On industrial sector, the electricity comsumption for high tension units was more than

doubled as compared to low tension units. Kanchipuram district has achieved almost cent percent

electrification as on date. With an exception of only one village all the other 1855 villages are

electrified. Over a lakh of pump sets were energised upto the year 1996. In respect of non-conventional

and renewable energy sources, solar voltaic pump (SVP), bio gas and improved chulah are the

prevailing methods under utilization in the district. The biogas plants which are 300 in numbers (1995-

96) are able to generate over 80% of its installed power capacity.

3. Hazard Profile for

Kancheepuram

3.1 Hazard Background

At the outset information on drought, flood and cyclone in the district is very limited.

However, it has been ascertained from the available information that there had been cyclones in 1985-86

and 1 992-93. Asa consequence flood has occurred during the above years.

The north east monsoon contributes more rainfall than the south west monsoon. Generally

flood occurs during north east monsoon as there is heavy rainfall coupled with cyclonic storm

formed in Bay of Bengal. Floods occur in the zones such as UpparCheyyarand Kiliyarof Palar basin.

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3. Hazard Profile forKancheepuram

Heavy floods had occurred in 1985, causing heavy damages to Madurantagam tank and

washing away of Kiliyar railway bridge and NH road bridge. To alleviate this flood threat to the major

Madurantagam tank, surplus capacity had been constructed with a high level channel crossing the NH45

which also serves the dual purpose of excess flood discharge disposal and supplement the storage

position of tanks lower down in the basin. There were also floods during 1 992-1 993 causing heavy dam

ages to lives and properties. The cyclonic storm which crossed the coast at Karaikal on 4.12.93

had caused substantial damages in the basin area. Several hectares of garden crops were also

damaged due to the flood.

3.2 Cyclone prone villages:

(i) Kancheepuram Taluk

S.no Villages S.no. Villages

1 Krishansamy Nagar 12 Santhoji pandithar theru

2 Netaji Nagar 13 Ananthapettai

3 Vegavathi Nagar 14 Pavaji theru

4 Aladi Pillayar Koil Thoppu 15 Valikulam Theru

5 Vegavathi Aru Karaioram 16 Ambedkar Nagar6 Rangasamy kulam 17 Mamallan Nagar

7 Kavalan Theru 18 Vengadesapallayam

8 Thayar kulam 19 Kavanthandalam

9 Vinaithirthan Kulam 20 Eliyanar Velur

10 Ayyakottai 21 Sithamur

1 1 Palayar madam

(ii) Maduranthagam Taluk

S.no Villages

1 Payampadi colony

2 Thandarapettai

3 Kalangar nagar

(iii) Uthramerur Taluk

S.no Villages

1 Menalur colony

2 Thinayam poondi

3 Malayangulam

4 Alapakkam

5 Perunagar

6 Thirumukudal

(iv) Thiruperumpudur Taluk

S.no Villages1 Vazhuthalamedu

2 Orathur

Sou rc e: DRM Tea m , Kanc heep uram Distric t

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Kancheepuram

3.2.1 Cyclone Shelters :

Location of Cyclone Shelters:

i Chengalpattu Taluk

1 Muttukadu

2 Kelampakkam

3 Salavankuppam

4 Kovalam

5 Nemeli

ii Tambaram Taluk

1 Injambakkam

iii Thirukazhikundram Taluk

1 Pudupattinam

Iv Cheyyur Taluk

1 Vadapattinam

2 Vembannur

3 Kadalur kuppam4 Paraman kenikuppam

5 Mudaliyar kuppam

6 Kottaikadu

7 Muqaiyur

Sourc e: DRM Tea m, Kanche ep u ram Distric t

KANCHEEPU RAM DISTRICT - CYCLONE SHELTERS

) /

ThtntkMcfutMuD^rtf* /

/

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3. Hazard Profile forKancheepuram

3.3 Over View of Tsunami

The Indian Ocean tsunami of 2004 was triggered by massive earthquake of Magnitude 9.0 hit

Indonesia generating Tsunami waves in South-east Asia & eastern coast of India. Height of tsunami waves

ranged from 3 - 10 m affecting a total coastal length of 2260 km in the States of Andhra Pradesh, Tamil

Nadu, Kerala & UTs of Pondicherry, Andaman & Nicobar Islands. Tsunami waves travelled up to a depth of 3

km from the coast killing more than 10,000 people & affected more than lakh of houses leaving behind a

huge trail of destruction.

3.3.1 Tsunami impact in Kancheepuram district

3.2.2 Tsunami inundation in affected villages:

S.no. Affected Village

TambaraittTakik1. Kottivakkam

2. Palavakkam

3. Injambakkam

4 Nekankkarai

5 Shozhinganallur

6 Uttandi

Chengalpattu Taluk1 Kannathur Reddikuppam

2. Muttukadi

3. Kovilanthagal

4 Thiruvadanthai5. Nemmeli

6 Krishnakarnai

7. Pattipulam

8 Saluvankuppam

ThtrukazNikundram TalukI. Mamallapuram

2 Meyyur

3 Sadurangapattinam

4 Pudupattinam

Cheyyur Taluk

I. Kadalur

2 Vadapattinam

3. Seekanakuppam

4 Paramankenni

5 Paniyur

Extra c te d from : M inistry o f Ea rth Sc ien c es, ICMAM -PD, C he nna i

Max

Inundation

( in metres)

25

25

250

75

320

600

200130

330

260370

380

410

250

490

380

270

380

520

220

350

420

300

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Kancheepuram3.2.3 ONSET TYPE and CAUSES

If the earthquake or under water land movement is near the coast then tsunami may strike suddenly

and if the earth movement is far in the sea then it may take few minutes to hours before striking the coast. The

onset is extensive and often very destructive. The general causes of Tsunamis are geological movements. It is

produced in three major ways.

The most common of these is fault movement on the sea floor, accompanied by an earthquake. To say

that an earthquake causes a tsunami is not completely correct. Rather, both earthquakes and tsunamis result

from fault movements. Probably the second most common cause of tsunamis is a landslide either occurring

underwater or originating above the sea and then plunging into the water.

The third major cause of tsunamis is volcanic activity. The flank of a volcano, located near the shore or

underwater, may be uplifted or depressed similar to the action of a fault. Or, the volcano may actually

explode. In 1883, the violent explosion of the famous volcano, Krakatoa in Indonesia, produced tsunamis

measuring 40 meters which crashed upon J ava and Sumatra, over 36,000 people lost their lives as a result of

tsunami waves from Krakatoa. The giant tsunamis that are capable of crossing oceans are nearly always

created by movement of the sea floor associated with earthquakes which occur beneath the sea floor or near

the ocean.

3.2.4 Warning

Tsunami is not a single giant wave. It consists of ten or more waves which is termed as a tsunami wave

train". Since scientists cannot predict when earthquakes will occur, they cannot predict exactly when a

tsunami will be generated. Studies of past historical tsunamis indicate where tsunamis are most likely to be

generated, their potential heights, and flooding limits at specific coastal locations. With use of satellite

technology it is possible to provide nearly immediate warnings of potentially tsunamigenic earthquakes.

Warning time depends upon the distance of the epicentre from the coast line. The warning includes predictedtimes at selected coastal communities where the tsunami cold travel in a few hours. In case of tsunamigenic

earthquakes or any other geological activity people near to the coastal areas may get very little time to

evacuate on receiving of warning. INCOIS, Hyderabad is the nodal agency working on the tsunami early

warning detections.

3.2.5 Elements at Risk

All structures located within 200 m of the low lying coastal area are most vulnerable to the direct

impact of the tsunami waves as well as the impact of debris & boulders brought by it. Settlements in adjacent

areas will be vulnerable to floods & scour. Structures constructed of wood, mud, thatch, sheets and structureswithout proper anchorage to foundations are liable to be damaged by tsunami waves & flooding. Other

elements at risk are infrastructure facilities like ports & harbours, telephone and electricity poles, cables. Ships

& fishing boats/nets nearthe coast also add to the destruction caused by tsunami waves.

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Kancheepuram3.2.6 Specific Preparedness Measures

Hazard mapping - a hazard map should be prepared with designated areas expected to be damaged

by flooding by tsunami waves. Historical data could be of help in showing areas inundated in the past.

Keeping in mind the vulnerable areas, evacuation routes should be constructed and mapped. The plan

should be followed by evacuation drill.

Early warning systems - a well networked system in place can warn the communities of the coastal

areas when the threat is perceived. Tsunami warning should be disseminated to local, state, national as well

as the international community so as to be prepared as they are capable of crossing across continents. On

receiving of the warning the action should be to evacuate the place as decided in the evacuation plan.

Community Preparedness - communities in the coastal areas are faced by the wrath of cyclones,

storm surge and tsunami waves. It is important that the community is better prepared to take suitable actions

on receiving of the threat and follow emergency evacuation plans and procedures, a community which

choose to ignore warning may get severely effected if they are not prepared to take immediate measures.

3.4 Flooding is one of the pertinent hazards that need to be addressed as part of preparedness:

3.3.1 Flood Hazard prone Villages

S.no Taluk River Vulnerable villages

1 Kancheepuram Palar Kancheepuram

Thirumukudal

Sathanancheri

Orrakattupettai2 Utharamerur Cheyyar Pazhayasivaram

Avalur

Vayakkavur

Vengacherri

Makaral

Kavanthandalam

3 Chengalpattu Palar Athur

Natham

4 Maduranthagam Palar Vayavur

5 Thirukazikundram Palar EdayurPuthupattinam

Uthayrampakkam

Source: DRM Team, Kancheepuram District

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•3. Hazard Profile for

Kancheepuram

KANCHEEPURAM DISTRICT - FLOOD HAZARD PRONE AREAS

Sriperumbudur

Kanchipuram

-̂


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4. Role of Governme4.1 State Administration

The State is divided into 30 Districts. The Districts are further subdivided into 73 Revenue Divisions,

206 Taluks, 1120 Firkas and 1 6563 Villages. The Government have provided both infrastructure facilities

and additional staff in orderto make this Department function effectively in the day to day functioning and for

speedy and effective implementation of the new schemes.

4.2 Disaster Management Functions:

At times of natural disasters like Drought, Cyclone, Flood etc, the Revenue department alerts the

public in advance and undertakes relief measures. The Revenue department plays a vital role in shifting the

affected people to places of safety and provides them with food, shelter, essential commodities and financial

assistance. The DRMP is being implemented in all costal districts and in addition covering Nilgris district. For

effective implementation of the programme a State Steering Committee has been constituted under the

chairpersonship of the Chief Secretary to Government. The Special Commissioner and Commissioner of

Revenue Administration is the Nodal officer and the J oint Commissioner (Disaster Management and

Mitigation) is the State Project Officer.

4.3 DRMP Implementation in Kancheepuram District

The district collector is the Nodal Officer for the implementation of 'Disaster Risk Management

Programme' and a 'District project Officer is in charge to implement the programme. The UNDP has also

assigned a UN Volunteer as District Project Officer to coordinate with the Collector for the successful and

effective implementation of the DRMP in the district. District Disaster Management Committee has been

formed with the Collector as its Chairperson and with thirty eight other officials.

4.4 Status of DM Plans

S.no Level Units DM Plans

Completed

1. Block Disasters Managment

Committees (BDMC)

13 13

2. Urban Local Bodies - DMC 34 34

3. Grama panchayat - DMC 648 426

4 Village DMC 1059 831

So u rce : DRM Team, Kancheepuram Dis t r ic t

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4. Role of Governme

4.5 Reach of DRM Sensitisation Programmes

S.no. Target Group Level of reach- Total

1 Disaster Managment Committee

Members

10,972

2 PRI members women-1 215

men-2641

3856

3 Village Volunteers women-847

men-993

1,840

4 School Teachers 1,213

5 First Aid - DMT Women-776

men-935

1711

6 Search & rescue - DMT Women-659

men-1121

1780

7 WATSAN - DMT Women-786

men-994

1780

8 NCC & NSS students trained Girls-563

Boys-1916

9 Mock drills - Gram Panchayat 663

10 Street Plays 90

11 School level DM Plans

Sourc e : DRMP, Kanc heep u ram D istrict

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5. Contingency Pla

There is a growing realisation among communities living in coastal pockets to be prepared for (del)on

the coast of the Bay of Bengal in Tamil Nadu, that since frequent cyclones/ floods devastate life and property,

there is a need to be better prepared to face them. There is a need to work out a plan which on the one hand,

prevents losses and on the other, enables faster recovery in the event of cyclones / floods.

The aim of this emergency preparedness model plan with particular focus on Kancheepuram is to try

and give a few guidelines amongst others, in which the vulnerable community can make its own contingency

plan to safeguard lives, livelihoods and property in the event of a cyclone / flood and which would also define

the roles and responsibilities of the entire community i.e. the individuals, families, community leaders, village

authorities etc.

A community contingency plan (CCP) is a list of activities a village agrees to follow to prevent loss of

life, livelihoods and property in case a cyclone/ flood. It also identifies in advance, action to be taken by

individuals in the community so that each one knows what to do when a cyclone / flood warning is received.

Every village is different in terms of its inhabitants, its geography, its resources and its ways of making

community decisions. Thus contingency plan will differ from village to village.

5.1 Who makes the Plan?

A community contingency plan, as the name suggests, has to be made by the inhabitants of the village itself.

There should be representatives of women, youth, the elderly, the disabled, artisans, fisher folk, marginal

farmers, wage labourers and other vulnerable groups. There should also be representatives of community-

based groups like Self Help Groups (SHGs), farmers' committees and other such groups functioning in a

village. For the plan to work, every segment of the community/village has to be represented during meetings

to express their needs, concerns and share their experiences.

5.2 Social Organisations or NGOs and Government officials : To carry forward the process of

discussions and to guide the community towards drawing a workable plan, the involvement of NGO

volunteers - community leaders - the Tahsildar - the Block Development Officer (BDO) - the Village Level

Worker (VLW) - and elected representative like Sarpanch, Ward Members, Panchayat Chairperson, Zilla

Parishad Chairperson (ZPC), Co-operative society members etc. is necessary. They possess the necessary

authority and skills to motivate the community, conduct these sessions and make sure that decisions are

arrived at through participatory discussions. The village sessions can be conducted during hours that are

suitable forthe community.


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1 5. Contingency Pla

The meetings can also be in small groups, which are manageable and give everyone a chance to express

theiropinions and ideas.

5.3. Five Stages of Planning-

Stage 1: Discuss what happened in the village during the last cyclone/flood (Review and Analysis)

Stage 2: Make a Description of the Village? (Situational Analysis) Stage 3: Listing what causes damage in

cyclone/flood and where (Hazard mapping) Stage 4: Assessing who is at risk and what is at risk (Risk

mapping: Identifying vulnerable people and areas) Stage 5: How to reduce risk (Opportunity mapping)

5.4 Steps that can be taken to mitigate risks

Fishermen at sea: The fisher folks need to register themselves with the Department of Fisheries. It keeps a

written document of the fishermen's list and their work areas depending on the season and equipment. This

helps in search and rescue missions to pick up fishermen away at sea. Ensure that they carry a life float (There

is also an improvised life float developed indigenously) and a transistor in working condition with good

battery cells when they go into the sea during the cyclone/flood season and VHF sets connecting to nearby

shore station, established by the department. (They can listen to the short wave band on radio for receiving

cyclone/flood warnings). Devise warning signals using fire works or lights such as powerful torches, which

can be seen, from sea.

Widows and single women

Who may need help from volunteers to carry out house strengthening and repairs. Who will need help

to carry children and belonging in case there is a need to evacuate.

Elderly people and the disabled

Who need the help of volunteers or stronger relatives to help in evacuating?

Pregnant women and children

Who should be helped to carry basic food, clothing and cooking implements while evacuating? Also

stockpile the special food and medicines that is required. The other things to stock are rice puffs, jaggery, rice

flakes match boxes, candles and kerosene. Even if there is no necessity to evacuate, it is betterto be under the

supervision of volunteer in the house during the cyclone/flood.

Families living near the sea These families need to be among the first to be evacuated to shelters/ safe

places. Community may identify the families/habitations with some 'indication mark.' Families could think of

shifting the houses in future behind an embankment or an incline. This reduces the risk of flooding.

Community may identify high/safe lands for relocation. Community may also identify such locations where

families could be shifted in consultation with Revenue authorities.

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5. Contingency PI

People living in thatched houses. Houses may be reinforced and roofs need to be nailed down. There are

ways of making the walls and roof stronger in case of thatched houses.

Cattle and livestock Naturally protected areas like behind hillocks or elevated land should be selected in

advance and cattle moved there with adequate fodder. Group insurance should be done before the natural

calamity hits the village.

Houses Houses need to be reinforced and roofs have to be repaired down. Things stored in the RCC houses

are better protected from winds and shifting valuables to a loft or a high level shelf saves them from floods.

Livelihood assets Boats, nets, stores of dry fish, food grain etc. Families can pool in their belongings, nets,

stores of dry fish grain bags etc. into a neighbour's safe house. Such houses are then patrolled by volunteers

to safeguard belongings. Boats need to be secured at the nearest safe structure, such as a lighthouse or a

port office. If there is no such structure the village might have to build one in the near future.

Standing crops and fields As far as possible, workout a cropping pattern to avoid cyclone/flood season or

invest in short duration crops whose harvest is completed before the cyclone/flood season. Quick growing

variety of seeds, especially cereals and vegetables should be stored at the cyclone/flood shelters for use after

the calamity. A contingency plan should be prepared in consultation with the concerned Government

departments regarding alternative crops and pest control. Fields face the danger of flooding with seawater

during a storm surge. Increasing the height of embankments around the fields and plugging any breaches in

them can reduce this danger.

The ultimate goal of hazard forecasting and early warning systems is to protect lives and property. They

constitute one of the key elements of any disaster reduction strategy. To serve people effectively, systems must

be integrated and link all actors in the early warning chain including the scientific and technical community,

public authorities, and local communities. Accurate, timely, reliable, and comprehensible communications

are essential. Effective early warning procedures should be part of the national institutional and legislative

framework for disaster management. They equally need to have redundancy built into the system. Early

warning must be complemented by professional services, training, and capacity-building activities and the

allocation of resources to enable timely actions to be taken to avert loss.

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M rs. See tha Lakshimi, DRMP-Projec t Offic er a t theEme rge nc y op era t ion ce nt re , kanc heep uram Co llec tora te

Good Early Warning Systems have strong linkages among all the four elements such as: (a) risk

knowledge, (b) monitoring and warning services, (c) dissemination and warning services and (d) response

capability. Risk scenarios are constructed and reviewed. Specific responsibilities throughout the chain are

agreed and implemented. Past events are studied and improvement made to the Early Warning System.

Manuals and procedures are agreed and published. Communities are consulted and information is

disseminated. Operational Procedures such as Evacuations are practiced and tested. An effective Early

Warning System must recognize the differences in vulnerabilities that exist between different sections of

societies and also the dynamic nature of such vulnerabilities. The risk due to hazards is not uniformly

distributed and thus an effective Early Warning System need to be founded on appropriate Risk Assessmentmethodologies. The monitoring and warning service is at the core of the EWS and it should integrate locally

used methods while simultaneously making maximum use of the progresses in related Science and

Technology fields. Local monitoring of hazards/risks and warning procedures such as Sirens, Drums, Bells

etc. have often been found to be the most effective at the time of emergencies and such methods need to be

recognized, supported, and integrated in the overall Framework.

There can be a range of technological solutions to communicate Early Warning to the vulnerable

population and it is necessary to have such choices which are accessible and robust for Early Warning

dissemination. Factors such as lead time, coverage, topography of the area, access to warning devices, cost,

maintenance, reliability etc. need to be taken into account while designing the dissemination mechanism. To

reach out to the last person and avoid failure, a combination of such dissemination technologies can be

used.

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626. Early Warning System

The warning information that is communicated to the vulnerable population need to be user-friendly and at

the same time the community should have the capacity to interpret it properly. Capacity building at the

community level should ensure that systematic preparedness programs have been conducted, that disaster

management plans are in place and have been tested, and that community members have been adequately

trained to know how to act after receiving Early Warning.

• Undersea earthquakes (of size higher than 6.5 in the Richter Scale), landslides, volcanic

activities, meteorite impact and any other such events causing large displacement of water can

trigger a tsunami

• Series of tsunami waves can have intervals of few minutes to few hours between two waves

• Tsunami waves can travel up to 1.5-2.5 km inland

• In deep sea, the height of a tsunami may not be observable for its height. When this reaches the

shallow coast, the height of the wave increases up to 10 times and causes destruction.

• The size of tsunami waves at the coast can be as little as few centimeters to as much as 3 metres

• Tsunami waves can appearto be regular advancing/receding sea tides. Sometimes such waves

are preceded by receding of sea water, exposing the sea floor and then the waves come crashing

with great speed

• Tsunami Waves at the coast can still travel at great speed. Never assume that you can run

quickerthan tsunami waves

SISi l l

Ms.Mukuntha, Village EWS Member, testing the EWS in Kokilamedu kuppam

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62EWS Initiatives in Kancheepuram District

The district administration in association with UNDP is implementing the programme that envisages

strengthening and institutionalising the EWS initially in vulnerable coastal pockets. As part of EWS promotion

Satellite Radio Communication system has been installed as a pilot project through World Space in four

places viz., (i) Paramankenikuppam, (ii) Soolerikattukuppam, (iii) Mamallapuram, and (iv) Kancheepuram

(located at District Emergency Operation Centre). UNDP in collaboration with district administration has

installed EWS equipments in 30 most vulnerable villages in the first phase. Awareness generation and

capacity building programmes has been carried out in 30 villages. Dos and don'ts during emergencies

through street plays were conducted in 30 villages through the implementation partnership with

Chengalpattu Rural Development Society. Among the 46 villages shortlisted 30 were chosen forfirst phase of

EWS installation. CRDS through its Alaigal- cultural team conducted training cum sensitisation programmes.

KANCHEEPURA M DI STRICT - EARLY WARNING SYSTEM LOCATIONS


m SS 1" ffJPOTU&iL'i

EWS Insta l led a t Com muni ty Ha l l a t Kokilamed u Kupp am

PuMwIpaftkwr | Ne'TV««>lujpp»in f

SotortkMuhupMm 1PMupuiam f .

MtffUtMppwn J /. EHmhaWukW"̂ T, 1

•OTanwikuppM*.. I IVeopunjMfr*up|Mrr | J

MMmaltapt m y

Paiwyui peiivufcuppam I /

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Early Warning Installed Villages

S.no Block Panchayat Village

1 Thiruporur Kanathur Kanathur Reddikuppam

Muttukadu Karikattukuppam

Kovalam Kovalam Kuppam

Semmenchery kuppam

Nenmeli Pudhukalpakkam

NenmelikuppamSolerikattukuppam

Pattipulam Pattipulam

Edaiyur Kuppam

Elanthopu Kuppam

Salavakuppam

2 Th i ru kazh u ku n d ram Sadras Meiyur kuppam

Sadras kuppam

Pudupattinam Pudupattinam kuppam

Vayalur Uyyali kuppamEdaiyur Kokilamedukuppam

Mamallapuram Spl

Village Panchayat

Devanery Kuppam

Venpurushm kuppam

Mamallapuram kuppam

3 Lathur Paramenkeni kuppam Paramenkenikuppam

Thenpattinam Thenpattinam kuppam

Mugaiyur Perunthuravu kuppam

Vadapattinam Vadapattinam kuppam

Kanathur Kanathur kuppam

Kadalur Alii kuppam

Chinna Kuppam

Periya Kuppam

4 Chithamur Edakazhindadu Muttukadu

Spl. Panchayat Thazhuthali Kuppam

Panaiyur

periya kuppam

Source: CRDS, Chengalpattu

Now from each village, six women and six men have volunteered to be members of EWS village team.

They are getting the training orientation on EWS maintenance and operations.

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EWS Structure


&Whenever disasters strike, they do not discriminate or differentiate amongst men and women, poor

or rich, young or old, they simply come, kill and destroy causing irreparable losses. When these

hazards strike, the communities are the first to react, irrespective of their profession, status, caste or culture.

NGOs play an important role in different stages of Disaster Cycle, and different elements are

attributed for its successful operation.

Technical skills of NGOs are important for rescue, coordination and for relief activities. Commitment

is the key word for reconstruction and rehabilitation and cooperation of different stakeholders is

important for preparedness. Sustainability, flexibility and motivation are the key words for the

successful NGO operation in the field of disaster management and role of NGOs is well

appreciated. NGOs provide linkage between the people and help the people during, before and after the

disasters.

7. Role of NGOs inDisaster Management

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7.

Disaster Management

The critical role of the NGOs in disaster reduction and response has been widely acknowledged.

More and more NGOs are involved in disaster-related activities now in post-tsunami scenario. Networking

and enhancing the capability of the NGOs is considered to be an important strategy for increasing the

efficiency and effectiveness of disaster risk reduction and response activities, especially at the local level in

various aspects such as training and public education, sharing of information, experience and

expertise on best practices, and transfer of relevant technology in disaster reduction and response.

7.1 NGO's DM Reflections:

Overview

•Village level Disaster Management groups were active in our district before Panchayat elections; after the

elections they almost become dysfunctional.

• Community participation should be increased.

• Disaster management groups must function the way Self-Help Groups function; i.e. under the guidance of

•Local level non-political associations like Fishermen association can play leading role in guiding disaster

management groups.

NGOs Role

• NGOs played vital and constructive role in tsunami relief and rehabilitation operations.

• Most of the NG Os are in the nascent stage if promoting Disaster preparedness programmes. The level of

interest and involvement they displayed during the tsunami relief operations are conspicuously missing in the

implementation of community based disaster management programmes.

• Insurance schemes must be compulsorily introduced for all those living in the vulnerable locations.

• The coastal bio-shield and strong concrete wall need to be formed for protecting coastal villages.

•At present, most of the cyclone shelters are dysfunctional; therefore, there is a need for constructing multi-

utility community centres, which can be accessed by all during any type of hazards or emergency. Such

cyclone shelters shall be maintained by the local administration.

• More 1CT based Village Information Centres are required in the coastal pockets in Kancheepuram district.

NGOs.

Dem a nd s:

(Based o n G r o u p Discussion outco me among NGO s and Com muni ty represen ta t ives in

17-18 M a y 2007 Workshop jointly he ld b y CDRC, TRC & KRC with the fac ilitat ion of TNTRC)

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7. Role of NGOs inDisaster Management

7.2 MAKING NGOs COORDINATION A REALITY

It is unfortunate that in the event of any disaster we start talking about the need of NGO

coordination and try to evolve a coordination mechanism between NGOs afresh. The Non-

governmental Organisations in the country have diversified experience on various issues and areas. So far,

there has been no regulatory authority for these NGOs, except registration under Societies Act, to

define a code of conduct and to establish a meaningful coordination mechanism on issues and areas

of operation between them. There have been localized efforts to establish a coalition of NGOs sharing

similar issues or common geographical areas resulting in to conflict of interests between them and

non-performance at the time of need.

In order to ensure and establish a more permanent type of linkage and coordination between

NGOs, we have to, by and large, understand the needs of the community and NGOs serving those

communities depending on areas and issues of operation. There is a need to establish such

mechanism on a national level in order to establish an equilibrium between the community needs and amodern approach for effective and efficient functioning of NGOs at all levels to make NGOs

functioning more professional and accountable.

Fortunately National Disaster Management Authority is facilitating a National NGO Task Force,

which is periodically meeting at NDMA office to brainstorm the scope of NGO coordination. It also covers

streamlining DM modules, capacity building, policies and guidelines for natural disasters.

7.3 Further Strengthening Training Capability on Disaster Management

The success of any disaster management initiative depends to a very large extent on the availability of

adequate numbers of well trained officers who are equipped to shoulder the responsibility of preparedness

trainings and response operations on the receipt of warning or alert. A massive training effort needs to be

launched in the district to develop a cadre of professionally trained government officers, elected

representatives and voluntary activists by strengthening the existing resources.

7.4 INVENTORY OF RESOURCES FOR NGOs

(i) Search, Rescue & Evacuation desk

(ii) Logistics & Welfare desk

(iii) Medical desk

(iv) Infrastructure desk

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7. Role c*NGOs inDisaster Management

3. Maintenance facilities:

food, water and basic amenities

emergency lights, communication system

4. Report on status of response operations:

(i) Search, Rescue & Evacuation desk

(ii) Logistics & Welfare desk

(iii) Medical desk

(iv) Infrastructure desk

Othe r relate d inform a t ion :

1 .List of Active NGO's with their resources.

2.List of Voluntary Organisations and their resources.

3.List of Community Based Organisations and their resources.

4.List of Donor Agencies (National and International).

A standard operating procedure is "an organizational directive that establishes a standard course of

action." In other words, SOPs are written guidelines that explain what is expected and required of the

government departments in performing their jobs. A comprehensive set of SOPs defines in significant detail

how the department intends to operate.

8.1 Why Are SOPs Important?

Sometimes it seems like the departments face an insurmountable array of challenges in modern

society. In an era of shrinking resources, departments must contend with:

Expanding missions—emergency medical care, hazardous materials response, technical rescue, fire

prevention/public education, and terrorism incidents.

Increasing complexity in emergency response techniques and equipment—personal protective measures,

chemical safety, infection control, building and industrial codes, information management, training systems,

and so forth.

8. Standard OperatingProcedures

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g ^l 8. Standard Operaiing

Procedures The standing orders have been prepared with the avowed objective of making the concerned persons

understand their duties and responsibilities regarding disaster management at all levels. All departments and

agencies shall prepare their own action plans in respect of their responsibilities, under the standing orders for

efficient implementation

The departments and agencies will organise proper training of officers and staff so that they can help

in rescue, evacuation and relief work at different stage of disaster. Emergency responses teams will be kept

ready by each department so that they can move to disaster site/affected area on short notice. The Standard

operating procedure shall be followed during normal times, warning stage, disaster stage and post disaster

stage. Standard Operating Procedures for the relevant departments at the District Level are listed below:

8.2 Action Points for Cyclone

1 .Action afterthe first warning

Ensuring the following:

i. That sufficient stock of food grains, kerosene and other dry food commodities are available for distribution

to the victims.

ii. That Medical and Veterinary Departments are fully equipped with required Drugs and Vaccines for taking

preventive steps after cyclone and to arrest the spread of epidemics.

iii. That all the Government and available CSO-DM vehicles are kept in road-worthy condition for putting

them to use in the emergency.

iv. That a list of generators available with the cinema theatres and marriage halls and advance action taken

immediately to procure them when necessity arises.

v. That action is taken for opening of cyclone stores for providing the following materials

1. Hooks of the type available with the Fire Service Department for cleaning debris.

2. Rubbertiers and tubes for using as floats in water.

3. Tents

4. Kerosene lanterns.

5. Large cooking vessels for use in relief camps.

6. Identify slips to be issued to be victims in relief camps.

7. Copies of maps, etc.

8. Ropes, wires, chains, lights, with wire fittings, lead wires, torches, etc.

9. Spare Road Market Stores, Steel poles, Bamboos, G.C. Sheets, and Slotted Stripes of metal (to be laid on

charred up road surface for better transportation).

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= i 8. Standard Operating

=^1 gB H B H B H H H H H MH I

10. Double handle shows (for cutting fallen trees), Shovels, Candles, Land Hailers, Hose pipes, first aid kits,

cyclone duty sign Boards, Rode, Asbestos, Sheets, Torch lights, Ditty, cans, empty oil drums, gunny bags and

sand bags, polythene bags, (fordropping supplies), buckets, V.H.E. sets with batteries for use.

11. Fodders, pumps for bailing out water alongwith hose spades, crow bars, hard gloves, Eucalyptus oil,

naphthalene balls, bamboo mats, phenyl slate line, etc., useful for burying dead bodies.

2. ACTION AFTER RECEIPT OF THE SECOND WARNING (A CTUAL THREAT)

i. Evaluation

ii. Relief to Stranded persons.

iii. Stoppage of traffic on National Highways

iv. Stock of food grains

v. Declaration of local holiday to the Educational institutions

3. POST-C YCLONE MEASURES

i. Convening of the meetings of the Committees

ii. Rescue Operations.

iii. Removal of dead bodies and carcasses, if any.

iv. Health Measures.

v. Restoration of traffic.

vi. Adequate number of mobile squads shall also made available by the Police Department for helping

clearing the fallen trees, etc.

vii. Electricity Board should clearthe roads of fallen electric poles and restore power

supply as quickly as possible.

viii. The Public Relations Department must ensure to build up photographic record of the damage

simultaneously, using services of the local Officers or by employing local man.

ix. Immediately after the cyclone, the Divisional Revenue officers should form required number of teams to

assess damage to the houses, crops, loss of human lives, livestock etc.

8.3 RURAL DEVELOPMENT

Be fo re Disa ste r

•The Block development officer will prepare maps showing population concentration and distribution of

resources.

• Report activities in periodic meetings of the district collectorate convened by the Disaster management cell

•Alert all concerned about impending disaster.

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8. Standard Operating

Procedures

• Ensure safety of establishments, structures and equipment in the field

• Ensure formation of committee for rescue, reliefand rehabilitation work and local volunteerteams.

During Disa ste r

•All Block Development Officers and Additional Block Development Officers will be instructed to be in Head

Quarters during Cyclone or at the time of flood

•All technical staff in the Engineering wing may also be instructed to be available during the period to attend

any breach in the roads or damages in the culvert

• Flood control room will be opened in all panchayat Unions to to attend any emergency case and such as

sandbags, plugs will be kept available

• In respect of village Panchayats, the presidents will be advised suitable to follow the arrangements made by

the BDO of the respective union

•All Block Development Officers will be instructed to provided sufficient quantity of medicine available in the

rural dispensaries. PH.C staff and rural dispensary staff may be alerted during these seasons so as to take

preventive measures against the contagious diseases.

• The extension officer (AH) working in the panchayat unions will be made available in Union Office to attend

any emergency outbreak.

•The Assistant Project Officer, Assistant Divisional Engineers, Executive Engineer will be attached to each

block to oversee the relief operation during the time of Natural Calamity.

Afte r Disa ste r

•Quantifythe loss/damage

•Organize reconstruction of damaged houses on self help basis with local assets and materials received

from the government.

•Arrange repair and re-sinking oftube-wells and cleaning of canals and waterways.

• Take up repair/reconstruction work of infrastructure damaged by disaster

Every year natural as well as man made disasters occurs and outbreaks of epidemic diseases take the

lives of many. Many of these lives and sufferings could be saved if proper emergency preparedness and

response mechanisms were in place. The department of public Health has a responsibility in the reduction

and prevention of suffering during natural and man-made disasters.

The emergency department is responsible for prevention and response of natural disasters and man-

made disasters, as well as in the investigation and response to outbreak of communicable diseases.

8.4 HEALTH SECTOR

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Procedures

As regards the m ed ic a l de pa rtmen t is c onc e rned , the fo llow ing na tu re o f w orks is to be a t tende d to :

•Adequate stock of medicines, gauze and bandage cloth

• Hospitalisation and treatment to victims

• Keeping all the departmental vehicles in road worthy condition

• Restrict leave to medical and para-medical staff

8.4.1 Health Centres Profile

NO . O F PRIMARY HEALTH CENTRES WITH SUB-C ENTRES

SI.No. Name of the Block /

Municipality

No. of Primary

Health Centres

No. of Sub-

Centres

1 Kancheepuram Block &

Municipality

4 29

2 Walajhabad Block 3 26

3 Sriperumbudur 3 21

4 Kudrathur Block 3 31

5 Maduranthagam 5 26

6 Acharapakkam 3 27

7 Uthiramerur 4 36

8 Thiporur 4 25

9 Kattankolathur 5 30

10 Thirukazhukundram 3 34

1 1 St. Thomas Mount 5 38

12 Lathur 2 17

13 Chithamoor 4 24

Total 48 364

Source: D.D, Health, Kpm, Saidapet for year: 2005-2006

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8. Standard Operat ng

Procedures

8.5 Action Points- FLOOD

1. Pre-flood arrangements:

i. Convening a meeting of the District Level Committee on Natural Calamities;

ii. Functioning of the Control Rooms;

iii. Closure of past breaches in riverand canal embankments and guarding of week points;

iv. Rain recording and submission of rainfall reports.

v. Communication of gauge-readings and preparation of maps and charts;

vi. Assigning charge of flood Circles;

vii. Dissemination of weather reports and flood bulletins issued by the meteorological Centers, Central Water

Commission, Flood Forecasting Organisation;

viii. Deployment of boats at strategic points;

ix. Use of power boats;

x. Installation of temporary Police Wireless Stations and temporary telephones in flood-prone areas;

xi. Arrangement for keeping telephone and telegraph lines in order;

xii. Storage of food in interior, vulnerable strategic and key areas;

xiii. Arrangements of dry food stuff and other necessities and of life;

xiv. Arrangements for keeping the drainage system desilted and properly maintained.

xv. Agricultural measures;

xvi. Health measures;

xvii. Veterinary measures;

xviii. Selection of flood shelters;

xix. Advance arrangements for army assistance;

xx. Training in flood relief work;

xxi. Organisation of relief parties;

xxii. Other precautionary measures; and

xxiii. Alternative drinking water supply arrangements;

ARRANG EMENTS DURING AND AFTER FLOODS:

Organising rescue operations.

Organising shelterforthe people in distress, in case the efforts of the Civil

authorities are considered inadequate, Army assistance should be requisitioned.

Relief measures by non-official and voluntary organisations may be enlisted as for as possible.

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Procedures

•Organise relief camps.

• Provision of basic amenities like drinking water, sanitation and public health care

and arrangements of cooked food in the relief camps.

•Making necessary arrangements for air dropping of food packets in the marooned

villages through helicopters.

•Organising enough relief parties to the rescue of the marooned people within a

reasonable time limit.

•Establish alternate communication links to have effective communication with

marooned areas.

•Organising controlled kitchens to supply foods initially at least for 3 days.

•Organising cattle camps, if necessary, and provide veterinary care, fodder and

cattle feed to the affected animals.

•Grant of emergency relief to all the affected people.

•Submission of daily reports and disseminate correct information through massmedia to avoid rumors.

• Rehabilitation of homeless.

•Commencement of agricultural activities-de-siltation, re-sowing.

• Repairs and reconstructions of infrastructural facilities such as roads, embankments, Resettlement of flood

prone areas.

•Health measures.

• Relief for economic reconstruction.

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In Kancheepuram District Collectorate an Emergency Operation Centre (EOC) has been inititated in

post Tsunami period.

Before D isa ste r

Impart training to the members of Police Force in first aid, evacuation, rescue and relief operations.

Identify the 'High Risk' and 'Risk' areas for different disasters and instruct the existing police installations

located in those areas for keeping themselves in readiness for undertaking emergency rescue, evacuation

relief operations.

Train volunteers from among citizens, voluntary organizations

Alert a nd Warning Sta g e

• Establish the Disaster Control Room at the district office

•Arrange drills for fire extinguishing, rescue, evacuation and transportation of injured persons and prepare

coordinated Action Plans in cooperation with District administration and concerned local agencies

•Maintain communications with the police installations in the areas likely to be affected by disaster.

During Disa ste r

• Carry out search & rescue operations.

• Carry out fire fighting operations

• Keep close watch for any criminal and anti-state activity in the area.

• Mobilize resources needed for emergency

Afte r Disa ste r

•Arrange security of government property and installations damaged in a disaster.

• Coordinate with other offices of Ministry of Interior for traffic management in and around damaged areas.

•Assist the local administration in putting a stop to theft and misuse in relief operation.

9.1 FIRE & POLICE DEPARTMENT

The role of Tamilnadu Fire and Rescue services in disaster management of crisis arising out of Fire and natural

calamities is varied for the purpose of meeting earthquakes, cyclones and floods etc. In case of any

emergency DO will mobilize water tenders ambulance small foam tenders from his division. Sufficient

number of life-buoys, life jackets and ropes are also available in these stations, to meet any tropical cyclone

and flood emergency.

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9. EMERGENCY

OPERATION CENTRE

During Disaster

For effectively tackling the situations arising out of earthquakes, tropical cyclones, floods, terrorist attack and

other emergencies, the following special equipment's has been provided in the chennai city and can be

mobilized within two hours.

Inventory of machinery:

1. In f la te d bo a ts a nd Ligh t We igh t Mec han ic a l Fire Bo a ts This equipment's are variable even in shallow water

and can be used in flood situation

2. Brea thing Ap p a ratus, Po iso no us g a s d e t e c to r To meet the hazards arising from leakage of poisonous

gases, these set are provided in most of the fire stations. These will be very useful during rescue and fire

fighting operations particularly in places filled with thick smoke orflammable gases.

3. Ac id and Chem ic a l Pro tec t ion suit For managing chemical disaster

4. Helme t m oun ted therma l ima ging ca me ra s a nd Ha nd -held sm oke v ision c am eras These are available in

state training centre, chennai for use in searching invisible fire victims in areas as large godowns, chemical

industries and multistoried buildings.

5. Em erge nc y Resc ue Tend ers There are three tenders available in chennai city; step has been taken to

procure one forTiruvallur district. This ERT is provided with sophisticated rescue equipment's imported from

abroad such as COMBI tools (cutter and spreader) lifting bag, telescopic, ramps, BA sets, power saw, lifting

equipment's, emergency lighting generators etc.

6. Life De te c t o r This modern equipment is available in chennai, with this equipment; we can detect the

trapped persons under the debris. This equipment was used in Gujarath earth quake and widely appreciated

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The design and development of a comprehensive data and information base on the socio-economic and

demographic features of various administrative units of detailed manner for Kancheepuram is pertinent for

more effective disaster preparedness and disaster response.. The up-gradation of a comprehensive data

base or management information system into a cartographic environment will facilitate better

comprehension of spatial and non-spatial parameters. GIS applications can play a very valuable role in

arriving at meaningful inferences in the areas of risk monitoring, risk assessment and vulnerability analysis,

risk mapping, risk modelling, public awareness and dissemination, etc.

Such a da ta w ou ld p lay an imp ortan t role in ha za rd a sse ssm ent suc h a s:

•Assessment of situation through integrated analysis;

• Implication of hazards in terms of risk and planning needs;

• Spatial modelling, querying and map creation for implementation of action plan;

• Simulation of model and display of different scenarios for hazard visualization.

The availability of spatial data about the earth surface particularly natural resources in combination

with attribute data if properly analyzed and integrated through GIS technique can provide solutions and

action plans in handling efficiently specific hazardous situations.

Conclusion: In the post-tsunami recovery context, we have enormous amount of good practices and

lessons learnt documented in various sectors. Now in a district level emergency planning we need to

incorporate such learning and tools to better manage the disaster management. Secondly, the G O-NGO

coordination has to continue in a long term basis planning and executing the DM plans. It has to be a

continuous process of linking disaster management to development process and vice versa. The

rehabilitation and reconstruction experiences has to be well incorporated in to disaster planning,

preparedness and mitigation areas in order to make the communities resilient and cope up with talking

natural hazards. Community action for disaster risk management is a crucial element in promoting a

"Cultural of prevention" and creating disaster resilient communities. There fore Community based

approaches have to be integral part of various disaster management initiatives, projects and programmes

vis-a-vis emergency preparedness of both government and civil society.

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m~Emergency Contact Details- Kancheepuram District

S.no Revenue Department STD code Office Residence

1 District Collector 044 27237433 27238477

27238478

2 District Revenue Officer

(Kancheepuram)

044 27237945 27238955

3 Collector's PA- General 044 27237789

4 Collector's PA-Land 044 27237424

5 (Chengalpattu) 044

6 Revenue Divisional Officer

(Kancheepuram)

044 27237081

7 District Revenue Officer

(Maduranthagam)

044 27552196

Cyclone Warning Control Room:

S.no STD Office Residence Mobile

District Project Officer-

DRMP

1 RDO-Kancheepuram 044 27222776 27228240 9445000497

2 RDO-Maduranthagam 044 27552445 27552387 9445000503

3 RDO-Chengalpattu 044 27422418 27426422 9445000500

4 RDO-Utharamerur 044 27272230 27272226 9445000498

5 RDO-Thiruperumputhur 044 27162231 27162263 9445000499

6 RDO-Tambaram 044 22382210 22274578 9445000502

7 RDO-Thirukazhikundram 044 27447494 27449094 9445000501

8RDO-Cheyyur

04427531144 27531202 9445000504

Annexure 1

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Public works Department

Annexure 1

S.no STD Office

1 Kancheepuram-lrrigation 044 28544134


3 Chengalpattu 044 2742479

4 ExecutiveEngineer

(Construction)

044 27238672

5 Executive Engineer

(Tank)

044 27237903

BDOs/ Panchayat Union

rS.no. Block STD Office Residence

1 Kancheepuram 044 22232292

2 Wallajabad 044 27256031 27420225

3 Utharamerur 044 27272233

4 Thiruperumputhur 044 27162235

5 Kundrathur 044 27174152

6 Thiruporur 044 27446228 27447644

7 Kattankolathur 044 27452223 27273587

8 Thirukazhikund ram 044 27447130 275231675

9 StThomas Mount 044 22233667

10 Maduranthagam 044 27552304 27433836

1 1 Acharapakkam 044 27522333

12 Elathur 044 27539921 27239836

13 Sithamur 044 27544133 27448255

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_ _ _ _

Annexure 1

Department STD Office Residence

DRDA 27238651

Fisheries Kancheepuram

Neelankarai

044 24492719

Police Kancheepuram 044 27237720 27238070

Homegaurds Kancheepuram 044

Transport Karapettai 044 27222358

Highways 044

Fire Service Department

S.no STD

1 Divisional Fire service 044 2722289927234126

2 Kancheepuram 044 2722289927222201

3 Chengalpattu 044 27431299

27430101

4 Thiruperumputhur 044 27162259


6 Maraimalai Nagar 044 27452930

7 Utharamerur 044 27272236

8 Acharapakkam 044 275224019 Thi ru kazh i ku n d ram 044 27447001

Police Department

S.no STD

1 Sivakanchi 044 27222805

2 Vishnukanchi 044 27222804

3 Kanceepuram 044 27222181

4 Baluchettichatram 044 27246524

5 Wallajabad 044 272560446 Thiruperumputhur 044 27162224

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Risk Mapping

Sample Social / Resources Mapping

>. K #> 4| If ' P. o*>C-u>« *v,

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ABOUT TNTRC

The TamilNadu Tsunami Resource Centre (TNTRC) facilitates post tsunami

recovery focusing on improved coordination among the many civil society

organisations, Government and the UN for sharing information, networking knowledge,

influencing policy and building capacities. It has been involved in enhancing quality of

recovery with equitable approach for the tsunami affected population. TNTRC has been

able to reach the grassroots through the District Resource Centres to ensure smooth

flows of information and feedback from the grassroots to State level and vice versa.

TNTRC is a joint initiative of UND^ International non governmental organisations-

Caritas India, Catholic Relief Services, Christian Aid, PLAN International, Oxfam, Save

the Children and World Vision and the Government of TamilNadu.

TAMILNADU TSUNAMI RESOURCE CENTRE

\

mm / mm# 54/1, Josier Street, Nungambakkam, Chennai - 600 034. INDIA

Tel.: 91 - 44 - 2826 4141, 2826 5151 Telefax : 91 - 44 - 2826 6161

E-mail : [email protected] web : www.tntrc.org
mailto:[email protected]://www.tntrc.org/http://www.tntrc.org/mailto:[email protected]

Documents

24 Emergency _Preparednes