Enablement Kit for

SAP NetWeaver Business Client

– V1.30

How to Improve User Experience via Roles

SAP AG

© SAP 2009 / Page 2

© SAP 2009 / Page 2

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add POWER Lists

Add Homepages

Add Microsoft Outlook

© SAP 2009 / Page 3

Roles in NWBC

A role is a menu that a user in a

company needs for his/her work

Focus on User

Specific

Extract of Easy Access Menu

(and more)

Predefined Roles (*AIO*)

Accounts Payable Assistant

Accounts Receivable Assistant

Cost Accountant

Financial Accountant

Shop Floor Specialist

Production Planner

Strategic Planner

Engineering Specialist

Purchaser

Sales Person

Warehouse Specialist

Employee

With SAP ERP enhancement package 3 and 4, pre-defined roles are delivered

that cover content in the form of POWER Lists, reports, and transactions. The

roles delivered are intended for small businesses and midsize companies in the

production industry and enable efficient access to the processes of Financial

Accounting, Controlling, Materials Management, Production Planning and

Control, and Sales & Distribution. These roles can be found in transaction pfcg by

searching for SAP_AIO_* (technical name).

SAP partners can use the roles as a starting point and adapt them.

Administrator

Predefined Roles (*BPR*)

Buyer

Internal Sales Representative

Maintenance Technician

Production Supervisor

Service Providers

For EhP4 SP1 some portal roles (PCD – roles) have been migrated to SAP ERP and

adapted for the small businesses and midsize companies. Their technical names

begin with: SAP_BPR_*.

Predefined SAP Best Practices Roles

Many predefined roles exist in the Best Practices solutions. Their technical names

begin with SAP_BPR* for the solutions based on EhP3 and with SAP_NBPR* for

EhP4. For an overview of the used roles see the functional list of each Best Practices

Solution (Baseline and Industry Packages). These are for example the roles available

in the SAP Best Practices Baseline Package (Germany) – V1.603, delivered with

SAP Note 1165371:

Accounts Receivable Accountant

Accounts Receivable Manager

Accounts Payable Accountant

Accounts Payable Manager

Administrator

Assets Accountant

Bank Accountant

Business Analysis Purchaser

Buyer

Customs Agent

Employee

Engineering Specialist

Enterprise Controller

Customs Agent

Finance Manager

General Ledger Accountant

Maintenance Employee

Maintenance of Accounts

Receivable Master Data

Pricing Specialist

Product Cost Controller

Production Planner

Project Manager

Purchasing Manager

Quality Specialist

Sales Administration

Sales Billing

Sales Manager

Service Agent

Service Employee

Shop Floor Specialist

Strategic Planner

Travel Accountant

Treasurer

Warehouse Clerk

Warehouse Manager

Warehouse Monitoring

© SAP 2009 / Page 8

© SAP ge 8

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add POWER Lists

Add Homepages

Add Microsoft Outlook

© SAP 2009 / Page 9

Create a role – New Role

Create a role

• Go to PFCG

• Define a name for your role and click Create Single Role

You are here

© SAP 2009 / Page 10

Composite Roles

Several roles can be merged in

Composite Roles. In a Composite

Role, you can rename and reorganize

the menu.

Go to pfcg

Enter a name and click on

Enter the roles you want to merge

(tab Roles)

Click Read menu

Click in order to change the

menu

Always re-read the menu, after you

have changed a single role

attached to a composite one.

Several roles can be merged in Composite Roles. In a Composite Role, you can rename and reorganize the menu.

© SAP 2009 / Page 11

Users

Enter user IDs

Execute User Comparison: The profile is

not available in the user master record

until the users have been compared.

In order to use the role, users need to be assigned to it.

Choose Complete Comparison

© SAP 2009 / Page 12

Users

Enter user IDs

Execute User Comparison: The profile is

not available in the user master record

until the users have been compared.

In order to use the role, users need to be assigned to it.

Choose Complete Comparison

© SAP 2009 / Page 13

Sorting of Roles in NWBC

You can define a sorting for the roles in NWBC and set a role as Home Role via the button Menu Options.

In the Change mode of a role choose

Menu Options.

Maintain the Sorting field or the Home

Role flag if you want to set the role at the

first position in NWBC

Without maintaining the sorting, the roles

assigned to a user will be displayed in an

arbitrary manner. However during a

NWBC session they can be displaced

with the mouse

© SAP 2009 / Page 14

© SAP 200/ Page 14

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add POWER Lists

Add Homepages

Add Microsoft Outlook

© SAP 2009 / Page 15

Add a Transaction to a Role

Display technical names

Click Add

Enter IDs

© SAP 2009 / Page 16

Authorizations (1)

Click Change Authorization Data

Define Organizations Levels, if necessary – use *,

where possible

Authorizations are necessary for transactions

© SAP 2009 / Page 17

Authorizations (2)

When yellow traffic lights appear in the

tree display, you must adjust the

authorization values manually.

2 ways to adjust:

Click on the traffic light: Complete

authorization (*) for all levels

Click on white fields: Values can be

maintained individually

Click Generate

© SAP 2009 / Page 18

© SAP 2009 / Page 18

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add POWER Lists

Add Homepages

Add Microsoft Outlook

© SAP 2009 / Page 19

BI Xcelsius Dashboard

© SAP 2009 / Page 20

BI Crystal Report

© SAP 2009 / Page 21

Add Business Objects Xcelsius Dashboard or

Crystal Report

Choose Web address

Enter URL for Xcelsius Dashboard

Enter URL for Crystal Report

Click Other

© SAP 2009 / Page 22

Add Long URLs (1)

Use of URLs in PFCG is restricted to 255 characters

This URL has 459 characters:

http://idesportalnws1.wdf.sap.corp:1080/irj/servlet/prt/portal/prtroot/com.sap.portal.pag

ebuilder.IviewModeProxy?iview_id=pcd:portal_content/com.sap.pct/every_user/com.s

ap.pct.erp.ess.bp_folder/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self

_service/com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_workin

g_time/com.sap.pct.erp.ess.leaverequest/com.sap.pct.erp.ess.leaverequest&iview_mo

de=default&j_user=blackm&j_password=welcome

Use of URLs in PFCG is restricted to 255 characters

You can use this URL

• Split it up

• Use tags

• Define Variables

© SAP 2009 / Page 23

Add Long URLs (2)

Go to sm30

Enter SSM_VAR

Split up the URL

Enter variables and the parts of

the URL

© SAP 2009 / Page 24

Add Long URLs (3)

Go to PFCG

Enter the role

Choose Other

Enter the tags as follows: <tokens>

(and some rest of the URL, if

necessary)

Choose Web

address

© SAP 2009 / Page 25

Add Adobe Form (1)

Click Other

Enter URL - Documents are stored locally

– check link – documents are shown

according to link – as a folder structure or

document is directly called

Choose Web

address

© SAP 2009 / Page 26

Add Adobe Form (2)

Direct call of Adobe Form

Adobe Form in a Folder

© SAP 2009 / Page 27

Add PowerPoint Presentation (direct method)

Click Other

Choose Web address

Enter URL - Documents are stored locally – check

link! C:\Documents and Settings\d032256\Desktop\Workshop US January 10th

and 11th\PPT Presentation\roles.ppt

Add PowerPoint Presentation via PDF File

(indirect method)

© SAP 2009 / Page 28

Here’s an example of how you can integrate personalized

demo process overview pages into your demo role in

NWBC by converting a PPT slide into PDF and uploading it

to the SAP system.

NOTE: THIS REQUIRES THE NWBC DEMO KIT, or

creation of your own Business Server Page. The NWBC

DEMO KIT can be ordered here:

http:service.sap.com/~sapidb/01100035870000083551200

9E

Gain Insight into Improving Margins

Day-in-the-life Demonstration

CFO

Views the Income Statement and sees lower than expected profit

Uses dashboards to compare performance with competitors and analyze product profitability

Decides to improve margins by discontinuing a product and reducing material costs

Operations Manager

Uses dashboards to adjust production plan for discontinued product

Models plan to minimize excess inventory and optimize plant utilization

Views details about material costs and supplier performance and uses for price renegotiation

Find

Profitability

Issue

Compare

Company

Performance

Analyze

Product

Profitability

Define

Actions for

Solution

Analyze

Production

Plan

Adjust

Production

Plan

Negotiate

Purchase

Price

Update

Purchase

Price

1) Use this PPT slide as template (without this orange text box).

2) Personalize text, pictures, etc.

3) Convert slide into pdf (e.g. via PDFx-change 3.0, or any other conversion

software)

4) Upload PDF into MIME directory “Process Overview Graphic” (see next slide)

5) Via your role call BSP Appl. Z_A1_ENH_2 and start page

“menu_process_overview.htm” and pass file name (*.pdf) as parameter “graphic”

(see next after next slide)

Personalization Options

Demo Process Overview Page (continued)

2) If you have the NWBC Demo Kit (Candemo) go to

transaction “se80”, select “Repository Browser”, select

BSP Application “Z_A1_ENH_2”.

3) Open the folder “Mimes” and right click the subfolder

“Process_Overview_Graphics” and select “Import MIME

Objects”.

4) Select the personalized PDF file from your PC and

confirm to upload.

5) Now you can use this file in your role (see next slide).

1) After you have personalized it and converted it from PPT (see previous

slide), upload your PDF file with the process overview graphic into the

SAP MIME repository.

Personalization Options

Demo Process Overview Page (continued)

© SAP 2009 / Page 31

6) After you have uploaded your personalized process flow *.pdf to the

MIME repository (see previous slide), you can display it in the

“Process Overview” page.

7) You can do so by passing the file name as the “graphic”

parameter into the Process Overview page

(menu_process_overview.htm) of your role. You

configure this via transaction PFCG, tab “Menu”, select

“Process_Overview” page, and click “change”.

© SAP 2009 / Page 32

© SAP 2009 / Page 32

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add POWER Lists

Add Homepages

Add Microsoft Outlook

© SAP 2009 / Page 33

Add a POWER List

Click Other

Choose Web Dynpro Application

Enter Web Dynpro Application: POWL

Choose APPLID

Enter Value: ID of the POWER List

© SAP 2009 / Page 34

Maintain OBN for POWLs

If a POWL calls a transaction

via a button which is defined in

the methods of the feeder

class, the relevant transactions

needs to be added to the role

and the OBN targets need to

be defined via Details for

NetWeaver Business Client *

With a double-click on the

inserted method in the Details

for NetWeaver Business Client

window you can define

parameters and values which

should be transferred to the

transaction. Then the selection

screen is skipped. **

* The menu entry is still called Additional

Details in SAP ERP 6.0 EhP3

** For Details of the OBN defining process

see the slides and the guide for “How-to

develop POWER Lists” also available in

this Kit

© SAP 2009 / Page 35

Where to find PowerLists and how to test

them?

Go to Transaction powl_typer (other useful transactions are

powl_query or powl_queryr)

You can find a list of the available PowerLists in EhP3 here: https://portal.wdf.sap.corp/irj/go/km/docs/room_project/cm_stores/documents/workspaces/91d8e9f9-1bfa-2910-e28f-f3597248fc1f/NWBC/POWERLists/POWER_Lists_.XLS

PowerLists are sometimes described in the RKT material (service.sap.com/rkt-erp) – but not in a specific All-in-One area, but in ERP, amongst the different applications, e.g. https://websmp102.sap-ag.de/~sapidb/011000358700001090812007E

Fast test: SAP Easy Access -> Favorites -> Add other objects -> WebDynpro Application

Even faster test: Adopt the following link by replacing the ID of the PowerList (KYK-FIN-FI-ASSETLIST) and adding the server information of an SAP ERP system: http://<server>.<domain>.<ext> :<portnumber>/sap/bc/webdynpro/sap/powl?APPLID=KYK-FIN-FI-ASSETLIST&sap-client=130&sap-language=EN

© SAP 2009 / Page 36

Available POWL for NWBC

256 Total PowerLists (POWLs) in EhP3

256 POWL

“Shipped with ERP 6.0 EhP 3”

123 POWL

“Work Out of the Box”

133 POWL

“Require Additional Configuration”

55 POWL with

NO

Action Buttons

68 POWL with

One or More

Action Buttons

© SAP 2009 / Page 37

Available POWL for NWBC

55 POWL with NO Action Buttons

/KYK/ISQ_13127_N Sales Order Selection

/KYK/ISQ_MCTA Customer Analysis

/KYK/ISQ_MCTE Sales Organization Analysis

/KYK/ISQ_CS11 Bill of Materials

/KYK/ISQ_CS12 Multilevel Bill of Materials

/KYK/ISQ_CS15 Material Where-Used List

/KYK/ISQ_MCE1 Purchasing Group Analysis

/KYK/ISQ_ME06 Material Source List Analysis

/KYK/ISQ_ME0M Source List by Material

/KYK/ISQ_ME1P Purchase Order Price History

/KYK/ISQ_ME2M Purchasing Documents for Material

/KYK/ISQ_ME3LN Purchasing Documents for Vendor

/KYK/ISQ_ME4N Purchasing Documents for Document Number

/KYK/ISQ_ME4S_N RFQs per Collective Number

/KYK/ISQ_ME5A_N Display Purchase Requisitions

/KYK/ISQ_ME6H Vendor Evaluation Analysis

/KYK/ISQ_ME80FN Purchasing General Evaluation

/KYK/ISQ_ME81N Purchase Order Value Analysis

/KYK/ISQ_RFKUM Vendor Purchase Analysis

/KYK/ISQ_MB52 Warehouse Stocks of Material

/KYK/ISQ_MBLB_N Stocks at Subcontractor

/KYK/ISQ_MBSM Cancelled Material Documents

/KYK/ISQ_MCE5 Material Group Analysis

/KYK/ISQ_MCTC Material Analysis

/KYK/ISQ_12175 Customer Invoice Due Date Forecast

/KYK/ISQ_ARRE_1 Open Invoices by Customer

/KYK/ISQ_FDK43 Credit Management Master List

/KYK/ISQ_RFDOPR10 Customer Overdue Items

/KYK/ISQ_RFDSL Customer Balances (Local Currency)

/KYK/ISQ_APRE_1 Open Invoices by Vendor

/KYK/ISQ_RFKOPR00 Vendor Overdue Items

/KYK/ISQ_RFKSL Vendor Balances (Local Currency)

/KYK/ISQ_12284 Financial Statements ?

/KYK/ISQ_FIGL_I1 GL Account Open Line Items

/KYK/ISQ_FIGL_I2 GL Account Cleared Line Items

/KYK/ISQ_STAX Use and Sales Taxes (US)

/KYK/ISQ_COPC_LST Cost Center Activity ?

/KYK/ISQ_COS019 Internal Orders Budget / Actual / Commitment

/KYK/ISQ_COS4 Internal Orders Actual / Plan / Variance

/KYK/ISQ_COS633 Cost Center Actual/Plan/Variance/Previous Year

/KYK/ISQ_COS_3 Cost Center Actual/Plan/Variance

/KYK/ISQ_KHOE1 Summarized Costs Target/Actual

/KYK/ISQ_KHOE2 Summarized Costs Work in Progress

/KYK/ISQ_KHOE3 Summarized Costs Planned/Actual

/KYK/ISQ_KSBT_N Cost Centers: Planned Activity Prices

KYKQ-ISQ_KKBC0 Target/Actual - Comparison

KYKQ-ISQ_KKBC1 Order Cost Analysis (Trend)

KYKQ-ISQ_KKBC2 Order Cost Analysis (WIP)

KYKQ-ISQ_RKKBCAL2_1 Costing Run Results

KYKQ-ISQ_RKKBCAL2_2 Costing Run Results (Price vs Results)

KYKQ-ISQ_S_ALR13142 Product Cost Analysis (Target / Actual)

KYKQ-ISQ_S_ALR13148 Product Cost Analysis (Variance Categories)

KYKQ-ISQ_S_ALR13151 Product Cost Analysis (Work in Progress)

KYKQ-ISQ_S_ALR13157 Product Cost Analysis (Actual Data)

KYKOP-OPS-PP-DIS-MAT-CHANGES Material Changes

© SAP 2009 / Page 38

Available POWL for NWBC

68 POWL with One or More Action Buttons

/KYK/ISQ_CR05 Production Work Center List

/KYK/ISQ_MM60 Materials List

/KYK/ISQ_MM60_PRD_N Product Groups

FAGL_CLOCO Task Lists in Closing Cockpit

FIN_FSCM_BNK_PMNT Payment Monitor

FIN_FSCM_BNK_STMT Bank Statement Monitor

FIN_FSCM_CR_ACCOUNT Customers

FIN_FSCM_CR_BOL Blocked Sales Orders

FIN_FSCM_CR_CASE Credit Limit Requests

FIN_FSCM_DM Dispute Management

FITV-POWL-TRIPSFORAPPROVAL Expense Reports for Approval

KYK-FIN-FI-GLITEMS POWL G/L Account Line Items

KYKOP-CO-MAT-COSTING Material Costing Runs

KYKOP-CRC-LIST-CUSTOMERS Customer Credit Management

KYKOP-FIN-CO-ACTTYPE Activity Type

KYKOP-FIN-CO-ASSESSMENT-CYCLE Assessment Cycles

KYKOP-FIN-CO-COSTCENTER Cost Centers

KYKOP-FIN-CO-COSTELEMENT Cost Elements

KYKOP-FIN-CO-COST-ESTIMATES POWL for Determining Cost Estimate for Materials

KYKOP-FIN-CO-INTORDER Internal Orders

KYKOP-FIN-FI-ASSETLIST Assets

KYKOP-FIN-FI-CHECK_REGISTER Check Register

KYKOP-FIN-FI-CUSTOMERITEMS Customer Line Items

KYKOP-FIN-FI-CUSTOMERITEMS_R Customer Line Items (Display Only)

KYKOP-FIN-FI-GL_ACC_LIST GL Accounts

KYKOP-FIN-FI-RECU_ENTRY_DOC Recurring Entry Documents

KYKOP-FIN-FI-VENDORITEMS Vendor Line Items

KYKOP-FIN-FI-VENDORITEMS_R Vendor Line Items (Display Only)

KYKOP-FIN-FI-VENDORLIST_AP Vendors (A/P)

KYKOP-FIN-FI-VENDORLIST_AP_PAY Vendors (A/P) for Payment

KYKOP-OPS-FI-CUSTOMERS Customers

KYKOP-OPS-FI-PO-W Purchase Orders (Display Only)

KYKOP-OPS-LE-DELIVERIES Sales Orders Due for Delivery

KYKOP-OPS-LE-QUOTATIONS Sales Quotations

© SAP 2009 / Page 39

© SAP 2009 / Page 39

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add Homepages

Add POWER Lists

Add Microsoft Outlook

MS Outlook

© SAP 2009 / Page 40

Add MS Outlook (1)

© SAP 2009 / Page 41

If not yet existing, create a BSP

1. Transaction SE80, select "BSP Application", and create a new BSP Application, eg.

Z_AIO_ADD_ON

2. Create a new BSP, eg. outlook.htm.

3. Copy the following coding into the BSP

<html> <head> <meta http-equiv="Content-Language" content="en-us">

<script type="text/vbscript">

<!-- Dim folder_1 Dim folder_2 Dim folder_display

folder_1 = "Inbox"

folder_2 = "Calendar"

folder_display = folder_1

Sub Window_OnLoad()

call btnSwitchView_onclick

End Sub

Sub btnSwitchView_onclick()

ViewCtlFolder.Folder = folder_display

if folder_display = folder_2 then

folder_display = folder_1

else

folder_display = folder_2

Add MS Outlook (2)

© SAP 2009 / Page 42

end if

switchbutton.Value = "Show " & folder_display & " View"

End Sub

Sub btnNewMessage_onclick

ViewCtlFolder.NewMessage()

End Sub

-->

</script> <title>Outlook View Control View Issue Demo</title>

<meta name="Microsoft Border" content="none, default"> </head>

<BODY BGCOLOR="#C0D6EA" TEXT="#000000" LINK="#0000EE"

ALINK="#EE0000" VLINK="#551A8B">

<p><input id="switchbutton" type="button" value="Switch View" name="btnSwitchView">&nbsp;

<input type="button" value="Create Message" name="btnNewMessage"><p>

<OBJECT classid=CLSID:0006F063-0000-0000-C000-000000000046

id=ViewCtlFolder width="100%" height="430" border="1"

Codebase="http://activex.microsoft.com/activex/controls/office/outlctlx.CAB#ver=9,0,0,3024">>

<param name="Namespace" value="MAPI">

<param name="Folder" value=folder>

<param name="View"

value="Day/Week/Month View With AutoPreview"

<param name="Restriction" value="">

<param name="DeferUpdate" value="0"></OBJECT>

</body> </html>

4. Activate the BSP

Add MS Outlook (3)

© SAP 2009 / Page 43

Add the BSP to your demo role

1. Transaction PFCG

2. Select or create the role

3. Add BSP application (eg. Z_AIO_ADD_ON) as "others/BSP Application" (see screen shot

with example below):

© SAP 2009 / Page 44

© SAP 2009 / Page 44

Agenda

Add URLs

Add Transactions

Overview

Maintain Roles

Add Homepages

Add POWER Lists

Add Microsoft Outlook

© SAP 2009 / Page 45

Homepage

© SAP 2009 / Page 46

Add a Homepage to a Role

Click Other

(example

with URL)

Enter URL

Right-click on the new entry.

Go to Details for NetWeaver Business Client.

Choose Homepage

Choose Web

address

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