2020-2021 Roadmap to reopening...2020-2021 ROADMAP TO REOPENING. In Response to COVID-19 Eagle Ridge Academy . 11111 Bren Road West . Minnetonka, MN 55343 . T: (952)-746-7760 . E:

2020-2021 ROADMAP TO REOPENING

In Response to COVID-19

Eagle Ridge Academy

11111 Bren Road West

Minnetonka, MN 55343

T: (952)-746-7760

E: COVID-19 @eagleridgeacademy.org

Eagle Ridge Academy 2020-2021 Roadmap to Reopening

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Priorities

SAFETY is our top priority.

The safety of our students and staff is our top priority. Plans will reflect

federal, state, and local regulations and guidance, informed by best practices.

FLEXIBILITY We will continue to follow federal,

state, and local regulations. Plans will be developed to allow us to pivot quickly and respond to changes in

instructional, operational, and wellness models.

PREFERRED LEARNING SCENARIO The preferred learning scenario is in-person learning. In the event that in-person learning

cannot occur, hybrid and distance learning plans have also been developed.

Additionally, families can choose distance learning if they have medical reasons to stay at home or are not comfortable returning to the classroom.

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2020-2021 Roadmap to Reopening Eagle Ridge Academy 2020-2021 Roadmap to Reopening

Stakeholder Feedback Eagle Ridge Academy families and staff members were surveyed from June 29-July 3. 679 responses were

collected from the Fall 2020 Family Survey and 102 responses were collected from the Fall 2020 Staff Survey. The survey results were used in the preliminary planning of Eagle Ridge Academy’s Roadmap to Reopening.

74.23% of families would have their children participate in in-person learning in the fall. On a scale of 1-5, families

gave an average rating of 3 in regard to their level of comfort with sending their children to in-person learning

in the fall with safeguards in place.

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Eagle Ridge Academy 2020-2021 Roadmap to Reopening Eagle Ridge Academy 2020-2021 Roadmap to Reopening

Stakeholder Feedback 51.96% of teachers said they would prefer to be an on-site teacher, while 27.45% said they have no preference

between being an on-site teacher or distance learning teacher.

CFAUSD ROADMAP TO REOPENING 2020-2021 #MIGHTYCARDINALS Eagle Ridge Academy 2020-2021 Roadmap to Reopening

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OPERATIONS: Protective Measures Cleaning and Disinfecting

Commonly touched surfaces will be sanitized at a minimum of two hour intervals.

The facility will be thoroughly cleaned and sanitized nightly in accordance with the guidance set by the Eagle Ridge Academy 2020-21 Scenario Planning Guide.

Face Coverings Staff and students will be required to wear a face covering over their mouth and nose within the building and in instances during drop off and pick up when physical distancing (previously known as social distancing) is not possible.

The Academy will provide each student with one reusable cloth face mask.

The Academy will provide each staff member two reusable cloth face masks.

The Academy has procured disposable face masks and face shields to assure compliance with the face covering policy.

Daily Health Screening In accordance with the Minnesota Department of Health (MDH) recommendations for health screening, staff and students will be screened for COVID-19 symptoms prior to entering the building or boarding Academy-provided transportation.

Staff members or students that exhibit symptoms related to COVID-19 or are presumed positive for COVID-19 will need to contact Paula Kofflin, school nurse, prior to coming to school to discuss next steps.

The school nurse will work with MDH to determine next steps based on the Centers for Disease Control and Prevention (CDC) and MDH guidance in symptomatic or positive cases of COVID-19.


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OPERATIONS: Protective Measures

Daily Screening Questions • Have you had any of the following symptoms since your last day at work or the last time

you were here that you cannot attribute to another health condition? * (See next page for list of symptoms)

• Has your child had close contact in the past 14 days with a person who has been diagnosed with COVID-19 or someone who is waiting for COVID-19 test results: *


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Symptoms: Yes No A new cough

If they answer Yes to this symptom- they should get a message to contact the school nurse

prior to sending student to school

Shortness of breath

If they answer Yes to this symptom- they should get a message to contact the school nurse

prior to sending student to school

Fever (100.4°F or higher), or feeling feverish

If they answer Yes to 2 of the symptoms below- they should get a message to contact the

school nurse prior to sending student to school

Chills



A new sore throat



New muscle aches



New headache



New loss of smell or taste



Other less common symptoms include gastrointestinal symptoms like nausea, vomiting, or diarrhea




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Hand Hygiene Staff and students will be required to wash their hands at a minimum of two hour intervals and after touching commonly shared surfaces, as recommended by the Eagle Ridge Academy 2020-21 Scenario Planning Guide.

Hand sanitizing stations will be placed at each entrance and at multiple locations throughout the building.

Hand sanitizer is for use when handwashing is not available.

Health Office The Health Office will have a separate space to segregate students exhibiting symptoms of COVID-19.


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OPERATIONS: Physical Environments

Modifications Common space furniture will be moved to storage to encourage physical distancing.

Some classroom furniture may be removed to provide space to promote physical distancing.

Movement through the building may be adjusted to limit the interaction between different student cohorts.

Hand Sanitizing Stations Hand sanitizing stations will be placed in high traffic areas and at all entrances to the building.

Physical Distancing (Social Distancing) During in-person learning, staff and students will practice physical distancing, when possible.

During hybrid learning, staff and students will practice physical distancing at all times.

Students will remain in small cohorts, when possible, throughout the school day while in the building.


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OPERATIONS: Physical Environments

Signage Signage will be present at all entrances of the building to inform everyone who enters of the procedures expected within the building.

Signage will be present to inform of room capacities for in-person and hybrid learning scenarios.

Signage will be present to inform students of the importance of proper and frequent hand washing.

Signage will be present to inform of physical distancing.

Directional arrows will be used to minimize the interaction between different student cohorts.

Shared Materials Students will provide supplies for personal use.

Classrooms will not use community supplies.

Commonly touched objects will be sanitized between uses.


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OPERATIONS: Transportation

Eagle Ridge Academy Provided Transportation Capacity of buses will be limited to 50 riders.

Students and drivers will wear a face covering while on the bus.

Students and drivers will complete a health screening prior to boarding the bus.

Assigned seating will be required in a manner that loads the bus from back to front.

Buses will be released upon their arrival at the Academy in a staggered manner to avoid high traffic as students enter the building.

School of Grammar students will enter the building through the designated door at Door 4.

School of Logic students will enter the building through Door 3.

School of Rhetoric students will enter the building through the designated door at Door 4.

Buses will be sanitized between each route and deep cleaned and sanitized in accordance with the guidelines established by the Metropolitan Transportation Network.


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OPERATIONS: Transportation

Self-Transportation Parents are encouraged to provide transportation for their children if possible.

Parents will follow the drop off and pick up procedures set forth by the Academy.

School of Grammar students will enter the building through Door 2.

School of Logic students will enter the building through Door 3.

School of Rhetoric students will enter the building through the designated door at Door 4.


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OPERATIONS: Day to Day

Arrival and Dismissal Students will wear face masks during arrival and dismissal.

Arrival times will be divided into two tiers (7:30-7:45 a.m. and 7:45-8:00 a.m.). Families will be informed of their designated tier for drop off.

Dismissal of grades K-5 will be managed through Silent Dismissal.

Parents will not be allowed into the building for drop off or dismissal.

Staff will be on hand to facilitate drop off and dismissal.

Parents that approach the building will be asked to wait outside of Door 2. They must wear a face covering and practice physical distancing.

Signage, directional arrows, and stanchions may be used to direct students.

Students will go straight to their classroom upon arrival at the Academy.

Students will exit the building as soon as they are released from their classroom.

Students will not be allowed in the building or vestibule prior to 7:30 a.m. or after 3:30 p.m.


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OPERATIONS: Day to Day

Visitors Visitors to the building will be limited to essential services and by appointment only.

Visitors will follow all protocol required by the Academy.

Visitors will provide contact information.

All School Gatherings Large group and all school gatherings will be temporarily suspended.

Meetings Virtual meeting formats such as Zoom should be utilized when possible.

Physical distancing will be required for all in-person meetings.

Field Trips Field trips will be temporarily suspended.

Food Service School breakfast and lunch will be provided.

Students will eat in small cohorts in alternate spaces.

School meals will be individually packaged.

Recess Students will participate in recess in small cohorts.

Cohorts may have recess in a revolving schedule in alternate outdoor spaces.

Students will be encouraged to practice physical distancing.

Students will not be required to wear face coverings while outside for recess.


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OPERATIONS: Extracurricular Activities

Athletics To Be Announced Eagle Ridge Academy will follow Minnesota State High School League (MSHSL) guidelines.

.

Activities To Be Announced Eagle Ridge Academy will follow Minnesota State High School League (MSHSL) guidelines.


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Learning Scenarios *The learning scenarios for the 2020-2021 school year will be determined by the Minnesota Department of Health.

1. In-person learning for all students

Students and teachers should minimize close contact and follow all other required and recommended MDH

guidelines.

2. Hybrid learning with strict physical distancing and capacity limits

Students and teachers should maintain six feet of physical distancing and follow all other required and recommended

MDH guidelines.

3. Distance Learning Only

• Students and teachers will continue to be engaged daily in teaching and learning.

• Prioritize the provision of critical services such as food services to support the health and safety of students.

Minnesota Department of

Education’s (MDE) three learning

scenarios for the 2020-2021 school

year

During Lowest Risk

Least Restrictive

During Medium Risk

Somewhat Restrictive

During Highest Risk

Most

Restrictive


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According to the Minnesota Department of Education, in the in-person learning scenario, schools should create as much space between students and teachers as is feasible during the day, but will not be strictly held to enforcing six feet of physical distancing during primary instructional time in the classroom. This scenario may be implemented, assuming state COVID-19 metrics continue to stabilize and/or improve. In-person learning is Eagle Ridge Academy’s preferred learning scenario. In the in-person learning scenario, Eagle Ridge Academy is able to provide the highest quality Classical education possible. The majority of the program will be similar to Eagle Ridge Academy’s traditional learning, though some modifications may need to be made to align in-person learning with the scope and sequence of the distance learning program. Eagle Ridge Academy will follow traditional learning models as much as possible, while also following Minnesota Department of Health and Minnesota Department of Education guidelines. Common spaces and classrooms will be modified to create space, and schedules are subject to change. Lunch and recess will be modified to ensure the safety of all students and staff.

In-person Learning


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According to the Minnesota Department of Education, in this planning scenario, schools must limit the overall number of people in school facilities and on transportation vehicles to 50% maximum occupancy. Sufficient physical distancing with at least six feet between people must occur at all times. If physical distancing cannot be achieved in a space or on a transportation vehicle, the number of occupants must be reduced. Schools must also include plans for contactless pick up and/or delivery of meals and school materials for days that students and staff are not in the school building, as well as implementation of a school-age care program for critical workers. This scenario may be implemented if COVID-19 metrics worsen at the local, regional, or statewide level. Scenario 2 may also be implemented within a school if they experience clusters of cases within a classroom or the school.

Hybrid Learning


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Hybrid Learning Defined: Hybrid learning is commonly used to describe classes in which some traditional face-to-face instruction has been replaced by distance learning activities. A hybrid class is designed to integrate face-to-face and distance learning activities so that they build on one another, instead of treating the online component as an add-on or duplicate of what is taught in the classroom. During classroom instruction time, students can be engaged in authentic, collaborative learning experiences. The distance learning components can include multimedia-enhanced content, learning practice, and opportunities for ongoing discussion. Synchronous Learning Defined: Synchronous learning is real-time learning that is relational. Students and teachers will interact in a specific virtual place (ex. Zoom), through a specific online medium (ex. Discussion), at a specific time. Methods of synchronous online learning include video conferencing, live chatting and live-streaming classes. Synchronous learning encourages increased classroom engagement, dynamic learning, and instructional depth. However, synchronous learning is less flexible. Asynchronous Learning Defined: Asynchronous learning is recorded video or independent work that is convenient and flexible. Teachers will provide materials for reading, lectures for viewing, assignments for completing, and exams for evaluation, and students will have the ability to access and complete tasks within a flexible time frame. Methods of asynchronous learning include self-guided lesson modules, streaming video content, posted lecture notes, and exchanges on discussion boards. Asynchronous learning is less relational than synchronous learning but is more flexible and students can move at their own pace.

Hybrid Learning


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In the Hybrid Learning Model, there are strict capacity limits to ensure physical distancing. Students will be divided into two groups: A Group and B Group. In one example of a hybrid schedule, A Group students and B Group students will alternate their time in the building by week. A weekly hybrid schedule is preferred over a daily hybrid schedule as it allows an organic quarantine for each group.

On A Week, A Group students will be in the school building Monday-Thursday for in-person learning while B Group students are at home doing distance learning. On Fridays, all students and staff will be at home in distance learning supported work time and will be preparing for the following week’s transition. This will allow for the building to be sanitized and all of the air in the building to circulate before the following week. During the following week, Group A students will be at home doing distance learning while B Group students will be in the school building Monday-Thursday for in-person learning.

In-Person Learning

Students learn in-person in the school building, which is at half capacity to ensure physical distancing.

Distance Learning Students learn independently, outside of the school building, using an online curriculum that is provided by Eagle Ridge Academy. Online curriculum, resources, and support will be provided for distance learning students. A technology device will also be provided, if needed, to partake in distance learning.

Hybrid Learning

A Group Mon-Thurs In-person

B Group Mon-Thurs

Distance


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Hybrid Learning Calendar Example

A Group in-person B Group distance










No School Labor Day

Both groups distance learning




B Group in-person A Group distance







A WEEK

A WEEK

B WEEK

B WEEK

A WEEK


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Hybrid learning is a combination of in-person learning and distance learning. Please see page 16 for information on in-person learning at Eagle Ridge Academy. Please see pages 22-26 for information on distance learning at Eagle Ridge Academy.

Hybrid Learning


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According to the Minnesota Department of Education, this scenario may be implemented if local, regional, or statewide COVID-19 metrics worsen significantly enough to require the suspension of in-person learning. Distance Learning Defined: Students engaging in distance learning have access to appropriate educational materials and receive daily interaction with their licensed teacher(s). It is important to note that distance learning does not always mean e-learning or online learning. It is critical to provide this learning in a format that can be equitably accessed by all students. MDE expects that students who participate in distance learning have full access to appropriate educational materials. Districts and charters must maintain educational continuity for schools and programs. As a district or charter, you must ensure equity in your plans. School districts and charters must ensure equal access to ALL students.

Distance Learning


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Opportunities for Growth Based upon survey feedback from parents, there were four major opportunities for growth to improve distance learning.

• A cohesive K-12 platform to streamline communication and provide efficiency and clarity for completing assignments

• More teacher-led instruction • More interaction with teachers and peers • Incorporate more Classical content and instruction. Taking into account this

information, the Eagle Ridge Academy has developed the following Classical distance learning model.

Synchronous Instruction Synchronous instruction is real-time, live learning that is relational.

In order to maintain the integrity of our Classical content and pedagogy, and to meet the state guidelines, teachers will be increasing the amount of direct instruction provided to students to match in-person learning.

Synchronous instruction also provides opportunities for relationships, which supports the goals of a Classical Education to have great conversations and community.

Distance Learning


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Learning Management System The purpose of a Learning Management System (LMS) is to create a single, consistent, familiar digital learning environment, which can connect many apps with a single sign-on and platform in order to deliver content.

Based on the feedback of the Technology Task Force and teachers, Eagle Ridge Academy will be using an LMS called Canvas.

There were several factors that went into the decision making, such as: integration with Infinite Campus, student data privacy protection, integration of Google Classroom, integration of digital versions of textbooks, additional tools and features to enhance Classical instruction and differentiate for students, ease of system.

Teachers will respond to parent/student questions within 24 hours (weekends and holidays are not scheduled work hours for teachers).

Instruction In grades 6-12, our goal is to primarily provide live instruction. Students choosing to be distance learning will follow their same period schedule and log into class on Zoom to participate in live instruction taking place at Eagle Ridge Academy. In grades K-5, students will participate in a distance learning cohort with dedicated teachers. There may be opportunities for K-5 students to participate in live instruction. We are still working on specialty classes such as physical education and art that may not be feasible for synchronous instruction.

Distance Learning


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Distance Learning


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Instruction Distance learning students will be held to the same rigor, expectations, grading, and learning objectives as those that are participating in person. This will match hour to hour the instruction that students would receive in face-to-face classroom. Attendance will be taken daily.

Students are encouraged to use a device from home because it provides a more seamless transition into distance learning. Canvas, the LMS, works with any device including cell phones, as it allows the user to download material for offline use.

The Academy will provide devices to students on an as needed basis. As we are currently staffed, Eagle Ridge Academy is prepared to support 40% of our student body in the distance learning choice.

Sign Up The opportunity to sign up for distance learning will begin on August 7, with a deadline of August 14, to allow the Academy to plan for staffing.

Priority will be given in the following order: 1. Medically fragile students 2. Students that do not feel safe in the provided environment

Opportunities for switching from distance learning to in-person learning will be provided on a bi- quarterly basis.

• One week’s notice is required to move from distance learning to in-person learning. • Two days’ notice is required to move from in-person learning to distance learning.

Distance Learning


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Reopening Instructional Model Matrix for Families

In-person Learning

Hybrid Learning

Distance Learning

Daily attendance taken Classes taught by Eagle Ridge Academy teachers Students attend classes in school building Students attend classes at home Physical distancing can be strictly enforced Flexibility to complete lessons Students expected to do independent learning monitored by a parent

Physical interaction with teachers and other students

Technology device and online platform training needed Standard class schedule

Face masks or face shields required


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Special Services

Special Services To Be Announced

Eagle Ridge Academy will follow Minnesota Department of Health and Minnesota Department of Education guidelines.


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Human Resources

Privacy Protection during COVID-19 Pandemic If reports of positive COVID-19 tests are shared, Eagle Ridge Academy will work in conjunction with the Minnesota Department of Health (MDH) to follow all necessary procedures.

Eagle Ridge Academy will not disclose the identity of an employee who has tested positive for, or otherwise been diagnosed with, COVID-19 to co-workers who were in close contact with the infected employee during the relevant 10 day period. Eagle Ridge Academy will provide co-workers with information that would help them evaluate the risk of infection as a necessary safety precaution. (HIPAA Privacy and Coronavirus)

Leave of Absence Options Eagle Ridge Academy has implemented leave of absence policies that promote employees staying at home when they are sick, when household members are sick, or when required by a licensed health care provider to isolate or quarantine themselves or a member of their household. Leaves of absences will be managed by Human Resources. HR will maintain close communication with supervisors about leave statuses. (US Department of Labor, Families First Coronavirus Response Act)

Eagle Ridge Academy expects and has planned for some disruption regarding staff absences. Therefore, an additional Building Substitute will be hired. Substitutes will be trained on the learning management system. In addition, the Academy will increase the daily pay rate of short call substitutes.

https://www.hhs.gov/sites/default/files/february-2020-hipaa-and-novel-coronavirus.pdf


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Human Resources

Return to Work Requirement Return to work documentation will be required before allowing employees on a leave due to COVID-19 to return to work. If you have been diagnosed with COVID-19, you may return to work when all 3 criteria are met:

• At least 3 days (72 hours) have passed since recovery (no fever without the use of fever-reducing medications); and

• You have improved respiratory symptoms (cough, shortness of breath, etc.); and • At least 10 days have passed since symptoms first occurred.

(Minnesota Department of Health Return to Work Guidelines)

Reporting Safety Concerns If any employee reasonably believes that there is a safety concern, please contact Human Resources. Concerns will be addressed and we will honor confidentiality whenever possible. (MN Statutes Section 182.654, subdivision 11)

https://www.health.state.mn.us/diseases/coronavirus/returntowork.pdf

https://www.revisor.mn.gov/statutes/cite/182.654


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Fall 2020 Task Force

In the May 7 edition of The Eagle Eye, Eagle Ridge Academy invited volunteers to participate in the Fall 2020 Task Force. The Fall 2020 Task Force is an advisory team that is responsible for presenting plans to the Eagle Ridge Academy Board of Directors for final approval and whose purpose is to research and develop plans in order to deliver a high quality Classical Education in a safe environment. Thank you to our faculty and parent volunteers for their time and effort.

Curriculum and Instruction Janelle Mellgren Erin Johnson Khadra Ali Andrea Brogle Mandee Gordon Lisa Johnson Missy Madigan Michelle Mills Daniel O’Brien Suzannah Toso

Human Resources Kari Lyon Walter Burk Katie Carroll John D'Alessandro Jackie Johnson

Special Services Amber Dahlstrom Devin Kuneck Liz Longo Claire Murray

Kristi Peterson Erin Schmitz Operations and Public Safety Karen Conner Jodie Greer Amanda Johnson Paula Kofflin Brittany Radtke Sandhya Ravuri Erin Vassar Kristy Wendover

Technology Susan Bloomgren Marcy Myers Jennifer Colby Greg Dahlstrom Danielle D'Alessandro Katie Feist Tiffany Goedgen Keerthi Guna Lisa Hill Rabia Zareen


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Sources

Guidance for Minnesota Public Schools: 2020-21 School Year Planning

Minnesota Department of Health 2020-2021 Planning Guide for Schools Minnesota Department of Health - COVID-19 Information for Schools Minnesota Department of Health Decision Tree Minnesota Department of Health - Masking Recommendations for Child Care and Schools: COVID-19 Minnesota Department of Public Safety School Occupant Loads for COVID-19 Restrictions Minnesota School Boards Association Fall 2020 School Reopening Guidance

https://staysafe.mn.gov/assets/mde-2020-21-school-year-planning-guidance_tcm1152-436943.pdf

https://staysafe.mn.gov/assets/mde-2020-21-school-year-planning-guidance_tcm1152-436943.pdf

https://www.mnasa.org/cms/lib/MN07001305/Centricity/Domain/48/MDH%20Fall%20Planning%20Guide.pdf

https://www.health.state.mn.us/diseases/coronavirus/schools/index.html

https://www.health.state.mn.us/diseases/coronavirus/schools/exguide.pdf

https://www.health.state.mn.us/diseases/coronavirus/schools/masks.html

https://dps.mn.gov/divisions/sfm/Documents/School-occupant-loads-COVID.pdf

http://www.mnmsba.org/Portals/0/Fall2020SchoolReopeningGuidance.pdf