2020 B OAT S H O W H E A LT H

A N D S A F E T Y M A N U A L

Updated: July 22, 2020annapol isboatshows.com/show-health-pol icy

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C O N T E N T S

GUIDING PRINCIPLES

2020 SHOW POLICIES OVERVIEW

EVENT GUIDELINES AND PROCEDURES

GUEST SAFETY GUIDELINES

BOAT SHOW LAYOUT

STREAMLINED DAILY SHOW ATTENDANCE

STAFF REQUIREMENTS

Exhibitor Safety Expectations

Workshop Instructors and Classroom Expectations

Outside Contractor Expectations

SHOW CONTRACTOR EXPECTATIONS

PRE-SHOW COMMUNICATION

CONCLUSION

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The Annapolis Boat Shows have a rich fifty-year history of

exhibiting the latest boats and

yachts of all sizes, alongside

boating products and accessories

to enhance the nautical lifestyle.

Like every year, the Annapolis

Boat Shows have the health and

safety of our exhibitors, attendees,

sponsors, and staff as our highest

priority. In preparation for holding

this year’s outdoor event we are

taking unprecedented steps to

proactively anticipate and deal with

possible complications caused by

COVID-19. We are collaborating with

G U I D I N G P R I N C I P L E S

city officials, county and state health

departments, government officials, and

events with similar characteristics to

develop safety standards, procedures,

and policies to ensure a safe and

productive boat show experience.

We understand how important these

shows are to the boating industry, the

city of Annapolis, and the organizations

who support our exhibitors. We take

this responsibility very seriously and

know that, in this year, we have a

further commitment to protecting all

participants from the possible spread

of COVID-19. This manual details the

extensive measures we will put in

place to limit the threat

of exposure. As guidelines evolve,

this document, too, will evolve until

we have the most comprehensive

health safety protocols possible in

October.

Assemble the highest

quality audience of boat

and accessory consumers,

while safely providing

economic stimulus to

the boating industry, the

city of Annapolis, and

the state of Maryland

by producing two

outstanding outdoor

boat shows in

October 2020.

E V E N T G OA L

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2 0 2 0 S H O W P O L I C I E S O V E R V I E W :

The following measures have been put in place for the 2020 United States Powerboat Show (Oct 1-4) and United States Sailboat Show (Oct 8-12). As state and federal guidelines are defined, we will continue to update this list.

Daily attendance to the shows will be regulated through pre-sold tickets.

Each day will have a strict maximum capacity level.

Pre-sold Tickets

Daily Cleaning

Social Distancing

Temperature Checks

One-way Walkways

Please Wear Face Covering

Wash & Sanitizing Stations

No Dogs or Strollers

Anyone entering showgrounds will be temperature screened. All

attendees are encouraged to park at the Navy Marine Corps Stadium for temperature checks, ticket scanning,

and hand stamps. Stations will also be located at Yacht Basin

Gate and Main Gate areas.

Showgrounds will close each day at 6:30 p.m (5:00 p.m. on the last days of each show).

Exhibitors and attendees will have 30 minutes to make their

way to the exits. After this, cleaning and disinfection of

the show premises will begin.

All tent configurations have been altered to include one-way only walkways

and air handling systems purifying and moving air.

Touchless hand sanitizing and washing stations,

as well as face covering dispensers, will be made

accessible throughout the show.

All meetings, classrooms, workshops, and VIP areas will

be limited to 50% capacity, allowing for proper physical distancing.

Anyone entering showgrounds

is required to wear a face covering at all times.

Due to Maryland Health Department guidelines, no dogs or strollers will be allowed this year.

6 ft.

No after-hours events will be allowed on the show

grounds this year.

No After-Hour Events

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Personal Protection:All participants in the shows and entering the show grounds will be required to wear personal protection

equipment (PPE) as prescribed by CDC and Health Department regulations. As a private event anticipating a

sizable gathering of participants, the guidelines dictate the wearing of face coverings at all times regardless if

individuals are experiencing no symptoms. To that end, all individuals entering showgrounds will be screened for

elevated temperatures.

Cleaning and Disinfecting:Show producers will undertake deep cleaning before, during, and after each show day to ensure the highest

standards of hygiene and cleanliness. This includes complete overnight decontamination with disinfecting sprays

and foggers, and continuous high-touch surface cleaning throughout each day of the shows.

Our event staff will also provide additional hand washing facilities (soap and water) and touchless hand sanitizing

stations throughout the event space, encouraging all participants to regularly wash and sanitize their hands.

An abundant use of signs around the show will stress the importance of regular hand washing and no face touching.

Physical Distancing and Contact: Attendance each day will be limited in order to maintain safe separation of guests. A number of day-specific tickets

will be sold online in advance of our shows. Once a day reaches its maximum ticket allotment, guests will be

invited to select a different day.

Guests in line at all entrances will be properly spaced using visual ground markers every six feet and other

distancing signage. Exception: Family members residing together.

Participant signs will discourage physical contact, such as handshakes and embraces, and encourage alternative

ways to greet business contacts and colleagues.

E V E N T G U I D E L I N E S & P R O C E D U R E S

6 ft.

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G U E S T S A F E T Y G U I D E L I N E S

The following measures have been put in place for the 2020 United States Powerboat Show (Oct 1-4) and United States Sailboat Show (Oct 8-12). As state and federal guidelines are defined, we will continue to update this list.

Touchless Online Registration:

• All attendees will be required to purchase day-specific tickets in advance. • A limited number of tickets will be available for each day of the shows. • Once that maximum has been reached for any given day, you will be invited to select a different day.

Pre-show Screening:

• Screening will be performed at the Navy Marine Corps Stadium parking areas – touchless infrared temperature checks, ticket scanning, and hands stamping. Temperatures must be below CDC recommendations of 100.4 F (38.0 C) or entry to the bus and/or show will be denied.

• Face coverings must be worn when boarding and riding the bus and while inside the show grounds.• Backup screening will be performed at the show gate for those not bused from the stadium. • Ticket scanning, temperature screening, and face coverings are required before entry.• All locations will have signs asking health questions.

Personal Protection Equipment (PPE):

• Everyone must wear a face covering at all times. • Allowable coverings include a cloth or approved face covering over nose and mouth or an approved clear plastic

full-face shield. • Anyone failing to do so will be asked by staff to wear the covering or leave the show. CDC- approved coverings will be

available for anyone without their own.

Distancing Etiquette: 6 feet minimum between non-related parties

• 50% of bus seats will be blocked off. Family members will be allowed to sit together. • One-way traffic flow through all pavilion tents will be strictly enforced.

Show Closing & Nightly Cleaning

• The show will close at 6:30 p.m. (5:00 p.m. on the final day of each show).• Everyone is asked to leave 30 minutes after closing to allow for nightly cleaning and disinfecting.• No after-hours events will be allowed on the show grounds this year.

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B O A T S H O W L AY O U T F A C I L I T A T I N G D I S T A N C E A N D S A F E T Y

• Attendee buses will be staggered and coordinated to drop at alternate gates.

• Designated lines for pre-checked bus passengers will allow touchless entry.

• In addition to checkpoints at the stadium, medical screening and scanning will be set up at the Yacht Basin and Main Gates.

• Tented structures will be altered to create an open-air environment by installing mesh sides and will be equipped with air movement fans or air handling systems for purification. Additional spacing will be created through a reduction of the number of booths and allow for the installation of HEPA air purifiers in spaces.

• All large pavilion tents will be clearly marked with one-way, wide aisles and traffic flow will be strictly monitored and enforced.

• Gatherings in workshops and/or beverage tasting areas will be eliminated or severely limited in size to allow proper physical distancing.

• Donner parking lot entrance will be designated as a bus rider only entrance.

• The boat show office will be relocated to the entrance of ‘D’ tent on Compromise Street, along with Will Call and a VIP Concierge meeting area.

• All entrance gates will be virtually touchless. Infrared temperature checks, ticket scanning, and hand stamps will be provided if not done at normal checkpoints at the Navy Marine Corps Stadium.

• Signage will be placed in strategic areas throughout the show giving proper warnings, instructions, procedure illustrations, and entrance/exit locations.

• Bathroom facilities will be single stall only, with constant deep

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S T R E A M L I N E D D A I LY S H O W A T T E N D A N C E

These outdoor shows cover a massive 570,000 square foot area of City Dock

and the surrounding land and water space. Given a six foot circle for each person

attending the show, that space could theoretically accommodate over 16,000

people with proper distancing of 6+ feet.

This year, advance ticket sales will be capped per day, leaving far more

space per person than the required 6’ distancing.

Open sided tents, one-way aisles, temperature pre-screening, face covers at all

times, and constant disinfecting and deep cleaning will absolutely ensure a safe

and comfortable experience for all in attendance while still providing a consumer

population that will provide a productive business climate for our exhibitors.

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S T A F F R E Q U I R E M E N T S F A C I L I T A T I N G D I S T A N C E A N D S A F E T Y

• Enforce the boat show capacity limits as required by the City of Annapolis through limited ticket availability.

• Participate in daily health surveys, temperature screenings, and use of required PPE.

• Staff must agree to COVID protocols, sign waiver, wear PPE, and follow published transportation protocols.

• Daily cleaning schedule will require extra crew for continuous disinfection of door handles and other high touch surfaces using traditional cleaning techniques and disinfecting spray or fogging technology throughout the day.

• Manage the one-way pedestrian traffic flow and people density for all tented exhibitor areas.

• Maintain multiple points of entrance and exits to ease traffic flow.

• Install touchless hand sanitizing dispensers at entrance, common areas, and boat show and operations staff offices.

• Complete daily questionnaire requiring employees to self-report any symptoms or contact with the virus.

• Check employee temperatures with contactless infrared scanners. Temperatures must be below CDC recommendation of 100.4 F (38.0 C) or staff will be sent home sick.

• Provide staggered breaks to maintain proper employee to employee distances.

• Train all staff on new standard operating procedures with guidelines established by HR department and operations management.

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S H O W C O N T R A C T O R E X P E C T A T I O N S

Exhibitor Safety Expectations:

• All exhibitor staff will follow safety requirements, including daily temperature checks.• Set up cleaning intervals: Boats and hard surfaces to be disinfected routinely throughout the day.• Distancing Etiquette: 6 feet distancing required by non-family members.• All exhibitor booths and boats should be equipped with hand sanitizer and have procedures in place to minimize the number of

people in each space.• Maintain strict crowd control in all booth/boat spaces. Limit non-family members to 2, plus 2 staff members• Maintain open sides on individual display tents.• Deep clean all exhibitor areas prior to show start each day.

Workshop Instructors and Classroom Expectations:

• Implement temperature screenings for instructors and students.• Enforce the use of Personal Protective Equipment: Face coverings are required.• Classroom table and chairs will be disinfected after each class.• Class sizes and workshop capacities will be reduced by 50%.• Any food service will be individually served with packaged cutlery and condiments.• Hand sanitizing stations will be available.

Outside Contractor Expectations:

• All outside contractors must submit their employee COVID-19 safety protocols prior to show opening and follow show guidelines.

• Boat cleaning crews must wear approved face coverings, follow show guidelines, and clear all personnel and equipment from the show grounds by 9:00 a.m.

• Specific instructions and schedules for additional show cleaning contracts must be submitted prior to show opening. All employees must follow show guidelines.

• Bus companies will be required to clean buses after each trip - spray and wipe down handrails, etc. Family members living together will be allowed to sit together. Equal number of buses this year as last year to serve a significantly reduced crowd – will ensure spacing. Drivers are required to wear PPE on buses at all times.

• Signed agreement to abide by the Boat Show COVID-19 requirements

• Outside restaurant teams will work to employ the highest standard of food safety, eliminate self-service buffets in favor of pre-packaged food options and disposable pre-packaged utensils. Capacity limits will be set at 50% and social distancing will be maintained by using floor markings and relevant signage.

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P R E - S H O W C O M M U N I C A T I O N

Regular communication will be distributed to our exhibitor group indicating what to expect and what is expected

of them. Cleaning strategies will be requested from each for their unique display area. All will be required to

acknowledge receipt of, understanding of, and agreement to comply. As the guidelines evolve, so will our

communication and this Safety Manual. Various methods of communication will be established with our web

site, AnnapolisBoatShows.com, being the reference point for all communication.

Objectives for each communication and use of specific media include:

Overall goal is to communicate our dedication to have a safe

show, serving our industry in the best possible way and providing a

productive work environment with restrictions.

Communicate the attendance smoothing strategy of limiting the

number of tickets for sale on a daily basis. All show days will see similar, more modest crowds with

the goal of achieving a similar overall attendance without spikes on

certain days.

Insert photos of people wearing proper PPE and social distancing in

our advertising.

Communicate that prior to ticket purchase, consumers must

acknowledge and agree to the terms of our Guidelines.

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Stress that those with underlying conditions, showing any signs

of illness or who do not wish to accept the guidelines should stay home this year and visit

again next year.

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We will stress the importance and advantage of parking at the Navy Marine Corps Stadium for

pre-check and bus transport.

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C O N C L U S I O N

We are confident that our outdoor event will be safe and productive for all if everyone accepts their

responsibility to protect others, follow the guidelines, and takes it upon themselves to wash hands and

clean common surfaces. We understand how important these shows are to the boating industry, the city

of Annapolis, and the people who support our exhibitors. We are doing everything in our power to

anticipate and address every possible contingency in keeping every participant in our shows safe.

All protocols, regulations, and guidelines recommended by health organizations will be enforced.

Every participant is expected to comply.

ANNAPOLISBOATSHOWS.COM

410-268-8828110 Compromise St, Annapolis, MD 21401

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Updated: July 22, 2020annapol isboatshows.com/show-health-pol icy