22070 Alsip April 16 2012 Public Hearing Appropriations

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VILLAGE OF ALSIP1MINUTES OF2

BOARD OF TRUSTEES3PUBLIC HEARING4

BUDGET & APPROPRIATION MEETING5April 16, 20126

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Mayor Kitching called the meeting to order at 7:00 p.m. Clerk Venhuizen called the roll with the8following in attendance: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell, Ryan and Mayor9Kitching.10

11Mayor Kitching reported all legal requirements have been met for this Public Hearing and called12on a representative from the Finance Department for a report.13

14The following reported was presented to the Board: Transmitted, herewith, for Board15consideration are the proposed Annual Appropriation Ordinance and the Ordinance approving16the estimate of revenues for the Fiscal Year beginning May 1, 2012 and ending April 30, 2013.17

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The Village of Alsip operates under the appropriation ordinance as outlined in the current19Revised Illinois Compiled Statutes. The act requires the Board to adopt these ordinances no later20than the first quarter of the applicable fiscal year to which it applies.21

22Adopting and monitoring these appropriations, to ensure the financial stability of the Village, is23one of the major functions of the Board. This process affords the Board the opportunity to24balance the needs of the community against available resources. The appropriation ordinance25does not constitute a mandate to spend; but rather the authority to do so.26

27The appropriation ordinance and estimate of revenues proposed for the General Fund for fiscal28year 2013, which began on May 1 2012, are extremely conservative and include only essential29

expenditures needed to maintain current services.3031

Capital expenditures for the general fund include the purchase of a new fire engine, replacement32of the boilers at fire station 1, upgrading of lighting at all Village facilities in accordance with33federal requirements, a new security system for the Village Hall, replacement of HVAC controls34for the Village Hall, replacement vehicles for the police department and a new breathalyzer.35

36The Village updates its pavement management program annually to deal with an aging37infrastructure. This multi year program establishes guidelines, with the Boards approval, for38street maintenance and repair. In August 2009, the Board approved the issuance of $3,500,000 in39Build America Bonds for roadway improvements. This appropriation ordinance includes the40

final projects of a three year program which addresses both commercial and residential streets.41The program for Fiscal Year 2013 includes the resurfacing of Springfield and Hamlin Avenues42North of 127

thStreet, and various other streets. It is anticipated that this program will have a43

significant impact on the roadways currently rated as inferior and poor. Gas Tax dollars have44been allocated to this program, however, Motor Fuel Tax dollars remains the predominant45funding source of the pavement management program. In Fiscal Year 2011, additional Motor46Fuel Tax revenue was allocated to municipalities and it is anticipated that the same amount of47additional funding approximately $85,000 will be received this year. This funding would be48available for infrastructure improvements for the Village. This appropriation ordinance allocates49this additional funding to street improvements for Austin Avenue to 118

thStreet.50

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In is anticipated that sewer projects for Mather and Avon Avenues, along with the repair of some52 collapsed sewers, will be addressed through a bond program during this fiscal year. An53amendment to the appropriation ordinance will be done when the bonds are issued.54

55In the area of economic development, the Pulaski Road Corridor TIF, established in Fiscal Year562011, is already seeing new projects. As noted in the Redevelopment Plan and Project plan the57primary goals of this program are to provide for the implementation of economic development58and redevelopment strategies that benefit the Village and its residents, protect the character and59stability of the commercial areas by creating new jobs and retaining existing jobs for Village and60area residents and to strengthen the property tax base of the Village and overlapping tax districts.61To date one new restaurant has opened and approval has been given for a Family Dollar store at62

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and Pulaski.6364Public Hearing65


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Annual Appropriation Ordinance/Estimate of Revenues66April 16, 201267

68It is anticipated that construction will begin this spring. Additionally, work on certain public69improvements, street lighting and plazas, will begin in fiscal year 2013. Plans will also be70formulated this year for Phase 2 of the Pulaski Avenue TIF which could include faade71improvements and/or other building or parking lot updates that would benefit the entire corridor.72

73The Village continues to work on the development of the 123

rdand Cicero Avenue TIF District.74

Plans include the possible Detif/Retif of the existing area with expansion to the North along with75the possibility of phase construction. The Village continues to work with potential developers on76this site.77

78Finally, construction of an approximately 180,000 square foot warehouse and office facility, of79the site of the old auto auction property, will also begin this spring.80

81In the area of community amenities and enhancements, the 2012/2013 appropriation ordinance82allocates resources for clean-up and improvements throughout the community. This budget83

begins a multi-year program to remove and replant trees in the Village parkways that have been84affected by the Emerald Ash Bore infestation. Also included in the 2012/2013 appropriation are85resources for the National Night Out and the Street Fair. Additionally, the Village is a member of86a multi-jurisdictional project to enhance the Cicero Avenue Corridor from 127

thStreet to87

Midway airport. A contract has been awarded to URS and plans are being finalized. This project88will address transportation planning, land use planning, economic development options and89streetscape improvements to enhance this corridor. It is anticipated that work will begin this90Fiscal year.91

92In March, 2007, the Board approved the issuance of water and sewer system improvement93bonds. This will be the final year ofthat program designed to upgrade the Villages system. To94

date the painting of the West water tower, including structural repairs, replacement of some95existing water mains, new lift station, new underground line to serve Crestwood and Palos96Heights, and repairs to the underground storage tank has been completed or are substantially97complete. Projects expected to be accomplished this year include continued upgrades of the98system, which include the installation of new water mains, and a meter replacement program.99The Village was also approved for a low interest loan from the IEPA for the construction of a100new pump station to include upgraded equipment. This new facility will be completed this fiscal101year and will allow the water department to better serve the residents.102

103The Senior Housing appropriation continues the projects approved as part of the $3,500,000 in104Build America Bonds issued for capital improvements. Those include new roofs, new boilers,105

new generators, new patio doors, a new pool and parking lot improvements. The corresponding106debt will be retired through current rents. Additionally, other capital improvements, including107sewer work, accessible pool lifts and renovation of existing apartments, along with ongoing108maintenance, have been programmed in this appropriation ordinance.109

110On the revenue side this budget reflects modest increases in sales tax, real estate replacement tax,111State income tax, State income tax, State local use tax and building permits. These projections112are based on a slight improvement to the overall economy and the development of the Pulaski113Avenue TIF and other new projects noted earlier. It is worth noting that while slight increases114are budgeted in some line items, total revenues received from the State, which represents 43% of115general fund revenues; correspond to FY 2008 funding levels and current Village reserves are116

being used to balance the FY 2013 budget.117118The combined funds have budgeted revenues of $39,091,383.00, which represents a 5.40%119increase over 2011/2012. This increase is mainly attributable to an increase in sales tax revenue120and additional water revenues as a result of an increase from the City of Chicago. Budgeted121expenditures for all funds are $38,717,750.00, which represents an 8.4% increase over1222011/2012. This increase is mostly a result of increased capital spending and the increased cost123of water from Chicago.124

125The appropriation ordinance and projection of revenues serves two purposes: one, as a planning126tool and also as an instrument of control over expenditures. Control is exerted through an on-line127

accounting system. Finance reports, which compare actual performance with budgeted128 appropriations, are examined monthly.129Public Hearing130


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Annual Appropriation Ordinance/Estimate of Revenues131April 16, 2012132

133The 2012/2013 appropriation and revenues plan for a 4.6% increase in both revenue and134expenditures. The Corporate Fund revenues are projected to be $17,124,500 and Corporate Fund135expenses are projected to be $17,121,487. This results in a budgeted surplus in the Corporate136Fund of $3,013. .137

138Again, the appropriations and revenues are designed to provide the resources necessary for the139Board to achieve its goals so that programs can be provided to meet the needs of the community.140The 2012/2013 appropriations and revenues currently do not anticipate any cuts in existing141programs.142

143Budgeting during the current economic climate remains demanding. While we have seen a144modest improvement in our local economy there remains much trepidation and uncertainty in the145global economy, the ability of the State to address their budget issues, high unemployment and146the continued housing slump. All of these issues, while beyond our control, could have a147negative impact to our budget. Balancing the needs of the community with the current available148

resources will continue to be challenging.149150

I would like to thank the employees of the Village of Alsip for their cooperation and dedication. I151would especially like to thank the Department Heads for their efforts during these unprecedented152times and for the exemplary services they and their staff continue to provide to the residents of153Alsip. Thanks to the Finance Committee and the Board for their input and assistance; special154thanks to the Finance Department staff for all they do daily.155

156In conclusion, I am pleased to transmit to the Mayor and the Trustees the 2012/2013157Appropriation Ordinance and Estimate of Revenues for the Village of Alsip.158

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Mayor Kitching asked for input or questions from the public; there were none.160161

Motion by Trustee Shapiro to adjourn; seconded by Trustee Ryan. All in favor; none opposed.162Motion carried and meeting adjourned at approximately 7:15 p.m.163

164165

Respectfully submitted,166167168

____________________________169Deborah Venhuizen170

Village Clerk, Alsip, Illinois171172173174175176177178179180

Documents

22070 Alsip April 16 2012 Public Hearing Appropriations