22 AP-50 Geographic Distribution of Funds 18 AP-38 ...€¦ · HIP roofing program. (HIP, Roof Grants, RM-MHR, RM-VY) Objective: Provide temporary/permanent housing or shelter for

i

Page

1 Executive Summary # Required Attachments

1 Objectives and Outcomes 1 SF424 - Application for Federal Assistance - CDBG

2 Evaluation of Past Performance 2 SF424 - Application for Federal Assistance - HOME

3 Summary of Citizen Participation Process 3 SF424 - Application for Federal Assistance - HESG

3 Summary of Public Comments 4 Grantee Certifications

4 PR-05 Lead & Responsible Agencies 5 Public Notice June 2017 - Proposed PY17 Projects

4 AP-10 Consultation 6 Public Notice June 2017 - Proposed PY17 Projects

6 Listing of Consulted Agencies

9 Other Local/Regional/Federal Planning Efforts Unique Appendices

11 AP-12 Citizen Participation Process 7 Inventory of Homeless Facilities in Macon (AP-65)

13 AP-15 Expected Resources for Budget 8 Supportive Housing Awards (CoC) and ESG Awards

15 AP-20 Annual Goals and Objectives 9 M-BC HOME Program Recapture Provisions (AP-90)

18 AP-35 Projects 10 M-BC Monitoring Procedures and Policies

18 AP-38 Projects Summary

22 AP-50 Geographic Distribution of Funds

23 AP-55 Affordable Housing

24 AP-60 Public Housing

25 AP-65 Homeless/Other Special Needs Activities

27 AP-75 Barriers to Affordable Housing

30 AP-85 Other Actions

33 AP-90 CDBG Program Specific Requirements

34 AP-90 HOME Program Specific Requirements

35 AP-90 ESG Program Specific Requirements

Table of Contents

PY17 Action Plan

1

Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

Introduction The overall goal of the Macon-Bibb County Consolidated Government (M-BC) is to develop a viable urban community through the provision of decent housing, a suitable living environment and expanding economic opportunities principally for low- and moderate-income individuals. M-BC will continue to leverage both public and private resources in the implementation of the above goal. M-BC intends to achieve the following objectives during PY17 related to creating a suitable living environment, providing decent housing to its citizens, and enhancing economic opportunities within its jurisdiction. Summary of the objectives and outcomes identified in the Plan Objective Category 1: Suitable living Environment

Objective: Assist in the stabilization of deteriorating neighborhoods

Outcome: (Sustainability) Construct or repair 2 parks and recreational facilities, senior, handicapped, youth or neighborhood centers, shelters for the homeless or child care centers, or infrastructure improvements on streets, sidewalks, and water, sewer, flood and drainage systems. (PubFac & Infrastructure)

Objective: Increase services for low- and moderate-income individuals and individuals with special needs

Outcome: (Affordability) Provide basic dental care for 115 homeless individuals. (EOC – Dental) Outcome: (Accessibility) Provide services to 100 victims of domestic violence, provide counseling services to 176 low –moderate income families residing in public housing, provide services to 225 homeless persons, provide life skills instructions and mentoring to 50 “at risk” youths and children of low-moderate income families (Crisis Line, FCC, Loaves & Fishes, Mentors)

Objective Category 2: Decent Housing

Objective: Increase the number of affordable housing units (homeowner & rental opportunities)

2

Outcome: (Affordability) Developers and/or nonprofits build or rehabilitate 3 units of housing for sale or rent to low- and moderate-income individuals. (Dev Proj, CHDO) Outcome: (Accessibility) Provide housing counseling assistance to approximately 75 low- and moderate-income individuals. (HomeFirst)

Objective: Homeowner rehabilitation assistance for low- and moderate income individuals

Outcome: (Affordability) Provide 179 minor home repairs to low- and moderate-income elderly and/disabled homeowners through various nonprofits and ECDD HIP roofing program. (HIP, Roof Grants, RM-MHR, RM-VY)

Objective: Provide temporary/permanent housing or shelter for homeless low- and moderate income individuals and families

Outcome: (Affordability) Provide temporary/permanent housing or shelter to 50 homeless low- and moderate-income individuals and families (EOC RR)

Objective Category 3: Economic Opportunity

Objective: Improve the economic health of the community and/or individuals

Outcome: (Affordability) Make ten (10) small business marketing grants to local businesses that qualify as a micro-enterprise. Outcome: (Affordability) Make two (2) Façade Improvement or small business loans to local commercial building owners and/or business owners to rehabilitate and remove blight from exterior commercial facades.

3. Evaluation of past performance We set a goal of 75 roof repair grants in PY16 and have made 21 to date. A goal of 90 home repairs conducted by our subrecipient agencies for the elderly and handicapped was set for PY16. Our total to date is 39. However, 62 homes are currently in the process of being repaired but the repairs aren’t complete. They should be finished in time for the PY16 CAPER. No specific goal was set for the PY16 home purchase program. No loans were made during PY16. In the current economy, it is difficult for potential homeowners to secure a first mortgage and our funds are only used as gap financing.

2

The goals of the public service activities were mainly achieved. Actual expenditures do not differ substantially from the letter of credit disbursements. There are no expected changes in implementation or results. Our economic assistance has been focused through the Small Business Marketing Grant Program. A goal of 2 marketing grants was set for PY16. M-BC awarded 21 grants under this program during PY16, thereby exceeding our established goal. There were no small business or façade loans executed during PY16. Most prospective borrowers have difficulty providing the required 20% equity and 100% collateral necessary to qualify for the loan. A new SBDAP was adopted by City Council on April 2, 2013. This program went into effect during PY14. During PY16, M-BC continued to assist in the construction and/or rehab of four multi-year projects. There were 2 county parks (Pinnacle Park and Kings Park), one elderly housing facility for low-moderate income individuals and families (Henry Hunt School Village) and Bayside Village, a supportive housing complex for recovering addicts. We met our goals of two developer projects and two public facility/infrastructure projects. The PY16 HESG goal for homeless prevention was 25. To date, 59 have been assisted. The goal for rapid rehousing was also 25. To date, 73 have been assisted. 4. Summary of citizen participation process and consultation process The M-BC Participation Plan ensures that the public receives timely information regarding programs administered by the Economic and Community Development Department (ECDD) using CDBG, HOME Investment Partnership and ESG funds. ECDD advertised the PY17 Action Plan in English and Spanish for public comment on the M-BC website and in The Telegraph, the largest newspaper of general circulation in the Macon area on June 4, 2017. The Action Plan was also advertised in the June edition of The Georgia Informer, a local minority-owned publication. The advertisement also noted that copies of the Plan were available for public viewing in the ECDD office. A public hearing was held on Wednesday, June 14, 2017. 5. Summary of public comments No comments were received from the public notices. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments were received that were deemed to be unacceptable.

2

PR-05 Lead & Responsible Agencies – 24 CFR 91.200(b) The following are the agencies/entities responsible for preparing the Action Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator MACON Economic and Community Development Department

HOME Administrator MACON Economic and Community Development Department

ESG Administrator MACON Economic and Community Development Department

Table 1 – Responsible Agencies

Narrative ECDD administers the CDBG, HOME and HESG program allocations for M-BC. In addition, ECDD serves as a focal point for the local government’s community revitalization initiatives. ECDD is responsible for the preparation of the action plan for M-BC. Action Plan Public Contact Information Wanzina Jackson, Manager, ECDD, 200 Cherry St, Ste 300, Macon, GA 31201; Phone (478) 751-7190; email: [email protected] Robert Myers, Program Specialist, ECDD, 200 Cherry St, Ste 300, Macon, GA 31201; Phone (478) 803-2404; email: [email protected]

AP-10 Consultation - 91.100, 91.200(b), 91.215(l) 1. Introduction It has been determined that the most feasible method to develop the Action Plan is to solicit input from the various agencies providing housing and social services. As a part of the process, ECDD staff posted ads in two local papers and on the County website, attended community meetings, and held a public meeting on June 4, 2017 to garner input for the action plan. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). M-BC coordinates all service deliveries with the specific providers that have been contracted to perform the job. This coordination includes consultations and meetings prior to the time of selection, includes monitoring and meetings throughout the delivery phase and a final review of

2

services when the contract is completed. If a provider is selected for another year, the past performance is reviewed for possible ways to improve the service or reach a wider target audience. This review and evaluation process is expected to continue for the foreseeable future. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness M-BC plans to use Emergency Solutions Grant (ESG) funds to financially assist those agencies who provide services to homeless individuals as it relates to housing and homeless prevention. Some of the agencies that we currently work with or have worked with in the past to assist the homeless include Macon Bibb EOC, Loaves and Fishes, River Edge, Family Advancement Ministries and DePaul USA. These agencies offer day services and in some cases, transitional housing is provided with the intent to enable the individual to become a more independent and productive citizen by moving into housing within a community. Representatives will serve with the Homeless Coalition to ensure that information is being shared with those agencies that service the homeless community as well as those individuals which are at risk of becoming homeless. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS M-BC is a partner of the Macon Coalition to End Homelessness and collaborates with various agencies that provide services to the homeless population. Prior to PY15, agencies applied directly to the GA Department of Community Affairs (DCA) and HESG allocations were made by DCA directly to local agencies. Beginning with PY15, M-BC received Emergency Solutions Grant (HESG) funding directly from HUD. Local agencies, housing authorities and nonprofits who have been members of the Macon Coalition to End Homelessness for a minimum of two years can apply for funding in support of rapid-rehousing programs as well as homelessness prevention programs. These programs, as defined by HUD, can assist both the homeless individual and the homeless family. HUD has defined who is considered chronically homeless and those who are at risk of homelessness for a better clarification of who the recipients of ESG funding should be. Recipients are also asked to utilize the Homeless Management Information System (HMIS) or a similar system to document clientele served with this grant. Funding is allocated based on the type of service offered and the number of persons to be assisted. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities Table 2 – Agencies, groups, organizations who participated

2

1 Agency/Group/Organization MACON BIBB COUNTY LAND BANK AUTHORITY

Agency/Group/Organization Type Services - Housing

What section of the Plan was addressed by Consultation? AP-20, AP-55

How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination?

Property purchase planning Will purchase undetermined number of properties

2 Agency/Group/Organization MACON HOUSING AUTHORITY

Agency/Group/Organization Type PHA

What section of the Plan was addressed by Consultation? AP-60


Meetings, phone calls, emails Coordination of efforts to house low-income families

3 Agency/Group/Organization GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS

Agency/Group/Organization Type Other government - State



Emails Coordination of efforts to address homeless strategy and Continuum of Care issues

4 Agency/Group/Organization REBUILDING MACON

Agency/Group/Organization Type Services - Housing Services-Elderly Persons Services-Persons with Disabilities



Meetings, application process. Will provide housing rehab services for 94 elderly and/or disabled people.

5 Agency/Group/Organization MACON-BIBB EOC, INC.

Agency/Group/Organization Type Services-homeless



Meetings, application process. Will provide limited dental assistance to 115 homeless individuals.

6 Agency/Group/Organization MACON MIDDLE GA HOUSING COUNSELING CENTER / HOME FIRST

Agency/Group/Organization Type Services - Housing Service-Fair Housing


2


Meetings and application process. Will provide housing counseling and fair housing services for 75 applicants.

7 Agency/Group/Organization CRISIS LINE AND SAFE HOUSE OF CENTRAL GA.

Agency/Group/Organization Type Services-Victims of Domestic Violence



Meetings and application process. Will provide assistance to 100 abused spouses and continuum of care services

9 Agency/Group/Organization FAMILY COUNSELING CENTER OF CENTRAL GA, INC.

Agency/Group/Organization Type local non-profit agency - family counseling



Meetings and application process. Will provide housing and financial counseling for 176 low-income families

12 Agency/Group/Organization MENTORS PROJECT OF BIBB COUNTY, INC.

Agency/Group/Organization Type Services-Children



Meetings and application process. Will provide youth development services for 50 youths.

13

Agency/Group/Organization LOAVES AND FISHES MINISTRIES

Agency/Group/Organization Type Services - Homeless



Meetings and application process. Will provide daily support services for 225 homeless.

Identify any Agency Types not consulted and provide rationale for not consulting All agencies and organizations with a similar or supportive mission were consulted during the preparation of this Action Plan.

2

Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan

Lead Organization

How do the goals of your Strategic Plan overlap with the goals of each plan?

Continuum of Care

Macon-Bibb County

Homeless assistance goal includes assistance to homeless population and prevention of homelessness that is also funded by HESG funds.

2

Name of Plan

Lead Organization

How do the goals of your Strategic Plan overlap with the goals of each plan?

M-BC Strategic Plan

Macon-Bibb County

Goals of ECDD must support those enumerated in M-BC mission statement. Priority areas follow: The M-BC Commission undertook a year-long Strategic Planning review process in 2015 in order to focus the Commission’s work and continue to build the new consolidated government. The Commission selected new Mission and Vision Statements, identified five strategic priority areas, and selected strategic projects for the new government. This process continues as a guide for the Program Year 2016 budget, by prioritizing what is most important to the Commission and community. With a Strategic Plan approved by the Commission, meetings were held with departments to determine how to bring the projects to completion and to develop the current budget. Vision: Macon-Bibb County will be the center of development, culture, and opportunity, remembering our past while inspiring hope and pride for our future. Mission: Macon-Bibb County provides the essential infrastructure, services, and programs, creating a vibrant economic and cultural climate, enabling individuals, families, and businesses to prosper. Forward Together Strategic Priorities: Economic and Community Development - Our highest priority is to create a robust economy and strong communities. We will focus on retaining our current business and industry and creating opportunities for new economic development while addressing poverty and supporting and encouraging quality education and workforce development. Safe Neighborhoods and Safe Communities - Safe neighborhoods are the foundation of great communities. We will focus our efforts on providing for public safety, citizen education and engagement and crime prevention, all in an effort to create safe and enduring communities. Effective Government and Governance - Our County Commission and staff will work to improve public perception of the governance and government process and apply fair and equitable taxation principles and employee compensation and utilize best management practices to execute Commission policy towards completing SPLOST and all other projects successfully and in a timely manner. Our most valuable asset is our employees and we will commit to their training and development, recognizing their good works and retaining those assets. Infrastructure Improvement - To achieve the community we desire we will focus on and develop stormwater, water and waste water infrastructures and an integrated transportation system of rails, trails, roads and runways to become the logistics hub of Georgia. Quality of Life - We will support, encourage and promote good-living in Macon-Bibb County with the arts and cultural events, tourism improvements, social and night life opportunities and a community-wide system of passive and active recreation.

2016 Capital Fund Plan

Macon Housing Authority

This plan outlines MHA’s capital improvement goals and funding

sources for each year and for each public housing site.

2

Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) The following government-affiliated agencies are located in the Macon area and provide on-going assistance to M-BC for real estate transactions, planning, workforce trends, and economic development.

Macon-Bibb County Land Bank Authority (Acquisition and sale of real estate)

Macon-Bibb County Planning and Zoning Department

Macon-Bibb County Urban Development Authority

Middle Georgia Regional Commission (Workforce Development)

M-BC reviewed the applications of agencies that applied for CDBG and ESG funding for PY17 and selected the following agencies based on the needs of the community, the type of service, their capacity to provide that service, and the projected costs. After selection, the agencies consented to a year-long monitoring process and final reporting of data to close out their contracts. Each of these agencies will provide services that help M-BC achieve one or more of its designated goals for the upcoming year. Monitoring visits will ensure that both M-BC and the agencies coordinate services and costs as originally intended.

Rebuilding Macon (Housing Rehab)

Macon-Bibb County Economic Opportunity Council (Continuum of Care Dental Services)

Macon Bibb County Economic Opportunity Council (HESG-funded rapid rehousing and

homeless prevention services

HomeFirst (Housing Counseling)

Loaves and Fishes Ministries (Homeless Assistance)

Crisis Line and Safe House of Central Georgia (Care Provider for Victims of Domestic

Violence and Continuum of Care Services)

Family Counseling Center of Central Georgia (Provides counseling for low-moderate

income individuals)

Mentors Project (Youth intervention and mentoring)

2

Narrative (optional):

AP-12 Citizen Participation Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The M-BC Participation Plan ensures that the public receives timely information regarding programs administered by ECDD using CDBG and HOME Investment Partnership funds. ECDD will distribute information using the following methods:

Neighborhood meetings

Public hearings

Posting information on the M-BC website

Oral or written comments

Ads in local newspaper and publication

M-BC conducts all aspects of the citizen participation process in an open manner and encourages participation by low- and moderate-income persons. ECDD announces the location and time of all public hearings by advertising on the official website, in the Macon Telegraph and at least one local minority paper when possible. ECDD will also announce public hearings through neighborhood groups and local cable access channels. ECDD will hold at least one public hearing prior to the start of the program year and announce both the public hearing and a summary of projects and priorities in local newspapers. Periodically, ECDD will sponsor neighborhood meetings to discuss projects and priorities identified in the consolidated plan or action plan, particularly when the projects affect the quality of life for low-income citizens. This will provide citizens an opportunity to provide comments on any aspect of the plan. M-BC encourages the participation of residents of public housing in the process of developing and implementing the action plan along with other low-income residents of targeted areas in which developments are located. ECDD will consult with the Macon Housing Authority (MHA) about action plan activities related to its developments and surrounding community. M-BC will provide a translator for non-English speaking individuals as well as provide accommodation for disabled individuals if ECDD is contacted prior to the meeting. The contact

2

information to request special accommodations to attend a public meeting is provided in the public notice. Citizens may submit their views through the following methods:

Directly to program staff

To recognized neighborhood organizations

To County Commissioners

At neighborhood and other meetings scheduled by M-BC or ECDD

Public hearings

Online through the website www.maconbibb.us/economic-community-development/

ECDD advertised the PY17 Action Plan for public comment on the M-BC website and in The Telegraph, the largest newspaper of general circulation in the Macon area on June 4, 2017. The Action Plan was also advertised in English in the June edition of The Georgia Informer, a local minority-owned publication. The advertisement also noted that copies of the Plan were available for public viewing in the ECDD office. A public hearing was held on Wednesday, June 4, 2017. Citizen Participation Outreach

Sort Order

Mode of Outreach

Target of Outreach

Summary of response/

attendance

Summary of

comments received

Summary of comments

not accepted and reasons

URL (If applicable)

1 Public Meeting

Non-targeted/ broad community

Minimal attendance

No comments were received.

N/A

2 Newspaper Ad

Minorities N/A No comments were received.

N/A

3 Newspaper Ad


N/A No comments were received.

N/A

2

Sort Order

Mode of Outreach

Target of Outreach

Summary of response/

attendance

Summary of

comments received

Summary of comments

not accepted and reasons

URL (If applicable)

5 Internet Outreach


N/A No comments were received.

N/A www.maconbibb.us /economic-community-development

Table 3 – Citizen Participation Outreach

AP-15 Expected Resources – 91.220(c)(1,2) Introduction Final PY17 grant amounts have not been released by Congress at the time of this notice. The following projections reflect anticipated funding amounts. In addition to the anticipated resources listed below, existing account balances will continue to be used for all program-eligible activities and expenses. These accounts include program income and revolving loan funds. If a substantial change occurs in the budget during the budgeting process, an additional comment period will be required. The current definition of substantial change is the addition or deletion of projects and/or a decrease or increase of funding by more than 20%. Anticipated Resources

Program Source of

Funds

Uses of Funds Expected Amount Available Year 2 Expected Amount

Available Remainder of ConPlan

$

Narrative Description Annual

Allocation: $

Program Income:

$

Prior Year Resources:

$

Total: $

CDBG public - federal

Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 1,440,698 125,000 0 1,565,698 4,6970,940

Program income is actually revolving loan funds.

http://www.maconbibb.us/

2

Program Source of

Funds

Uses of Funds Expected Amount Available Year 2 Expected Amount

Available Remainder of ConPlan

$

Narrative Description Annual

Allocation: $

Program Income:

$

Prior Year Resources:

$

Total: $

HOME public - federal

Acquisition; Homebuyer assistance; Homeowner rehab; Multifamily rental new construction; Multifamily rental rehab; New construction for ownership TBRA 537,620 125,000 0 662,620 1,987,600

ESG public - federal

Conversion and rehab for transitional housing, Financial Assistance, Overnight shelter, Rapid re-housing (rental assistance), Rental Assistance Services, Transitional housing 137,000 0 0 137,000 411,000

Table 4 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied M-BC will commit $___ in local funds for acquisition, demolition or new construction of some properties that are targeted for development with HOME funds. This funding will be applied toward our HOME-Match requirements. If appropriate, describe publically owned land or property located within the jurisdiction that

2

may be used to address the needs identified in the plan Not applicable at this time. Discussion

AP-20 Annual Goals and Objectives Goals Summary Information

Sort Order

Goal Name Start Year

End Year

Category Geographic Area

Needs Addressed

Funding Goal Outcome Indicator

1 New Construction (Dev Proj)

2015 2019 Affordable Housing

Production of new rental units

HOME: $515,715

Rental units constructed: 2 Household Housing Unit

2 Home Repair (HIP) 0 (Subs) 94 (Roof Grants) 75


Rehabilitation of existing rental units Rehabilitation of existing homeowner units

CDBG: $306,511

Homeowner Housing Rehabilitated: 179 Household Housing Unit

3 Public Facilities and Infrastructure

2015 2019 Non-Housing Community Development

Public Facilities and Infrastructure

CDBG: $218,608

Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit: 2 Households Assisted

4 Economic Development.

2015 2019 Economic Development

Economic Development

CDBG: $40,000

Businesses assisted: 2 Businesses Assisted

5 Home Ownership (HomeFirst)


Housing Counseling Services

CDBG: $57,000

Public service activities for Low/Moderate Income Housing Benefit: 75 Households Assisted

2

Sort Order

Goal Name Start Year

End Year

Category Geographic Area

Needs Addressed

Funding Goal Outcome Indicator

6 Youth Development (Mentors Proj)

2015 2019 Youth Development

Public Services

CDBG: $10,000


7 Miscellaneous Public Service (FCC)

2015 2019 Public Service

Public Services

CDBG: $24,500


8 Homeless Assistance (Loaves & Fishes)

2015 2019 Homeless Homelessness - Outreach and Prevention

CDBG: $20,500

Homelessness Outreach & Prevention: 225 Persons Assisted

90 Domestic Violence Victims (Crisis Line)

2015 2019 Non-Homeless Special Needs

Assistance to Victims of Domestic Violence

CDBG: $25,000

Public service activities other than Low/Moderate Income Housing Benefit: 100 Persons Assisted

10 Homeless Assistance – ESG (EOC)

2015 2019 Homeless Homelessness - (ESG)

ESG: $123,725

Homeless Person Overnight Shelter: 50 Persons Assisted

11 New Construction (CR)


Production of new homeowner units

HOME: $80,643

Homeowner Housing Added: 1 Household Housing Unit

Table 5 – Goals Summary

Goal Descriptions

2

1 Goal Name New Construction

Goal Description

HOME funds will be used to construct rental housing for low- and moderate-income individuals. (Dev Proj)

2 Goal Name Home Repair

Goal Description

CDBG funds will be used to provide home improvement grants to eligible low-moderate income families within the jurisdiction. CDBG funds will also be used to provide grants to low-income elderly homeowners for emergency and minor home repairs and to cover administrative costs and supplies for minor home repairs through a volunteer program. Funding will be provided to cover building materials and supplies for minor repairs performed by volunteer youth groups. (Roof grants & Subs)

3 Goal Name Public Facilities and Infrastructure

Goal Description

CDBG funds will be used to construct or repair parks and recreational facilities, senior, handicapped, youth, or neighborhood centers, shelters for the homeless, and child care centers. Infrastructure improvements include street, sidewalk, water, sewer, flood, and drainage improvements.

4 Goal Name Economic Development.

Goal Description

CDBG Funds will be used to provide financial assistance to for-profit businesses or to assist with the rehab of store fronts and facades in an attempt to increase the local customer base.

5 Goal Name Home Ownership

Goal Description

CDBG funds will be used to provide personal counseling to low- and moderate-income families. Funding will also be made available for potential homebuyers receiving counseling and possible down payment assistance through ECDD. HOME funds will be available for home-purchase loans to eligible low- and moderate-income families. (HomeFirst)

6 Goal Name Youth Development

Goal Description

CDBG funds will be used for the case manager’s salary with Mentors Project to provide at risk middle and high school students with positive adult role models.

7 Goal Name Miscellaneous Public Service

Goal Description

CDBG funds will be used to support public services that target low-moderate income families. These services can relate to family counseling or the provision of car seats for children. (FCC)

8 Goal Name Homeless Assistance

Goal Description

CDBG funding will be used to provide expanded operations and build capacity to provide homeless and homeless prevention services to homeless and at-risk individuals. Funding will also be used to provide basic dental care to homeless or at-risk individuals. (Loaves & Fishes)

9 Goal Name Domestic Violence Victims

Goal Description

CDBG funding will be used to provide comprehensive services to victims of domestic violence that are being treated by Crisis Line and Safe House of Georgia. (Crisis Line)

10 Goal Name Homeless Assistance - ESG

Goal Description

HESG funds will be used for emergency shelters and rapid re-housing. (EOC)

11 Goal Name New Construction (CR)

Goal Description

With the assistance of a designated CHDO agency, one home will be constructed during PY17.

2

AP-35 Projects – 91.220(d) Introduction The following projects encompass activities which will allow M-BC to accomplish the goals and objectives outlined in the PY15-PY19 Consolidated Plan and the PY17 annual action plan. Projects

# Project Name

1 CDBG Administration

2 Housing Redevelopment Admin

3 Housing Services (Subs)

4 Public Services (Subs)

5 Home Improvement Program (HIP)

6 Public Facilities / Infrastructure

7 Economic Development

8 HOME Administration

9 Developer Projects

10 PY17 CHDO

11 HESG Administration

12 Homelessness Prevention / Rapid Rehousing Table 6 – Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Allocations were based on the order of priority for established goals, past completion costs, and a final review/revision by the governing body of M-BC. No obstacles to addressing underserved needs were noted.

AP-38 Project Summary

Project Summary Information1

Project Name CDBG Administration

Target Area

Goals Supported

Needs Addressed

Funding $313,140.00

Description CDBG admin funds used for the operation of the program.

Target Date 6/30/2018

Estimate the number and type of families that will benefit from the proposed activities

N/A. This has a matrix code of 21a.

2

Location Description N/A

Planned Activities N/A

2 Project Name Housing Redevelopment Admin

Target Area

Goals Supported

Needs Addressed

Funding $527,939.00

Description Funds used to run the housing-related activities within the CDBG program.



N/A. This has a matrix code 14h.

Location Description n/a

Planned Activities n/a

3 Project Name Housing Services (Subs)

Target Area

Goals Supported

Needs Addressed Rehabilitation of existing homeowner units; Housing Counseling Services

Funding $159,000.00

Description Subrecipient organizations that provide housing services to low-moderate income clients.



94

Location Description Within jurisdiction.

Planned Activities

4 Project Name Public Services (Subs)

Target Area

Goals Supported

Needs Addressed Youth Development Homelessness - Outreach and Prevention Assistance to Victims of Domestic Violence Family Counseling Services

Funding $159,500.00

Description Subrecipients that provide public services to clients.



576

Location Description Within jurisdiction.

2

Planned Activities

5 Project Name Home Improvement Program (HIP)

Target Area

Goals Supported

Needs Addressed Rehabilitation of existing homeowner units

Funding $147,511.00

Description Minor home improvement loans and roof repair grants.



75

Location Description within jurisdiction

Planned Activities

6 Project Name Public Facilities / Infrastructure

Target Area

Goals Supported

Needs Addressed Public Facilities and Infrastucture

Funding $218,608.00

Description New construction and repairs to public facilities and infrastructure.



These will be LMA activities so the beneficiaries will be the total number of people living in the area that has been designated as a low-moderate income neighborhood.


Planned Activities

7 Project Name Economic Development

Target Area

Goals Supported

Needs Addressed Economic Development

Funding $40,000.00

Description Small business loans, facade improvement loans, and business marketing grants for advertisements by microenterprises.



2


Planned Activities

8 Project Name HOME Administration

Target Area

2

Goals Supported

Needs Addressed

Funding $66,262.00

Description Funds that are used for the operation of the HOME grant.



N/A. This is an admin activity.

Location Description N/A

Planned Activities N/A

9 Project Name Developer Projects

Target Area

Goals Supported

Needs Addressed Production of new rental units Production of new homeowner units

Funding $515,715.00

Description Construction-related projects and activities.



2


Planned Activities

10 Project Name PY17 CHDO

Target Area

Goals Supported

Needs Addressed Production of new rental units Production of new homeowner units

Funding $80,643.00

Description CHDO funds used for construction-related activities.



1


Planned Activities

11 Project Name HESG Administration

Target Area

Goals Supported

Needs Addressed

Funding $10,275.00

2

Description HESG admin funds used for the operation of the program.



N/A. This is an admin activity.


Planned Activities

12 Project Name Homeless Prevention / Rapid Rehousing

Target Area

Goals Supported

Needs Addressed Homelessness - (ESG)

Funding $126,725.00

Description ESG funds used for the purpose of assisting homeless clients.



50


Planned Activities

AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Assistance will be provided to the entire jurisdiction. Geographic Distribution

Target Area Percentage of Funds

Table 7 - Geographic Distribution

Rationale for the priorities for allocating investments geographically M-BC does not allocate funding based on geographic location or race. Clientele that apply for public service or housing programs are qualified based on income and/or disabilities. Funding for public facilities, infrastructure improvements and demolitions are allocated based on survey results, reviews and jurisdictional needs.

2

Discussion

AP-55 Affordable Housing – 91.220(g) Introduction 94 - Housing subs (CDBG) 75 - Roof grants (CDBG) 2 - Developer projects (HOME) 1 - CHDO activities (HOME)

One Year Goals for the Number of Households to be Supported

Homeless 0 Non-Homeless 78 Special-Needs 94 Total 172

Table 8 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through

Rental Assistance 0 The Production of New Units 3 Rehab of Existing Units 169 Acquisition of Existing Units 0 Total 172

Table 9 - One Year Goals for Affordable Housing by Support Type

Discussion

Despite economic downturns, M-BC has achieved a measure of success toward meeting the high priority of neighborhood stabilization/revitalization through the provision of safe, decent, and affordable housing. Selling homes in this current market is a challenge that has been difficult, but we are continuing to refer prospective buyers to our housing partners through the Macon Neighborhood Challenge Program. Through this partnership, M-BC helps low- to moderate-income individuals who may not be able to obtain a loan for various reasons without assistance, move into homeownership. In an effort to further assist low-income individuals during these tough economic times, the program has been revamped in an effort to attract and/or assist more low- and moderate-income homeowners. The program is now a partial grant and partial loan. M-BC initiated a 2% interest rate for the Home Purchase Program (HPP) and the Home Improvement Program (HIP) to assist more low- and moderate-income individuals become homeowners and enable current homeowners to make necessary repairs to avoid a further decline in the local housing stock. M-BC currently has revitalization efforts in

2

the following low- and moderate-income areas: Beall’s Hill, East Macon, Unionville, Prince Street/Nussbaum Avenue, Tindall Heights and Lynmore Estates. In today’s financial environment, homeowners tend to reduce the scope of needed-repairs on their homes so that their reduced budgets cover the costs instead of going in debt. There are also more homes that need repairs beyond what this program can provide. We made half of the contractor’s fee a forgivable grant in an effort to entice more participation in the program and help owners qualify. A new marketing plan may be required to better inform the public of the benefits of this program. Hopefully, this will increase the number of eligible applications for assistance. We set a PY17 goal of 94 home repairs which will be conducted by our subrecipient agencies for the elderly and handicapped. We also set a goal of 75 roof grants and home improvement loans. No specific number of home purchase loans was set for PY17 goals. In the current economy, it is difficult for potential homeowners to secure a first mortgage and our funds are only used as gap financing.

AP-60 Public Housing – 91.220(h) Introduction As of March 31, 2016, MHA maintains 783 units of public housing. 1,036 units have converted to Project Based Rental Assistance under the Rental Assistance Demonstration (RAD) program over the past three years. MHA has authority to provide up to 3,564 Section 8 Housing Choice Vouchers (HCV). The Section 8 allocation for PY17 is approximately $18.3 million. As of March 31, 2017, MHA had 1,043 families on its Section 8 waiting list and 1,100 families on the waiting list for public housing. Demand remains extremely strong due in large part to the state of the economy and turnover rates that are at historic lows. MHA works with more than 50 agency partners to provide social services and upward mobility opportunities for the residents of public housing. More than two dozen of these agencies have property leases with the authority, meaning that services are provided on-site in the various public housing neighborhoods. The range of services provided include health, mental health, adult basic education, vocational education, youth development, gerontology services, daycare, Head Start, free tax preparation services and many others. In addition, MHA operates or coordinates direct services to senior citizens and various first-time homebuyer programs. Through its development arm, In-Fill Housing, Inc., MHA has been an active developer of affordable housing outside the traditional public housing and Section 8 models, with more than $160 million in Total Development Cost and over 1,200 units of multifamily development created or in the pipeline. MHA/In-Fill have also partnered with M-BC with single family housing development resulting in more than $10,000,000 and 100 single family units built or rehabbed. MHA has been a frequent partner with M-BC in these endeavors, particularly when neighborhood revitalization is involved. M-BC has supported these efforts with grants, loans,

2

and in-kind contributions (mainly land) from CDBG, HOME, stimulus funds and other sources. Actions planned during the next year to address the needs to public housing MHA is aggressively seeking ways to bring new funding sources on board to continue to help support its public housing operations. This involves collaboration with the community, the state and affordable housing investors. MHA received Demolition/Disposition fund approval from HUD in 2015 to address its oldest and functionally obsolescent public housing site, Tindall Heights, which is 75 years old. The current residents have all been relocated with Section 8 Tenant Protection Vouchers or other public housing. Now that relocation is complete, MHA intends to replace the Tindall Heights units with a modern, affordable apartment community over the course of the next few years. Actions to encourage public housing residents to become more involved in management and participate in homeownership MHA routinely meets with its residents and often refers families to local home-buyer counseling services (Home First Resources, Inc., etc.) for those interested in homeownership. MHA has also been successful in working with Habitat for Humanity to refer public housing residents to purchase a new, first-time home. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Macon Public Housing Authority is not designated as a troubled agency. In fact, both of MHA’s major programs (Section 8 and public housing) are designated as “High Performing” programs by HUD.

AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs M-BC is a member of the Macon Coalition to End Homelessness and collaborates with the various homeless agencies to provide homeless services. Several years ago the Coalition decided to join the Georgia Department of Community Affairs (DCA) Balance of State Continuum. Through DCA’s competitive CoC program, local and state jurisdictions, housing authorities, and nonprofits (secular and faith based) can apply for funding in support of transitional and permanent housing for homeless persons as defined by HUD. Currently, DCA

2

hosts several continuum meetings throughout the state to develop an outlook for homeless services throughout the state. DCA also has a Homeless Advisory Committee that discusses possible ways to enhance services for homeless individuals. Please refer to the attachment “2015 DCA Homeless Count.” It shows a breakdown of emergency shelters, transitional housing, and permanent supportive housing that was available during the 2015 Sheltered Count by GA DCA. People residing in Permanent Supportive Housing were not counted because HUD considers this group to be in permanent housing. Addressing the emergency shelter and transitional housing needs of homeless persons Please refer to the attachment "Inventory of Homeless Facilities and Services in Macon, GA". Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again M-BC plans to use Emergency Solutions Grant (ESG) funds to financially assist those agencies who provide services to homeless individuals as it relates to housing and homelessness prevention. Some of the agencies that we currently work with or have worked with in the past to assist the homeless include Macon Bibb EOC, Family Advancement Ministries, Loaves and Fishes, River Edge, and DePaul USA. These agencies offer day services, and in some cases, transitional housing is provided with the intent to enable the individual to become a more independent and productive citizen by moving into housing within a community. Representatives will serve with the Homeless Coalition to ensure that information is being shared with those agencies who service the homeless community, as well as to identify other needs of the homeless community that this office can provide by funding the agencies. Please refer to the attachment "Supportive Housing Awards (Continuum of Care) and ESG/HOPWA Awards". Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Homelessness prevention is also a goal of the two home-repair programs (shown below) that is funded by M-BC and carried out by subrecipients. The target population is the elderly and/or disabled. Repairing these homes enables the occupants to continue residing in their home

2

instead of becoming homeless or transferring to an elderly care center. Rebuilding Macon – Minor Home Repair This program will provide much needed housing repairs for low-income elderly or disabled homeowners. This will be accomplished using volunteer labor and donated services, materials, and in-kind support. M-BC estimates that approximately 70 homes will be repaired with CDBG funds. Rebuilding Macon – Volunteer Youth This program will provide much needed housing repairs for low-income elderly or disabled homeowners. This will be accomplished using the volunteer labor of high school and college students who have donated their time and services to assist this program. M-BC estimates that approximately 24 homes will be repaired with CDBG funds. Discussion

AP-75 Barriers to affordable housing – 91.220(j) Introduction: The most recent Analysis of Impediments to Fair Housing (AI) for Macon, GA was completed in September 2015. This document was completed by the Middle Georgia Regional Commission (MGRC). A new Fair Housing Analysis (FHA) is not due until October 4, 2019 in accordance with the 2015 AFFH Rule, Section 3 (270 days prior to start of new ConPlan). The MGRC developed the following list of impediments to Fair Housing in M-BC:

Impediment 1: Zoning Restrictions As noted in previous analyses of impediments, the clustering of restricted residential zones due to lot requirements and conditional permitting can create areas only affordable to upper-income households, thereby limiting housing choices. There is also discrepancy in the language used between the M-BC Land Development Resolution and the Code of Ordinances. Finally, the definition of “family” is only referenced by the County’s Ordinances. The definition of tenant only applies to farm labor.

Impediment 2: Infrastructure: While currently serving the areas of greatest need, concentrated and restricted public transportation routes limit mobility outside of the former city limits. This reduces opportunities for protected populations, thereby limiting housing choices.

2

Impediment 3: Affordable Housing Options Housing demand exceeds available supply and resources to locate residents into affordable options.

Impediment 4: Fair Housing Education and Enforcement There is no designated entity or process utilized consistently to receive, investigate, and refer Fair Housing complaints, as there is currently no standard recordkeeping procedure. Additionally, it was identified that though educational opportunities were available, there are opportunities for improvement. Actions planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment

Response to Impediment #1: Affordable Housing Option The term “family” is defined in Section 4.14 of the comprehensive Land Development Resolution. On page 28 of the report under “building requirements”, the requirements have been misquoted regarding lot size and lot coverage. Using the R-2 classification as an example, the report states that a housing unit with public sewer must have a minimum lot coverage of 6,500 square feet and the unit must not cover more than 35% of the lot. It should have read as - a housing unit with public sewer must have a minimum lot size of 6,500 square feet and the unit must not cover more than 35% of the lot. Also on page 28 of the report, it is noted that though these policies might potentially restrict access to development, zoning guidelines are also designed to protect the rights of existing property owners. In some cases, multi-family housing developments are limited or restricted due to the increased strains on existing infrastructure such as water, gas, electricity and roads. Additionally, the requirement for public meetings to grant conditional use of the property is to protect the rights of surrounding property owners and allow them a voice in the process. In these cases, areas that are zoned in this manner only appear to be restrictive, when in actuality, the policies are a thoughtful attempt at planned development throughout Macon-Bibb County. On page 29 in the first paragraph, it is stated that “there is implicit recognition that certain provisions of the zoning code do not provide initiatives for affordable housing”. In response, it’s important to note that the P&Z Commission often uses planned development zoning designations to allow flexibility regarding higher density, smaller lot, and mixed housing types in areas that have developed with traditional single family style neighborhoods. Most of the apartment developments have been accomplished in the PDE or PDR zoning designations.

2

On page 48 it is suggested that P&Z develop a broader definition of “tenant” to alleviate discrimination against certain groups of residents. M-BC will review the current definition and consider any possible revisions.

Response to Impediment #2: Affordable Housing Option Text field will not hold any response greater than 4000 characters. The response to Impediment 2 is contained below in the "Discussion" field.

Response to Impediment #3: Affordable Housing Option M-BC provides annual funding for the support of housing subrecipients that perform minor home repairs to the homes of low-to-moderate income families. New homes are constructed with HOME and NSP funds by Macon Habitat for Humanity. M-BC provides HOME and CDBG funds to assist in the construction of housing facilities for the elderly and/or disabled. HOME funds are also utilized for the construction of housing facilities for individuals and families under the care and supervision of Georgia Behavioral Health Services.

Response to Impediment #4: Affordable Housing Option Text field will not hold any response greater than 4000 characters. The response to Impediment 4 is contained below in the "Discussion" field. Discussion

Response to Impediment #2: Affordable Housing Option Contrary to the statement shown in Impediment 2, M-BC Transit Authority operates multiple routes that service the corridor described in Impediment 2 above.

Route 1, Vineville/Zebulon Rd. operates from the Terminal Station along Forsyth Rd/Vineville to the Walmart Super Center on Zebulon Road Monday through Saturday. Departures from the Terminal Station range from 6:20am until 5:55pm at the Walmart Center on Zebulon Road.

Route 2, Bellevue/Log Cabin/Zebulon Rd. continues the above service until 10:41pm between the Walmart Center on Zebulon back to the Terminal Station.

Route 5, Ocmulgee/Tom Hill Sr. Blvd operates from the Terminal Station along Riverside Drive to the K-Mart at Kroger on Tom Hill Sr. Blvd Monday through Saturday. Departures from the Terminal Station begin at 5:30am and end at 10:26pm at K-Mart on Tom Hill Sr. Blvd and return to downtown Macon. This route makes connection with Route 13, North Macon/Industrial.

2

Route 13, North Macon/Industrial operates from the Terminal Station beginning at

5:55am then begins service from K-Mart at Kroger to and from Bass Pro Shops on Bass Road until 6:45pm. At 6:45, the bus returns to the Terminal Station.

For a period of time, MTA operated a GEICO Route from the Terminal station to Bass Road at the I-75 interchange, Monday through Friday, but ridership did not support the continuance of the service and it was discontinued. MTA would be interested in pursuing service into the Southern region of Bibb County but is restricted due to budgetary constraints.

Response to Impediment #4: Affordable Housing Option Regarding the suggestion that M-BC implement fair housing training and awareness through the business licensing department, M-BC does not require landlords to be licensed at this time. There is currently no interaction between that office and landlords other than property and building codes enforcement. M-BC executed a procedural guide for filing fair housing complaints within its jurisdiction. The guide designated HomeFirst, a local non-profit organization that provides housing counseling services to homeowners and prospective homeowners, as the sole agency responsible for handling fair housing discrimination complaints. A copy of this guide has been attached for reference. Discussion:

AP-85 Other Actions – 91.220(k) Introduction: The following obstacles are currently being reviewed and addressed to ensure that their impact is minimalized:

1) Lack of qualified homebuyers 2) Lack of qualified agencies to serve as a CHDO. 3) HUD moratorium on construction of new public housing units.

Actions planned to address obstacles to meeting underserved needs There are sufficient HOME funds available to assist many low-moderate income persons become homeowners. However, there is a lack of qualified homebuyers in the local area due to their inability to qualify for a loan from a local lender because of poor credit history, lack of income and large debt. M-BC is attempting to overcome this obstacle by providing housing

2

counseling classes to prospective buyers. In these classes, they are instructed on methods to avoid all of the pitfalls mentioned above. M-BC is also offering a second mortgage with lenient terms and reduced rates to cover that portion of the mortgage that the first lender can’t provide. M-BC is currently in need of a qualified CHDO that has the capacity and experience to run a housing program. Past agencies have not performed at the level anticipated. As a result, home production numbers have been fewer than projected in recent Action Plans. M-BC recently published an RFP for a new CHDO in the local paper. Applicants are being scrutinized carefully to ensure that they are fully qualified and capable to handling all aspects of a housing program, not just the construction phase. There is an abundance of dilapidated and abandoned structures throughout the M-BC jurisdiction. M-BC has taken a very pro-active approach to improve these blighted areas but corrective action is delayed in many cases due to absentee property owners and the delays that these cause in court when trying to get a demolition order. At this time, there are no plans to allocate any federal funds for demolition. M-BC has developed a Blight Task Force that is working on a blight removal plan that will possibly fund all demolition projects with local funds. Though HUD has placed a mandatory national moratorium on the building of new public housing, MHA continues to work hard with the funds provided to maintain its public housing portfolio. In fact, local, state and federal officials who visit Macon, often comment on the generally attractive curb appeal exhibited by MHA’s public housing stock. Since the largest obstacle to obtaining housing is the availability (the demand far exceeds the supply), MHA continues, through its development affiliates, to build and renovate additional affordable housing in Macon-Bibb County. Actions planned to foster and maintain affordable housing Home purchase programs generally help persons with incomes between 50 percent and 80 percent of median income. Homeowner repair programs generally help households with incomes below 60 percent of median income. The majority of services are currently being provided to minority households. CDBG Program Income will be available during the program year for infrastructure projects, acquisition of suitable building sites and demolition of dilapidated housing structures. Home Improvement Utilizing Subrecipients M-BC expects to use its CDBG funds to improve the homes of at least 94 homeowners during the program year. Assistance will be in the form of a direct grant to the subrecipient, Rebuilding Macon, who will use the funds to purchase materials to make improvements utilizing volunteer labor and/or contractual services. Emergency Roof Grant Program

2

M-BC expects to replace or repair the roofs of 75 low- and moderate-income families during the program year under this grant program. Unlike the Home Improvement Loan Program which covers all improvements, this grant program is specifically limited to roofs that are in need of emergency repairs and replacement. Grant amounts will be limited to a maximum of $10,000.00. Actions planned to reduce lead-based paint hazards In an effort to comply with 24 CFR Part 35 as it pertains to our programs, lead-based paint specifications have been incorporated into the Rehabilitation Work Write-up software to allow for efficient and consistent specifications and pricing for projects. ECDD will continue to educate clients and contractors on the dangers of lead-based paint hazards. ECDD will also get information about children in the household. Homeowners and tenants residing in property built before 1978 will receive the flyer entitled “Watch Out for Lead-based Paint Poisoning.” For ESG, ECDD will ensure the properties do not have lead-based paint based on a visual assessment. Through a partnership with the Macon Housing Authority and DCA, training has been provided for the licensing of project supervisors and workers. M-BC purchased a Nikon XRP for in-house Risk Assessment/Inspections and has trained all housing staff as Risk Assessor/Lead-based Paint Inspectors. M-BC continues to send staff to lead training to enhance their knowledge of lead-based paint hazards and lead certifications. Actions planned to reduce the number of poverty-level families Poverty is a state or condition of having little or no money, goods, or means of support. It is the lack of income that restricts a person from purchasing adequate food, shelter, clothing and other necessities. Although M-BC does not have significant control over factors contributing to poverty, its long-term goal is to reduce the number of persons living in poverty by using CDBG funds to address the fundamental causes of poverty and to leverage private funds for programs that alleviate poverty. M-BC does not provide money directly to low-moderate income families. M-BC collaborates with the Macon Housing Authority, other government departments, local nonprofit agencies, and private and public organizations in the implementation of services. In addition, the following programs will assist families with incomes below the poverty level:

Home Improvement Program for Homeowners

Small Business Development Assistance Program

Public Service Programs

Accessibility to work on government contracts under Section 3

2

M-BC housing programs are directed toward low-moderate income persons. These programs are made more affordable due to low interest rates, flexible repayment terms, and possible deferment. Forgivable loans are also available under certain conditions. Actions planned to develop institutional structure M-BC will continue to collaborate with other public and private agencies to leverage funds, create a suitable living environment and improve the supply of decent, standard, and affordable housing for the residents within this jurisdiction. Section AP-10 includes a list of agencies, departments and organizations that M-BC coordinates with during the preparation of the annual action plan. Actions planned to enhance coordination between public and private housing and social service agencies M-BC coordinates all service deliveries with the specific providers that have been contracted to perform the job. This coordination includes consultations and meetings prior to the time of selection, includes monitoring and meetings throughout the delivery phase and a final review of services when the contract is completed. If a provider is selected for another year, the past performance is reviewed for possible ways to improve the service or reach a wider target audience. This review and evaluation process is expected to continue for the foreseeable future. Discussion:

AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction:

Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0

2

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 90.00%

HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section

92.205 is as follows:

No other form of investment is currently being used beyond those identified in Section 92.205. Please refer to the attached document pertaining to the M-BC Recapture provisions.

2. A description of the guidelines that will be used for resale or recapture of HOME funds

when used for homebuyer activities as required in 92.254, is as follows:

Please refer to the attached document pertaining to the M-BC Recapture provisions. 24 CFR 92.254 requires M-BC, its subrecipients, and CHDOs to follow the recapture option. M-BC has adopted all three recapture options set forth in the HOME program regulations at 92.254(a)(5)(ii)(A). In most cases, M-BC will designate the shared net proceeds method in the written agreement with the borrower. The rationale for using the shared net proceeds option is as follows: In the event of foreclosure, M-BC will not have to reimburse its HOME account for the HOME investment in the house if there are no net proceeds. M-BC makes second mortgage HOME-funded loans to qualified purchasers for down-payment assistance, closing costs, and gap financing and/or rehabilitation activities. If, or when, the buyer decides to sell the house, M-BC will expect full payment of its second mortgage HOME loan. M-BC will utilize the recapture provision as outlined in 24 CFR 92.254(a)(4)(ii). M-BC will ensure that recaptured funds from net sales proceeds and/or monthly repayments will be used to assist other homebuyer activities. M-BC will accept less

2

than full payment of its second mortgage HOME loan only:

1. If the current appraised value of the house is less than it was at the time it was initially purchased; and 2. If, after paying off the private first mortgage from the sale proceeds, the funds are less than the balance owed on the second mortgage HOME loan. 3. When it is in the best interest of the HOME Program and M-BC to discount the principal balance due to M-BC. The amount of the discount shall not result in a windfall benefit to the debtor.

If there are sale proceeds remaining after paying off the first and second mortgage loans, the seller will be entitled to keep the remaining balance. M-BC does not anticipate using HOME funds to write-down the sale price of the house to an amount lower than the appraised value. Should a need for this type of write-down occur, M-BC will collect this subsidy following recapture option provisions--unless, after paying off the first and second mortgage, there are no remaining sale proceeds.

3. A description of the guidelines for resale or recapture that ensures the affordability of units

acquired with HOME funds is as follows. See 24 CFR 92.254(a)(4)

Please refer to the attached document pertaining to the M-BC Recapture provisions. M-BC requires a property security deed and a written loan agreement to be completed in all cases involving HOME-funded loan transactions. In case of a title transfer during the period of affordability, either voluntary or involuntary, these instruments will be used to enforce repayment of all direct HOME subsidies.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that

is rehabilitated with HOME funds along with a description of the refinancing guidelines

required that will be used under 24 CFR 92.206(b), are as follows:

M-BC currently has no plans to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds.

Emergency Solutions Grant (ESG) Reference 91.220(l)(4)

1. Include written standards for providing HESG assistance (may include as attachment).

As M-BC moves forward with HESG, ECDD will look at Best Work practices from other communities who receive an HESG allocation. In providing HESG assistance, ECDD will put

2

in place the following:

a. Each agency must provide a scope of service detailing the service that will be offered to the

homeless as well as any outreach efforts for the homeless.

b. Each agency must provide their policies and procedures of the agency for evaluating the

homeless for services.

c. Each agency must provide information on all agencies that they partner with to serve the

homeless.

d. Each agency will need to provide all cost-related information (rent, utilities, etc.) for those

individuals receiving assistance.

e. Each agency will need to provide a payment schedule for rental assistance and any specific

terms or conditions.

2. If the Continuum of Care has established a centralized or coordinated assessment system

that meets HUD requirements, describe that centralized or coordinated assessment

system.

M-BC is currently enrolled in the Homeless Management Information System (HMIS). Participation and enrollment in this system is mandatory for any local agency applying for HESG funding through M-BC. M-BC is working with DCA to establish a coordinated entry system.

3. Identify the process for making sub-awards and describe how the HESG allocation

available to private nonprofit organizations (including community and faith-based

organizations).

ECDD will request proposals from non-profit organizations, to include community and faith based organizations, to submit applications for HESG funding. The applications will be reviewed to ensure that rapid rehousing and homeless prevention programs are the needs that are being met in the community. Applicants that can provide the best service to its customers and who are a part of the Homeless Coalition will be recommended for funding.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR

2

576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with

homeless or formerly homeless individuals in considering policies and funding decisions

regarding facilities and services funded under HESG.

The jurisdiction should be able to meet the homeless participation requirement noted in 24 CFR 576.405(a) as ECDD will work with those agencies who provide services to the homeless on a daily basis.

5. Describe performance standards for evaluating HESG.

The performance standards that will be used to evaluate HESG will include the agency providing data which shows the number of homeless individuals who have been permanently placed in housing, the number of individuals who have participated in homeless prevention activities and the number of those who have participated in the prevention activities and who have been placed in permanent housing.

M-BC HOME Recapture Provisions Please refer to the attachment “Macon-Bibb County HOME Recapture Provisions.” Discussion:

2

SF424 – Application for Federal Assistance - CDBG

SF424 – Application for Federal Assistance - HOME

SF424 – Application for Federal Assistance - HESG

Grantee Certifications

Public Notice June 2017 – Proposed PY17 Projects (The Telegraph)

Public Notice June 2017 – Proposed PY17 Projects (The GA Informer)

2

Inventory of Homeless Facilities in Macon-Bibb County (AP-65)

Supporting Housing Awards (CoC) and ESG Awards

M-BC HOME Program Recapture Provisions (AP-90)

M-BC Monitoring Procedures and Policies

2

INVENTORY OF HOMELESS FACILITIES AND

SERVICES IN MACON, GEORGIA

Name Services Capacity

EMERGENCY SHELTERS

Salvation Army

1955 Broadway

Macon, GA 31206

(478) 746-8572

Provides emergency shelter,

help with utility bills,

clothing, food, and operates

a thrift shop for the near

homeless.

40 beds for men

18 single beds for women

4 family rooms for women

with children

Macon Rescue Mission

774 Hazel Street

Macon, GA 31201

(478) 743-5445

Provides shelter to single

men and battered women

with children. Referral

services also available.

28 individual beds

17 family beds

TRANSITIONAL HOUSING

Loaves and Fishes

Ministries, Inc.

651 MLK, Jr., Blvd

Macon, GA 31201

(478) 741-1007

This agency operates three

transitional houses (two for

men and one for women).

Also provides food to

homeless and clothing.

42 family beds

9 single beds for men

4 single beds for women

Lighthouse Ministries, Inc.

2 sites

3495 O’Hara Dr South

Macon, GA 31206

(478) 464-3001

4770 Sardis Church Rd

Macon, GA 31216

(478) 781-9800

Provides shelter to released

male prisoners.

4 beds for men

EOC Community Outreach

Center

1877 Houston Avenue

Macon, GA 31201

(478) 750-8689

Buck Melton Comm Center

150 Sessions Drive

Macon, GA 31204

(478) 330-6272

This agency operates nine

transitional housing units,

provides places for showers,

and helps with personal

hygiene needs. Employment

counseling is also available.

9 transitional houses which

are comprised of 40 beds for

women with children or

husband/wife with children.

PERMANENT HOUSING

Dempsey Apartments

523 Cherry Street

Macon, GA 31201

(478) 741-1769

Housing for seniors 62+ years or disabled 50+ years; rent

based on income.

Macon Housing Authority

2015 Felton Avenue

Macon, GA 31201

(478) 752-5000

This agency operates public

housing and Section 8

programs. Priority is given to

homeless persons and

families.

Operates over 1,300 public

housing units

2



Meals

Salvation Army

1955 Broadway

Macon, GA 31206

(478) 746-8572

This agency provides meals as follows:

Lunch Tuesday, 1:00 p.m.; supper every day at 6:00 p.m.

Loaves & Fishes Ministries

651 MLK Jr. Blvd

Macon, GA 31201

(478) 741-1007

Sack lunch Tuesday 12:00 p.m. -1:00 p.m.; snacks every

day.

Macon Outreach at

Mulberry

267 First Street

Macon, GA 31201

(478) 743-8026


Breakfast on Tuesdays from 7:00–8:00 a.m., lunch on

Monday, Wednesday, Thursday, and Friday from 11:00-

12:00 p.m.; sack lunch on Tuesday at 11:00 a.m.

Christ Episcopal Church

538 Walnut Street

Macon, GA 31201

(478) 745-0427


Lunch, Saturday and Sunday, 12:00-1:00 p.m.

CLOTHING

Salvation Army

1955 Broadway

Macon, GA 31206

(478) 746-8572

Clothing available to 1st five clients requesting clothing

vouchers

Loaves and Fishes

Ministry

651 MLK Jr. Blvd

Macon, GA 31201

(478) 741-1007

Thursday and Friday from 1:00 p.m. to 4:00 p.m.

Family Advancement

570 High Street

Macon, GA 31201

(478) 745-7165

For crises only. Maternity clothes for single parents and

infants to age 6 children’s clothes. Open Monday,

Wednesday, and Thursday from 9:00 a.m. to 3:00 p.m. by

appointment.

Macon Baptist Ministry

Center

2080 Second Street

Macon, GA 31201

(478) 750-9573

To receive clothing, person must have picture ID, Social

Security Card, and proof of residency; Monday through

Friday from 9:00 a.m. to 12:00 p.m.

Macon Outreach at

Mulberry

267 First Street

Macon, GA 31201

(478) 743-8026

Tuesday 10:00 am – noon one visit per 90 days, first 25

clients only.

South Macon

Neighborhood

Outreach Center

4150 Roy Avenue

Macon, GA 31201

(478) 784-7800

Clothing and personal items. Open Monday through Friday

from 8:00 a.m. to 5:00 p.m.

2



SHOWERS

Loaves and Fishes

Ministry

651 MLK Jr. Blvd

Macon, GA 31201

(478) 741-1007

Available Monday-Friday from 10:00 a.m. to 3:00 p.m.

LAUNDRY

Macon Rescue Mission

774 Hazel Street

Macon, GA 31201

(478) 743-5445

First come, first served basis

Loaves and Fishes

Ministry

651 MLK Jr. Blvd

Macon, GA 31201

(478) 741-1007

Available Monday-Friday from 10:00 a.m. to 3:00 p.m.

The Salvation Army

1955 Broadway

Macon, GA 31206

(478) 746-8572

For clients only. Men wash on Monday/Thursday, Women

wash on Tuesday/Friday.

FINANCIAL ASSISTANCE

Loaves and Fishes Ministry

651 MLK Jr. Blvd

Macon, GA 31201

(478) 741-1007

Will assist with any past due bill; prescriptions need a clinic

card. Apply in person the first Friday of the month at 8:30

a.m. First come, first serve.

EOC Community Outreach

Center

1877 Houston Avenue

Macon, GA 31201

(478) 750-8689

Will assist with various past due bill; prescriptions need a

clinic card – must be homeless

East Macon (478) 752-5194

South Macon (478) 738-3251

Macon-Bibb EOC

653 2nd Street

Macon, GA 31201

(478) 738-3240

Will assist with past-due utilities, rent and moving fees per

HESG contract with M-BC if applicant meets eligibility

requirements.

Macon Outreach at

Mulberry

267 First Street

Macon, GA 31201

(478) 743-8026

By appointment only. Call at 9:00 a.m. first working day of

each month. When funds are available.

DFACS

456 Oglethorpe Street

Macon, GA 31201

(478) 751-3086

General assistance, Food Stamps, Medicaid, TANF, dental,

and glasses.

Family Advancement

Ministries

570 High Place

Macon, GA 31201

(478) 745-7165

Expectant women, women with children under the age of 6:

limited funds; assistance with utility bills, interviews Monday-

Thursday from 9:00 am -3:00 pm. Call for an appointment

2



Family Advancement

Ministries

570 High Place

Macon, GA 31201

(478) 745-7165

Will assist with past-due utilities and rent per HESG contract

with M-BC if applicant meets eligibility requirements.

The Salvation Army

1955 Broadway

Macon, GA 31206

(478) 746-8572

Strict criteria to qualify; must be employed or have proof of

self-sufficiency. Apmt made every Friday morning at 8:00

AM for the upcoming week

EMPLOYMENT SERVICES

Domiciliary Care for

Homeless Veterans

1826 Veterans Blvd.

Dublin, GA 31021

(478) 272-1210 ext 2684

Goodwill Job Connection

240 Broadway

Macon, GA 31201

(478) 703-0450

Georgia Department of

Labor

3090 Mercer Univ Drive

Macon, GA 31204

(478) 751-6164

Career Center Registration required

IDENTIFICATION

Loaves & Fishes Ministries

651 MLK Jr. Blvd

Macon, GA 31201

(478) 741-1007

Monday-Friday 10:00 a.m. – 3:00 p.m.

LEGAL SERVICES

Georgia Legal Services

111 Third Street

Macon, GA 31201

(478) 751-6261

Identification for homeless individuals; limited legal

assistance

Indigent Defense Office

601 Mulberry Street

Macon, GA 31201

(478) 749-6639

Assists homeless and indigent people in felony matters

2

MACON-BIBB COUNTY

RESALE AND RECAPTURE PROVISIONS

Revised 8/31/11

The City of Macon utilizes the following recapture/resale methods for HOME programs in

accordance with 24 CFR 92.254(a)(4).

Definitions

Direct Subsidy- a direct subsidy is defined as financial assistance provided by the City of Macon

that reduces the purchase price for a homebuyer below market or otherwise subsidizes the

homebuyer [i.e. down-payment loan, purchase financing, assistance to CHDO to develop and sell

unit below market, or closing cost assistance]. A direct subsidy triggers recapture.

Development Subsidy- a development subsidy is defined as financial assistance provided by the

City of Macon to offset the difference between the total cost of producing the unit and the fair

market value of the property. A development subsidy triggers resale.

I. Recapture Provisions [24 CFR 92.254(a)(5)]

The Recapture Provisions will ensure compliance with the “Period of Affordability”

requirements in 24 CFR 92.254(a)(4).

Recapture Provisions [24 CFR 92.254(a)(5)(ii)]

The City of Macon is subject to the limitation that when the recapture provision is

triggered by a voluntary or involuntary sale of the housing unit, and there are no net

proceeds or net proceeds are insufficient to repay the HOME investment due, the City of

Macon can only recapture the net proceeds, if any.

If a homeowner chooses to sell or use the property for non-eligible HOME Program

activities, the full amount of the HOME Program funding assistance that enabled the

homebuyer to buy the unit [excluding the amount used for the development subsidy (the

cost difference between producing the house and its fair market value)] for this activity

shall be recaptured and repaid to the City of Macon provided that net proceeds are

sufficient. If net proceeds are insufficient to repay the total HOME investment due, only

the net proceeds will be recaptured. In the event that net proceeds are zero (as is usually

the case with foreclosure), the recapture provision still applies, but there are no funds to

recapture.

2

Direct subsidies trigger recapture. Eligible homebuyers who received downpayment

assistance and other HOME Program funds, from the subrecipient must return the HOME

funds to the City of Macon, which will ensure that the recaptured HOME Program Funds

are reinvested in other affordable housing for low to moderate income persons. The City

of Macon will require CHDOs and subrecipients alike to lien “wind fall” profits

homeowners would expect to receive if they buy a house for a price below its appraised

value. [Lien would be for the difference between the appraised value and the sales price].

The recapture provision, to include the HOME Program Affordability Period for

activities, shall be accomplished through legally enforceable documents such as deed

restrictions, property liens, and contractual obligations.

II. Resale Provision [24 CFR 92.254(a)(5)(i)]

The Resale Provisions will ensure compliance with the “Period of Affordability”

requirements in 24 CFR 92.254(a)(5)(i).

The City of Macon’s resale requirements will ensure that, if the house does not continue

to be the principal residence of the family for the duration of the period of affordability,

the house is made available for subsequent purchase only to a buyer whose family

qualifies as a low-income family and will use the property as its principal residence. The

resale provision, to include the HOME Program Affordability Period for activities, shall

be accomplished through legally enforceable documents such as deed restrictions,

property liens, and contractual obligations.

Development subsidies trigger resale. The City of Macon projects which consist of

development subsidies only, with no direct subsidy to the homebuyer, will comply with

the resale provision. In the event the City of Macon provides a development subsidy (i.e.

the difference between the total cost of producing the unit and the fair market value of the

property) to CHDOs and subrecipients alike, these costs will not be included in

calculating direct subsidy.

2

Monitoring - General

Pursuant to Section 104(d) of the Housing and Community Development Act of 1974, as

amended, M-BC has developed this Monitoring Plan for subrecipients in accordance with CDBG

regulations, HOME program regulations, ESG program regulations as amended in the

McKinney-Vento Homeless Assistance Act of 1987 and other applicable laws and regulations.

Monitoring shall encompass compliance with applicable federal and state laws and regulations to

include, but not be limited to 24 CFR Part 84, 24 CFR Part 85, 24 CFR Part 570, 24 CFR Part

57, the Super Circular OMB Circular A-87, OMB Circular A-122, “Cost Principles for Nonprofit

Organizations,” and OMB Circular A-110, “Uniform Administrative Requirements for Grants

and Agreements with Universities, Hospitals and Other Nonprofit Organizations.” M-BC will

comply with audit requirements as stipulated in the Super Circular OMB Circular A-133 as well

as the CPD Monitoring Handbook. Performance will be measured against project timetables and

objectives specified in contracts or memoranda of understanding executed between M-BC and

each subrecipient.

Monitoring – CDBG Specific

Currently, M-BC requires public service agencies to provide monthly and/or quarterly updates

depending on the type of program and anticipated outcomes. M-BC will continue to monitor

agencies for compliance on at least an annual basis according to our monitoring

policy/guidelines and ensure the timely disbursement of grant funds for eligible expenditures.

M-BC has the ultimate responsibility for ensuring compliance with the applicable statutory and

regulatory requirements. Consequently, the following is a description of the procedures that will

be implemented by M-BC to coordinate the oversight of subrecipients utilizing program funds.

The specific actions to be taken are as follows:

1. A process has been developed to clearly delineate the responsibilities for the day to day

contract administration as well as the in-depth monitoring functions.

2. M-BC has an annual monitoring plan/schedule for all subrecipients that addresses the

following items:

a. Pre-contract reviews of all subrecipients to ensure that they have adequate financial

management standards and internal controls; and that the proposed activities are

eligible.

b. Ongoing contract administration including the review of subrecipient’s requests for

payment to ensure that costs are documented, eligible, reasonable and allocated to the

programs in established cost allocation plans/procedures.

2

c. Periodic in-depth reviews of subrecipients. These reviews will update the initial

evaluation of internal controls and verify the financial and programmatic information

that has been previously reported through a review of source documentation. An

annual monitoring schedule specifies the timeframe within which M-BC will conduct

in-depth monitoring reviews of all subrecipients. The performance standards which

M-BC will review during its in-depth monitoring will consist of the following

(1) Review for compliance with primary and national objectives and other

program requirements.

(2) Review to determine if program-funded activities are being carried out in a

timely manner and in accordance with the subrecipient’s approved plan and

schedules.

d. Review of continuing capacity to carry out activities funded by our programs in a

timely manner.

e. The Program Specialist will be responsible for scheduling and follow-up for all

monitoring visits. Specifically, the Program Specialist will establish reporting and

data collection systems for tracking program progress and beneficiaries, identifying

program-financed property assets and investigating follow-up actions.

f. Review for compliance with Federal Financial Managements, contracting and

procurement requirements are the responsibility of the Accounting Manager, This

includes verification that all costs incurred and all program income that has been

received to date have been reported and are being properly applied in accordance

with HUD regulations and the terms of the contract.

g. All monitoring reports of subrecipients will be reviewed by the ECDD Assistant

Manager and the ECDD Manager before the originals are sent to the agencies.

h. The Executive Director of the subrecipient agency will identify appropriate staff and

coordinate the monitoring visit to the office of the subrecipient or at the site of the

activity when appropriate.

i. The subrecipient will be required to respond in writing to all concerns and findings

within 30 days of the date of the monitoring letter. M-BC may take action as

provided in the contract for performance deficiencies in the use of program funds or

violations of the contract.

j. M-BC will organize and provide ongoing technical assistance or training workshops

to transmit statutory and policy documents as they are issued and/or revised to all

subrecipients to ensure that that the documents are understood and implemented.

Mandatory attendance by all subrecipients will be included in the contract as a

condition of funding.

2

Monitoring – HOME Specific

ECDD will monitor Community Housing and Development Organizations (CHDOs) and HOME

recipients in accordance with the CPD Monitoring Handbook, 24 CFR Part 92, the requirements

of OMB Circular A-87 and the following requirements of 24 CFR Part 85: 85.6, 85.12, 85.20,

85.22, 85.26, 85.32, 85.44, 85.51, and 85.52. The objective of monitoring and reporting on

programs is to determine if the subgrantees and program sponsors:

are carrying out their program/project as described;

are implementing the program/project in a timely manner;

are assessing costs to the program/project which are eligible under regulations and the

agreement;

are conforming with other applicable laws, regulations and terms of the agreement;

are operating the project/program in a manner which minimizes the opportunity for

fraud, waste and mismanagement; and

have the capacity to carry out the approved project/program.

The Housing staff is responsible for ensuring that all CHDOs and subrecipients comply with

contractual requirements. Below is a description of the procedures that will be implemented by

ECDD to coordinate the oversight of subrecipients using HOME program funds:

a. ECDD will enter into a legally binding contract with CHDOs and subrecipients for

projects and services to be rendered.

b. ECDD will hold pre-contract reviews of all HOME subrecipients to ensure that they

have adequate financial management standards and internal controls. M-BC shall

review audits prepared by the subrecipient’s financial counsel.

c. Payment for services or projects will be conditioned upon delivery of services or

projects or acceptable progress thereof in accordance with all federal requirements

including HOME and financial requirements.

d. The Redevelopment Manager and/or the Assistant ECDD Manager shall be

responsible for monitoring HOME Program subrecipients and shall establish

reporting and data collection systems for tracking program progress and beneficiaries.

e. The Redevelopment Manager and/or the Assistant ECDD Manager shall report the

results of all HOME monitoring visits to the ECDD Manager.

f. ECDD shall provide ongoing technical assistance and training opportunities for

HOME subrecipients.

g. Each CHDO or HOME subrecipient shall be required to maintain records that

adequately identify the source and application of funds. Each CHDO or subrecipient

shall be required to maintain records sufficient to evidence compliance with 24 CFR

92.508 (record-keeping guidelines).

h. Each CHDO will be required to allow ECDD, HUD or third party auditors access to

all records related to HOME-assisted projects.

2

M-BC shall review all program costs for reasonableness. All program expenditures shall be

documented before M-BC can pay the subrecipient. All nonprofit subrecipients and CHDOs

shall comply with the requirements of OMB Circular A-122 and the following uniform

administrative requirements of 24 CFR Part 84: 84.2 84.5 84.13 84.16 84.21 84.22 84.26

84.28 84.30 84.31 84.34 84.37 84.40 84.48 84.51 84.60 84.62 84.72 and 84.73.

Community Housing Development Organizations (CHDOs)

M-BC will review the CHDO’s Articles of Incorporation or other documents to:

Establish legal status of CHDOs and ensure that no part of net earnings inure to the

benefit of any member, founder, contributor or individual;

Ensure that CHDOs must have a tax exemption ruling from the Internal Revenue

Service (IRS) under Section 501(c)(3) or (4) of the IRS Code of 1986.

M-BC will perform ongoing financial review of CHDO organizations to ensure that they have

the capacity to carry out HOME-funded activities.

M-BC will perform ongoing reviews of the organizational structure of CHDOs to ensure that

they maintain at least one-third of their governing board’s membership for residents of low-

income neighborhoods, other low-income community residents, or elected representatives of

low-income neighborhood organizations.

M-BC will ensure that the CHDO is neither controlled by nor receives directions from

individuals or entities seeking profit from the organizations.

Housing Activities

Housing that is constructed or rehabilitated with HOME funds must meet all applicable local

codes, rehabilitation standards, ordinances, and zoning ordinances at the time of project

completion. The Redevelopment Manager is responsible for ensuring that all projects meet local

housing codes and standards. ECDD has a copy of the local rehabilitation standards on file. The

Redevelopment Manager and applicant will work closely to ensure compliance with applicable

zoning ordinances and accessibility requirements.

For housing that is rehabilitated after transfer of ownership interests, the Participating

Jurisdiction (PJ) must:

Inspect the housing for any defects that pose a danger to health;

Ensure that housing is free from all noted health and safety defects; and

Ensure that housing meets property standards not later than two years after transfer of

ownership interest.

The Redevelopment Manager and/or Construction Specialist is responsible for monitoring all

rehabilitation projects on a regular basis for compliance with specification requirements, local

2

codes and safety. Generally, all HOME-funded projects meet applicable codes before final

disbursement of funds to the project contractor or developer.

HOME-assisted units must meet the affordability requirements for not less than the applicable

period specified in the table at 24 CFR 92.252.(e). The housing staff will annually reexamine

information on all tenants residing in HOME-assisted units during the applicable affordability

period. The housing staff is also responsible for ensuring that lease terms are acceptable in

accordance with HOME rules and civil rights laws.

The Housing staff shall serve as contact for all HOME program information and compliance.

They have the ultimate responsibility of ensuring that ECDD follows all HOME program

regulations.

Monitoring – HESG Specific

Currently, M-BC requires agencies utilizing the Emergency Solutions Grant to provide monthly

and/or quarterly updates depending on the type of program and anticipated outcomes. M-BC

will continue to monitor agencies for compliance on at least an annual basis according to our

monitoring policy/guidelines and ensure the timely disbursement of grant funds for eligible

expenditures.

M-BC has the ultimate responsibility for ensuring compliance with the applicable statutory and

regulatory requirements. Consequently, the following is a description of the procedures that will

be implemented by M-BC to coordinate the oversight of subrecipients utilizing program funds.

The specific actions to be taken are as follows:

1. A process has been developed to clearly delineate the responsibilities for the day to day

contract administration as well as the in-depth monitoring functions.

2. M-BC has an annual monitoring plan/schedule for all subrecipients that addresses the

following items:

a. Pre-contract reviews of all subrecipients to ensure that they have adequate financial

management standards and internal controls; and that the proposed activities are

eligible.

b. Ongoing contract administration including the review of subrecipient’s requests for

payment to ensure that costs are documented, eligible, reasonable and allocated to the

programs in established cost allocation plans/procedures.

c. Periodic in-depth reviews of subrecipients. These reviews will update the initial

evaluation of internal controls and verify the financial and programmatic information

that has been previously reported through a review of source documentation. An

annual monitoring schedule specifies the timeframe within which M-BC will conduct

2

in-depth monitoring reviews of all subrecipients. The performance standards which

M-BC will review during its in-depth monitoring will consist of the following

3. Review for compliance with program requirements.

Ensure recipients of ESG funding are eligible participants for the program based on

the homelessness definition;

Rental property payments are within the Fair Market Value /Rent Reasonableness;

Adherence to Environmental Reviews and Reporting;

Case Management Components are a part of the program requirements;

Utilization of the HMIS system;

Ensure rapid-rehousing is evaluated at least once per year; and

Ensure homelessness prevention projects are evaluated quarterly at a minimum.

4. Review to determine if program-funded activities are being carried out in a timely

manner and in accordance with the subrecipient’s approved plan and schedules.

a. Review of continuing capacity to carry out activities funded by our programs in a

timely manner.

b. The Program Specialist will be responsible for scheduling and follow-up for all

monitoring visits. Specifically, the Program Specialist will establish reporting and

data collection systems for tracking program progress and beneficiaries, identifying

program-financed property assets and investigating follow-up actions.

c. Review for compliance with Federal Financial Managements, contracting and

procurement requirements are the responsibility of the Accounting Manager, This

includes verification that all costs incurred and all program income that has been

received to date have been reported and are being properly applied in accordance

with HUD regulations and the terms of the contract.

d. All monitoring reports of subrecipients will be reviewed by the ECDD Assistant

Manager and the ECDD Manager before the originals are sent to the agencies.

e. The Executive Director of the subrecipient agency will identify appropriate staff and

coordinate the monitoring visit to the office of the subrecipient or at the site of the

activity when appropriate.

f. The subrecipient will be required to respond in writing to all concerns and findings

within 30 days of the date of the monitoring letter. M-BC may take action as

provided in the contract for performance deficiencies in the use of program funds or

violations of the contract.

g. M-BC will organize and provide ongoing technical assistance or training workshops

to transmit statutory and policy documents as they are issued and/or revised to all

subrecipients to ensure that that the documents are understood and implemented.

2

Mandatory attendance by all subrecipients will be included in the contract as a

condition of funding.

Documents

22 AP-50 Geographic Distribution of Funds 18 AP-38 ...€¦ · HIP roofing program. (HIP, Roof Grants, RM-MHR, RM-VY) Objective: Provide temporary/permanent housing or shelter for