2020 Guide to Corporate Partnership · Thursday; happy hour on Wednesday) EXHIBIT PRICING • $1,200 – Standard • $850 – PVMA Endorsed Company or PVMA Active Member • $700

THRIVE • Keystone Veterinary Conference Spring Clinic • 3 Rivers Veterinary Symposium

Exhibit & Sponsorship Opportunities Inside...

2020 Guide to Corporate Partnership

PENNSYLVANIA VETERINARY MEDICAL ASSOCIATION2

About PVMAThe Pennsylvania Veterinary Medical Association (PVMA) is the only statewide professional membership organization dedicated to the veterinary team. Our membership, which consists of over 3,400 licensed veterinarians and certified veterinary technicians, as well as practice managers and assistants, represents the broad spectrum of veterinary medicine.

Our ConferencesThe Pennsylvania Veterinary Medical Association has four exciting educational programs planned for 2020, and we invite your company to partner with us. Our meetings and events offer your company excellent marketing opportunities at an affordable cost to meet one-on-one with prospective buyers and maximize your return on investment. We also provide an excellent opportunity for your company to show its support for the veterinary profession and our association. As always, our programs offer a variety of relevant topics and nationally-recognized speakers which attract an increasing number of attendees each year.

JOIN US

Very Important Veterinary Professional (VIV) Started in 2009, the veterinary equivalent to the VIP! PVMA’s Very Important Veterinary Professional (VIV) program allows you, as one of our corporate partners, to reward a prized client with a complimentary registration to one of our educational programs throughout the year. Our “VIV” program provides you the opportunity to show appreciation to a “very important veterinary professional” and at the same time increase attendance at one of our conferences and potentially your own bottom line. You may earn a complimentary “VIV” registration with conference sponsorship or purchase individual “VIV” vouchers to distribute to your favorite veterinary clients.

Each VIV voucher will be sent you and include reference to your company’s sponsorship including your logo (if provided) for you to personally present to your “VIV.” Even if you cannot attend, you may purchase VIV vouchers to show your support of your favorite veterinarians, veterinary team members, and PVMA! Please refer to the registration form on page 15 for pricing.

Recognize your favorite clients!

THRIVE VETERINARY TEAM CONFERENCEKalahari Resort & Waterpark Pocono Manor, PA

KEYSTONE VETERINARYCONFERENCEHershey Lodge Hershey, PA

SPRING CLINIC The Penn Stater Hotel & Conference CenterState College, PA

3 RIVERS VETERINARYSYMPOSIUMSheraton Pittsburgh Hotel at Station Square Pittsburgh, PA

6 CE Credit Hours Plus CVPM Hours



12 CE Credit HoursPlus CVPM Hours

MAR 6-7

2 0 2 0

AUG 13-16

2 0 2 0

MAY 20-21

2 0 2 0

NOV 7-8

2 0 2 0

2020 CORPORATE PARTNER GUIDE 3

Hotel ReservationsA block of discounted rooms is available to THRIVE attendees on first-come, first-served basis until February 4, 2020. The $199/night discounted rate includes waterpark passes, in-room wifi, parking, and the resort fee. That’s almost HALF OFF the regular rate!! Please call Kalahari directly at 877.525.2427 and mention you are attending PVMA’s THRIVE conference to reserve your room at the discounted rate. After February 4, rooms may be reserved on a space and rate availability basis only.

Sponsorship Packages

Cheetah: $3,000Includes everything in Meerkat sponsorship, PLUS,• 10-minute presentation during lunch on

Friday or Saturday• Registration packet insert

Meerkat: $2,000 • 6' table in exhibit area on Friday and Saturday• Continental breakfast and lunch on Friday and

Saturday• Online lecture notes• Recognition of sponsorship in THRIVE printed

materials• Logo on PVMA website & sign at the event• Registration for 2 company representatives to attend with the

option to participate in all educational sessions

SEE PAGE 12 FOR SPONSORSHIP DETAILS

Registration Packet InsertsRegistration packets are provided to all conference attendees at THRIVE. You may increase your company’s visibility at the conference by submitting an insert to be included in the packets. Cost is $250 per insert. Quantity: 100

THRIVE focuses on strengthening your productivity and business foundation. THRIVE is an engaging educational experience for every member of the veterinary team. This two-day conference features PA regulatory CE plus insightful topics on leadership, management, human resources, marketing, team building, and personal wellbeing. Attendees can skip the “classroom theoretical” and get right to the heart of the “everyday useable”. This Friday/Saturday conference offers pre and post conference seminars on Thursday and Sunday as add-ons and is perfect for teams. Don’t just survive…THRIVE!

Exhibit Information

EXHIBIT DESCRIPTION• One 6’ table with 1 chair• Exhibit area is carpeted• Registration for 1 company representative (includes continental

breakfast, breaks, and lunch on Friday and Saturday)

EXHIBIT PRICING• $1,000 – Standard• $750 – PVMA Endorsed Company or PVMA Active Member• $600 – Non-Profit/Non-Commercial Organization

EXHIBIT HOURS• Set-Up: Thursday 7:00-8:00 pm or Friday 6:00-7:00 am• Dismantle: Saturday 2:00-4:00 pm• Exhibit Hours: Friday 7:30 am – 3:30 pm and Saturday

7:30 am – 1:30 pm

MARCH 6-7

Kalahari Resort & Convention Center

Pocono Manor, PA

2 0 2 0

THRIVE's average attendance is 100!

Reward a prized client with our VIV program

Pg. 2

Onsite Program

Advertising Available

pg. 14

MAY 20-21

Penn Stater Hotel & Conference Center

State College, PA

2 0 2 0



The Nittany Lion: $4,000 • Complimentary 6' table and 2 chair• 1 additional company representative

registration• 1 complimentary VIV certificate• Complimentary banner ad on event website

Old Main: $3,000• 75% off of exhibit booth fee• 1 additional company representative

registration

The Creamery: $2,000• 50% off of exhibit booth fee

Agricultural Arena: $1,000

Bryce Jordan Center: $500

Blue Band: $250


Registration Packet InsertsRegistration packets are provided to all conference attendees at Spring Clinic. You may increase your company’s visibility at the conference by submitting an insert to be included in the packets. Cost is $350 per insert. Quantity: 350

The best way to grow is with SPRING CLINIC, a two-day conference concentrated on the scientific side of veterinary medicine. Nourish your understanding, improve your skills, and be better than you were before. Features optional sessions to feed your brain on business management and wellness. This regional Wednesday/Thursday conference is perfect for keeping your work during the work week. Renew, Refresh, and Bloom at SPRING CLINIC!

Exhibit Information

EXHIBIT DESCRIPTION• One 6’ table with 2 chairs• Exhibit hall is carpeted• Registration for 2 company representatives (includes continental

breakfast on Thursday; breaks, and lunch on Wednesday and Thursday; happy hour on Wednesday)


EXHIBIT HOURS• Set-Up: Wednesday 7:00 – 11:00 am• Dismantle: Thursday 1:00 – 3:00 pm• Exhibit Hours: Wednesday 11:00 am – 6:00 pm and

Thursday 7:00 am – 12:00 pm

Hotel ReservationsA block of rooms is being held at the Penn Stater Hotel and Conference Center. Please contact the hotel at 800.233.7505 for reservations. Please identify yourself as part of the PVMA group and reference ID #PAVE20A to obtain discounted rates. All reservations must be made by April 19, 2020, and are available on a first-come, first-served basis. After this cut-off date, reservations may be made on a space and rate availability basis only. The group rates for this meeting is $142 for all occupancies.

Spring Clinic's average attendance is 350!


Pg. 2

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pg. 14


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Spring Clinic Exhibit Hall Floorplan

AUGUST 13-16

Hershey LodgeHershey, PA

2 0 2 0


Hotel ReservationsA block of rooms is being held at the Hershey Lodge. Please contact the hotel directly at 800.533.3131 to make your reservations. Please identify yourself as part of PVMA to obtain the discounted rates. All reservations must be made by July 13, 2020, and are available on a first-come, first-served basis. After this cut-off date, reservations may be made on a space and rate availability basis only. The group rate for this meeting is $265 single/double occupancy.

KEYSTONE VETERINARY CONFERENCE is PVMA’s largest and one of the nation’s premier veterinary conferences. KVC features nationally-recognized speakers, relevant topics, and the opportunity to connect with veterinary professionals from around the country. It’s all here: science, business, wellness, connections, and entertainment. Includes plenty of fun activities to get away, with or without the family. This Thursday through Sunday conference is just right for getting the most CE credits in one fell swoop.

Exhibit Information

EXHIBIT DESCRIPTION• 8’x10’ booth with 6’ table, 2 chairs, and identification sign• Exhibit hall is carpeted• Registration for 2 company representatives (includes happy hour

on Thursday; continental breakfast, breaks and lunch on Friday & Saturday)

EXHIBIT PRICING• $1,600 – Standard• $1,000 – PVMA Endorsed Company or PVMA Active Member• $850 – Non-Profit/Non-Commercial Organization

EXHIBIT HOURS• Set-Up: Thursday 12:30-4:30 pm• Dismantle: Saturday 1:00-3:00 pm• Exhibit Hours:

Thursday Opening Reception 5:00 – 6:30 pm; Friday 10:00 am – 5:00 pm; Saturday 10:00 am – 1:00 pm

KVC's average attendance is 750! KeystoneVetConference.org



The Lightning Racer: $5,000 • Complimentary 8x10 booth• Two additional complimentary company representative

registrations• Full color, half page ad in onsite program• Premium booth space in exhibit hall• One complimentary VIV registration • Banner ad on the KVC website• Registration packet insert

The Great Bear: $4,000• Complimentary 8x10 booth• One additional complimentary exhibitor registration• Full color, quarter page ad in onsite program• Premium booth space in exhibit hall• Banner ad on the KVC website

The Wildcat: $3,000• 30% discount on exhibit booth• Premium booth space in exhibit hall• One additional complimentary exhibitor registration

The Sooperdooperlooper: $2,000• 20% discount on exhibit booth

Fahrenheit : $1,000

Carousel: $500

Storm Runner: $250


Registration Packet InsertsRegistration packets are provided to all conference attendees at Keystone Veterinary Conference. You may increase your company’s visibility at the conference by submitting an insert to be included in the packet. Cost is $500 per insert. Quantity: 800


Pg. 2

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pg. 14


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NOVEMBER 7-8

Sheraton Pittsburgh Hotel at Station Square

Pittsburgh, PA

2 0 2 0


Hotel ReservationsA block of discounted rooms is available at the Sheraton Pittsburgh Hotel at Station Square. To make your reservation, please visit PAVMA.org or call the Sheraton directly at 412.261.2000 and mention that you are attending the PVMA conference. Room reservations are guaranteed on a first-come, first-served basis until October 7, 2020, after which rooms may be reserved on a space and rate availability basis only.The group rates for this meeting are:• $205 per night, single/double occupancy• $225 per night, triple occupancy• $245 per night, quadruple occupancy

The 3 RIVERS VETERINARY SYMPOSIUM is a regional conference that attracts many commuters from western PA, WV, and OH plus a number of travelers. Attendees get jam-packed scientific CE with a sprinkle of business and wellbeing. The options are plentiful. This regional Saturday/Sunday conference is ideal for keeping up with CE without sacrificing workweek hours. Attendees learn and advance their expertise at 3 RIVERS VETERINARY SYMPOSIUM!

Exhibit Information

EXHIBIT DESCRIPTION• One 6’ table and 2 chairs• Exhibit hall is carpeted• Registration for 2 company representatives (includes continental

breakfast, break and lunch)


EXHIBIT HOURS• Set-Up: Friday 7:00-8:00 pm or Saturday from 6:00-7:00 am• Dismantle: Saturday, November 8 at 5:00 pm• Exhibit Hours: Saturday, November 8 from 7:00 am-5:00 pm

3 Rivers' average attendance is 350!

Veterinary Symposium

3 RI ERS



Gateway Clipper: $4,000 and Above• Complimentary 6' table• 1 additional company representative

registration• 1 complimentary VIV Registration

Duquesne Incline: $3,000 • Complimentary 6' table

National Aviary: $2,000• 50% off of exhibit booth fee

Carnegie Science Center: $1,000

Pittsburgh Zoo: $500

Heinz Field: $250


Registration Packet InsertsPackets are provided to all symposium attendees at 3 Rivers Veterinary Symposium. You may increase your company’s visibility at the conference by submitting an insert to be included in the packet. Cost is $350 per insert. Quantity: 350


Pg. 2

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General Information:

All sponsors, regardless of level, will receive the following:• Recognition in meeting programs and promotional materials (as the sponsorship is confirmed) • Signage at the lecture room (for speaker sponsors) or at the event (break and social event sponsors) and in the

exhibit arena• Verbal acknowledgement prior to the beginning of the presentation (speaker sponsors)• Recognition on PAVMA.org

Exhibitor Service Kit Upon receipt and payment of your exhibit contract, an exhibitor kit will be emailed.

Exhibit Space AssignmentBooths are reserved on a first-come, first-served basis. Please indicate your top four choices on the Sponsorship & Exhibit Registration Form on page 15. Please include any specific space requirements (i.e. companies you would not like to be positioned near) on the enclosed Exhibit Space Registration Form. Every effort will be made to accommodate booth location requests. Contracts will not be processed without full payment.

Exhibit Cancellation PolicyExhibitors will incur a cancellation fee of $150 if the cancellation is received in writing three (3) months prior to the event start. Refunds will not be issued after this date.



Advertising OpportunitiesOnsite Program Advertising at ConferencesPVMA distributes a full-color onsite conference program to all attendees at its conferences, which includes advertising opportunities. This is another way you can grab attention and invite attendees to visit your booth or showcase a new product or service. You do not have to exhibit or provide sponsorship in order to place an advertisement in the program.

ONSITE PROGRAM AD SIZE DIMENSIONSPrinted ads are placed in onsite program brochures. For pricing, see the Advertising Contract on page 14.

Full page ad* 1/2 horizontal 1/2 vertical 1/4 page

No bleed: 8 x 10.5" 8 x 5.1875" 3.875 x 10.5" 3.875 in x 5.175"

Full bleed: 8.75 in x 11.25"*only available for KVC program book

n/a n/a n/a

Keystone Veterinarian Magazine

PRINT ADSKeystone Veterinarian is the official publication of PVMA. Published quarterly, and distributed to our entire membership and other organizations, Keystone Veterinarian is a full-color magazine highlighting clinical topics and advances, legislative and regulatory issues, insightful commentaries, new products, and upcoming continuing education opportunities that impact every veterinarian, every practice and every patient and client. This option is solely available through the publisher.

Visit bit.ly/KVM2020-ad-rates for pricing, sizes, and deadlines.

POLY BAG INSERTSInclude your advertisement (8.375” X 10.875”) flyer with a weight of 40# or less, no folds) in polybag enclosure with PVMA’s Keystone Veterinarian magazine. Each of four issues are delivered via US mail at the beginning of each quarter. Only 1 sponsorship insert is included per issue with up to two other PVMA or Animal Care PA inserts. Quantity needed: 3,500. Readership: 10,000+.

PVMA Members: $750

Non-Members: $1,000

Digital Advertising

BANNER ADVERTISING Digital ads are placed in Vet Bytes, PVMA's weekly e-news as well as conference promotional emails and confirmation emails to attendees.

Ad Size Cost

Leaderboard: 728 x 90 px $400

Skyscraper: 120 x 600 px $250

Medium Rectangle: 120 x 300 px $200

Footer: 728 x 90 px $175

EMPLOYMENT SPOTLIGHT Digital ads are placed in Vet Bytes, PVMA's weekly e-news. Ads include up to 100-words, your company logo or photo and link to your company website or email.

PVMA Members: $75/issue

Non-Members: $150/issue

EMAIL BLASTS Contact the professionals of the veterinary industry directly via email with your customized content. You provide an HTML designed email with working links. Email blasts can be scheduled for any time on any day but Fridays with limited availability. Contact PVMA staff for available dates.

PVMA Members: $750/blast

Non-Members: $1,000/blast

Advertising Policy & Guidelines: Advertisements should be submitted electronically at the correct dimensions (for selected advertisement size), using the correct color models for print and digital ads. Print ads should be submitted as a .pdf or .jpg file type 60 days prior to conference start date. Digital ads should be submitted as a .jpg or .png. PVMA reserves the right to reject advertising which it deems unsuitable and to refuse acceptance from advertisers of questionable credit or trade standing. Cancellation will not be accepted after the closing date. Payment must be submitted with advertisement. PVMA is only responsible for providing advertising space, and is not liable for the content of advertisements. PVMA reserves the right to determine the placement of all advertisements. A signed contract must be submitted with payment prior to publication.

If you have advertising questions or need clarification, please contact Jaime Markle,

Director of Marketing & Communications. All advertisements should be sent to:

[email protected]

submit ads to:

14

Company Information

Company Contact Name

Address

City State Zip

Phone Email

2020 Advertising Contract

Print Advertising

ONSITE PROGRAM – KVC ONLYFull page: $600

1/2 horizontal: $300

1/2 vertical: $300

1/4 page: $200

ONSITE PROGRAM – OTHER CONFERENCESSize THRIVE Spring Clinic 3 RiversFull page: $400

1/2 horizontal: $200

1/2 vertical: $200

1/4 page: $150

POLYBAG INSERTS IN KEYSTONE VETERINARIAN MAGAZINELimited to 1 sponsor piece per volume. Space is limited.Issue PVMA Member: $750 Non-Member: $1,000Volume 1

Volume 2

Volume 3

Volume 4

Payment InformationTotal Amount Due: $ _____________ Check enclosed If paying by check, please make check payable to Pennsylvania Veterinary Medical Association. Otherwise, an invoice will sent to the email listed above.

Megan Baylor, CVTDirector of Education & Events8574 Paxton StreetHummelstown, PA 17036Fax: 717.220.1461Email: [email protected]

Digital Advertising

BANNER ADS – KVC ONLYLeaderboard: $550

Skyscraper: $400

Medium Rectangle: $350

Footer: $275

BANNER ADS – OTHER CONFERENCESSize THRIVE Spring Clinic 3 RiversLeaderboard: $400

Skyscraper: $250

Medium Rectangle: $200

Footer: $175

EMPLOYMENT SPOTLIGHT PVMA Member: $75/week # Weeks________ Non-Member: $150/week # Weeks________

Preferred week(s): _____________________________

EMAIL BLASTSPVMA Member: $750/blast # Blasts ________ Non-Member: $1,000/blast # Blasts ________

Preferred day of week (no Fridays): ________________

if mailing, send to:

15

Please refer to page 2 for an explanation of this exclusive opportunity.

THRIVE @ $250 Qty:______

Spring Clinic @ $350 Qty:______

Keystone Veterinary Conference @ $550 Qty:______

3 Rivers Veterinary Symposium @ $350 Qty:______

Very Important Veterinarian (VIV)Registrations

REGISTRATION FORM CONTINUED ON NEXT PAGE

2020 Sponsorship & Exhibit Registration Form

Keystone Veterinary ConferenceExhibit ONLY Rates Standard: $1,600 Non-Profit/Non-Commercial Organization: $850 PVMA-Endorsed Company/PVMA Active Member: $1,000

Sponsorship Opportunities The Lightning Racer: $5,000 The Great Bear: $4,000 The Wildcat: $3,000 The Sooperdooperlooper: $2,000

Fahrenheit: $1,000 Storm Runner: $250 Carousel: $500 Packet Insert: $500

Booth Preference

1. ____________________________

2. ____________________________

3. ____________________________

4. ____________________________

3 Rivers Veterinary SymposiumExhibit ONLY Rates Standard: $1,000 Non-Profit/Non-Commercial Organization: $600 PVMA-Endorsed Company/PVMA Active Member: $750

Sponsorship Opportunities The Gateway Clipper: $4,000 Duquesne Incline: $3,000 National Aviary: $2,000 Carnegie Science Center: $1,000

Pittsburgh Zoo: $500 Heinz Field: $250 Packet Insert: $350

Booth Preference

1. ____________________________

2. ____________________________

3. ____________________________

4. ____________________________

THRIVEExhibit ONLY Rates Standard: $1,000 Non-Profit/Non-Commercial Organization: $600 PVMA-Endorsed Company/PVMA Active Member: $750

Sponsorship Opportunities Cheetah: $3,000 Meerkat: $2,000 Packet Insert: $250

Spring ClinicExhibit ONLY Rates Standard: $1,200 Non-Profit/Non-Commercial Organization: $700 PVMA-Endorsed Company/PVMA Active Member: $850

Sponsorship Opportunities The Nittany Lion: $4,000 Old Main: $3,000 The Creamery: $2,000 Agricultural Arena: $1,000

Bryce Jordan Center: $500 Blue Band: $250 Packet Insert: $350

Booth Preference

1. ____________________________

2. ____________________________

3. ____________________________

4. ____________________________

BOOTHS WILL BE ASSIGNED ON A FIRST-COME, FIRST-SERVED BASIS,

SO SUBMIT YOUR REGISTRATION FORM EARLY FOR PRIME SPACE!

Company Information Please print. The information in this section will be printed on all materials. Please be exact.

Company Contact Name

Address

City State Zip

Phone Email

16

Exhibit Space Selection(s)

$_______________ THRIVE Fee/Sponsorship

$_______________ Spring Clinic Fee/Sponsorship

$_______________ Keystone Veterinary Conference Fee/Sponsorship

$_______________ 3 Rivers Veterinary Symposium Fee/Sponsorship

The undersigned is authorized to reserve exhibit space for use by the above company/organization during the meeting(s) indicated. The undersigned acknowledges receipt of and agrees to abide by the rules and regulations as printed in this exhibitor prospectus, and to all conditions under which exhibit space is leased by the Pennsylvania Veterinary Medical Association.

Name (print)

Authorized Signature

Title Date

PLEASE DO NOT PLACE OUR BOOTH NEAR THE FOLLOWING COMPANIES:

INTEROFFICE USE ONLY

Date Received: ________________________________________________

Amount Paid: _________________________________________________

Check Number: ________________________________________________

Invoice Number: _______________________________________________

Amount Due: __________________________________________________

Booth Assignment: _____________________________________________

TV __________________________

SC ___________________________

KVC _________________________

3R __________________________

PVMA’S TAX IDENTIFICATION NUMBER: 23-1397526

Sponsorship & Exhibit Registration Form continued

Payment InformationTotal Amount Due: $ _____________________

Please send a completed form to the PVMA office using one of these options:

• Fax: 717.220.1461• Email: [email protected]• Mail: 8574 Paxton Street, Hummelstown,

PA 17036

An invoice will be created and a link to pay securely will be sent to the email listed in the “Company Information” section above.

Check enclosed for: $ ___________________

If paying by check, please make check payable to Pennsylvania Veterinary Medical Association.

Otherwise, an invoice will be created and a link to pay securely will be sent to the email listed above.

Megan Baylor, CVTDirector of Education & Events

8574 Paxton StreetHummelstown, PA 17036

Fax: 717.220.1461Email: [email protected]

if mailing, send to:

17

exhibit rules & regulationsExhibits must be staffed during the open hours of exposition. Dismantling or removing any exhibits or materials before the official closing of the exposition is prohibited and is subject to an additional fee of $250.

PVMA reserves the right to limit the number of badges and to confiscate and badges that are improperly used. Exhibitor badges do not permit access to scientific sessions.

A registrant address list is provided to all exhibiting companies before and after the meeting. The list may be used ONCE for post-meeting follow-up only and may not be reproduced or stored in any manner, either in part or in whole.

There will be a strict no smoking policy in the exhibit hall. Those wishing to smoke may do so in any designated areas.

Fire Marshal in charge of host city Fire Bureau reserves the right to make any final decisions regarding fire prevention regulations.

Each party involved in the exposition agrees to be responsible for any claims arising out of its own negligence or that of its employees or agents. All parties have a responsibility, and are required to maintain adequate insurance coverage against injuries to persons, damage to or loss of property, and any inability to meet their obligations as set forth in this prospectus. PVMA will bear no liability for personal injuries, whether suffered by an exhibitor, its employees, its contractors, agents, or business invitees, regardless of the cause, unless such injury or damage results from, or is caused by, the negligence or wrongful acts of PVMA. Each exhibitor, in making application for space, agrees to protect, indemnify, and hold harmless PVMA from any and all claims, liability, damages, or expenses (including attorney’s fees) asserted against them or incurred by them as a result of, or in connection with, any loss of or damage to property, or injury to persons resulting from, arising out of, or in any way connected with the negligence or wrongful acts of the exhibitor, its agents, servants, or employees. PVMA shall in no event be liable to an exhibitor for any lost business opportunities or for any other type of direct or consequential damages alleged to be due from a breach of contract. It is understood and agreed that the sole liability of PVMA to the exhibitor for any breach of this contract shall be for the refund of all amounts directly paid by the exhibitor pursuant to this contract, as an exclusive remedy.

Violation of any of these rules and regulations by the exhibitor, employees, or agents shall annul the right to occupy space, and such exhibitor will forfeit to PVMA Exhibit Management all money that may have been paid. PVMA Exhibit Management may re-enter and take possession of the space and remove all persons and goods at the exhibitor’s expense. Any damages incurred by PVMA Exhibit Management to the exhibit will be the responsibility of the exhibitor. The exhibitor expressly waives the service of written notice to re-enter and terminate. These rules and regulations become a part of the contract between the exhibitor and the Pennsylvania Veterinary Medical Association. They have been formulated for the best interests of the exhibitors. Management respectfully asks the full cooperation of the exhibitors in their observance. All points not covered are subject to the decision of PVMA Exhibit Management.

For security reasons, the exhibit areas will be closed to all persons, including exhibitors, from 1/2 hour after the close and until one hour prior to the opening of the exhibit hall each day.

Applications for exhibit space are subject to review by the PVMA Program Committee to decide suitability for the conference and to ensure conformity with conference standards. PVMA Exhibit Management reserves the right to cancel or refuse rental to any person or company whose conduct or display of goods is, in the opinion of PVMA Exhibit Management, incompatible with the general character and objectives of the meetings or the mission of the association. All booths will be assigned on a first-come, first-served basis.

Audiovisual equipment, as part of a display, is acceptable; however, sound equipment must be regulated so as not to disturb neighboring exhibitors. In addition, spectators at exhibits may not obstruct aisles or interfere with accessibility to other exhibits. PVMA Exhibit Management reserves the right to decide when sound levels from audiovisual or sound equipment constitute interference with other exhibitors or become unacceptable. In such cases, sound levels will be reduced or the equipment will be removed at the exhibitor’s expense.

Each exhibit booth will include a 6’ draped and skirted table and two chairs. No exhibit will be permitted to span an aisle by ceiling or floor covering. Any trash or debris scattered into the booth from the installation of any exhibit is the exhibitor’s responsibility to clean. Exposed or unfinished sides and/or exhibit backgrounds must be draped to present an attractive appearance. The exhibits will be inspected during the set-up time, and the contractor, with the approval of PVMA Exhibit Management, will provide draping deemed necessary and submit the charges to the exhibitor.

If an exhibitor or its representatives do not follow the rules and regulations set by PVMA Exhibit Management, the exhibitor shall forfeit the amount paid for space rental, regardless of whether the exhibit space is subsequently leased.

No exhibits will be permitted that interfere with the use of other exhibits or impede access to them or impede the free use of the aisle. Attention-getting devices in the form of live/mechanical entertainment or amusement are strictly prohibited. Booth personnel, including demonstrators, receptionists, and models, are required to confine their activities within the booth space. Apart from the specific display space for which an exhibitor has contracted with PVMA Exhibit Management, no part of the exhibit hall and its grounds may be used by any organization other than PVMA for display purposes of any kind. Representatives, models, and employees of exhibitors will be attired to maintain the professional and business-like climate of PVMA meetings.

The application for exhibit space must be accompanied with full payment. If a balance is due at the beginning of the meeting, the exhibitor will not be permitted to set up. Exhibitors may cancel booth space reservation by submitting a letter to Megan Baylor, CVT, Director of Education & Events, at the PVMA office. Please refer to information in brochure for specific cancellation policies and dates.

Exhibit space not occupied at the opening of the show may be reassigned by PVMA Exhibit Management to another exhibitor without refund of rental paid.

Distribution of product or service literature may be made only within booth space assigned to the exhibitor presenting such material. Any firm or organization not assigned space in the exhibit hall will not be permitted to solicit business within the conference hotel.

SPECIAL NOTICE: For your own protection, please be sure to read the exhibitor rules and regulations outlined below. It is important to review these terms and conditions, as well as any general information, with your onsite booth personnel.

Documents

2020 Guide to Corporate Partnership · Thursday; happy hour on Wednesday) EXHIBIT PRICING • $1,200 – Standard • $850 – PVMA Endorsed Company or PVMA Active Member • $700