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Please contact the Call Centre: +27(0)21 959 6767 should require more information not covered in this document or the Online Application Frequent Asked Questions (FAQ’s).

CPUT has TWO different methods of applying: • Online Web application – Free of Charge • Paper-based Application (manual application process) = R100 Application Fee WHO WILL NOT BE ABLE TO APPLY ONLINE • Non-South African citizens • South African citizens with international qualifications • Applicants with permanent residency in South Africa • Applicants with Refugee Status/ and Asylum Seeker permit • Applications for RPL (Recognition of Prior Learning) • Paper-based application forms must be submitted to CPUT and cannot be faxed or e-mailed. • Follow the 7 steps outlined in the CPUT prospectus WHO MUST APPLY ONLINE • South African citizens with South African qualifications • Returning students with break a in studies (more than 1-year break) • South African citizens transferring from other institutions • Applicants must have a valid e-mail address and cell phone number in order to apply online.

All communication with regard to your application will be sent via e-mail/ sms. Should you not have a valid e-mail address you can create an e-mail account using Gmail, Yahoo Mail or any other e-mail provider you may prefer

• The online application has been tested and can be accessed via a PC or laptop. It is not guaranteed to cater for Tablets or Mobile Phones

• Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be entered

• When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

• Each document must be scanned and uploaded as separate attachments • Documentation must be certified (not less than 3 months old) • Outstanding documentation can be uploaded by answering YES to the question: Have you

already started an online application with CPUT and then select YES, I want to submit additional documentation

IMPORTANT INFORMATION

STEP-BY-STEP ONLINE APPLICATION GUIDELINES FOR APPLICANTS WITH AN EXISTING CPUT STUDENT NUMBER  

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Please follow the 5 STEPS for applying online Step 1: access the CPUT website for further information by visiting www.cput.ac.za Step 2: Gather your documents - refer to the CPUT brochure as indicated in step 1 or refer to further details visiting www.cput.ac.za/study/apply Step 3: This is the online application guiding document Step 4: See detailed information below on how to complete the information online Step 5: Applications are forwarded to Faculties for selection. The outcome of the selection can be viewed by visiting www.cput.ac.za/study/track The 2019 Registrations will only be possible from January 2019. Registration schedules will be available on the website as from end October 2018

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• Access the following link:

http://www.cput.ac.za/study/apply

• Follow the leading questions and select the appropriate one: • Select NO to proceed to the

next leading question

• Yes, but I did not finish the

process – Select Yes in the case where you have left the online application process without a student number allocated to you

• Yes, I want to upload

documents/ additional documents – Have your student number and pin ready - Refer to the header : How to upload additional/ outstanding documentation further down in the document

STEP 4: COMPLETE YOUR APPLICATION ONLINE

Have you already started an online application with CPUT? (*)

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• letters

• Select NO to proceed to the next leading question

• Please click on http://www.cput.ac.za/study/rpl for more information regarding RPL • Select NO to proceed to the next leading question • Yes – Select to download the manual application form. Applicants are not allowed to use online

system for applications for Recognition of Prior Learning

• Select NO to proceed to the

next leading question • The following question will be

displayed when selecting YES

Do you intend to apply for Recognition of Prior Learning (RPL)? (*)

Have you previously applied to or studied at CPUT for any qualification including Short Courses (Short Learning Programmes)? (*)

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YES – will display the following:

NO – will take you to the next leading question

I’m not sure – will take you to the application tracking system to look-up your student number

• Yes – Select YES to proceed to the

next leading question • No - Applicants will not be able to

proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paper-based application process

I am in possession of Permanent

Do you have a valid CPUT student number? (*)

Are you in possession of a South African ID? (*)

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• Residency in South Africa -

Applicant will not be able to proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paper-based application process

• Yes – Select YES to proceed to the next leading question • No - Applicants will not be able to proceed. Currently online applications are only available to

South African citizens who have completed or are busy with a South African School Leaving type. Applicants must follow the paper-based application process

• Yes – Select YES to proceed to

the next leading question • No - download supporting

documentation guidelines and documents for completion and submission

• Unsure (See PDF) – Check for

additional requirements as stipulated per qualification in the list provided

Do you have all required information and supporting documentation? (*)

Have you completed or are busy with a South African Matric (Grade 12/ NCV)? (*)

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• No – Minor (younger than 18 years) must download the Minor Declaration form which the parents or legal guardians must sign. Sign and scan the document and have it ready to submit online during the online application process

• Yes – The following will be displayed

Click on the Start the online application process to proceed with your application and the following screen will display.

Are you 18 years or older? (*)

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The following are compulsory steps once you have completed the above leading questions: STEP 1: Login STEP 2: Acceptance of POPI Act Clause STEP 3: Verification/ updating of Biographical Information and Residence Required STEP 4: Verification/ updating of Applicant’s Address Information STEP 5: Verification/ updating of Applicant’s Contact Information STEP 6: Verification/ updating of Next of Kin and Address Information STEP 7: Verification/ updating of Disability Information STEP 8: Verification/ updating of School Leaving Information STEP 9: Verification/ updating of Previous Studies (if any) STEP 10: Submission of Academic application and Acceptance of Rules and Regulations STEP 11: Submission of required documentation (compulsory step)

• Student Number: Enter your CPUT

student number (e.g. 213003888) • Pin: Enter your 5 digit Pin (e.g.

69321) • Rules for the pin:

o Pin length must ONLY be 5 numbers long (e.g. 24683)

o Must not start or end with a zero

o Must not contain any alphabetical characters (e.g. Aa369)

o No Spaces allowed in the pin (e.g. 36 302)

o No adjacent repeating numbers (e.g. 11234) or simple sequences (e.g. 23456)

• Select the login button • Please contact the Call Centre should

you have difficulties in obtaining your pin

Select Returning Students Application

STEP 1: LOGIN

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The following page will be displayed

Select the Popi Act link

Consent to Process Personal Information • Scroll down with scrollbar to

read the entire POPI Act clause

• Click I ACCEPT and Select RETURNING STUDENTS APPLICATION process

• You will not be able to proceed If you select the I DO NOT ACCEPT button

STEP 2: ACCEPTANCE OF POPI ACT CLAUSE

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Biographical Information

• Select Show Biographical and

select the UPDATE BIOGRAPHICAL INFORMATION button

• COMPULSORY STEP: CPUT Residence Required Y/ N: Please enter Y or N

• Only the Residence Required, Title, Alternate Surname, Maiden Name, Marital Status, Home Language and School attended fields are updateable

• Submit a request to the Admissions and Registration Centre should you want to amend any other information

• Select the SAVE button and then the ‘RETURNING STUDENTS APPLICATION process to proceed with application

Applicant’s Address Information (Street and Postal Address) • Select Show Addresses and

select the UPDATE ADDRESS DETAILS button

• Verify the displayed Student Postal and Study Addresses – both addresses are compulsory

STEP 3: VERIFICATION OF BIOGRAPHICAL INFORMATION

STEP 4: VERIFICATION OF ADDRESS INFORMATION

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• If incorrect, then select STUDENT POSTAL ADDRESS and/ or STUDENT STUDY ADDRESS to update

Re-type with the correct information: • Address Line 1: Enter your Street Number

and Name (e.g. 6 Blue Street) • Address Line 2: Enter your Suburb Name

(e.g. Disa Heights) • Address Line 3: Enter your Town Name

(e.g. Brakpan) • Address Line 4: Enter your Province Name

(e.g. Western Cape) • Postal Code: Enter the Postal Code or

Select the button to search for the Postal Code

• Select the SAVE button to save the

changes or select the REVERT CHANGES button should you want to exist the displayed screen

• Select the NEW RECORD button if you

want to add one of the missing compulsory Student Addresses (Postal Address and Study Address)

• Select the button to select either the Student Postal Address or Student Study Address

• Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street)

• Address Line 2: Enter your Suburb Name (e.g. Disa Heights)

• Address Line 3: Enter your Town Name (e.g. Brakpan)

• Address Line 4: Enter your Province Name (e.g. Western Cape)

• Postal Code: Enter the Postal Code or

Select the button to search for the Postal Code

• Select the SAVE button to save the changes or select the CLEAR FORM button should you want to exist the displayed screen

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Select the RETURNING STUDENTS APPLICATION process to proceed with application

Applicant’s Contact Information

• Select Show Contacts and select the

UPDATE CONTACT DETAILS button

• Verify the displayed contact details • STUDENT CELLPHONE NUMBER

and STUDENT E-MAIL ADDRESS are compulsory

• If incorrect, then select STUDENT CELLPHONE NUMBER and/ or STUDENT E-MAIL ADDRESS to update

• Select the NEW RECORD button if you want to add one of the missing compulsory Student Contact Details (Student Cellphone Number and Student E-mail Address)

• Select the button to select the relevant Contact Type

• Cell phone number: Enter your 10-digit without any leading + (e.g. 0829996229. Do not enter spaces or any other characters (compulsory)

• Work Telephone Number: Enter your work telephone number without any spaces or – (e.g. 0224603139

• Home Telephone Number: Enter your work telephone number without any spaces or – (e.g. 0224603139

• E-mail: Enter a valid e-mail address (compulsory)

• Select the SAVE button to save the changes or select the CLEAR FORM button should you want to exist the displayed screen

• Select ‘Returning Students

STEP 5: VERIFICATION OF CONTACT INFORMATION

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Application’ process to proceed with application

Contact Person’s Information (Next of Kin and Account Information) • Select Show Contact Persons

and select the UPDATE CONTACT PERSONS button

• Verify the displayed Contact Persons

• PRIMARY ADDRESS: Do not change. This is the applicant’s details

ACCOUNT CONTACT INFORMATION • ACCOUNT CONTACT information is compulsory and must be entered or corrected

• Update the NAME and

RELATIONSHIP fields if incorrect • Select the ADDRESS DETAIL

button to verify the information and update if required

o Account Contact’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street)

o Account Contact’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights)

o Account Contact’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan)

o Account Contact’s Postal Address Line 4: Enter your Province Name (e.g. Western Cape)

STEP 6: VERIFICATION OF NEXT OF KIN AND ACCOUNT INFORMATION

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o Postal Code: Select the button. All possible Postal Codes will be displayed

• Select the CONTACT DETAIL button and verify the information. The following contact details must be entered:

o Account Contact’s Cell Number: Enter your 10-digit without any leading + (e.g. 0829996229 Cell Phone Number. Do not enter spaces or any other characters

o Account Contact’s Home Telephone Number: Enter the home telephone number without any spaces or – (e.g. 0224603139)

o E-mail: Enter a Account Contact’s e-mail address

NEXT OF KIN CONTACT INFORMATION • NEXT OF KIN CONTACT information is compulsory and must be entered or corrected • Update the NAME and RELATIONSHIP fields if incorrect • Select the ADDRESS DETAIL button to verify the information and update if required

o Next of Kin’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street)

o Next of Kin’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) o Next of Kin’s Contact’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) o Next of Kin’s Contact’s Postal Address Line 4: Enter your Province Name (e.g.

Western Cape)

o Postal Code: Select the button. All possible Postal Codes will be displayed • Select the CONTACT DETAIL button and verify the information. The following contact

details must be entered: o Next of Kin Cell Number: Enter your 10-digit without any leading + (e.g. 0829996229

Cell Phone Number. Do not enter spaces or any other characters o Next of Kin Home Telephone Number: Enter the home telephone number without any

spaces or – (e.g. 0224603139) o Next of Kin Work Telephone Number: Enter the work telephone number without any

spaces or – (e.g. 0224603139) o E-mail: Enter a Next of Kin e-mail address

• Select the NEW RECORD button if you want to add one of the missing compulsory Contact Person’s Details

• Select the button to select the relevant Contact Type • Select the SAVE button to save the changes or select the CLEAR FORM button should you

want to exist the displayed screen • Select the RETURNING STUDENTS APPLICATION process to proceed with application

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Disabilities • Select Show Disabilities and

verify the displayed information or select the VIEW/ UPDATE DETAILS button to update

Select the arrow down button to add a disability. Select from the list of values. You may add remarks to the REMARK field Select the SAVE button and then RETURN TO THE APPLICATION PROCESS

School Leaving Subjects • Select Show School Leaving

Subjects and verify the displayed information or select the VIEW/ UPDATE DETAILS button to update

STEP 7: VERIFICATION OF DISABILITY INFORMATION

STEP 8: VERIFICATION OF SCHOOL LEAVING INFORMATION

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• Your National Senior Certificate (NSC) or National Certificate Vocational (NCV) results will automatically be displayed and cannot be altered. Please upload your latest NSC / SCV results in the case where results differ from your School Leaving Certificate obtained

• Description of Matric Types: • NSC – Admission to Bachelor – Obtained National Senior Certificate with a Bachelor entrance

endorsement • NSC – Admission to Certificate – Obtained National Senior Certificate with a Certificate

entrance endorsement • NSC – Admission to Diploma – Obtained National Senior Certificate with a Diploma entrance

endorsement • NCV – Admission to Bachelor – Obtained National Certificate Vocational with a Bachelor

entrance endorsement • NCV – Admission to Certificate – Obtained National Certificate Vocational with a Certificate

entrance endorsement • NCV – Admission to Diploma – Obtained National Certificate Vocational with a Diploma

entrance endorsement • NTC3/ N3 / NSC – Applicants that have studied towards a National Technical Certificates/N3

certificate/ N4 certificate • Other Senior Certificate – Applicants currently/ already completed Home Schooling OR

Obtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR 1 Higher Grade and 5 Standard Grade subjects OR 1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects

• Certificate of Complete Exemption – Obtained Senior Certificate (pre 2009) with all subjects on Higher Grade OR 5 Higher Grade and 1 Standard Grade subjects

• Ordinary Conditional Exemption - Obtained Senior Certificate (pre 2009) with 4 Higher Grade and 2 Standard Grade subjects

• Applicants applying for Entrance into Grade R without a School Leaving Certificate: o Year: Enter 2018 o Matric Type: Entrance into Grade R o Grade 12 %: 0 o Grade 12 Symbol: N/V

• Description of Symbols: Symbol (Achievement Level)

Percentage Range

1 0 – 29% 2 30 – 39% 3 40 – 49% 4 50 – 59% 5 60 - 69% 6 70 – 79% 7 80 – 100%

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• Select ARE YOU UPGRADING YOUR MATRIC/ GRADE 12 RESULTS: Only enter YES if you are currently improving your Final Grade 12/NCV results. A letter from the Department of Education is required stipulating which subjects you have enrolled for to improve results. Please upload your final results in the case where you have upgraded or results have been amended

• Select the SAVE button to save the changes or select the REVERT CHANGES button should you want to exist the displayed screen

• Select the RETURNING STUDENTS APPLICATION process to proceed with application

Previous Studies • Select Show Previous

Studies and verify the displayed information or select the VIEW/ UPDATE DETAILS button to update or add

• This section must only be completed by applicants that have studied elsewhere before applying at CPUT

• Grade 12 learners: Please no not enter this section

• Institution Name: Select

the button. All possible Institution Codes will be displayed. You can also search by entering part of the institution’s description (e.g. %Central)

o Select the SEARCH button to display the appropriate list of values. Select the relevant institution from the list of values provided

o Please upload an academic record of previous studies during the step: Upload Documents

STEP 9: VERIFICATION OF PREVIOUS STUDIES INFORMATION

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CPUT students must not complete this section • Period of Registration: Start Year: When you have started with your studies at another

institution • End Year: Up until when you have studied at the another institution • Student Number from previous institution: (optional) e.g. 213003876 • Qualification: Enter the qualification obtained/studied towards at another institution • Was the Qualification Awarded?: Select YES if you the qualificaiton has been awarded or NO

if you have not completed your studies • Post-graduate/ Post-diploma qualification?: Select YES for Master and Doctoral Degrees. Else

select NO • Qualification Level: Optional field • National Level: Optional field • Result: Optional field - Failed or Passed or leave blank • Remarks: Optional field • Select the SAVE button to save the changes or select the REVERT CHANGES button should

you want to exist the displayed screen • Select the RETURNING STUDENTS APPLICATION process to proceed with application

Academic applications • Select Show Academic

Applications. ADD NEW ACADEMIC APPLICATION button to proceed with academic applications

• A maximum of 3 academic choices can be submitted • Important: Your first choice of qualification to study towards must be selected and

captured. The next qualification that will be selected will become your second choice • The second and third choice of qualificaiton is optional • Academic Year: Enter

2019 - the year of you are applying to commence with your planned studies

• Find a Programme or Qualification Containing: Enter a character as contained in the

qualification description: e.g. N or E or CIV or ENG etc. to retrieve ND: ENGINEERING: CIVIL qualification – Please refer to the 2019 qualification list on the website for full Qualification descriptions

STEP 10: SUBMIT YOUR ACADEMIC APPLICATIONS (CHOICES)

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• Restrict the Search to: o Select DO NOT RESTRICT ANY PROGRAMME should you want all qualifications to be

listed (undergraduate and postgraduate qualifications) o Select RESTRICT TO UNDERGRADUATE PROGRAMMES ONLY should you want to

list only Undergraduate qualifications (e.g. Higher Certificate, Diploma and BeD qualifications)

o Select RESTRICT TO POSTGRADUATE PROGRAMMES ONLY should you want to list only Postgraduate qualifications (e.g. BeD Honours, Masters and Doctoral studies)

o 1 year B Tech qualifications are listed under Postgraduate Studies as well as ND Accountancy (NDACC), ND Financial Information Systems (NDFIS), ND Cost and Management Accounting (NDCMAC) and ND Internal Auditing (NDIAUD)

• Select the relevant qualification code

(e.g. D3CIVL) • Only the following qualifications will be

displayed: o Qualifications allowed for online

applications o Active Qualifications o Current registered students with

a break in studies will be able to select qualifications that they have studied towards (i.e. previous registration records) at CPUT

o Qualifications where the application cycle is still open (different qualifications have different closing dates)

• How would you like to study for the qualification?

• Select the button and select the mode of study (e.g. Fulltime or Part-time) as well as the Campus of Study (e.g. Part-time Bellville Campus)

o Education Faculty qualifications: Classes are offered in Afrikaans at Wellington Campus and English at Mowbray Campus

• When would you like to study for the qualification? The field will be auto-filled with YEAR (Jan-Nov)

In which period are you intending to study? Select the button and select the appropriate Year of Study e.g. Year One (Undergraduate Studies only)

o Select YEAR 0 if you are applying for the first year of studies towards Extended Curriculum qualifications (3 year diplomas offered over 4 years)

o Select YEAR ONE if you are applying for the first year of studies (even though the qualification will be offered over 3 or 4 years)

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o Students transferring from other institutions and students with break in studies must select the intended year of entering into the Qualification (e.g. Year Two, Year Three)

• Academic Preference? Enter 1 (for choice 1) • Select SAVE AND CONTINUE button to proceed to be able to submit choice 1 application or

select RESTART PROCESS should you want exit information captured thus far • Ignore the VIEW CALENDAR

INFORMATION button • Read the Academic Rules

and Regulations and select I ACCEPT button to be able to submit choice 1 application

• You will not be able to proceed with the submission of the choice 1 application if selecting I DO NOT ACCEPT button

• Select ACCEPT

APPLICATION if you are ready to submit choice 1 or select RESTART PROCESS should you want to quit the submission thereof

• Ignore DISPLAY PRO FORMA OF COSTS button • You may print or e-mail the Rules and Regulations by selecting the PRINT DETAIL or

EMAIL DETAILS buttons • Repeat above steps should you want to submit a choice 2 and 3 applications

Upload documents • Select Show Upload

Documents

STEP 11: SUBMIT YOUR REQUIRED DOCUMENTATION (COMPULSORY STEP)

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Important: • All documents must be certified (except programme specific requirements e.g.

cover letter) • When uploading documents, ensure that the scanned file does not exceed 2MB,

and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

• Each document must be scanned and uploaded as separate attachments. • Your application will not be processed until all documents have been submitted • Select the UPLOAD

DOCUMENTS button

• The following screen display:

• Click on the Load/ View Document to submit your first document (e.g. Final Gr 12/

School Leaving Results)

The following screen will be displayed:

• Click on the UPLOAD

DOCUMENT button

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• Select the button

Select your saved scanned Matric document (document must be saved as .tiff, pdf, .jpg or .gif) from your device

• Click on OPEN button and the following screen will be displayed:

• Click on the SAVE and

then the CLOSE button

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• Click on the CLOSE button again

• Continue to upload all the other required documents by following the above steps.

• Select RETURN TO APPLICATION PROCESS button to finalise your online application process