AWTORITÀ TAD-DJAR � HOUSING AUTHORITY

Housing Authority

22, Pietro Floriani Street, Floriana

Telephone: (356) 22991000

Fax: (356) 21243284

E-mail: procurement.ha@ha.gov.mt

Website: http://www.housingauthority.gov.mt/

ADVERT NUMBER: 214/2015

DEPT. REF: QWO 28/2015

QUOTATION FOR UPGRADING OF LIFT IN BINJA GUBLEW TAL-

FIDDA,TRIQ KARLU DARMANIN, KIRKOP

Date Published: 1st December 2015

Closing Date: 16th December 2015 at 10:00am CET

IMPORTANT:

A clarification meeting and a site visit will be held by the Housing Authority on the 10th December 2015 at 9:00AM

Clarifications shall be uploaded and will be available to view/download from www.housingauthority.gov.mt

SPECIFICATIONS

PART A - GENERAL

1. Scope of Work

These specifications detail the requirements for the repair, refurbishment and upgrading

of a passenger lift installed at Block 3, ‘Binja Ġublew tal-Fidda’, Triq Karlu Darmanin, Ħal-

Kirkop.

The works involved include the following:

i. Repair works to existing lift;

ii. Refurbishment and upgrading works as per T.E. Report (attached);

iii. Testing and commissioning and placing the lift into operation;

iv. Maintenance of the lift installation for two years.

2. Submittals

The Tenderer shall be required to produce at tendering stage:

i. Certificates of conformity for any safety components to be installed;

ii. Method of placing the lift into service.

3. Quality Assurance

Service Provider Qualifications: The Contractor shall have not less than five (5) years of

satisfactory experience in the upgrading, refurbishment, repair and maintenance of lifts

equal in character and performance to this project. In addition the Contractor must be

competent to carry out the works as listed in the Bill of Quantities and as defined under

the L.N. 231 of 2007 (Inspection of Lift Regulations).

4. Applicable Legislation & Standards

The provision of the services shall comply with the latest versions of:

• L.N. 231 0f 2007 - Inspection of Lift Regulations;

• MSA EN81-1:1998 – Electric Lifts;

• MSA EN13015 – Maintenance of Lifts;

• I.E.E. Wiring Regulations;

• Electricity Supply Regulations as issued by the Enemalta Corporation;

• Design Guidelines Access for All;

• 89/336 EC Regulation (EMC) & 77/23 EC Regulation (Low Tension).

Any deviations from the above standards must be clearly indicated by the Contractor

at tendering stage.

5. Contractor’s Responsibility

The Contractor shall provide all the required material, tools, instruments and equipment

as well as provide transport for his employees to and from the site of work.

The Contractor shall be fully responsible for his employees and his equipment.

He will also be held responsible for any damage, structural or otherwise, caused as a

consequence of the works in progress to Government and/or third party property. This

includes protection of all existing finishes while carrying out works.

Any damage caused shall be made good by the Contractor at his own expense.

The Contractor shall properly dispose of any debris and surplus material at the end of

each working day.

6. Occupational Health & Safety

The Contractor shall assume full responsibility and accountability regarding the health

and safety of his/her employees and/or sub-contractors including any third parties

involved in the execution of this contract. He shall also provide onsite all safety

measures to ensure safety of third parties at all times during the works and until the

installation has been fully completed.

The Contractor shall be bound to conform to the Occupational Health & Safety Act as

well as any other national legislation, regulations, standards, and/or codes of practice

in effect during the execution of the contract, regarding health and safety issues, as they

apply for the Contractor's particular operating situation and nature of work activities.

7. Storage

The Contractor will not be offered storage facilities for material and equipment during

the period of works.

8. Project Conditions

8.1 When the offers are evaluated, it shall be assumed that the respective Tenderers are

well aware of the site conditions and have assured themselves of the necessary works

required, verified all critical dimensions and examined all other conditions under which

the works are to be executed.

8.2 On tender submittal the Tenderer, unless notifying in writing any unsatisfactory site

conditions to be corrected including builders’ work, is accepting the existing site

conditions.

8.3 Any deviations from the specifications, as well as valid reasons, must be clearly indicated

by the Contractor at tendering stage.

9. Warranty

The successful Tenderer shall submit the manufacturer's standard written warranty

agreeing to repair, restore or replace defects in components supplied and workmanship

not due to ordinary wear and tear or improper use or care for 24 months from the date

of handover. This warranty needs also to cover for an additional 24 months any parts or

equipment replaced in the initial 24 months warranty.

10. Maintenance

10.1 The Housing Authority and/or its beneficiaries intend to enter into a Maintenance

Agreement with the successful Tenderer to secure the continued performance of the

works after their completion and satisfactory handing over.

For this purpose, the Tenderer is requested to attach a completed maintenance contract

form for the consideration of the Housing Authority. Preference shall be made for the

same contractor who has executed the lift installation works so consideration of the

submitted maintenance contract proposal will bear weight in the adjudication of the

tender in question.

The main requirements to be included in the Maintenance Agreement are the following:

Tenderers shall, in their maintenance agreement, include details of standard

maintenance and 24-hour emergency procedures for a period of 24 months for

each lift. The Maintenance Agreement will be effective from the date of the

Handing Over of the lift. Maintenance shall include periodic examination of the

equipment, emergency call-outs, normal repair call-outs, adjustment, lubrication,

cleaning and supply of parts to keep the elevators in proper operation, minor

adjustments, operational checks, traction system check, inspection of machine

room, breakdown costs, visual inspection, submission of written report with full

details of lift condition, details of frequency of yearly visits, pre-determined

service visits, etc.

The Tenderer shall submit pricing of all items indicated below in his Maintenance

Agreement in the form of a lump sum.

The Tenderer shall include in his annual lump sum price for:

- Eight (8) periodic preventive maintenance visits;

- Assisting ACAB where required;

- Emergency and normal repair call-out within office hours;

Prices for emergency call-outs after office hours shall be submitted at hourly rates.

The contractor shall, at the end of each year’s maintenance, submit residents’

confirmation of servicing work carried out on the lift and a detailed account of

maintenance work carried out.

All maintenance work, including emergency call back repair service, shall be performed

by trained employees of the lift Contractor and shall not be subcontracted. This service

shall not cover adjustments, repairs or replacement of parts due to negligence, misuse,

abuse or accidents caused by persons other than the lift Contractor. The maintenance

work including servicing work shall be logged in a maintenance book purposely kept in

the equipment area.

Lift manufacturer and installer shall have a local representative service office and full

time service personnel.

The Tenderer shall also submit a parts catalogue showing evidence of local parts

inventory with complete list of recommended spare parts. The latter shall strictly be

genuine parts and supplies as used in the manufacture and installation of the original

equipment.

The supply of spare parts has to be guaranteed up to the next ten (10) years following

the award of the contract. Spare parts shall be supplied within a maximum of one

month from order of client.

11. Tendered Rates

The tendered rates shall be inclusive of all work as specified as well as any other works

which are of a contingent or indispensable nature for completing the work in its entirety

and to the satisfaction of the Engineer in charge. The rates shall be inclusive of all

materials necessary, profits, VAT, landing charges and levies on all imported goods, all

hire of plant and machinery required as well as all transport of materials to the site of

works. Tenderers quoting on a delivered to store/site basis are to submit prices/rates

inclusive of VAT, Customs Import Duty, Levy and any other charges, as applicable.

Moreover, the successful bidder shall be bound to conform in all respects with VAT

legislation and regulations.

12. Completion Period

Tenderers are to state the shortest possible period for the completion of the works.

However, all works shall be carried out within a maximum period of 15 weeks from the

date of order to start works. If the Tenderer fails to declare his completion period it

shall be assumed that the period of completion stipulated above is accepted. The time

period may be a determining factor in the award of the contract.

13. Penalty for Delay

Failure to complete works within the stipulated period shall entail a penalty of €50 per

day of delay inclusive of Sundays and public holidays.

14. Insurance Cover

The successful Tenderer shall take up and maintain at his own expense a policy for All

Risks Insurance covering the full value of the contract works until the full completion

of the works. The policy should also cover third party liability for an amount of not less

than €100,000 for any one accident.

15. Arbitration Clause

Any dispute, controversy or claim arising out of or relating to this contract, or the

breach, termination or invalidity thereof, shall be settled by arbitration in accordance

with the rules of the Malta Arbitration Centre as at present in force.

Any reference in the attached General Conditions to other arbitration procedures shall

not apply.

16. Terms of Payment

The terms of payment shall be as follows:

90% settled once the upgrading has been completed in its entirety;

10% settled after 1 year from completion of works.

17. Bad Workmanship

The Engineer in charge shall, during the progress of the works, have power to order

the removal within such reasonable time or times as may be specified in the order, of

any materials which in his opinion are not in accordance with the specifications or his

instructions, the substitution by proper materials and the removal and proper re-

execution of any work executed with materials or workmanship not in accordance with

drawings, specifications or instructions and the Contractor shall forthwith carry out

such order at his own cost.

In case of default on the part of the Contractor to carry out such order, the Engineer

in charge shall have power to employ and pay other persons to carry out such work

and all expenses consequent thereon or incidental thereto shall be borne by the

Contractor and shall be recoverable from him or may be deducted from any moneys

due or that may become due to him.

18. Defects after completion

The Contractor shall replace at his expense any work, which is proved to be defective

even after completion.

PART B – PRODUCTS

1. Product Technical Specifications

The products to be supplied, installed and commissioned shall form part of the repair,

refurbishment and upgrading works. The products shall conform to the regulations

and standards listed in Part A, Para 4 - Applicable Legislation & Standards. The

products must be compatible with the existing installation in order to ensure the safe

and “hassle-free” operation of the referred lift and the “placing into service” of the lift

as per Lifts Regulations 2002. The existing lift has the following characteristics:

a. Lift Capacity: 320 kg / 4 persons

b. Make: INDOSS, Italy

c. Year of Manufacture: 1994

d. Type: Traction Electric

Any deviations from the specifications, as well as valid reasons, must be clearly

indicated by the Contractor at tendering stage.

2. Schedule of Products (to be supplied and installed)

The schedule of products which are to be supplied and installed is as follows which

form part of the repairs and upgrading works:

a. Double acting safety gear assembly with cut-out switch with compatible safety

governor assembly (to include new tensioning pulley in pit with tensioning

switch);

b. Sheave guard and wire rope protection rods;

c. Safety protection guards against falling objects inside the well from the

machine room.

d. Complete control panel with motor overload protection, communications unit,

phase-reversal / phase failure protection, and run-time limiter;

e. Control operating panel in cabin and landing call buttons;

f. Car overload device with indication in COP;

g. Communications system (autodialing device) including on top of cabin and pit

as per MSA EN81-1 Para 14.2.3.2 & 14.2.3.3;

h. Shaft lighting as per MSA EN81-1:1998 – Electric Lifts;

i. Safety balustrade on top of car roof;

j. Replacement of batteries for alarm bell;

k. Emergency light in cabin;

l. Pit ladder as per mandatory requirements;

m. Counterweight screen as per mandatory requirements;

n. Electrical accessories including single phase protection, lockable main switch,

etc.;

o. Emergency instruction sign inside machine room;

p. Socket outlet and light switch in machine room;

q. Steps as access to traction motor;

r. Safety apron to underside of car sill;

s. Cabin ventilation.

Additional works to include:

a. To refurbish traction motor and sheave.

b. To replace landing door sill – Ground level.

c. To replace doorjambs at ground floor level.

d. To reduce gap between landing doors and doorjamb for each floor.

e. Servicing of all landing doors

f. Servicing of car door gear mechanism

g. Lubrication of guide rails

h. To replace maintenance controller on top of car.

i. To treat fittings in pit against corrosion

j. To install manual door locks on levels 2 and 3.

k. To install photocell.

PART C - EXECUTION

1. Examination

a. Before starting works, verify the lift installation and all other conditions under

which the work is to be executed.

b. Commencement of works constitutes acceptance of existing conditions and

responsibility for satisfactory performance.

2. Execution of Works

a. Carry out the necessary repair works, upgrading works and co-ordinate installation

of components.

b. Work shall be performed by competent personnel in accordance with component

manufacturer’s installation instructions and as per Part A, Para. 3 Quality

Assurance. The Contractor is considered fully responsible for the repair work,

supply and installation of the works.

c. Comply with the latest edition of the I.E.E. wiring regulations for electrical work

required during installation.

d. Perform works as per submitted works program.

3. Field Quality Control

a. Acceptance testing: Upon completion of the works and before permitting use of

the lift, perform acceptance tests as per L.N. 231 0f 2007 - Inspection of Lift

Regulations.

b. Advise Engineer in advance of dates and times tests are to be performed.

c. Test certificates are to be handed over to the Engineer in charge.

4. Adjusting

Make necessary adjustments of operating devices and equipment to ensure lift

operates smoothly and accurately.

5. Demonstration

a. Instruct Housing Authority personnel and/or the representatives of the building in

the proper use, operation and daily maintenance of the lift. Review emergency

provisions, including emergency access and procedures to be followed at time of

failure and other building emergencies.

b. Make a final check of the operation of the lift with Engineer present, immediately

before date of Test Certificate. Determine that control systems and operating

devices are functioning properly.

APPENDIX

Maintenance Agreement

The Tenderer is requested to attach a completed Maintenance Agreement form in this

Appendix for the consideration of the Housing Authority.

Guidelines to tenderers in their submission of the requested Maintenance Agreement are

listed in Clause 10 Maintenance.

Item Description Qty Unit

Rate including

Taxes, Other

Duties &

Discounts but

exclusive of

VAT €

Amount including

Taxes, Other Duties

& Discounts but

exclusive of VAT €

up to two (2)

decimal place only

Preambles

a Contractor is to take all health and safety precautions as

required by law in order to ensure safety and cause least

possible inconvenience to the public at all times while

works are in progress.

b The Contractor is expected to familiarize himself with

every aspect of the works within the respective site in

order that his quote may be complete. To this end, it is

extremely essential that the Contractor carries out a site

visit prior to handing in the quotation.

c The Contractor is to conform to L.N. 231 of 2007 -

Inspection of Lift Regulations and include all expenses

associated with placing the lift into service. Such expenses

include the services of a Notified Body.

d The Contractor is to upgrade the electrical installation for

the lift inside the machine room as per current Lifts

Regulations.

1.0Supply and install double acting safety gear assembly with

cut-out switch.Lump sum 1,450.00

2.0Supply & install sheave guards and wire rope protection

rods.Lump sum 320.00

3.0

Supply and install speed governor assembly (double acting

type) including tensioning pulley – to be compatible with

safety gear.

Lump sum 800.00

4.0

Supply and install control panel including motor overload

protection, communications unit, phase-reversal / phase

failure protection, run-time limiter, shaft information

switches, COP, landing call buttons, auto dialler, car

overload device, emergency light and all wiring.

Lump sum 5,500.00

5.0Supply and install communications system (autodialling

device) including on top of cabin and pit. Lump sum 350.00

6.0Supply and install manual door locks on levels 2 and 3.

Lump sum 250.00

7.0Supply and install car overload device with indication in

COP. Lump sum 250.00

8.0 Supply and install batteries for alarm bell. Lump sum 100.00

9.0 Supply and install safety balustrade on top of car roof. Lump sum 250.00

10.0Supply and install lighting & power socket outlet inside

machine room.Lump sum 180.00

Carried Forward € 9,450.00

B.O.Q. FOR THE UPGRADING OF LIFT IN BLOCK 3, 'BINJA ĠUBLEW TAL-FIDDA', TRIQ KARLU DARMANIN, ĦAL

KIRKOP

NOTE: Three decimal points do not exist as currency; therefore such offers cannot be accepted. Offers are to be submitted up to 2

decimal points.

Item Description Qty Unit

Rate including

Taxes, Other

Duties &

Discounts but

exclusive of

VAT €

Amount including

Taxes, Other Duties

& Discounts but

exclusive of VAT €

up to two (2)

decimal place only

Brought Forward € 9,450.00

11.0Supply and install two-way shaft lighting switches and

upgrade system.Lump sum 200.00

12.0

Supply and install an independent short circuit protection

for the single phase circuit inside the machine room. Lump sum 480.00

13.0Supply and install protection guards against objects falling

into the well from the machine room. Lump sum 250.00

14.0Supply and install emergency instructions inside machine

room.Lump sum 30.00

15.0 Supply and install safety guard for counterweight in pit. Lump sum 230.00

16.0 Supply and install pit ladder. Lump sum 150.00

17.0 Supply and install access steps to traction motor. Lump sum 150.00

18.0 Service lift including door mechanisms & safety gear. Lump sum 400.00

19.0 Lubricate guide rails. Lump sum 100.00

20.0 Supply and install safety apron to underside of cabin sill. Lump sum 140.00

21.0 Supply and install ventilation for cabin. Lump sum 250.00

22.0 Treat fittings in pit against corrosion. Lump sum 150.00

23.0 Refurbish traction motor and sheave. Lump sum 360.00

24.0 Install photocell. Lump sum 100.00

25.0 Replace landing door sill and doorjambs – Ground level. Lump sum 350.00

26.0Reduce gap between landing doors and doorjamb for each

floor.Lump sum 400.00

27.0 Replace maintenance controller on top of car. Lump sum 300.00

28.0Commission and carry out inspection on the lift including

ACAB fees.Lump sum 250.00

29.0 Register lift with MCCAA as per L.N. 231 of 2007. Lump sum 25.00

30.0 Provide maintenance of lift for 24 months. Lump sum900.00

TOTAL BILL CARRIED TO SUMMARY € 14,665.00

Grand Total excluding VAT

Signature of Contractor Date

Name of Contractor

Address

I.D. No.

Tel. No.

Mobile No.

Email

SUMMARY

AMOUNT excluding VAT

€ 14,665.00

I hereby declare that I have visited premises covered by this quotation and therefore I am fully aware of the works

involved.