2021-2022 Title I Part A Compliance Monitoring

1

School: ______________________________ Principal __________________________ Title I Leader’s Signature: ___________________________

2021-2022 Title I Part A Compliance Monitoring August Evidence Checklist

Items Details Evidence must Include but not limited to: Evidence Tab & Folder

Complete

Partially Complete

Not Complete

Needs Assessment Supporting Documents

Record of Compliance Letters, Logs, Lists & Principal Compliance Forms

• Principal Record of Compliance Forms signed

• List of Non-State Certified faculty and Paraprofessionals

• Parent’s Right-to-Know Letters Requests for Teacher Qualifications (All Parts)

• Teacher Certification Status Letter

• Non-State Certified Log

• Paraprofessional/tutor/Interventionist Schedule(s)

• Paraprofessional Log

Needs Assessment Tab 3 Folder

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Home Language Surveys

Ensure all students have a completed Home Language Survey in their cumulative file. (Document attempts)

HLS in student cumulative folders located in office. (Any HLS from any year is acceptable. Place a written description of where these forms are located in your building).

Enrollment/ Registration Tab 1 Folder

1

Employment Surveys

Secure from PowerSchool or your Instructional

Support Person, print, count and submit count

for ALSDE Pickup.

Downloaded/Collected Employment Surveys with a completed Count Form attached.


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Residency Form Ensure all students have submitted a completed Residency Form to the office or designated personnel. Staff should place forms in a secure location and NOT in cum files.

Completed forms sectioned according to “Yes” responses. Follow-up documentation of parent contact. Homeless Liaison documentation. (Place a written description


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of where these forms are located in your building and list the contact person.)

Assessment Data

Standardized assessments, local school data, school demographics and perception data used to develop, revise and evaluated current years ACIP.

Assessment Data

• ACT, ACCESS, ACT WorkKeys, PreACT

• STAR, AP/IB, iReady, Read 180/System 44, ALEKS


2

School Demographics

• Student Discipline & Attendance

• Teacher Attendance


3 School Perception Data

• Spring Title I survey results, eProve Survey Results


4

Annual Title I Parent

Meeting(s)

Conduct Annual Title I Parent meeting. (This meeting cannot be combined with any other

meeting). Schools need a morning and afternoon meeting by deadline date TBD.

• Parent Meeting Signature Sheets

• Meeting Minutes

• Agenda

• Copy of PowerPoint

Parent Involvement Tab 7 Folder

2

Teacher Mentoring

New teachers to the school or new to the grade level should be partnered with a veteran teacher.

• Meeting Agenda

• Signature Sheets

Professional Developmen

t Tab 8 Folder

4

F.A.C.E. District Parent

Plan/ School-Parent

Compacts

Distribute District and Local School Parent Involvement plan (If you do not have a copy of the District Plan you may download it from the district website under the F.A.C.E/Parental Involvement tab.)

• District Parental Involvement Plan

• Local School Parent Involvement Plan

Parent Involvement Tab 7Folder 8

Ensure homeroom teachers retain compacts signed, dated, & placed in a visible location. Must be signed by parent, student, & school official with dates.

• Compacts signed by all parties & dated. Arranged in alphabetical order.

• PowerSchool roll inside front of folder


4 Parental Engagement Staff Training (To be completed by Oct. 28, 2021 documentation of how information was communicated to Faculty and Staff)

• PPT, Handout, Email or Meeting Agenda, Sign In, & minutes


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3

School: ________________________________

Principal ___________________________ Title I Leader’s Signature: ______________________

2021-2022 Title I Part A Compliance Monitoring September Evidence Checklist

Items Details Evidence Must Include but not limited to: Evidence Tab & Folder

Complete

Partially Complete

Not Complete

School-Parent Compacts

Administrative checks to check on any unaccounted-for signed copies of School-Parent Compacts inside the classroom.

• Compacts signed by all parties & dated. Arranged in alphabetical order.

• PowerSchool roll inside front of folder


4

Annual Title I Parent Meeting(s)

Conduct Annual Title I Parent meeting. (This meeting cannot be combined with any other meeting). Must have morning and afternoon meetings by September deadline date.

• Parent Meeting Signature Sheets

• Meeting Minutes

• Agenda


2

Budget Committee

Election

School-Budget Committee voting should be conducted on a ballot before Sept. 30th. All certified staff members should be afforded the opportunity to vote. A representative from departments/grade levels/curriculum areas should be included on ballot

• Budget Voting listed on Agenda

• Sign-In Sheet w/Certified Staff signatures

• Actual Ballots marked

• List of elected representatives

Comprehensive Budget

Tab 9 Folder 2

Employment Survey Count

Secure from PowerSchool or your

Instructional Support Person, print,

count and submit count for ALSDE

Pickup.

• Downloaded/Collected Employment Surveys with a completed Count Form attached.


1

English Learner Needs

Assessment

Professional Development as suggested by the Coordinator of EL and World Languages to address English Learners. (Refer to Checklist for additional details)

• Agendas, Minutes, and Sign In/Zoom Participant Logs

• Handouts of EL training sessions


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4

English Learner Needs

Assessment

Process and procedures of serving English Learners (EL) as established by ALSDE & District practices.

• Document(s) explaining when, where and how ELL Students receive services, enter, and exit the program (Refer to Checklist for additional details)


2

ACIP Team Meeting

ACIP Team meets to collaborate/revise/complete the school’s Critical Initiatives, Objectives, Strategies, and Activities. (Prioritize Parent and Family Engagement portion of Diagnostic. Used as the local School Parent Plan to be submitted by Sept 24, 2021)

• Meeting Agenda

• Minutes

• Sign-In Sheet

Goals Tab 2 Folder

1

Extended Learning/Tutoring

Title I paid Tutors should keep accurate record and submit a schedule and a completed tutor log with signatures.

• Tutor Schedule

• Tutor Logs must accompany service report and time sheet for stipend payment

Extended Learning

Tab 6 Folder 1

Purchases of materials used to support self-paced enrichment or remediation.

• Materials for self-paced learning including enrichment (Accessible to all students) and/or remediation

Extended Learning

Tab 6 Folder 3

F. A. C. E. Local School

Parent Involvement Plan

Parental Engagement

Parental Engagement Staff Training (To be completed by Oct. 29)



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Local School Parent Involvement Plan Send home Local School Parent Involvement Plan (Created in ACIP Title I Diagnostic) Hard copies & digital copies should be made available.

• Correspondence about digital and hard copies availability.

Parent Engagement Tab 7 Folder

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Parent Communication Logs - Documentation of communication with parents should be recorded by date, information discussed, and parent/guardian.

• Monthly parent contact documentation

Conference notes, etc.


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School: ______________________________Principal ______________________________ Title I Leader’s Signature: _________________________

2021-2022 Title I Part A Compliance Monitoring

October Evidence Checklist

Items Details Evidence must Include but not limited to: Evidence Tab & Folder

Complete Partially Complete

Not Complete

School Budget Allocation Sheet

School Allocation Budget Excel Sheet completed by planning with Title I Budget Team. Original spreadsheet should be signed by principal and returned to Federal Programs and the Office of Finance.

• Excel Budget Spreadsheet signed by principal.

• Theory of Action Page of ACIP from eProve


Tab 9 Folder 1

Monthly Budget

Committee Meeting

Elected representatives from Budget Committee voting will meet to review and make suggestions for use of local school’s budget allocation.

• Budget Committee Agenda

• Budget Meeting Signature sheet/Zoom Participant Log

• Budget Meeting Minutes

• Signed 4110 Report (Principal Only)


Tab 9 Folder 3

Local School’s Professional

Development Calendar

Leadership Team collaborates using data from local school’s Needs Assessment to develop a monthly plan for professional development for the current fiscal year October 1 – July 31st.

• Leadership Meeting agenda denoting PD calendar.

• Sign-In sheet

• PD Calendar for Oct. – Sept.

• Supporting Documentation for Oct. PD

Professional Development Tab 8 Folder 2

F. A. C. E. Parental

Engagement

Parent Corner Designated area within local school building specifically for parents to find information, updates, resources, etc.

• Parent information center with resources

• Picture of Parent Resource area

Parent Engagement

Tab 7 Folder 7

Monthly Parent Meeting AM and PM discussing suggested topics from F.A.C. E

• Meeting Agenda, Sign In, Minutes, PPT, Handout, or Zoom Information (Meeting Link and Participant Log)

Parent Involvement

Tab 7 Folder 1

6

Parent Communication Documentation of communication with parents should be recorded by date, information discussed, and parent/guardian.

Monthly parent contact documentation

• phone logs

• conference notes

• Meeting flyers

• Robo calls

Parent Involvement

Tab 7 Folder 4

Parent Involvement Coordinator Parental Engagement Staff Training (To be completed by Oct. 28) (Documentation of how information was shared to Faculty and Staff)


Parent Involvement

Tab 7 Folder 6

Non-Certified Teacher Letters

Letters should be sent home with students serviced by a non-certified teacher and recorded on log sheet.

• Non-Certified teacher letter dated (Aug 31, and Oct. 6)

• Non-Certified teacher log dated (Aug 31, and Oct. 6)

Needs Assessment

Tab 3 Folder 1

ACIP Team Meeting

ACIP Team meets to collaborate/revise/complete the school’s Critical Initiatives, Objectives, Strategies, and Activities.

• Meeting Agenda

• Minutes

• Sign-In Sheet

Goals Tab 2 Folder 1

Extended Learning/ Tutoring


• Tutor Schedule

• Tutor Logs must accompany service report and time sheet for stipend payment

Extended Learning

Tab 6 Folder 1



Extended Learning

Tab 6 Folder 3

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School: ________________________Principal ____________________________ Title I Leader’s Signature: _______________________________


November/December Evidence Checklist Items Details Evidence must Include but not limited to: Evidence Tab &

Folder Complete Partially

Complete Not

Complete

Monthly Budget Committee Meeting

Budget Committee meeting to review and continue planning the use school Title I allocation expeditiously and effectively.






Tab 9 Folder 1

• Current Title I Purchase Requisitions Tab 9 Folder 3

Parent Engagement Funds 1%

Plan for purchasing using Parent Engagement Funds. Parent input can be given through surveys, parent meeting/forums or focus groups.

• Documentation of Parent input

• Completed Parental Engagement Allocation Worksheet and Funding Plan

Parent Involvement

Tab 7 Folder 7

Time and Effort Logs (Title I Partial Paid Employees)

Employees who are partially paid with Title I funds should complete this form that reflects time worked during the first quarter (Aug.-Oct). It should be signed and dated AFTER Oct. 31 by employee & principal.

• Time and Effort Multiple Source (Partially Paid) funding source form.


Tab 9 Folder 5

Non- State Certified Teacher Letters

Letters should be sent home with students serviced by a non-certified teacher and recorded on log sheet.

• Non-Certified teacher letter (Nov 10)

• Non-Certified teacher log (Nov 10)

Needs Assessment

Tab 3 Folder 1

Addressing ACIP Critical Initiatives,

Objectives, Strategies and Activities

One folder for each Critical Initiative with documentation of activities and strategies used to address each critical initiative.

• Sample Student Work

• Student Data Results

• Intervention Progress

• PST, PBIS, RTI, and PLC Documentation, PD

Goals Tab 5

8

Professional Development

Use teacher and student data to plan for Professional Development of teachers in local schools, district initiatives, and in-out of state PD.

• School Professional Dev. Calendar w/Supporting Documentation

• Handouts

• ILT meeting agenda, minutes, sign-in sheet

Professional Learning

Tab 8

Inventory Title I equipment purchases should be documented on BCS inventory logs. Purchases valued over $50 should be labeled and recorded.

• Title I Inventory form

• Proper labeling on non-consumable purchases of $50 or more.


Tab 9 Folder 6

ACIP Team Meeting Complete any eProve ACIP updates to prepare for midyear.

• Meeting Documentation to include, Agenda, Minutes and Sign In/Zoom Participant Log

Planning and Preparation

Tab 2 Folder 1

F. A. C. E. Parental Involvement



Parent Involvement

Tab 7 Folder 1



• phone logs


• Meeting flyers

• Robo calls

Parent Involvement

Tab 7 Folder 4



Parent Involvement

Tab 7 Folder 6

Evidence Box Check Ensure that all documentation, data, and any other evidence provided has be filed in the correct Tabs and folders.

• Evidence Box (All Tabs and Folders have appropriate documentation).

Monitoring/ Review

Tab 2 Folder 4

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School: ____________________________ Principal ___________________________ Title I Leader’s Signature: ___________________________


January Evidence Checklist

Items Details Evidence must Include but not limited to:

Evidence Box Tab & Folder

Complete

Partially Complete

Not Complete

Monthly Budget Committee

Meeting




• Budget Meeting Minutes Signed 4110 Report (Principal Only)


Tab 9 Folder 1

Current Title I Purchase Requisitions

Tab 9 Folder 3

Time and Effort Logs (100% Paid

Employees)

Employees who are 100% paid with Title I funds should complete this form that reflects time worked during the first semester. It should be signed and dated AFTER December. 31st by employee & principal.

• Certification of Employment Forms- Time and Effort 100% Single funding source form.

• Job Descriptions/Schedules


Tab 9 Folder 5

Title I Inventory Title I equipment purchases should be documented on BCS inventory logs. Purchases valued over $50 should be labeled and recorded.


• Proper labeling on non-consumable purchases of $50 or more.


Tab 9 Folder 4

Mid-Year Review Reflective Self- Assessment of implementation of the 10 Components of Title I, Part A Schoolwide Program.

• Mid-Year Review PowerPoint

• Monitoring

Tab 2 Folder 5

10


Involvement


Meeting Agenda, Sign In, Minutes, PPT, Handout, or Zoom Information (Meeting Link and Participant Log)

Parent Involvement

Tab 7 Folder 1



• phone logs


• Meeting flyers

• Robo calls

Parent Involvement

Tab 7 Folder 4



Parent Involvement

Tab 7 Folder 6

11

School: ________________________ Principal___________________________ Title I Leader’s Signature: ______________________________

2021-2022 Title I Part A Compliance Monitoring February Evidence Checklist


Evidence Tab & Folder


Not Complete

Monthly Budget Committee

Meeting




• Budget Meeting Minutes Signed 4110 Report (Principal Only)


Tab 9 Folder 1

Current Title I Purchase Requisitions Tab 9 Folder 3

Time and Effort Logs (Title I Partial Paid Employees)

Employees who are partially paid with Title I funds should complete this form that reflects time worked during the first quarter (Nov.-Jan). It should be signed and dated AFTER January. 31st by employee & principal. Less than 100% paid from Title I (complete and submit quarterly)

• Certification of Employment Forms- Time and Effort Multiple Source Log (Partially Paid) funding source form.

• Job Descriptions/Schedules for every person paid with federal funds


Tab 9 Folder 5

Parent 1 % Set Aside

Parent Resources 1% Set Aside (Work towards spending all of the parent engagement funds).

• Additional resources purchased with 1% Set-Aside. (If Applicable)

• Link purchases to survey results

Parental Engagement

Tab 7 Folder 7

Addressing ACIP Critical

Initiatives, Objectives,

Strategies and Activities

One folder for each Critical Initiative with documentation of activities and strategies used to address each critical initiative.

• Sample Student Work

• Student Data Results



Goals Tab 5

12

Summer Enrichment and

Summer Programs

Plans/Proposal for Summer Enrichment, Summer Programs, and/or Faculty Retreats should be discussed with ILT and submitted accordingly.

• Agenda/Sign –In Sheets

• Minutes

• Student Data

Extended Learning

Tab 6 Folder 2

ACIP Team Meeting

Conduct ACIP Team meeting to collaborate, revise and/or update on the school’s goals, strategies, and activities.

• Meeting Agenda

• Minutes

• Sign-In Sheet

• Mid-Year Review Feedback

Monitoring/ Review

Tab 2 Folder 1

EL Professional Development

Professional Development as suggested by the Coordinator of EL and World Languages to address English Learners.

• Agendas

• Handouts of EL training sessions

Needs Assessment

Tab 4 Folder 1


Involvement



Parent Involvement

Tab 7 Folder 1



• phone logs


• Meeting flyers

• Robo calls

Parent Involvement

Tab 7 Folder 4



Parent Involvement

Tab 7 Folder 6

13

School: __________________________ Principal___________________________ Title I Leader’s Signature: ______________________________

2021-2022 Title I Part A Compliance Monitoring March Evidence Checklist


Evidence Box Tab & Folder


Not Complete








Tab 9 Folder 1

• Current Title I Purchase Requisitions

Tab 9 Folder 3

Parent Resources Document additional Parent Resources purchased with Parent Involvement Set-Aside funds. Purchases should be linked to survey results and parent feedback. ACIP budget should reflect how parent funds will be used.

• Updated Parent Engagement Allocation form

• Updated Plan for Parental Engagement Funding form

Parent Engagement

Tab 7 Folder 2


PD addressing district initiatives, ACIP Critical Initiatives, and Teacher needs.

• Documentation to support School PD Calendar

• Agendas/Sign-In sheets


Tab 8 Folder 1, 2, and/or 3

Extended Learning Summer Enrichment

Programs

Develop and finalize proposal and submission of Summer travel, PD’s, Enrichments and/or Programs.

• Enrichment Proposals for Student Summer Learning

Extended Learning

Tab 6 Folder 2

• Professional Development Proposal Request(s)

Professional Development Tab 8 Folder 2

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• Tutor Schedule Tutor Logs must accompany service report and time sheet for stipend payment

Extended Learning

Tab 6 Folder 1



Extended Learning

Tab 6 Folder 3

School Parent Compact

Meet with faculty and parent committee only if you desire to amend plan created in February.

• Agenda, meeting notes, sign-in sheet

Parent Engagement

Tab 7 Folder 2

F. A. C. E. Parental Involvement



Parent Involvement

Tab 7 Folder 1



• phone logs


• Meeting flyers

• Robo calls

Parent Involvement

Tab 7 Folder 4



Parent Involvement

Tab 7 Folder 6

15

School: _________________________ Principal____________________________ Title I Leader’s Signature: __________________________

2021-2022 Title I Part A Compliance Monitoring April Evidence Checklist

Items Details Evidence must Include but not

limited to: Evidence Box Tab

& Folder Complete Partially Complete Not Complete








Tab 9 Folder 1


Tab 9 Folder 3

Parent School Compact

Jointly develop, update, and/ or make changes to the School-Parent Compact with school, parents, and students for the upcoming school year.

• Copy, documentation of parent input.

• Signed copies for each

• student in classrooms with notes from parent conferences

Parental Engagement

Tab 7 Folder 4

Extended

Learning/Tutoring


• Tutor Schedule Tutor Logs must accompany service report and time sheet for stipend payment

Extended Learning

Tab 6 Folder 1


Materials for self-paced learning including enrichment (Accessible to all students) and/or remediation

Extended Learning

Tab 6 Folder 3

Addressing ACIP Critical Initiatives,

One folder for each Critical Initiative with

• Sample Student Work • Student Data Results

Goals Tab 5

16

Objectives, Strategies and

Activities

documentation of activities and strategies used to address each critical initiative.



Transition Plans

Transition Programs for: New Students, grade to grade, school to school, Pre-K to Kindergarten, elementary to middle, etc.

• Flyers

• Agendas and/or Programs

• Sign-In Sheets

• Minutes

Transition Programing

Tab 5 Folder 2

Inventory

Equipment purchases should be documented on BCS inventory logs. Purchases valued over $50 should be labeled and recorded.


• Proper labeling on non-consumable purchases of $50 or more as: Title I FY______

Comprehensive

Budget Tab 9 Folder 6

Evidence Box Check

Ensure that all documentation, data, and any other evidence provided has be filed in the correct Tabs and folders.

• Evidence Box (All Tabs and Folders have appropriate documentation).

Monitoring/ Review

Tab 2 Folder 4


Involvement



Parent Involvement

Tab 7 Folder 1



• phone logs


• Meeting flyers

• Robo calls

Parent Involvement

Tab 7 Folder 4

Parent Involvement Coordinator Parental Engagement Staff Training (To be completed by Oct. 28)


Parent Involvement

Tab 7 Folder 6

17

(Documentation of how information was shared to Faculty and Staff)

18

School: ___________________________ Principal____________________________ Title I Leader’s Signature: ___________________________

2021-2022 Title I Part A Compliance Monitoring May Evidence Checklist


Evidence Tab & Folder

Complete

Partially Complete

Not Complete








Tab 9 Folder 1


Tab 9 Folder 3

Extended Learning Summer

Enrichment/ Planning

Ensure all supplemental work approval forms for summer enrichment/planning have been submitted in eTrieve.

Approved Supplemental work form or Stipend

Extended Learning

Opportunities Tab 6 Folder 2

Time and Effort Logs (Title I Partial Paid

Employees)

Employees who are partially paid with Title I funds should complete this form that reflects time worked during the first quarter (Nov.-Jan). It should be signed and dated AFTER April. 30th by employee & principal.

• Time and Effort Multiple Source (Partially Paid) funding source form.


Tab 9 Folder 5

Parental Involvement

Finalize any changes to the School-Parent Compact. Parent Communication Logs Parental Involvement Training and/PD.

• 2020-2021 School Compact

• Parent Communication Logs

• Parent PD-School/District

Parental Engagement

Tab 7 Folder 2

19



• Tutor Schedule • Tutor Logs must accompany

service report and time sheet for stipend payment

Extended Learning

Tab 6 Folder 1



Extended Learning

Tab 6 Folder 3

ACIP Team Meeting Involve faculty in revising/updating ACIP based on data collections in order to plan for the upcoming school year.

• Meeting Agenda

• Minutes

• Sign-In Sheet

Monitoring/ Review

Tab 2 Folder 1

Evidence Box Completion

Ensure that all documentation, data, and any other evidence provided has be filed in the correct Tabs and folders.

• Completed Evidence Box (All Tabs and Folders have appropriate documentation).

Monitoring/ Review

Tab 2 Folder 4


Involvement



Parent Involvement

Tab 7 Folder 1



• phone logs


• Meeting flyers • Robo calls

Parent Involvement

Tab 7 Folder 4

Parent Involvement Coordinator Parental Engagement Staff Training (To be completed by Oct. 28)


Parent Involvement

Tab 7 Folder 6

20

(Documentation of how information was shared to Faculty and Staff)

21

School: ___________________________ Principal _________________________ Title I Leader’s Signature: ___________________________

2021-2022 Title I Part A Compliance Monitoring June-July Evidence Checklist

Items Details Evidence Should Include but not

limited to: Evidence Box Tab & Folder

Complete

Partially Complete

Not Complete


Summer Planning

Summer travel and PD’s PD addressing ACIP Goals/sub-group goals must have budgeted amounts listed.

Plan for summer professional learning opportunities for staff including CLAS Conference, MEGA, etc. Attend SDE MEGA Conference Facilitate planning for required Annual Meeting of Title I Parents using State Guidance (Meetings to be held at the beginning of the school year).

• Summer Professional Development

• School PD Calendar

• Handouts

• School Summer Planning meeting notes, etc.


• MEGA Conference Registration Information

• ILT and/or Parent Focus Group meeting notes, etc.



Tab 8 Folder 2

Summer Enrichment/

Programs Extended Learning

Summer travel, PD’s, Enrichments and/or Programs.

• Summer Enrichment Student Roster

• Professional Development Proposal Request

• Agendas/Sign-In Sheets

Extended Learning

Tab 6 Folder 2