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M O U N TA I N L A N D T E C H N I C A L C O L L E G E

2021

Faculty Handbook

Table of Contents

MTECH Mission Statement

Institutional Accreditation

Programmatic Accreditation

Instructional Department Roles and Responsibilities Program Directors Program Coordinators Instructors Lab Instructors Administrative Assistants Office of Teaching and Learning (OTL)

Faculty Calendar BlackOut Dates Faculty Meetings Campus Meetings Graduation

Professionalism Dress Code Office Hours

Professional Development

Program Changes Finance

Purchasing Cards Budgets Equipment Inventory

AvidXchange

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Bookstore

Bookstore Return Policy Bookstore Buyback Policy

Copy Center

Student Services Academic and Career Counselors Request for Accommodations Financial Aid

Federal Aid Veterans Aid Scholarships Alternative Sources for Financial Aid

Testing Entrance Assessment Class Testing Testing Center Rules

Northstar—Bridge Courses

Technology Learning Resources Orientation to Technology Media Resources Helpdesk Purchase of Computer Equipment or Software

Facilities Hippo Requests Equipment

Maintenance Disposal of

Classroom/Lab Procedures Food & Drink

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Registered Students Only Classroom Presence Safety/MSDS

Human Resources Request to Hire Form Termination Form Incident Management Form Timekeeping Procedures Extra Service Request/Agreement Extra Service Tracking Record iSolved Title lX Non-Discrimination Statement

Marketing Marketing Materials Requests Marketing Resources Program Webpage

Emergency Operations Emergency Operations Plan First Responders BLS and First Aid/AED Certification AED Locations Evacuation Routes

Travel Employee Travel Student Travel Off-Campus Activities On-Campus Activities Mileage Reimbursement

Career and Technical Student Organization (CTSO)

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MTECH Mission Statement

To enhance the employability of individuals through market-driven career and technical education.

Institutional Accreditation Mountainland Technical College is accredited by the Council of Occupational Education (COE), headquartered in Atlanta, Georgia. MTECH’s initial accreditation was granted in April, 2006, and the College continues with a reaffirmation of accreditation every six years.

Accreditation has several fundamental purposes:

1. To assure the quality of the institution 2. To assist in the improvement of the institution 3. It is required in order to provide Federal Financial Aid (Pell Grants) for students 4. It is a licensure requirement for several programs

In order to maintain accreditation, MTECH is responsible to:

1. Report any substantive changes within the college such as a change in leadership, the removal or addition of programs or facilities, a change in program hours of at least 25%, a change in delivery mode for the program, etc.

2. Maintain Completion, Placement, and Licensure benchmarks of 60%, 70%, and 70%, respectively

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3. Hold two qualified advisory committee meetings each year for every COE

approved program a. In order for an advisory committee meeting to be considered valid:

i. At least three advisory committee members attend each meeting; one may attend virtually

ii. Advisory committee members must be in the position to hire or make recommendations to hire

iii. Advisory committee members must be representative of the service region

4. Obtain at least three completed Employer Verification Forms for every COE approved program, each year

5. Be in compliance with the 10 COE Standards as found in the COE Handbook of Accreditation

6. Have representatives attend the COE Annual Conferences, according to direction given from COE

7. Host a COE team visit every six years for evaluation of the College

Programmatic Accreditation In addition to the Institutional Accreditation with COE, some programs require an additional accrediting body specific to their own industry. This may be required if:

● It is a requirement of licensing or certification ● Advisory members request it for our region

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Instructional Department Roles and Responsibilities

Program Directors MTECH Faculty report to a Program Director according to their area of industry. There are four Program Directors that oversee the areas of Healthcare, Trades, Technology and Service Occupations, and Apprenticeship. The Directors perform the following duties personally or through coordinators, support staff, instructors, and other MTECH personnel:

● Provide first line of support to students, instructors, managers, and coordinators ● Supervise all faculty, staff, and coordinators in their departments ● Assure that all classes are taught by instructors or substitutes on a daily basis ● Ensure that all instruction is properly organized with syllabi, course objectives,

outlines, and lesson plans ● Maintain Institutional Accreditation through the Council on Occupational

Education ● Maintain relationships with local employers, including oversight of externships ● Oversee collection of data for Training Outcome Reports (TOR’s) ● Oversee preparations and scheduling for all advisory committee meetings,

attends and presides to ensure accreditation standards are met. Ensures the meeting sign-in sheets, minutes, and Employer Verification Forms are complete, proofread, and approved in a timely manner

● Ensure that each department is meeting COE Benchmarks for Completion, Placement, and Licensure

● Oversee compliance of work-based learning in applicable programs ● Maintain programmatic accreditation, where appropriate ● Ensure that instructors’ licenses are current, where applicable ● Maintain Program Master for each program. Ensures accuracy and timely

updates of information and website information ● Oversee program budgets and purchasing. Compiles annual budget requests ● Assist instructors and counselors, as needed, with student discipline and parental

concerns ● Serve on Student Appeals Committee ● Coordinate with Human Resources for the interviewing, hiring, training,

supervision, performance appraisals, and discipline of staff and instructors ● Administer Timeforce, substitute time cards and extra service agreements for

employees in their departments

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● Implement and support Canvas in coordination with the Office of Teaching & Learning

● Ensure that all programs meet current industry standards and that instructors have regular contact with employers

● Ensure the integrity of programs by staying current on new developments in industry through research, attendance at conferences, etc. Relays information to members of administration, program coordinators, and instructors

● Expand and retract programs, as determined by demand ● Manage paperwork such as travel forms, reimbursement requests, and credit

card statements in a timely manner ● Assist instructors and Student Services with rolls, course sign-offs, and other

required reports and records in Northstar ● Coordinate between the faculty and the facilities department with facilities issues ● Coordinate with Student Services, Testing, and Bookstore to meet needs for

students and faculty ● Plan and schedule professional development for faculty in coordination with the

Office of Teaching & Learning ● Oversee or conduct semi-annual evaluations with all faculty and staff in their

departments ● Organize, conduct, and/or assist with campus and faculty meetings, as assigned ● Facilitate Career and Technical Student Organizations, or CTSOs, such as Skills

USA and/or HOSA ● Collaborate on grant proposals. Interacts with employers and business partners

to obtain industry support ● Serve on committees as assigned by the President's Office ● Assist with annual graduation ceremonies ● Hold regular department meetings to ensure continuity of programs at the various

campuses ● Represent assigned programs in articulation efforts with higher education and

K-12 partners ● Attend and represent MTECH at meetings, conferences, and other public events,

displaying professionalism and integrity ● Attend and present at MTECH Board of Trustees Meetings, as requested by the

College President ● Meet regularly with the Vice President of Instruction to discuss program or

personnel concerns and objectives for departments ● Other duties as assigned by the Vice President of Instruction

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Program Coordinators Program Coordinators are utilized in some larger departments to assist the Program Director, to whom they report directly, with daily operations. Some of their responsibilities include:

● Work with their department members to develop and update curriculum ● Ensure the program is qualitatively and quantitatively consistent (taught the

same), regardless of instructor or location, if applicable ● Manage the daily operations of the program, such as ensuring each class is

staffed with qualified faculty and that quality instruction is in place ● Purchase equipment and supplies as needed, following the purchasing policy

and procedures ● Be the point of contact for the department from administration and community

partners ● Work with the Program Director to make sure the program meets institutional and

programmatic accreditation requirements, where necessary ● Responsible to oversee the collection of completion, placement, and licensure

data and to submit it to the Program Director ● Schedule and hold regular department meetings, inviting the Program Director to

attend also ● Conduct semi-annual evaluations with assigned program faculty and staff ● Network with industry members in the community and invite them to participate

on the Advisory Committee, be guest speakers for the students, and have externships/clinicals at their facilities, where applicable

● Work with the Marketing Department to recruit new students ● Communicate with the Program Director on program changes, bookstore orders,

budget requests, equipment needs, hiring needs, student concerns, and other program needs

● Meet with the Program Director on a regular basis ● Mentor new faculty and staff in the department ● Assist other members in the department, as needed ● Other duties as assigned by the Program Director and/or Vice President of

Instruction

Instructors

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Instructors report directly to their Program Coordinator or Program Director. Their duties include:

● Work with the Program Coordinator and/or other members of their department to develop and update curriculum

● Develop exceptional course content and teach engaging lessons using hands-on, skill-based demonstrations

● As a department, develop, distribute, and maintain a program syllabus containing the required components as set in Simple Syllabus; copies of program syllabi should be given to the Program Director and saved on the Public (S) drive, as well as uploaded to Canvas

● Evaluate equipment daily for hazards and ensure it is safe and in good condition for student use

● Conduct a new student orientation within the first three days of class starting and review the Student Handbook, the Program Syllabus, Risks and Hazards, and the MTECH Disclosure Document

● Mark attendance in Northstar daily ● Mark progress in Northstar by the last day of every month ● Meet with students regularly to review attendance and progress, set goals and

write Academic Improvement Plans (AIP) as the Progress Policy and Procedure states

● Refer students to the Counseling office if they do not meet the terms of the AIP and/or need to be placed on a contract for any reason

● Maintain cleanliness of classrooms and labs ● Prepare and submit grades for high school students by due dates set from

Student Services ● Prepare and submit graduation lists by due dates set from Student Services ● Work with the Marketing Department to recruit new students ● Purchase equipment and supplies as needed, following the Purchasing Policy

and Procedures ● Contact students for completion, placement, and licensure information, and

submit completed Training Outcome Reports to the Program Coordinator or Director

● Other duties as assigned by the Program Coordinator, Program Director, and/or the Vice President of Instruction

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Lab Instructors Lab Instructors are knowledgeable in the program area by completing the program, gaining work experience in the industry, and/or being certified, if applicable. Their duties include:

● Assist with skills demonstrations and pass-offs ● Proctor students as they test ● Help prepare labs and other hands-on activities ● Assist students in the use, care, and safety of equipment in the lab ● Assist in maintaining a clean and orderly training environment ● Model and teach good work habits to the students ● Other duties as assigned

Administrative Assistants Administrative Assistants have the necessary office and computer skills to be helpful in the program, but may not be able to assist with program competencies due to lack of knowledge in that area. Their duties include:

● Assist the instructor(s) with paperwork and data entry ● Assist the instructor(s) with collecting information for TORs ● Assist the instructor(s) with ordering of supplies and equipment ● Answer phone calls and respond to emails for the department in general ● Assist in maintaining a clean and orderly training environment ● Model and teach good work habits to the students ● Assist the instructor(s) with the application process for new students, where

applicable ● Other duties as assigned

Office of Teaching and Learning (OTL) The Office of Teaching and Learning (OTL) manages the Canvas Learning Management System. You can access Canvas for your gradebook, assignment submissions, and other communication tools. OTL develops interactive content for instructors to use in their courses, and optimizes course design for student use on mobile devices.

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OTL also manages Bridge, a centralized repository of learning resources (online courses, live training and programs). You can visit the learning library in Bridge at any time to learn more about Canvas, teaching, and other work-related topics. You can get professional development credit for the learning activities in Bridge. OTL provides monthly instructor webinars to share ideas for curriculum design, effective teaching practices, and high quality course design from other instructors across campus.

Faculty Calendar The Faculty Calendar includes Blackout Dates, Faculty Meeting Dates, and Campus Meeting Dates. In addition, dates when specific items are due will also be listed on this calendar. Consult the Faculty Calendar when planning for Program or Course deadlines and prior to requesting time off. The Faculty Calendar follows the Master Calendar, which is the source for events and dates that appear in other calendars. The Faculty Calendar is both printed and online.

BlackOut Dates During each school year, there are several dates where time off should not be taken. These generally fall on the first and last day of each term to ensure that instructors are

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with their students on those dates. There also may be a blackout day for Opening Institute or other professional development. All requests for time off on a blackout date must be approved by the College President. Please take note of these dates when planning for vacations, medical or dental procedures, family events, etc.

Faculty Meetings Five Faculty Meetings are held each year and are scheduled on the Employee Calendar well in advance. Please make note of these dates, as they are mandatory for full-time faculty members. Part-time faculty should also attend unless it interferes with other full-time employment. All faculty must get approval from their program director to miss a faculty meeting. These meetings are used for important announcements, accreditation requirements, and professional development training.

Campus Meetings Four Campus Meetings are held throughout the year. These meetings are held at each campus during a given week and are for all employees to attend. Campus Meetings include announcements, professional development, and safety training. Employees are given the opportunity to discuss campus specific questions and/or concerns with administration. Attendance is strongly recommended, but not mandatory.

Graduation A graduation ceremony is held each May at the UCCU Center at Utah Valley University. This event is for all students who completed or will complete their programs between July 1 and June 30 of that year. All instructors who have students that fit in this category will be required to attend.

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Students will receive a graduation gown and cords when they arrive at the UCCU Center and will be required to wear them throughout the duration of the ceremony. MTECH Employees will also be required to wear a graduation gown and MTECH stoll throughout the duration of the ceremony.

Professionalism Instructors are responsible for creating and maintaining a professional environment in the classroom and lab to prepare students with what to expect on the job. Some professionalism requirements include:

● Starting and ending class on time so students know the importance of arriving to work on time and staying on task for the duration of their shift

● Maintaining expectations of what is acceptable at work with dress code, language, hygiene, and appearance

● Instructors should not “friend” or “follow” their students on social media and vice versa. They should not socialize with students outside of class

● All measures of safety should be strictly enforced

Dress Code The dress code for MTECH employees is generally termed “business casual” with some exceptions for special occasions. Most Fridays are designated as “dress down” days and jeans are allowed. Instructors will often wear clothing appropriate to the program they teach. For example, a Medical Assistant instructor may wear scrubs with closed toes shoes and require the same for their students. An Automotive instructor may wear clothes and boots that would be required in a shop for safety. Regardless of the work assignment, all MTECH employees are expected to maintain appropriate standards of grooming, personal hygiene, and dress during working hours and while on college business. Please refer to the Employee Handbook for more information on dress code expectations.

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Office Hours Instructors are expected to maintain regularly scheduled office hours and be available to students for 30 minutes before and/or after class each day. Office hours should be advertised on the program syllabus.

Professional Development Full-time faculty are required to complete 20 hours of professional development each fiscal year, and part-time faculty who work an average of 20 hours a week or more are required to complete 10 hours. These hours are reviewed during the semi-annual employee review. The following qualifies as professional development:

● Webinars hosted by the Office of Teaching and Learning ● Certification or other training completed outside of MTECH

This training is logged on the Professional Development Tracking Form and is uploaded into Bridge at http://mtec.bridgeapp.com/, along with applicable certificates earned.

Industry Contact Tracking Instructors log the contacts they make during the fiscal year with industry on the Industry Contact Tracking Sheet. These are emailed or turned in to their Program Director and are reviewed at their semi-annual employee reviews. They are due by June 30th of each year.

Program Changes All program change requests must be discussed and submitted to your Program Director before October 1. The following are requirements for program changes:

Minor Program Changes Minor program changes are defined as an adjustment of schedule or hours less than 25% of established program hours. Minor changes may also be small changes to competencies. To submit minor program changes, the following procedures must be followed:

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1. Discuss proposed changes with Advisory Committee and obtain approval for

change 2. Discuss proposed changes with Program Director 3. Complete Program/Course Change Approval Form and submit complete

program change plan in writing to Program Director 4. Obtain Initial Approval from Program Director

Major Program Changes Major program changes are defined as an adjustment of schedule or hours of more than 25% of established program hours resulting from changes in competencies, additional curriculum requirements, externships or name changes. To submit major program changes, the following procedures must be followed:

1. Discuss proposed changes with Advisory Committee and obtain approval 2. Discuss proposed changes with Program Director 3. Complete Program/Course Change Approval Form and submit complete

program change plan in writing to Program Director 4. Obtain Initial Approval from Program Director

Once the initial approval has been made by the Program Director, the program change request will be reviewed and discussed with the Vice President of Instruction. Upon approval of the Vice President of Instruction, the following must also give approval:

1. MTECH Executive Staff 2. MTECH Board of Trustees 3. Utah Board of Higher Education 4. Council on Occupational Education (COE) 5. Department of Education

Upon approval of the above, the Vice President of Instruction will notify all departments of approved changes to update marketing materials, calendars, website, Northstar, etc. No public announcement may be given until this notification is released.

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Administrative Services

Finance

Purchasing Cards Instructors may be issued an MTECH purchasing card for the convenience of purchasing supplies and equipment for their programs. The rules and guidelines for purchasing set forth by the Finance Department when the card was issued must be followed. Please refer to the Purchasing Policy for more information. Credit Card statements are distributed monthly. Instructors must scan receipts for each purchase on one PDF in the order they appear on the statement and upload that document to AvidXchange. Each purchase should be coded according to the accounting system used by the Finance Department. This should be done in a timely manner. Any abuse or lack of responsibility shown with the MTECH purchasing card may result in loss of privilege to have a card and/or a disciplinary action may be taken.

Budgets Program budgets are set with input from instructors/coordinators and program directors. The College President and Vice Presidents review all requests and allocate funds as determined necessary. Program Directors communicate budgets to each department in their area of responsibility. Budgets will be maintained by the Program Director and their instructors and/or program coordinators.

Equipment Inventory Every effort must be made by all faculty members to protect, maintain, and account for media resources, supplies, materials, and equipment in their classrooms and labs.

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At the end of each fiscal year, an inventory will be taken of anything in the classrooms and labs that is over $250. The Finance Department will work with individuals on this process.

AvidXchange MTECH uses AvidXchange to process invoices, reimburse employee expenditures, and approve transactions processed on purchasing cards. Please contact the Purchasing Administrator for access to this system.

Bookstore Students may be required to purchase textbooks, packets, and/or other materials for their respective programs. Most of these items and other school supplies are available in the MTECH Bookstores located at the Spanish Fork, Orem, and Lehi Campuses. Items that are available at the Bookstore include:

● Textbooks ● Class materials ● School supplies ● Program/Course workbooks ● Parking permits ● Scrubs and other program uniforms ● MTECH swag ● Snacks and drinks ● Looking for college ID cards? Please see Student Services

Bookstore Return policy ● Refunds and returns may be made via credit or debit only ● Clothing may only be returned if the tags are still intact and the item is not

stained, washed, or worn ● Merchandise may be returned or exchanged if it is unused and in original

packaging, or if the item was broken/defective when purchased by the customer ● All textbook returns require manager approval

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● Textbooks that are shrink-wrapped with codes or other sensitive materials may not be returned once opened, no exceptions

● All clearance sales are final

Bookstore Buyback policy ● Textbook buyback is only for manager-approved items, at 40% of the original

purchase price ● Textbooks sold in shrink-wrapped bundles or with codes are not eligible for

buyback ● Textbooks must be in good condition with no writing, highlighting, or notes on the

inside (aside from the student’s name,) and the cover and spine must be in good condition

● Only books that were purchased from an MTECH Bookstore location will be accepted for buyback

Copy Center MTECH has an in-house copy center. Please use this amenity for large copy orders instead of using the copy machines found throughout the building. It is more cost effective and will leave the other machines available to other employees.

● Copy and Print Center Procedures ● Copy and Print Center Order Request Form ● Business Card Order Form

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Student Services

Academic and Career Counselors The Academic and Career Counselors at MTECH are professionally trained student advocates and are available to all students. They are able to provide the following services:

● Provide information that will assist in the program/course selection and registration process

● Counsel and motivate students ● Address crisis situations/personal concerns and make referrals to community

support services ● Track student progress and attendance to to help students meet MTECH's

academic standards ● Work collaboratively with other departments and services across the college to

resolve student issues ● Provide guidance in campus and program policies or procedures, student rights,

and the student complaint process ● Make arrangements for accommodations as requested under the Americans with

Disabilities Act

Request for Accommodations The Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) provide comprehensive civil rights and protections for persons with disabilities. MTECH does not discriminate in the recruitment, admission, educational process, or treatment of students with disabilities. Students must voluntarily disclose that they have a disability, request an accommodation, and provide documentation of their disability. The Academic and Career Counselors are the ADA Coordinators for the college and make arrangements for accommodations as requested.

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Financial Aid MTECH participates in a variety of financial aid options that assist students in covering the costs associated with enrollment in most of MTECH’s certificate programs. Grants, scholarships, benefits for veterans, and other funding sources are available to those who qualify.

Federal Aid A Federal Pell Grant is awarded money designed to help undergraduate students pay for education after high school. The awarded amount depends on your expected family contribution (EFC), the cost of education at your school, whether you are a full-time or part-time student, and whether you attend school for a full academic year. The Federal Pell Grant Program is primarily designed to guarantee eligible low and middle-income students with financial access to a college of their choice. Keep in mind that Federal Pell Grants are intended to be the “base funding” upon which eligibility for all other aid is determined. A student may additionally qualify for other types of financial aid even if ineligible for a Pell Grant. To file for a Pell grant, the MTECH Registration, Enrollment Agreement, and Financial Aid application forms supply facts about your previous education, finances, and

previous financial aid and must be completed. In addition, you will need to complete a Free Application for Federal Student Aid (FAFSA) to generate a web based SAR (Student Aid Report), which provides facts about your income, family size, assets, etc. Both forms are available from our Financial Aid Office and must be completed for each award year.

Veterans Aid Veteran students applying for admission to MTECH may be eligible to receive credit for military training and experience. They should meet with a certifying official in the college counseling office to see if they qualify for Veterans Aid. Refer to the current list for VA Eligible Programs

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Scholarships To see what scholarships are available, students need to create a Scholarship Account with Scholarship Universe. After the student completes their profile in the account, they will see what scholarships they qualify for and what they need to do to apply.

Alternative Sources for Financial Aid If a student does not qualify for Federal Financial Aid, Veterans Aid, or scholarships with MTECH, there are other options for financial help including private loans, and sponsorships from agencies such as the Department of Workforce Services, Deseret Industries, Vocational Rehabilitation, and more.

Please refer students to the Financial Aid Office for more information.

Testing

Entrance Assessment Potential students must complete the MTECH application and have an MTECH Student ID Number before taking the assessment. Please refer students to the MTECH Student Portal if they have not already done so. Their picture will be taken prior to taking the assessment test for Northstar records and their Student ID Card. Most MTECH programs require meeting skill level requirements on the Entrance Assessment prior to registration. The Entrance Assessment measures the student's Reading Comprehension and Basic Math Skill levels. This aids in ensuring the student is adequately prepared for the basic reading and math principles that will be used in the program they decide to enroll in. The assessment test may be waived. Please see the following link for more information about providing proof of waivers and the assessment levels required for admission: Program Admissions Requirement (PDF) Other important items:

● A photo ID is required to test ● The Entrance Assessment is free and takes about 1 hour

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● All Entrance Assessments must begin a minimum 1 hour prior to closing ● Entrance Assessments are available on a walk-in basis ● Additional prerequisites may be required for specific programs ● If your assessment score is lower than the minimum allowed for your program,

you will be provided a customized study guide based on the topics you missed and need to improve on. You can then retake the assessment

● There is a waiting period of one day after the first attempt, two days after the second attempt, and three days after the third attempt

Class Testing If you would like to use the testing center for testing please follow the procedures below:

1. Please contact Courtney Bleyle, the MTECH Testing Coordinator, at cbleyle@mtec.edu with the requested dates and times. Please do not send a class to test before receiving confirmation of approval. If there is a last-minute need, please call 801-753-4110 to see if there is space available

2. If it is the first time testing for a class, please schedule time for a testing center orientation. This will help students know exactly what to expect when they come to test

3. There are a few options on canvas instructors can choose from to help secure tests. Please schedule a time with the Office of Teaching and Learning or the Testing Coordinator to determine which option is the best fit for your program

4. Please let an testing center employee know what type of materials are allowed when testing (i.e. calculators, scratch paper, open book etc.). The testing center can provide white boards, markers, and calculators, if permitted

Testing Center Rules 1. All students must have a physical photo ID in order to test. It cannot be a picture

of it on their phone 2. No cellphones or smartwatches are allowed in the testing center 3. No tests will be started after 30 minutes before closing. It’s up to the discretion of

our proctors, based on how many questions are on the test, if the student will have enough time to test

If there are any questions or concerns about our test center procedures or rules, please contact Courtney Bleyle at either cbleyle@mtec.edu or 801-753-4237.

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Northstar - Bridge Courses 1. Logging in and Basic Troubleshooting—Northstar Basics

Course 2. Attendance—Northstar for Instructors I Course 3. Progress—Northstar for Instructors II Course 4. Certificate Completion—Northstar for Instructors II Course 5. High School Grades—Northstar for Instructors III Course

a. Student Completion 6. Program Completion Form—https://forms.gle/6P4BT1RvgmVeY26Q8 7. Externship Completion Form—https://forms.gle/6P4BT1RvgmVeY26Q8 8. Submitting List for Graduation—Northstar for Instructors III Course

Technology

Learning Resources MTECH has resources available from a variety of libraries and learning centers. Each program is responsible for providing learning resources for students, such as educational materials, instructional supplies, and instructional equipment. A formal orientation is done on the first day of class for all MTECH students. Instructors and/or staff members instruct on the use of all media, equipment, or learning resources. The instructor has the responsibility to teach his/her students in the proper handling of equipment or resources, including safety. More information can be found by reviewing the Learning Resources Media Plan found at the link above.

Orientation to Technology In general, lab environment upgrades are evaluated every 36 months and executed based on budget and utilization. Specialized labs used for advanced technical training are evaluated on a per program basis annually and upgraded based on budget, utilization, and program requirements. Equipment displaced from a lab update, that happens sooner than 36 months, may be utilized in growth areas, to update staff and admin equipment, or to upgrade existing labs with a lesser technical need and sufficiently inferior hardware.

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Ancillary equipment (network hardware, projectors, etc.) is generally evaluated every 60 months and replaced as needed. This equipment can be evaluated sooner if needed, upon request. Antiquated equipment that falls below current support specification is removed from use and surplused or disposed of following the MTECH Equipment Plan specifications and the State of Utah recycling guidelines.

Media Resources Each instructor is responsible for requesting, maintaining, and updating their own program resources. Students are encouraged to attend public and/or private libraries for periodicals, manuals, professional trade publications, and audio materials. Internet access and other educational resources are also available to students through higher educational libraries. These resources are free of charge for MTECH students and other colleges or universities.

Helpdesk MTECH has a helpdesk system where requests for assistance can be made online (helpdesk@mtec.edu) or by phone (801-753-4190). The Helpdesk can assist with repairing computers, updates, or troubleshooting other general technology equipment in the classrooms and labs.

Purchase of Computer Equipment or Software Equipment or software expenses must be approved through your Program Director prior to contacting the Technology Department. The Technology Department will purchase and service any approved computers or technology equipment purchased on behalf of MTECH. All computer labs have up-to-date equipment and software. Most computer labs can accommodate 16–25 students. Computer labs are used under instructor or staff supervision. .

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Facilities

Hippo Requests If you have a need for facilities at your campus, please log in to Hippo and submit the request.

Equipment

Maintenance Please refer to the Equipment Plan for information on equipment maintenance, replacement, and disposal.

Disposal of Please refer to the Asset Disposition Procedure and Equipment Plan.

Classroom/Lab Procedures

Food & Drink ● Food is not permitted in any classroom or lab. Drinks are

allowed in spill proof containers as long as they are not a hazard to computers or any other equipment and the instructor approves

● All other food and drink should be consumed in designated areas throughout the campuses during scheduled breaks and before or after class

● Classroom parties involving food and drink may be held in designated areas as approved by the Vice President of Instruction

Registered Students Only ● Only registered students are allowed in the classrooms and labs. MTECH

employees and students may not bring family, guests, pets, or any others to class with them

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● MTECH does not allow potential students to audit a class. Students may register for the class and withdraw within the refund period if they decide a program or course isn’t a good fit for them

Classroom Presence ● Instructors must remain in the classroom/lab at all times as long as there are

students present. Instructors should never leave students unattended, unless there is an emergency

● In the case of an emergency, all equipment should be shut off to avoid injury and students should return from the labs to the classrooms

● Students should never be dismissed early ● All preparation work, including making copies, gathering supplies, etc. should be

done before class starts. Personal phone calls, emails, and visits should take place before or after class

Safety/Material Data Safety Sheet (MSDS) The health and safety of students and employees is of utmost importance to MTECH. Each instructor, regardless of program, must teach a safety unit that includes fire safety, equipment safety, blood borne pathogens, slips & falls, risk of electric shock, and anything specific to the program of study. Instructors must carefully consider any possible hazards in the classrooms and labs, as well as what students may expect in employment opportunities.

Any injury or accident must be reported with an Incident Management Form and submitted to Human Resources (see below for more information). Current MSDS information must be available in each classroom and/or lab, where required. Students should be trained on the location of the information and how to use it.

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Human Resources

Request to Hire Form This form is to be used by Supervisors when they need to replace someone or have a new position to fill.

Termination Form This form is to be used by Supervisors when an employee is no longer employed by MTECH for any reason. The form should be submitted to HR before an employee’s last day of work.

Incident Management Form This is a form to track any kind of incident that happens on campus, including a medical emergency, theft, damage to property, etc. The completed form should be submitted to the Director of Human Resources.

Timekeeping Procedures Employees are expected to enter their time worked and their requests for time off into iSolved/Timeforce. If there are any questions or concerns, the employee can contact Human Resources or Payroll before the end of the pay period.

Extra Service Request/Agreement This is an assignment that is in addition to the regular job duties of an employee. This needs to be pre-approved by the appropriate Director before an employee does any extra service. The Director should submit the form to Human Resources after obtaining the required signatures.

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Extra Service Tracking Record This form is to be filled out by the employee to record their hours agreed upon in the Extra Service Request/Agreement and submitted to their Director for approval. The Director will submit the completed form to Human Resources.

iSolved This is the Human Capital Management program where Employees track time worked, request time off, and see the accruals for sick and vacation time. They also can see their previous pay stubs, benefit information (where applicable), biannual employee review, and other items related to their employee information. If an employee moves or changes phone numbers, dependent information, marital status, etc. they should update the information in iSolved.

Title lX It is the expectation of the College that all employees and students will comply with and support Title IX standards. Please refer to the Employee Handbook for more information.

Non-Discrimination Statement MTECH is fully committed to policies of non-discrimination and equal opportunity. MTECH does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and courses.

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Marketing

Marketing Materials Requests ● Requests for promotional material such as MTECH branded pens, t-shirts, etc.

should be submitted at least two weeks in advance of when you need them. Please use the required Promotional Material Request Form

● If you have a specific design request for a marketing campaign, please use the Design Request Form

● Social Media Request Form ● Custom Apparel Request Form

Marketing Resources MTECH logos, the marketing style guide, the Media Release Form, and other Print Materials are found on the Marketing Page on the MTECH website.

Program Webpage Instructors should review their program pages on the website regularly to ensure the information is accurate.

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Emergency Operations

Emergency Operations Plan The Emergency Operations Plan (EOP) for the College is posted in every classroom and lab. It is also available on the MTECH website. It contains procedures on how to respond to each type of emergency employees may encounter while on Campus. Employees should familiarize themselves with the EOP and share it with their students, ensuring they also know where to find it.

First Responders Employees designated as First Responders are available at every campus. These individuals should be the point of contact for any medical emergency that occurs. They will be able to provide basic first aid, take vital signs, and determine next steps for treatment or care. They will work with paramedics, if necessary. Their contact information should be posted in every classroom and lab and is available on the public drive.

BLS and First Aid/AED Certification MTECH provides free training for employees at least annually to be certified in Basic Life Support and First Aid/AED with the American Heart Association. While this is not mandatory, employees are encouraged to take advantage of this opportunity.

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AED Locations Every campus has an Automatic External Defibrillator (AED) in a public location. Please familiarize yourself with where it is on your campus. Employees will be provided with training on how and when to use the AED.

Evacuation Routes Evacuation routes are posted in every classroom and lab throughout the campuses. Employees should familiarize themselves with the evacuation routes and ensure their students are aware of them also. Evacuation drills are held regularly to practice leaving the building safely and reporting to the correct location outside.

Travel

Employee Travel Instructors may have the opportunity to travel and attend conferences for professional development, to stay current with industry trends and practices, or for accreditation purposes. Instructors should become familiar with the Employee Travel Policy and Procedure, which includes information on compensation, reimbursements, and how often instructors can travel for work purposes.

Student Travel Students may have the opportunity to travel for MTECH sponsored activities. Some of these may include a culinary trip to New York City over Spring Break, a hair show in Long Beach for the Cosmetology students, or state and national events with a Career and Technical Student Organization (CTSO). All student travel must be pre-approved by the MTECH Board of Trustees.

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Instructors should understand the Student Travel Policy and Student Travel Procedure.

Off-Campus Activities Instructors may want to take their students off campus for a learning activity, such as taking a tour of a facility in their area of study, or utilizing equipment not available on campus. Off-campus Activities must be pre-approved by the Program Director by submitting a completed Off-Campus Activity Form and getting all of the proper signatures.

On-Campus Activities Instructors may want to hold an activity on campus for the public such as a Fashion Show or Night of Fine Dining. Permission and arrangements must be made if space will be used other than the instructor’s assigned classroom. On-campus Activities must be pre-approved by the Program Director by contacting all persons involved, verifying arrangement and then sending the On-Campus Activities Form for approval.

Mileage Reimbursement Employees are able to be reimbursed for personal vehicle (mileage) expenses incurred when traveling for purposes related to your position. Travel must be documented on an official Mileage Reimbursement form and submitted through AVID at mtechinvoices@avidbill.com. All mileage reimbursement submissions must then be coded to the correct program and department prior to being sent to a supervisor for approval.

Career and Technical Student Organization (CTSO) CTSOs are nationwide clubs for students to showcase skills in their field of study. In previous years, MTECH has participated with students in SkillsUSA and HOSA.

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Students compete at the state level and may be invited to represent MTECH and the State of Utah to compete nationally. While it is not required, instructors and students are strongly encouraged to participate in state and national events. Participation greatly benefits the students by building confidence in their skills. CTSOs also provide additional opportunities for success and leadership. Instructors who work directly with their students to prepare and support them in their chosen CTSO will be compensated for their time and effort if all criteria listed in the plan is met. Please see the CTSO Procedure for more information about CTSO’s, student involvement, instructor duties, and compensation.

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