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21st CCLC Fall Workshop
September 9, 10, 17, 2009
Welcome FY10 Grantees!America SCORES Chicago
Aspira, Inc. of Illinois
Beacon Street Gallery and Performing Arts
Bloom Township HSD 206
Board of Trustees of the U of I
Brighton Park Neighborhood Association
Bureau Henry Stark ROE 28
Cahokia SD 187
Canton SD 66
Center for Community Academic Success Partnerships
FY10 Grantees
Center for Community Arts Partnership, Columbia College
Central States SER
Champaign Ford ROE 9
Chicago Arts Partnership in Education
Chicago Public Schools 299
Chicago Youth Centers
Christopher SD 99
Cities in Schools, Aurora
Comer Science and Education Foundation
Community Consolidated SD (Evanston)
FY10 GranteesCrete Monee SD 201 UDallas ESD Dolton West SD 148East Richland CUSD 1 Egyptian CUSD 5Enlace ChicagoFamily FocusFreeport SD 145Henderson Mercer Warren ROE 27Howard Area Community Center
FY10 Grantees
Illinois Alliance of Boys and Girls ClubsJane Addams Hull House AssociationLogan Square Neighborhood AssociationMt. Vernon SD 80Madison SD 12Meridian CUSD 101Metropolitan Family ServicesNeighborhood Technology Resource CenterNational Museum of Mexican ArtNicasa
FY10 GranteesNortheastern Illinois UniversityPassages Alternative Living Programs, Inc.Peoria SD 150Project Success of Vermilion CountyProviso Leyden Council for Community ActionQuincy SD 172Rock Island ROE 49Rockford SD 205Round Lake SD 116School District U-46 (Elgin)
FY10 Grantees
Springfield SD 186Umoja Student Development CorporationUrbana SD 116Waukegan CSD 60 West Chicago Elementary SD 33Will County ROE 56Windows of OpportunityYMCA of Southwest Illinois
Gail’s FY07 GrantsAlton SD 11CPS 299Family Focus, Inc. Driven and Empowered Youth Northeastern Illinois UniversityCenter for Community Academic Success
Partnerships (CCASP) Chicago Youth Centers
Gail’s FY08 Grants
Beardstown SD 15Alton SD 11East St. Louis SD 189Benton SD 103Family Focus, Inc. Metropolitan Family Services Children’s Home and Aid SocietyDime Child Foundation
Gail’s FY08 Grants
Decatur SD 201Mt. Vernon SD 61Canton Union SD 66Homework Hangout Springfield Urban LeagueProject Success of Vermilion CountySpringfield SD 186 Westside Health Authority CCASP
Gail’s FY09 Grants
Enlace
Firman Community Services
Driven and Empowered Youth
Center of Higher Development
Central States SER
Gail’s FY10 Grants
Christopher SD 99Canton Union SD 66Meridian SD 101Springfield SD186Family Focus, Inc.EnlaceYMCA of Southwest IllinoisBrighton Park Neighborhood Council
Gail’s FY10 Grants
Logan Square Neighborhood Association
Passages Alternative Living Programs, Inc.
Aspira, Inc.
Quincy SD 172
Central States, SER
Northeastern Illinois University
CCASP
Egyptian SD 5
Metropolitan Family Services
Gail’s FY10 GrantsCahokia SD 187Umoja Student Development Corporation Mt. Vernon SD 80Howard Area Community Center American SCORES ChicagoUrbana SD 116Madison CUSD 12Crete-Monee SD 201 UDallas ESD 327East Richland CUSD 1Peoria SD 150
Gail’s FY10 Grants (continued)
Henderson Mercer Warren ROE 27
Project Success of Vermilion County
Champaign Ford ROE 9
Brighton Park Neighborhood Council
CPS 299
Chicago Youth Centers
Family Focus, Inc.
Gary’s FY07 Grants
Cities in Schools, Aurora
SD U-46 (Elgin)Dolton SD148Bureau Henry Stark ROE 28Rockford SD 205Comer Science and Education FoundationUrban Solutions Centers for New Horizons
Gary’s FY 08 Grants
Breakthrough Urban MinistriesCities in Schools, AuroraWill County ROE 56Waukegan SD 60Berwyn South SD 100Dolton SD 148Rock Island ROE 49Rockford SD 205
Gary’s FY08 Grants
Bureau Henry Stark ROE 28Nicasa
Jones Memorial Community CenterBeacon Street Gallery and Performing ArtsSouthwest Youth CollaborativeBuild, Inc.Northwestern University SettlementBoys and Girls Clubs of ChicagoIllinois Alliance of Boys and Girls Clubs
Gary’s FY09 Grants
West Harvey Dixmoor SDDolton SD 149St. Anne CHSD 302CCSD 65 (Evanston)Rock Island ROE 49Community Arts Partnerships in Education
Gary’s FY10 Grants
Bureau Henry Stark ROE 28West Chicago ED 33Rockford SD 205Board of Trustees of the U of IWindows of OpportunitySD U-46 (Elgin)Will County ROE 56Comer Science and Education FoundationRock Island ROE 49Center for Community Arts Partnerships,
Columbia College
Gary’s FY10 Grants Nicasa
Neighborhood Technology Resource CenterDolton West SD 148Bloom Township HSD 206Illinois Alliance of Boys and Girls ClubsCities in Schools Aurora 2000Chicago Arts Partnerships in EducationProviso Leyden Council for Community Action National Museum of Mexican Art
Gary’s FY10 Grants
Beacon Street Gallery and Performance Co.
Round Lake Area SD 116Freeport SD 145Jane Addams Hull House AssociationCCSD 65 (Evanston)Waukegan SD 60
Grantee Responsibilities
Implement the program in the approved proposalMake no programmatic changes without filing an
amendment Do not change hours of programming Do not make major changes in staff levels without
permission, especially related to administrative salaries
or instructional salaries Do not change/add/delete schools approved in proposal
Responsibilities
Follow Program Specific Terms of the Grant, RFP Attachment 13
Maintain attendance records
Maintain the size and scope of the program throughout the lifetime of the grant
Gather data as required for the Profile and Performance Information Collection System (PPICS) reporting for the Annual Performance Report to USDE
***Call your consultant if you have questions
Amendments Programmatic—Adding/changing staff,
programmatic changesDo as needed during the yearDo before any change is madeDo not change schools
Fiscal—Cells within budget change by $1000 or 20% whichever is greater; opening a new cellDo before the change is madeDo not wait until end of year
Amendments require a minimum of 30 days before the end date of the grant
Out of State Travel 50 or more miles from Illinois’ borders No out of state travel without prior permission
from ISBE Submit request on form to be accessed online at
www.isbe.net/21cclc Request should come from the fiscal agent, not
the individual school or person Do not schedule airfare, hotel, etc., until
permission is received. USDE 21st CCLC Summer Institute travel is
exempt from this requirement.
Projected Numbers of Students
If projected numbers change by 10%, either more or less, send ISBE a letter to indicate this for the permanent file.
If not, ISBE auditors will cite this exception when auditing.
PPICS FY09 Due Date
All data must be updated, entered, and certified by November 2, 2009.
Funds will be frozen for projects that do not complete the APR by this time.
PPICS Requirements FY10 Cohort
Complete only the Grantee Profile by November 2, 2009.
Refer to program binder for PPICS reporting requirements for FY10 and put systems into place at this time for reporting summer 2009 and school year 2009-2010 data, i.e., for the FY10 APR.
PPICS Reporting
Three milestones were established this year and will continue in FY10. ISBE/LPA will review timelines and provide more
information.
LPA will provide tips and assistance.
Funds are currently frozen for some projects because milestones were not met.
Yearly Activities Monthly Webinars
Mandatory Evaluation and Sustainability Workshops
Monitoring and Site Visits
ISBE Compliance Audits
Yearly Activities PPICS Assistance
Quarterly Newsletter
Quarterly Professional Development Advisory Group (PDAG) Meetings
21st CCLC List Serv Postings
Statewide Evaluation (NIU)
Important FY10 Dates October 2009
Evaluation WorkshopsMonitoring Visits (ongoing through February)Lights ON! Afterschool, Oct. 22
November 2, 2009PPICS completed and certified
January 2010Sustainability WorkshopsMott State Networks Meeting
Important FY10 Dates
February 2010 9-11, NCLB Conference, Chicago17-20, Foundations Conference, Jacksonville, FL
April 201013, Spring Workshop, Oak Lawn; Continuation
Applications distributed19-21,National Afterschool Association
Conference, Washington, DCPPICS reopens for FY10 data
Summer Activities
July-August 2010FY11 Continuation Applications, July 1 Summer Institute--TBA
ISBE Monitoring VisitsConducted by LPA
Fidelity to Proposal FY07, FY08, and FY09 grantees to be visited No surprises Public documents Training held by webinar on August 25,2009
Archived at https://portal.learningpt.org.isbe21cclc/public
Fidelity to PPICS PPICS Fidelity Rubric
Quality Programming Observation of Activities
Important Contact Information Springfield Office—217.524.4832
Marci Johnson, Division Supervisor, [email protected] Gail Meisner [email protected] Gary Miller [email protected] Pam Bokamp, [email protected]
Learning Point Associates —630.649.6696 PPICS assistance-866.356.2711 https://portal.learingpt.org.isbe21cclc/public
ISBE Website— www.isbe.net/21cclc
Forms Announcements
Questions???
