Pennsylvania Association of Nurse Anesthetists

2020 Spring Symposium Exhibitor Prospectus

April 30 —May 3, 2020

Hershey, Pennsylvania

PENNSYLVANIA ASSOCIATION OF NURSE ANESTHETISTS

400 W. Wilson Br idge Road, Suite 120 • Worthington, OHIO 43085 (855) 785 -7262 • FAX (614) 221 -1989 • EMAIL: zoe@assnoff ices .com • www.pana.org

January 2020 Hello!

You’re invited to attend the Pennsylvania Association of Nurse Anesthetists (PANA) 2020 Spring Symposium at The Hotel Hershey in Hershey, Pennsylvania. PANA symposia have been extremely successful in attracting attendees from across the state as well as from surrounding areas. The 2020 Spring Symposium will be held April 30 —May 3, 2020.

Be sure to check out our Annual PANA Patron option and receive a list of the event attendees!!

The exhibit area at this year’s event will be open over 2 days. Set up will be available after 8:00 p.m. on Thursday and before 7:00 a.m. on Friday. The exhibit hours will extend Friday until 4:00 p.m. and resume Saturday morning until lunch. Meeting breaks, breakfast, and lunch for two staff members per booth on Friday will all be included in the cost of a table.

We hope that you will take advantage of this unique opportunity to exhibit with us or even sponsor an event. Event sponsors will receive special recognition for their contributions. Each exhibitor table will include draping, one 6’ table and one chair. The exhibitor table fees are outlined on the included contract. This fee covers as many attendees as you’d like to bring and an electrical outlet, should you need one. If you have any questions please call the PANA office at 1-855-785-7262. An agenda and online registration form will be available at www.pana.org.

Can’t join us in the Spring? Join us for the 2020 PANA Fall Symposium, October 16-18, 2020, at the Omni Bedford Springs Resort.

On behalf of PANA, thank you for your continued support of nurse anesthetist education and the association.

Sincerely,

Susan Elczyna, PhD, CRNA Ann Culp, DNP, CRNA PANA Program Committee

IMPORTANT INFORMATION

Standard Table Information

Each table will include draping, one 6’ table, and one chair. Purchase of an exhibit table includes 2 tickets each for Friday and Saturday breakfast and Friday lunch as well as access to all meeting breaks. Additional tickets for meals can be purchased onsite.

Exhibition Dates and Hours

Friday, May 1st from 7:00 a.m. - 4:00 p.m.

Saturday, May 2nd from 7:00 a.m. - 1:00 p.m.

Setup will be on Thursday, April 30th from 8:00 - 10:00 p.m. AND Friday, May May 1st before 7:00 a.m. All displays should be set up by 7:00 a.m. Tear down will take place after 1:00 p.m. on Saturday.

Schedule of Events for Attendees

A complete agenda will be posted at www.PANA.org Thursday: 5:00 - 10:00 p.m. - educational sessions

Friday: 7:00 - 5:00 p.m. - educational sessions; 12:30-1:30 p.m. lunch

Saturday: 6:00 - 8:00 a.m. breakfast; 8:00 a.m. - 12:45 p.m. educational sessions

Sunday: 7:30 - 11:35 a.m. educational sessions

Agreement

The signed Contract Agreement form must be returned to the PANA office no later than Monday, April 15, 2019 along with all other forms identifying sponsorship and/or advertising requests.

Conference App

All attendees will have access to the conference app which will give them information about the exhibitors and sponsors. This is a great way to showcase your booth!

Hotel Information

The event is being held at The Hotel Hershey, 100 Hotel Road, Hershey, PA, 17033; phone 855-729-3108. We have secured a block of rooms at the hotel. The room rate is $264.00 (plus applicable taxes). Rooms are available through March 31, 2020. CLICK HERE to make an online room reservation at the Hotel Hershey. Please contact Zoe Ellis with any questions at Zoe@AssnOffices.com or 1-855-785-PANA. Thank you for your support of PANA’s Spring Symposium!

PANA SPRING SYMPOSIUM EXHIBIT SPACE CONTRACT/AGREEMENT

Additional Vendor Table Opportunities

Medical/Anesthesia Product Vendor

$750 $ enclosed

Educators / Recruiter Vendor

$600 $ enclosed

Non-Anesthesia-Related Vendor

$400 $ enclosed

Please provide a standard electrical outlet (YES/NO) _____________

One complimentary exhibit booth at the Spring Symposium

Two complimentary conference registrations (includes all meal functions)

A listing of all meeting participants with addresses in an electronic format.

Full-page ad in the Spring Symposium mobile app

Company logo posted in Tidings Newsletter and on PANA’s website: www.pana.org

Recognition on all onsite signage as a PANA Patron

Recognition on all PANA social media pages as a PANA Patron

Ribbons for your company representatives’ name badge that indicates you are a sponsor.

_____ $1,000 PANA Patron Access to electrical outlet (circle one)

YES NO

Sponsorships

Why sponsor? Because they notice!!

Often times, having that extra recognition is all it takes to be noticed. Vendors who sponsor a meal or educational session will receive special signage onsite, recognition in the event app, and recognition on the PANA website. Consider these opportunities below, or contact Peggy Blankenship at Peggy@assnoffices.com to discuss more options. Coffee Break ($600) – multiple sponsorships available

Coffee is a ‘hot’ item at the Spring Symposium so don’t miss this opportunity to be recognized with signage at the coffee station. Sponsors will also be recognized in the event app as the main provider for this ‘fuel’ to our attendees.

Educational Session ($800) – multiple sponsorships available

This year we have some national speakers joining us. Take this opportunity to be recognized as the official sponsor of one of our guests. Sponsors will be verbally recognized prior to the start of the educational session, as well as on signage, in addition to recognition in the event app.

Event App Advertising Sponsored post within the PANA Event App (min size of 580x256) $100 each $____________enclosed

ADS MUST BE EMAILED IN JPEG or PDF TO Zoe@assnoffices.com.

Ads must be received by Wednesday, April 1, 2020

PANA SPRING SYMPOSIUM EXHIBIT SPACE CONTRACT/AGREEMENT The Hotel Hershey – Hershey, Pennsylvania – April 30—May 3, 2020

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

IMPORTANT! Read contract terms and conditions before completing. Please complete and return to PANA with appropriate payment as specified. No table or ad will be assigned without payment. The undersigned hereby

agrees to, and does reserve, the space, subject to availability, indicated below for use at the PANA Spring Symposium to be held at The Hotel Hershey, Hershey, Pennsylvania.

CONTRACT AND PAYMENT DUE BY April 1, 2020

Payment PAYMENT TOTAL (be sure to include all costs for table, sponsorship and/or advertisements): $

o Check Enclosed o Credit Card: o Visa o MasterCard o Discover

Card #_____________________________ Exp. Date ___/____ CID # ________ Signature_____________________

ACCEPTANCE OF TERMS: I, the duly authorized representative of the undersigned company, on behalf of the said company, subscribe and agree to all terms and conditions, contained in this Contract and Agreement for Exhibit Space(s)/Advertisement/Other Sponsorship.

Company Name:

Person(s) Attending:

Contact Person:_________________________________ E-mail:

Title:

Address:

City:_________________________________________State:_____________ ZIP:

Phone: FAX: