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7/25/2019 2.2_Recording and Reporting Based on FHSIS-noemi August25.ppt
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FHSIS Recording and ReportingFHSIS Recording and Reporting
Tools in Data Quality CheckTools in Data Quality Check
DQC Workshop for SelectedDQC Workshop for Selected
FP/!CH! IndicatorsFP/!CH! Indicators
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PROGRAM
INDICATORS
FP/MNCHN
(National/Regional
Level)
Recording o Healt! Service"Recording o Healt! Service"
Planning # $%dgetingPlanning # $%dgeting
Polic& For'%lation or datingPolic& For'%lation or dating
Develo'ent o Intervention"Develo'ent o Intervention"
Data con"olidation and anal&"i"Data con"olidation and anal&"i"
Data %tili*ationData %tili*ation
Data Manage'ent Proce""Data Manage'ent Proce""
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Co"ponents of FHSIS #$%#
Recording Tool"
Reorting Tool"
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Co"ponents of FHSIS &er' #$%#
Recording Tool"+ Facilit&+,a"eddoc%'ent" -it! 'ore detailed data and
contain" da& to da& activitie" o t!e !ealt!
-or.er" So%rce o data i" t!e "ervice"So%rce o data i" t!e "ervice"delivered to atient"/client"delivered to atient"/client"
Individ%al Treat'ent Record (ITR)
Target Client Li"t (TCL)S%''ar& Ta,le (ST)
Mont!l& Con"olidation Ta,le (MCT)
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0 ITR0 ITR
T!e Individ%al Treat'ent Record (ITR) i" adoc%'ent1 or' or iece o aer -!ere t!e
date1 na'e1 addre"" o atient1 re"enting
"&'to'" or co'laint o t!e atient on
con"%ltation and t!e diagno"i" (i availa,le)1
treat'ent and date o treat'ent are
recorded T!i" record -ill ,e 'aintained a"
art o t!e "&"te' o record" at eac! !ealt!acilit& on all atient" "een
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Sa'le ITRSa'le ITR
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ITR" %nder t!e FHSISITR" %nder t!e FHSIS% anage"ent of the Sick (oung Infant )ge % Week up to # onths
# anage"ent of the Sick Child )ge # onths up to * (ears
+ Children ,nder-Fi&e (ears of )ge .ith Health Prole"s other than ICI
Classification / 0ther Children / )dults
1 aternal Client Record for Prenatal Care* aternal Client Record for Post-partu" and !eonatal Care
2 Fa"ily Planning Ser&ice Record
3 Dental Health Progra" 4 For" %
5 T6 Progra" 4 Indi&idual Treat"ent Card
7 ITR for alaria Pre&ention and Control Progra"
%$ ITR for the 8eprosy Pre&ention and Control Progra"
%% ITR for the Schistoso"iasis Pre&ention and Control Progra"
%# ITR for the Filariasis Pre&ention and Control Progra"
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Target Client 8istTarget Client 8ist(TCL)(TCL)De"crition2 S%''ar& li"t" o oc%"De"crition2 S%''ar& li"t" o oc%"gro%" c%lled ro' t!e ITR" or FP0"gro%" c%lled ro' t!e ITR" or FP0"
"eciicall& or'atted (Prenatal Care1 Po"t+"eciicall& or'atted (Prenatal Care1 Po"t+Part%' Care1 nder 0 3ear Old C!ildren1Part%' Care1 nder 0 3ear Old C!ildren1Fa'il& Planning1 Sic. C!ildren1 NTP T$Fa'il& Planning1 Sic. C!ildren1 NTP T$Regi"ter1 National Lero"& Control Progra'Regi"ter1 National Lero"& Control Progra'For' 4 or Central Regi"tration For')For' 4 or Central Regi"tration For')
4 Target Client Li"t (TCL)4 Target Client Li"t (TCL)
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Target Client 8ists con"tit%te t!e "econd recording
tool o t!e FHSIS and are intended to "erve "everal
%ro"e"25na,le" t!e 'id-ie or n%r"e to lan and carr& o%t atient
care and "ervice deliver&
To 'onitor "ervice deliver& to gro%" o atient" identiied
a" 6target"7 or 6eligi,le"7 or a artic%lar !ealt! rogra'
To acilitate t!e 'onitoring and "%ervi"ion o "ervice
deliver& activitie"1 reort "ervice" deliveredTo rovide a clinic+level data,a"e -!ic! can ,e acce""ed
or %rt!er "t%die"
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Target Client 8ists to ,e 'aintained in t!e FHSIS ver"ion
4804 are a" ollo-"2
Target Client Li"t or Prenatal Care Target Client Li"t or Po"t+Part%' Care
Target Client Li"t or N%trition and 59anded Progra' or
I''%ni*ation
Target Client Li"t or Fa'il& Planning
Target Client Li"t or Sic. C!ildren
Regi"tr& For'" or Filaria"i"1 Lero"&1 Malaria1
Sc!i"to"o'ia"i" and T%,erc%lo"i" "!all ,e t!e "o%rce or all
Di"ea"e Control Indicator" in"tead o a "earate TCL
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TCL Sa'leTCL Sa'le
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TCL Sa'leTCL Sa'le
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: S%''ar& Ta,le (ST): S%''ar& Ta,le (ST)
The Su""ary TalesThe Su""ary Tales i" a or' -it! 04+i" a or' -it! 04+
'ont! col%'n" retained at t!e acilit&'ont! col%'n" retained at t!e acilit&
($HS) -!ere t!e 'id-ie record" all($HS) -!ere t!e 'id-ie record" all
'ont!l& data T!e S%''ar& Ta,le i"'ont!l& data T!e S%''ar& Ta,le i"
co'o"ed oco'o"ed oHealt! Progra' Acco'li"!'ent;Healt! Progra' Acco'li"!'ent;
Mor,idit& Di"ea"e"Mor,idit& Di"ea"e"
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ST - Health Program AccomplishmentST - Health Program Accomplishment < t!e 'id-ie< t!e 'id-ie
record" a "%''ar& o all t!e data ro' TCL or regi"trie"record" a "%''ar& o all t!e data ro' TCL or regi"trie"5a"& "o%rce o "%''ar& data or reort" ,eing reared ,& t!e5a"& "o%rce o "%''ar& data or reort" ,eing reared ,& t!e
'id-ie'id-ie
Need to .ee t!i" %dated a" t!i" can "erve a" roo oNeed to .ee t!i" %dated a" t!i" can "erve a" roo o
acco'li"!'ent" to "!o- LG oicial" -!enever t!e& vi"it t!eacco'li"!'ent" to "!o- LG oicial" -!enever t!e& vi"it t!eacilit&acilit&
Serve" a" t!e data "o%rce or an& "%rve&1 "ecial "t%d&1 orServe" a" t!e data "o%rce or an& "%rve&1 "ecial "t%d&1 or
re"earc! t!at 'a& incl%de t!e acilit& T!i" can "erve a" a tool orre"earc! t!at 'a& incl%de t!e acilit& T!i" can "erve a" a tool or
t!e 'id-ie to a""e"" !er o-n acco'li"!'ent"t!e 'id-ie to a""e"" !er o-n acco'li"!'ent"
$a"i" or evidence ,a"ed re"on"e/action"$a"i" or evidence ,a"ed re"on"e/action"
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ST-Morbidity Diseases t!e 'id-ieacco'li"!e" t!i" ta,le on a 'ont!l&
,a"i"
"o%rce o ten leading ca%"e" o 'or,idit& andreorta,le di"ea"e or t!e '%nicialit&/cit&
!el t!e Healt! Center" "ta get t!e 'ont!l&
trend o di"ea"e"
,a"i" or evidence ,a"ed re"on"e/action",a"i" or evidence ,a"ed re"on"e/action"
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= Mont!l& Con"olidation Ta,le (MCT)= Mont!l& Con"olidation Ta,le (MCT)
Mont!l& Con"olidation Ta,le (MCT)T!e P%,lic Healt! N%r"e (PHN) record"
data ro' all ,aranga&" T!i" i" t!e "o%rce
doc%'ent o t!e n%r"e or t!e >%arterl&For' T!e MCT "!all "erve a" t!e o%t%t
ta,le o t!e RH a" it alread& contain"
li"ting o indicator" ,& ,aranga&
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Co"ponents of FHSIS &er' #$%#
Reorting Tool"+ T!e"e are "%''ar&T!e"e are "%''ar&data t!at are tran"'itted or "%,'itted on adata t!at are tran"'itted or "%,'itted on a
-ee.l&1 'ont!l&1 ?%arterl& and on ann%al-ee.l&1 'ont!l&1 ?%arterl& and on ann%al
,a"i" to t!e ne9t !ig!er level,a"i" to t!e ne9t !ig!er levelMont!l& For'" (M)Mont!l& For'" (M)
>%arterl& For'" (>)>%arterl& For'" (>)
Ann%al For'" (A+$HS1 A01 A41 A:)Ann%al For'" (A+$HS1 A01 A41 A:)
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T!e Mont!l& For' i" t!e reorting or'
t!at t!e 'id-ie ill" % to reort !er
acco'li"!'ent" ro' t!e ir"t da& to t!e
la"t da& o t!e 'ont! and "%,'it" to t!en%r"e at t!e RH/MHC or con"olidation
Sace" are let ,lan. or t!o"e indicator"
t!e '%nicialit&/cit& need" to generate att!eir level
Mont!l& For' 0Mont!l& For' 0
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Heading - Fill % t!e data a".ed or in t!e
!eading2 t!e Mont! ,eing reorted and
t!e 3ear1 t!e na'e o t!e $aranga&1 Na'e
o $HS1 t!e M%nicialit& or Cit&1 Provinceand t!e Pro@ected Po%lation o t!e
$aranga& (e9cet d%ring National Cen"%"
&ear")
Mont!l& For' 0Mont!l& For' 0
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RecordingRecording
ReortingReorting
Flo- o Reort"Flo- o Reort"
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F80W 0F FHSIS D0C,9!TS
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De"cri,ed ,elo- i" t!e lo- o FHSIS doc%'ent" a" de"cri,ed in t!e
"er" G%ide or t!e FHSIS
TCL ST
MCT
%ITR/FP0
Q%
Recording Reorting
R
H
M
PH
N
S%,'itted to PHN
S%,'itted to PHO;
,a"i" or Ann%al
For'"2 A01 A41 A:
Q%
Q%
P
HO
C
H
D
S%,'itted to CHD;
,a"i" or Ann%al
For'"2 A01 A41 A:
S%,'itted to DOH;
,a"i" or Ann%al
For'"2 A01 A41 A:
Loc%" oLoc%" oR i,ilitRe"on"i,ilit
RecordingRecordingT lTool"
ReortingReorting
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Re"on"i,ilit&Re"on"i,ilit& Tool"Tool"
OiceOice Per"onPer"on For'"For'" Fre?%enc&Fre?%enc& Sc!ed%le o S%,'i""ion toSc!ed%le o S%,'i""ion to!ig!er level!ig!er level
$HS$HS Mid-ieMid-ie +ITRITR
+TCLTCL
+STST
+ Mont!l& For' (M0#M4)+ Mont!l& For' (M0#M4) Mont!l&Mont!l& ever& "econd -ee. oever& "econd -ee. o"%cceeding 'ont!"%cceeding 'ont!
+ A+$aranga& For'+ A+$aranga& For' Ann%all&Ann%all& ever& "econd -ee. o Ban%ar&ever& "econd -ee. o Ban%ar&
RHRH PHNPHN +ITRITR
+TCLTCL
+STST
+MCTMCT
+ >%arterl& For' (>0#>4)+ >%arterl& For' (>0#>4) >%arterl&>%arterl& ever& t!ird -ee. o t!e ir"tever& t!ird -ee. o t!e ir"t'ont! o t!e "%cceeding'ont! o t!e "%cceeding?%arter?%arter
+ Ann%al For'"+ Ann%al For'"
A0 A0
A4 A4
A: A:
Ann%all&Ann%all& ever& t!ird -ee. o Ban%ar&ever& t!ird -ee. o Ban%ar&
PHO/COPHO/CO Prov/Cit&Prov/Cit&FHSISFHSIS
CoordinatorCoordinator
+ >%arterl& Reort (>0#>4)+ >%arterl& Reort (>0#>4) >%arterl&>%arterl& ever& o%rt! -ee. o t!e ir"tever& o%rt! -ee. o t!e ir"t'ont! o t!e "%cceeding'ont! o t!e "%cceeding
?%arter?%arter
+ Ann%al Reort+ Ann%al Reort
A0 A0
A4 A4
A: A:
Ann%all&Ann%all& ever& o%rt! -ee. o Ban%ar&ever& o%rt! -ee. o Ban%ar&
RHORHO RegionalRegionalFHSISFHSISCoordinatorCoordinator
+ >%arterl& Reort+ >%arterl& Reort >%arterl&>%arterl& ever& "econd -ee. o t!eever& "econd -ee. o t!e"econd 'ont! o t!e"econd 'ont! o t!e"%cceeding ?%arter"%cceeding ?%arter
+ Ann%al Reort+ Ann%al Reort
A0 A0
A4 A4
A: A:
Ann%all&Ann%all& ever& "econd -ee. o Marc!ever& "econd -ee. o Marc!
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T!an. &o%T!an. &o%