2019 NSCP National Conference Exhibitor Kit€¦ · Custom Panel Design Elements | Artwork should be submitted in: Vector format: • .AI • EPS • PDF • Saved at 100% • All

National Society of Compliance Professionals 22 Kent Road Cornwall Bridge, CT 06754 (860) 672-0843 www.nscp.org

2019 NSCP National Conference

Exhibitor Kit

Event Dates: October 21 - 23, 2019 Event Location: Hilton Baltimore 401 W Pratt St Baltimore, MD 2121 Main Number: (443) 573-8700 Exhibit Organizer: Meghan Flanagan (p) 860-419-5003 (e) [email protected] Registering Your Attending Representatives:

Exhibitors: Your exhibitor package includes two (2) complimentary registrations per exhibit booth. Register Exhibiting Representatives Here | Use the Discount Code: EngageExhib19 Sponsors: Your sponsorship package may include one (1) or more complimentary registrations based upon your sponsorship opportunity. Register Sponsoring Representative(s) Here | Use the Discount Code: EngageSpons19 Additional Passes: Should you wish to register additional attendees in excess of those covered in your complimentary allotment, you’re welcome to do so at the discounted rate of $850 p/attendee.

Register Additional Exhibitors & Sponsors Here | Use the Discount Code: AddExhibitor19 **All initial registrations must be complete by September 27, 2019** You may contact NSCP to substitute initial registrants at any time prior to October 18, 2019. Changes after this date will not be accepted. Please remember you may not exchange one registrant for another during the conference.


Exhibit Space Details:

Each exhibit booth includes a personalized panel that displays the exhibiting company logo/message as well as;

Single Booth:

• One (1) custom graphics panel • One (1) tall chair • One (1) literature stand • One (1) trash basket • One (1) black stem lights (power is included to support only this light)

Graphic panel size for the single demo stand is: 42 1/2” W x 53 1/2” H

Double Booth:

• Two (2) custom graphics panels • Two (2) tall chairs • One (1) literature stand • One (1) trash basket • Two (2) black stem lights (power is included to support only these two lights)

Graphic panel sizes for the double demo stand are: (2) individual panels that are each: 42 1/2” W x 53 1/2” H


Exhibit Booth Artwork:

Exhibitors will design and submit the artwork for this panel based on the following criteria:

Custom Panel Design Elements | Artwork should be submitted in:

Vector format: • .AI • EPS • PDF • Saved at 100% • All fonts to be converted to outlines • All linked images to be embedded


Raster format: • .PSD • TIF • JPG • Saved at 100% • Saved at 300 DPI

Exhibit Booth Artwork Submission Process & Deadline:

Graphics must be submitted to Hargrove Inc. no later than September 18, 2019, via FTP, email or mail. Should the exhibiting company fail to submit their graphics file to Hargrove by the expressed date, the logo NSCP maintains on file will be provided to be printed for the booth panel.

FTP: Graphics may be uploaded to: http:filemanager.hargroveinc.com Username: please enter your email address Password: 5040691 Username and password are case sensitive. *Please note, for exhibitors using this method, we kindly ask that you label your files such that they include your company name in the title. EMAIL: Graphics may be emailed to: [email protected] Files must be smaller than 10MB. MAIL: Send a CD or DVD with your graphics (along with a printed 8 1/2” x 11” proof if possible) to: Attention: Ramisi Chaka Hargrove, Inc. 1 Hargrove Drive Lanham, MD 20706

Free-standing Material:

Free standing material such as monitors may only be placed in the designated space around the booth and only with the expressed written permission of NSCP.

Electrical and Internet:

Exhibitor may arrange for additional requirements (electrical, phone hookup, Internet connection, outlets, etc.) directly with the hotel and will be billed directly for such extras. Information about securing additional requirements through PSAV is attached. Wireless internet & electrical to support booth stem lights will be provided at no additional charge.


Sharing:

The sharing of tables is not permitted. Exhibitors are not permitted to sublicense, transfer, or assign any portion or part of their allocated space to another party, except as specifically approved by NSCP. Exhibitors shall not exhibit, nor permit others to exhibit in their space, any merchandise not a part of their company’s regular products, and shall not exhibit any advertising material not directly pertaining to the products exhibited or where display of such materials would violate or infringe on the intellectual property rights of a third party.

Material Shipment and Load-in:

Below is the recommended labeling format for all incoming packages to the Baltimore Hilton in Baltimore, MD. Individual Guest Package Group Packages Guest’s name Guest name (receiving package) Company Name Company Name C/O Hilton Baltimore C/O Hilton Baltimore 401 West Pratt Street 401 West Pratt Street Baltimore, MD 21201 Baltimore, MD 21201 Guest’s Date of Arrival Hold for NSCP National Conf. Event Dates: 10/20 – 10/23/19 All guest packages will be charged per item upon arrival by the purchasing department with the exception of envelopes, which will be complimentary. Non-registered guests will need to be charged depending on the delivering department. Any package arriving earlier than three (3) days prior to the guest’s arrival will be charged an additional fee for storage of $3.00 per box and $15.00 per pallet or crate. The Hotel has only limited storage space. If exhibitors bring their exhibiting materials rather than shipping to the hotel in advance, unloading through the front entrance of the hotel with the assistance of a bellman may result in a porterage fee.

Hilton Baltimore – UPS Store’s Shipping, Receiving & Storage Processing Fees:

Package Handling Inbound and Outbound Security fee per day, per item after first 3 days plus (+) handling fee

5.00

Letter over 1 oz. 3.00 1-10 lbs. 5.00 11-30 lbs. 10.00 31-50 lbs. 20.00 51-75 lbs. 40.00


76-100 lbs. 60.00 101+ lbs. 100.00 Pallets 250.00 *The UPS Store handles all inbound and outbound packages for groups and individuals. Please call us or stop by to pick-up or drop-off your packages and items.

Exhibitor Arrival:

For exhibitors who have shipped materials, upon arrival, and after payment is secured onsite by either room charge or credit card, the purchasing department will deliver the boxes to the assigned space. Exhibitors are also required to check in at the NSCP Registration Desk on Sunday between 2PM and 7PM or Monday before 7:30AM or between 8:30am-9:30AM to pick-up name badges and conference materials. Important to note, you will miss the attendees during breakfast if you are not set up prior to 7:30AM. Complete information on Shipping and Receiving, including shipment procedures and handling fees is attached.

Set-up/Break-down Times: Exhibitors may begin setting up on Sunday, October 20 from 12PM to 5PM or Monday, October 21 from 7:30AM to 9:30AM. You may break-down on Wednesday, October 23 from 11AM to 1PM.

Certificate of Liability Insurance: Not Required for 2019 NSCP National Conference.

Other Requirements:

Badges must be worn at all times during the conference. Only two exhibitor personnel per firm will be issued conference badges unless additional registration fees are paid. Badges are required to gain entrance into the conference sessions and functions that are offered at no additional cost to attendees. An exhibition table not occupied by 12:00 PM on Monday, October 21, 2019 (the first day of the event) will be forfeited, unless previous written arrangements were made with NSCP. NSCP may resell, reassign or use any forfeited space as deemed appropriate. Neither NSCP nor the hotel is responsible for the security of the exhibitor’s materials and booth display. Exhibitors are responsible for safely securing any equipment or valuables both during exhibit hours and nonexhibit hours.

Conflicting Conference Events:

In the interest of the entire conference, exhibitors and sponsors may not extend invitations, call meetings, or otherwise encourage absence of attendees, other exhibitors, or invited guests from the educational sessions or networking receptions planned by NSCP.


Additional Exhibitor Benefits:

As a benefit to exhibitors, NSCP will provide a hyperlink on the conference web site directing attendees and others viewing the conference web site to the exhibiting company’s web site. NSCP will also provide directive to your exhibit space and logo on a select number of sessions in the electronic version of the conference website

Attendee List:

NSCP grants exhibitors a limited non-exclusive license to use the conference attendee list containing the mailing information of those attendees that allow their address data to be available. This list is sent via email in spreadsheet format. Phone, fax, and email addresses are not provided. Use of this address data is limited to two mailings. Exhibitors may not republish, upload, transmit, modify, rent, lease, loan, sell, assign, distribute, license, sublicense, or provide to any third parties any data provided by NSCP.

Hotel Reservations:

After registration has been completed on the conference website, prior to September 27, 2019, reservations may be made at the group rate of $234 by using the link below: Hotel Room Block Link Or paste link into browser:

https://national.nscpconferences.org/hotel/

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AUDIOVISUAL EXHIBITOR SERVICES

©2017 PSAV. All Rights Reserved.

NAME OF CONFERENCE: START DATE: END DATE: # EVENT DAYS:

COMPANY NAME: ORDER BY CONTACT NAME: ROOM NAME / EXHIBIT BOOTH #:

STREET ADDRESS: CITY & STATE : ZIP CODE:

BUSINESS TELEPHONE NUMBER: DELIVERY / SET UP DATE DELIVERY TIME

EMAIL ADDRESS: TEARDOWN / PICKUP DATE PICKUP TIME

ONSITE EXHIBIT CONTACT ( NAME / MOBILE # ):

AM PM

AM PM

SPECIAL REQUESTS Please add any items not listed above that you require.

POWER QTY PRICE

120V - 5 AMP $ 75

120V - 20 AMP $ 145

208V Single Phase - 60 AMP $ 315

208V Three Phase - 100 AMP $ 825(cam-lock tails only)

25’ AC Cable $ 21

Power Strip $ 21

VIDEO/DATA DISPLAY QTY PRICE

LCD Projector $ 505

PC Laptop Computer $ 250

ACCESSORIES QTY PRICE

8’ Tripod Screen $ 95

42”- 54” Rolling Cart w/Black Skirt $ 65

MONITORS QTY PRICE

19” LCD Monitor (Table Stand) $ 145

$ 55546” Monitor (Dual Post Stand, Speakers)

$ 76555” Monitor (Dual Post Stand, Speakers)

70” Monitor (Dual Post Stand, Please contact PSAV for quoteTable Stand, Speakers)

O R D E R I N G I N S T R U C T I O N S

To guarantee equipment availability and advanced rate, this order should reach us 21 days prior to delivery.

Operator labor, if requested, is subject to the prevailing hourly rate with a 5 hour minimum. An electronic receipt will be emailed to you.

The total charge per item is determined by multiplying the price by the quantity ordered. Please include applicable Sales Tax on equipment rental.

TAX EXEMPT STATUS – If you are exempt from payment of sales tax, we require you to forward an exemption certificate for the state in which the services are to be provided.

CANCELLATIONS:A) Cancellations received within 48 hours

of the scheduled delivery date are subject to a 50% fee applicable to equipment and tax.

B) Cancellations received on the day of scheduled delivery or “no-shows” are subject to the full amount of the order to include installation, drayage and tax.

Labor and/or servicecharges may apply,and/or loss damagewaiver.

*PRIC ING IS PER DAY* PSAV WILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION

For special requests or additional needs please call: (443) 683-8558 Email completed form to: [email protected]

* P R I C E S A R E F O R E X H I B I T F L O O R O N LY* A L L R E N T A L P R I C E S S U B J E C T T O A 1 5 % M A R K U P I F O R D E R E D D AY O F.

**PLEASE NOTE : ALL ELECTRICAL ORDERS ARE SUBJECT TO A $ 100 SET UP / TEAR DOWN FEE **If ordering electrical service, please specify what will be powered:

#gagtheswag

Conference swag - flimsy totes, leaky pens, “reusable water bottles” - causes a variety of harms and produces little to no value

PROBLEMVendors and conferences band together to limit/prohibit swag

SOLUTION BENEFITS Cut our carbon footprint

Reduce waste

Refocus conferences on relationship building and learning

PledgeOption 1: We will not provide/accept conference swag and we ask that the conferences we support ban conference swag

Option 2: We pledge to only provide/accept environmentally and socially responsible, 100% recyclable swag and ask that the conferences we attend require this

Ann Björk, Founder, Virtual Intelligence

Anna McGrane, Cofounder, PacerPro

Clare Godson, Executive Director, aosphere

Heather McAuliffe, KM Manager, MoFo

Shruti Cogny, CEO, KnomAI

info

@ga

gthe

swag

.com Organizers

*Law firm employees are expressing their own opinions - not those of their organizations

2019 NSCP National Conference Exhibitor Kit_1#gagtheswagNSCP Exhibit Booth Photonscp-linkedin-exhibitorPSAV -Hilton Baltimore Exhibitor Order Form

NAme of CoNfeReNCe: Start Date: eND DAte: event dates: ComPANy NAme: oNSite CoNtACt NAme: Roomexhibit booth: StReet ADDReSS: City StAte: ZiP CoDe: telePhoNe NumbeR: DeliVeRy DAte: am delivery: Check Box19: Offpm delivery: Check Box20: OffemAil ADDReSS: PiCkuP DAte: pickup am: Check Box21: Offpickup pm: Check Box22: Offordered by: lCD Projector: 120V 5 AmP: PC Laptop: 120V 20 AmP: 208V Single Phase 60 AmP: tripod: 208V three Phase 100 Amp: 42": 25 AC Cable: Power Strip: 19" LCD Monitor: 46 monitor Dual Post Stand table Stand Speakers: 55 monitor Dual Post Stand table Stand Speakers: 42 54 Rolling Cart wblack Skirt custOm itemsRow4: speciAL requests please add any items not listed above that you require 1: 1: speciAL requests please add any items not listed above that you require 2: 2: speciAL requests please add any items not listed above that you require 3: 3: speciAL requests please add any items not listed above that you require 4: 4: speciAL requests please add any items not listed above that you require 5: 5: 42 54 Rolling Cart wblack Skirt custOm itemsRow5:

Documents

2019 NSCP National Conference Exhibitor Kit€¦ · Custom Panel Design Elements | Artwork should be submitted in: Vector format: • .AI • EPS • PDF • Saved at 100% • All