2021 Annual Convention - MemberClicks · 2021. 5. 12. · 60th anniversary during the 2021 Annual Convention at the Hilton Clearwater Beach Resort & Spa at Clearwater Beach, Florida,

FCRA 2021 Annual ConventionHilton Clearwater Beach Resort & Spa | Clearwater, FL | June 25-27, 2021

Honoring Our Past Dominating Our FutureHonoring Our Past Dominating Our Future

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2021 AnnualConventionJune 25-27, 2021Hilton Clearwater Beach Resort & SpaClearwater, Florida

Honoring Our Past Honoring Our Past - Dominating Our Future- Dominating Our Future

EXHIBITOR PROSPECTUS



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Dear Exhibitor:

The Florida Court Reporters Association cordially invites you to join in “Honoring Our Past – Dominating Our Future,” as we prepare to celebrate our 60th anniversary during the 2021 Annual Convention at the Hilton Clearwater Beach Resort & Spa at Clearwater Beach, Florida, Friday, June 25, to Sunday, June 27, 2021.

We have assembled a program of seminars, along with the addition of a keynote speaker this year, that will sure to entice attendees. Given the events of 2020 and COVID-19, we are working with the resort to maintain a healthy and safe environment.

We have several sponsorship opportunities available for your consideration. We hope you and/or your company will take advantage of the opportunity to showcase your products and services. It is through the generosity of our sponsors that we are able to put on a successful convention for our members, and we thank you for your support.

Enclosed you will find the exhibitor space contract, sponsorship form, exhibitor rules and conditions, and membership application.

Thank you again for your consideration and your support, and we look forward to seeing you in June in Clearwater Beach, Florida.

Michael A. Scire, RPR, CMRS, FPRFCRA Central Director2021 Convention Chair



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THURSDAY, JUNE 243:30 p.m. – 5:30 p.m. Exhibitor Set-Up & Move-In

FRIDAY, JUNE 258:00 a.m. - 5:00 p.m. Registration Open

12:30 p.m. - 5:00 p.m. Exhibit Hall Open

2:00 p.m. – 2:30 p.m. Refreshment Break With Exhibitors


SATURDAY, JUNE 267:30 a.m. - 5:00 p.m. Registration Open

7:30 a.m. - 4:30 p.m. Exhibit Hall Open

7:30 a.m. - 8:30 a.m. Continental Breakfast With Exhibitors

10:00 a.m. - 10:30 a.m. Refreshment Break With Exhibitors


5:30 p.m. - 6:15 p.m. BASKExTravaganza

7:30 p.m. - 10:30 p.m. President’s Party

SUNDAY, JUNE 278:00 a.m. - 1:30 p.m. Registration Desk Open

8:00 a.m. - 10:30 a.m. Exhibit Hall Open

8:00 a.m. - 8:30 a.m. Continental Breakfast With Exhibitors

9:30 a.m. - 10:00 a.m. Refreshment Break With Exhibitors

10:30 a.m. – 1:00 p.m. Exhibit Hall Breakdown

1:30 p.m. Conference Adjourns

RESERVE YOUR ROOM NOW

FLORIDA COURT REPORTERS ASSOCIATION

2021 ANNUAL CONVENTIONJune 25-27, 2021

Hilton Clearwater Beach Resort & Spa

400 Mandalay Ave.Clearwater, FL 33767

(727) 461-3222

ROOM RATES: Single/Double - $199 per day

(plus tax and fees)

Reservation must be received by the Hotel prior to May 17, 2021, to

guarantee the accommodations of your choice. Reservations made

after that date will be confirmed on an availability basis only.

ATTENTION REGISTRANTS: Do you have special needs? If so, please

notify the hotel of any special needs you may have involving

your sleeping room or access to public areas and/or services.

P R E L I M I N A R Y P R O G R A MP R E L I M I N A R Y P R O G R A M(Subject to change)



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DIAMOND$5,000

Convention App Landing Page Keynote SpeakerIncludes: • (3) Social Events Packages• (1) FCRA Membership for one

year (if eligible)• Full-page ad in The Florida

Reporter magazine (issue immediately following convention)

• Electronic display/name recognition

• Recognition in Convention Program, on website and FCRA Facebook page

• Company information in Convention App/Tote Bags (sponsor may supply up to 3 items - information/brochure/pens, etc.)*

PLATINUM$2,000

Hospitality Suite Breakfast Refreshment BreakIncludes: • (2) Social Events Packages• (1) FCRA Membership for one

year (if eligible)• Half-page ad in The Florida

Reporter magazine (issue immediately following convention)




GOLD$1,500

Pick One: Session Sponsor Fun Ribbon

Includes: • (1) Social Event Package• Quarter-page ad in The

Florida Reporter magazine (issue immediately following convention)


• Company Information/small giveaways at Sponsorship Table during Convention



SILVER$1,000

Pick One: Student Breakfast on Sunday Student Lunch on Friday Fundraiser App

Includes: • (2) Tickets to Saturday President’s

Party• Recognition in Convention

Program, on website and FCRA Facebook page


Diamond through Bronze Sponsorships get $100 OFF the cost of an exhibit booth!* Supplies for registration packets must be received by June 1, 2021

BRONZE$500

Includes: • App Notification Alerts• (1) Ticket to Saturday’s

President’s Party• Recognition in Convention

Program, on Website and FCRA Facebook page

FRIEND OF FCRA$100

Includes: • Recognition in Convention

Program

STUDENTSPONSOR

Any contributions toward student sponsorship are pooled together and applied toward student expenses.

BASKExTravaganza

You may still donate your own basket creation, or you can pick your donation amount, and our expert basket design team will create a themed basket on your behalf, worth the amount you sponsor. How easy is that? Just pick your donation amount from these options: $400, $250, or $100.

NOTE: ALL SPONSORSHIPS ARE NON-EXCLUSIVE. MULTIPLE SPONSORS MAY SPONSOR EACH ITEM.

S P O N S O R L E V E L SS P O N S O R L E V E L S

Pick One: Pick One:



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If your firm is interested in sponsoring an activity, please complete this form and return it to FCRA Headquarters by June 1, 2021

S P O N S O R S H I P F O R MS P O N S O R S H I P F O R MProper recognition will be given to sponsors at the Convention. Please indicate your level of sponsorship.

(Your sponsorship will be confirmed in writing.) Select Type of Sponsorship:

Diamond .............................................................................................................................. $5,000 Platinum ............................................................................................................................... $2,000 Gold ....................................................................................................................................... $1,500 Silver ...................................................................................................................................... $1,000 Bronze ................................................................................................................................... $500 Friend of FCRA ................................................................................................................... $100 Student Sponsor ............................................................................................................... $50 BASKExTravaganza $400 $250 $100 Other Amount Enclosed (apply where needed) ................................................... $ ______

This sponsorship is a Company Sponsorship Individual Sponsorship Our check is enclosed. Make checks payable to FCRA. Please charge our MasterCard Visa American Express Amount Charged: $ _________________ Card Number: _______________________________________________Exp. Date: _________________________________ CVV Code: _____________________________________________Cardholder Name: ________________________________________________________________________________Signature: _______________________________________________________________________________________

IN ORDER FOR FCRA TO PROVIDE PROPER RECOGNITION FOR SPONSORS IN PRINTED MATERIALS, WE MUST RECEIVE YOUR COMMITMENT TO SPONSOR NO LATER THAN JUNE 1, 2021

Name of Sponsor (company or individual): ___________________________________________________________Contact Name ___________________________________________________________________________________ Mailing Address _________________________________________ City/State/Zip ____________________________Telephone ______________________________________________ Fax _____________________________________Email: __________________________________________________________________________________________

Return this form with payment to:FCRA Headquarters, 222 S. Westmonte Drive, Suite 111, Altamonte Springs, FL 32714

or fax this form with credit card payment to FCRA Headquarters at (407) 774-6440.For additional information, call Shannon Wenger, Meeting Planner, at (407)774-7880 or email: [email protected].

FCRA Federal Tax ID# 59-1091007



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O F F I C I A L B O O T H S PA C E R E Q U E S TO F F I C I A L B O O T H S PA C E R E Q U E S TThe undersigned (type or print name): _______________________________________________________________________________________________

Company (as you wish it to appear In published materials): ________________________________________________________________________________________

Mailing Address: __________________________________________________________________________________________________________________

City/State/Zip: ___________________________________________________________________________________________________________________

Email: __________________________________________________________________________________________________________________________

Telephone Number: ________________________________________________________ Fax Number: ___________________________________________

Primary Contact Name: ____________________________________________________________________________________________________________

Exhibit Personnel #1 (Comp) (Name/City/State): ________________________________________________________________________________________

Exhibit Personnel #2 (Name/City/State): ______________________________________________________________________________________________

2021 Annual Convention exhibiting companies and vendors (hereinafter called Exhibitor) and the Florida Court Reporters Association (hereinafter called FCRA) agree as follows:

FCRA authorizes Exhibitor, under the terms set forth and in the enclosed “Exhibit Rules and Conditions,” to exhibit products, services, and materials applicable to the court reporting profession in booth space designated by FCRA in the exhibit area during the 2021 Annual Convention at the Hilton Clearwater Beach Resort, Clearwater, FL, at the fee specified for locations assigned. Exhibitors will comply with all Americans With Disabilities Act regulations in the design of their exhibits. This contract is not assignable. If the Exhibitor intends to use copyrighted music at the exhibit booth, the Exhibitor must obtain their own music license to do so. Exhibitor assumes entire responsibility for exhibit materials and equipment (See Exhibit Rules and Conditions).

No prior or present agreements or representations shall be binding upon the parties unless included in this Contract. No modification or change in this Contract shall be valid or binding upon the parties unless in writing and executed by the party intended to be bound by it. Make checks payable to FCRA and mail to FCRA Headquarters.

We will donate a door prize. _______________________ We will sponsor an event. (Please complete sponsor form on page 5.)

DEADLINE: June 1, 2021, TO BE INCLUDED IN ALL ON-SITE PRINTED MATERIAL.

FOR FCRA USE ONLY

Check for $ _______________ received _________________

Check number: ___________________________________

Acceptance date: __________________________________

BOOTH SPACE PRICE: $400 (for each table)* Additional tables - $150 each (depending upon availability)

(Fee includes continental breakfasts, and refreshment breaks. Exhibitor fee does not include tickets to other social functions. TOTAL FEE MUST BE PAID AT TIME OF CONTRACT SUBMISSION.) * Additional fee may apply from the hotel for electricity and Internet. *Tickets for social events can be purchased by emailing [email protected].

Product or service to be displayed: _____________________________________________

__________________________________________________________________________

Competitor(s) from whom to be separated: ______________________________________

_________________________________________________________________________

Sign on exhibit space to read: __________________________________________________

The signature below acknowledges that company representatives will agree to abide by all exhibit rules and regulations as well as any decisions made by the floor manager on site. Representatives further agree to abide by printed set up and tear-down time. ___________________________________________________________________________ Authoriz Siged nature Date Check Enclosed Total $ _____________________Credit Card: Visa MasterCard Am Ex

Amount Charged: $ __________________________________________________________

Card Number: _______________________________________________________________

Exp. Date: _____________________________ CVV Code: ____________________________

Cardholder Name ____________________________________________________________

Signature: __________________________________________________________________

Credit Card Billing Address: same as above

Address: ____________________________________________________________________

City/State/Zip: _______________________________________________________________

Florida Court Reporters Association • 222 S. Westmonte Drive, Suite 111, Altamonte Springs, FL 32714(407) 774-7880 • FAX (407) 774-6440 • www.fcraonline.org

FCRA Federal Tax ID# 59-1091007

http://www.fcraonline.org



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E X H I B I T O R R U L E S & R E G U L A T I O N SE X H I B I T O R R U L E S & R E G U L A T I O N SExhibit Hours and Booth AttendanceIt is imperative that tables be properly manned during the posted hours and no table may be torn down early. Exhibit hours are subject to modification prior to the Convention to adapt to any necessary changes in Convention session times. However, all exhibitors will receive adequate notice should this be necessary. The Exhibit Area will be available for setting up table(s) starting at 3:30 p.m. on Thursday, June 24, 2021. All tables must be fully set up and manned by 7:30 a.m. on Friday. Exhibits must be taken down immediately upon the closing of the exhibit area after the 10:00 a.m. break on Sunday, June 27, 2021. The room will be cleared at 1:30 p.m.

Exhibit Hall ConfigurationEach exhibit space will contain one 6’ table, two chairs and one waste basket.

Exhibit FeesAs shown an the application, exhibitor fees include all continental breakfasts, and refreshment breaks, but do not include Convention registration or social event tickets; however, exhibitors are encouraged to register and participate in the meetings and social functions, whenever possible. If staying at the host hotel, be sure to advise the reservation clerk that you are with the FCRA Convention so you will be able to reserve a room at the special Convention rate.

LiabilityExhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Florida Court Reporters Association, the Hotel, and its employees harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney’s fees arising from or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises thereof, excluding any such liability caused by the sole negligence of the Hotel, its employees or agents. In addition, exhibitor acknowledges that the FCRA and the Hotel do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. Please enclose with this form your payment and proof of liability insurance. Exhibitors wishing to secure their goods must do so at their own expense.

ResponsibilityExhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates, employees and agents (collectively, “Hotel Parties”), and Group from and against any claims or expenses arising out of the use of the exhibition premises. Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Exhibitor’s indemnity in this Responsibility Clause. Such insurance shall be in the amount of not less the $1,000,000 combined single limit for personal injury and property damage. The Hotel, the Hotel’s Owner, and each of such entities’ owners,

subsidiaries and affiliates (collectively, “Hotel Parties”) and Group shall be named as additional insureds on such policy, and Exhibitor shall supply the Hotel with Certificates of Insurance at least 30 days prior to the use of the exhibition premises. The Exhibitor understands that neither the Group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Misconduct / Violation of Exhibit RulesMisconduct in the Exhibit Hall by any exhibitor - with the judgment being solely up to FCRA - will result in the exhibitor being asked to leave the show. Violation of Exhibitor Rules includes set-up not completed by 5:30 p.m., Thursday, June 24, or tear-down started prior to 10:00 a.m., Sunday, June 27, 2021.

Cancellation / Refund PolicyAn 80 percent refund will be available for exhibit cancellations received in the FCRA Office by June 1, 2021. No refunds will be available for exhibit cancellations received after June 1. In the event of fire, strikes, or other uncontrollable circumstances, the Florida Court Reporters Association shall determine the amount of exhibit fees to be refunded.

ContractThe above Rules and Conditions are a binding part of the contract for exhibiting. By signing the contract, all of the exhibiting company representatives agree to abide by these Rules and Regulations. This agreement is irrevocable and becomes effective when signed by a representative of the Exhibitor and the FCRA.

Additional InformationFor additional information not contained in this prospectus, please contact:

Shannon Wenger, Meeting PlannerFCRA Headquarters

222 S. Westmonte Dr., Ste 111Altamonte Springs, FL 32714

(407) 774-7880 • FAX (407) 774-6440Email: [email protected]

www.fcraonline.org

* FCRA reserves the right to reject any vendor or sponsor application if, in its judgment, the activities of the vendor company are contrary to the purposes and objectives of FCRA or violate the FCRA Code of Professional Ethics.

Professionally managed by

mailto:[email protected]


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M E M B E R S H I P A P P L I C A T I O NM E M B E R S H I P A P P L I C A T I O NFlorida Cour t Repor ters Associat ion

* Name (Please print) __________________________________________________________ NCRA # ___________________ NVRA # _______________

* Company ________________________________________________________________________________ Owner Co-owner Manager

* Mailing Address _____________________________________________________________ Website: ________________________________________

* City/State/Zip _____________________________________________________________________________________________________________

* Telephone: Home _________________________________ Office __________________________________ FAX _______________________________

CHECK ONE: OK to publish home phone number in directory. DO NOT publish home phone number.

* Email Address _______________________________________________________ Secondary Email Address _________________________________

* METHOD OF REPORTING: Stenographic Voicewrite Gregg Pitman Other _______________________________________________

* TYPE OF REPORTER: Freelance Official Deputy Official Federal Teacher Student Other __________________________________

* DESIG: CSR (List State(s) other than FL _________) FAPR FPR RPR RDR CMRS RMR CLVS CRI CRR CPE

* Asterisk indicates required information.

I make application for Membership as a: (CHECK ONE) PARTICIPATING MEMBER ................................................... 300.00

Open to anyone engaged in active practice of official or general court reporting by either stenographic or voicewriter method, (Please indicate method above.) QUARTERLY PAYMENT PLAN OPTION $320 annually auto-renewed at $80.00 each quarter – must provide credit card payment for this option.

STUDENT MEMBER ............................................................. $35.00Open to any student of shorthand reporting who is endorsed by a court reporting training program instructor or director.

RETIRED MEMBER ............................................................... $45.00Open to any participating member in good standing who has retired from the active practice of shorthand reporting.

ASSOCIATE MEMBER .......................................................... $90.00This category is open to the following (please check one): ___ Teachers of shorthand reporting ___ Individuals officially connected with a school or college conducting shorthand reporting course - School Name & Location ____________________________________________________________________________ Non-member individuals retired from active shorthand reporting ___ Non-reporters professionally associated with or employed by a member of FCRA whose application is endorsed by a participating member in good standing (please print sponsoring member’s name below where requested)___ Anyone qualifying for Participating membership, but residing outside of Florida - State of Residence _______________________

VENDOR MEMBER ............................................................. $500.00Open to any firm or corporation engaged in selling products or services to FCRA members.

PRO BONO: Are you interested in donating time to the Pro Bono Program? Yes NoFLORIDA MANUAL: The guide to court reporting in Florida - sample forms, guidelines, and rules of court. Cost for members: $75.00.MEMBERSHIP DIRECTORY: Searchable geographical and alphabetical members’ listing on our website. Membership year runs one year from date of enrollment. Dues are deductible by members as an ordinary and necessary business expense in accordance with Section 6033(e) (2)(A) of the IRS.

I hereby make application for membership in the Florida Court Reporters Association and pledge myself, If accepted, to abide by the requirements of the Bylaws and Code of Professional Responsibility of the Association as they are now and as they may be amended in the future.

I understand that all applications are subject to review and approval by FCRA. All applicants must be sponsored by an FCRA member in good standing per FCRA bylaws.

___________________________________________________________Signature of Applicant Date

___________________________________________________________Name of Sponsoring Member (Please print or type)

____________________________________________________________How did you hear about FCRA? Code: ___________ Other: ___________

PAYMENT ENCLOSED Total Enclosed: $ __________________

Check # _______________ MasterCard Visa Am Ex

Account # ___________________________________________________

Exp. Date _________________________ CVV _____________________

Amount to charge $___________________________________________

Authorized Signature _________________________________________

Billing Address Same as above

Address ____________________________________________________

City/State/Zip _______________________________________________

Make check payable to FCRA and mail to:FCRA Headquarters

222 S. Westmonte Drive, Suite 111, Altamonte Springs, FL 32714(407) 774-7880 • FAX (407) 774-6440 (no charge payments only)

www.fcraonline.org

For Administrative Use OnlyDate Received: ________________ Ref # ________________ Amount ________________ Date Approved ________________ Computer ________________




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2021 AnnualConventionJune 25-27, 2021Hilton Clearwater Beach Resort & SpaClearwater, Florida

For more information visitwww.fcraonline.org


Documents

2021 Annual Convention - MemberClicks · 2021. 5. 12. · 60th anniversary during the 2021 Annual Convention at the Hilton Clearwater Beach Resort & Spa at Clearwater Beach, Florida,