2019 New Zealand Secondary School Orienteering Championship · 2019 New Zealand Secondary School Orienteering Championship 5 Welcome to Auckland It [s a pleasure to welcome participants

2019 New Zealand Secondary School Orienteering Championship

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Contents:

Welcome ····························································································································· 4 Welcome to Auckland ········································································································· 5 NZSSOC2019 ························································································································ 6 Our Shared and Your Personal Responsibility for Safety ···················································· 14 Friday 23 August ‘19: Relay ································································································· 15 Saturday 24 August ‘19: Long ······························································································ 18 Sunday 25 August ‘19: Sprint ······························································································ 21 Competition Rules ··············································································································· 24 Legend: ISOM2017 and ISSOM2007 ···················································································· 26


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Welcome

Welcome to the bulletin for the New Zealand Secondary Schools’ Orienteering Championships 2019, incorporating years 7/8 and up to year 13 students. This event is officially sanctioned by School Sport New Zealand. We are looking forward to great orienteering for the three days of the Championship. To all participants, we hope you enjoy the courses which have been designed, the competition against fellow students, and the camaraderie throughout the weekend. We hope that you all have a great time, and that those of you who are relatively new to this sport take part in more orienteering events in the future, as a result of your experiences over the course of this weekend.

Your Hosts NZSSOC2019 is jointly organised and hosted by Auckland Orienteering Club (AOC) and North West Orienteering Club (NWOC). Until the start of the weekend, the event organisers can best be reached via email ([email protected]): please understand that especially in the final weeks all emails will be read, but not necessarily answered straight away.

Information The event website (www.nwoc.org.nz/nzssoc2019/) is the main source of information for the Championships. Start times, this Bulletin, results, and additional resources relating to the three-day event will be able to be downloaded from the website as they become available. There is also a Facebook page (search for New Zealand Secondary Schools Orienteering Champs 2019) if you wish to participate in any pre-race banter or online social interaction with your fellow competitors and/or the event organisers.

Bulletin All participants are expected to have read the information in the final version of this event bulletin. Additional information which becomes available during the event will be placed on the Noticeboard outside the Registration tent, announced by the Commentary Team, and uploaded to the event website as soon as we are able, especially given the Wifi constraints in Woodhill Forest.

Support AOC and NWOC would like to acknowledge the generous support from the Infinity Foundation, providing financial assistance related to medical services during the event.

Our Team We’d like to thank the large number of AOC and NWOC club members who have volunteered to help organise and deliver these National Secondary School Championships, to encourage and support the development of the next generation of orienteers. Without their dedication and commitment, this event could not take place. Jenny Cade, Alison Comer, Annemarie Hogenbirk, President NWOC President AOC Event Manager NZSSOC2019

https://www.nwoc.org.nz/nzssoc2019/

https://www.facebook.com/New-Zealand-Secondary-Schools-Orienteering-Champs-2019-278133466448185/?modal=admin_todo_tour


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Welcome to Auckland

It’s a pleasure to welcome participants in the 2019 New Zealand Secondary Schools Orienteering Championships to Auckland.

I hope all the competitors, coaches, officials, volunteers and supporters have a successful and en-joyable championships. It’s a great opportunity to compete against representatives from around the country, test your skills and have fun.

Auckland is a beautiful region and I encourage you all to get out and explore it while you’re here. From our stunning beaches and regional parks to the Hauraki Gulf islands, our iconic maunga (volcanic cones) and many shops, restaurants and cafes, there’s something in our world-class city for everyone to enjoy.

I wish all the very best to everyone participating in the championships, and welcome you once again to Auckland.

Ngā mihi,

Phil Goff Mayor of Auckland


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NZSSOC2019

Embargoed Areas

Relay and Long The Woodhill Forest Hedley Dunes South map will be used for both the NZSSOC2019 Relay and Long events. The Hedley Dunes South map is the portion of the original (World Masters) Hedley Dunes map south of Hedley Road, plus extensions of newly mapped areas that will be used for the first time in the NZSSOC long event.

The Hedley Dunes South map is embargoed for all competitors in the NZSSOC events. Additionally, the map is on private land and there is no access to this area without a permit. The embargoed area is outlined in red below.

The AOS 7 event on 18 August ‘19is on the Hedley Dunes North map. The access road to the event passes through the Hedley Dunes South map, used for NZSSOC2019. Secondary school competitors must drive or be driven directly to the Hedley Dunes North map, and vice-versa. No stopping on the road or deviating from the road is permitted.

Sprint The venue for the sprint is Glenfield College on Auckland’s North Shore. The school grounds, adjacent Kaipatiki Road and a section of Kaipatiki Park, outlined in red on the map below, are embargoed until the

Date Event Location

Friday, 23/08/19 NZSSOC2019—Relay Hedley Dunes South, Woodhill Forest

Saturday, 24/08/19 NZSSOC2019—Long, A status ONZ Hedley Dunes South, Woodhill Forest

Sunday, 25/08/19 NXSSOC2019—Sprint, A status ONZ Glenfield College, North Shore, Auckland


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event. When travelling to the event, please ensure you follow the directions to the event centre described later in this bulletin to avoid entering the embargoed area. If any competitor has a genuine reason for visiting Glenfield College before the event, please discuss this with the event organisers. Visiting the College without first gaining approval of the organisers will result in disqualification.

Dogs are not allowed at any of the event sites.

Event Centres Each race will have an Event Centre which will incorporate Registration, Toilets, First Aid, the Finish, the unofficial O-Lynx results display, and a hot drink stall. There will be very limited tent space available for competitors, so schools are encouraged to bring their own tents. Cell phone coverage is available at the Sprint, but not at the event centre used for the Long and Relay.

Lost property can be handed in to Registration at the Event Centre. If you have lost something, you are welcome to see if it has turned up there at any time.

Registration Registration is at the Event Centre. It would be appreciated if the team manager collects the registration pack for each school, rather than individual students. All NZSSOC2019 organisers and volunteers will be wearing fluorescent vests, for easy recognition. Any questions that you have for the organisers during NZSSOC2019 should be directed to the Registration officials. On-site commentary will be provided at each event. If you have information you need

Registration Opens

Friday’s Relay 10 am

Saturday’s Long 9 am

Sunday’s Sprint 9 am


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broadcasted, please see the Registration officials and they will arrange for this to happen.

Team Managers First and foremost, we’d like to thank the team managers and everybody else involved in the organisation of all the student participants: thank you for your efforts, commitment, and support. As a team manager, you have the big job of being responsible for the well-being of all competitors under your care. The team manager can be the school sports coach, a school manager, teacher or parent who is available at each event. It is the responsibility of the team manager to make sure all competitors are aware of the information contained on the NZSSOC2019 website and this bulletin. It gives information on how to get to the venues, important information about starting and finishing procedures and, combined with the attached start time lists, when to be there. Each student should be at the competition venue at least 45 minutes before their start time. As team manager, please direct parents to the NZSSOC2019 website for the most up-to-date information. Last minute changes will be uploaded to the website and announced via the Facebook page.

It is the team manager's responsibility to notify the event's controller if a competitor has not yet returned after a race. The team manager is responsible for the transport of all the team's competitors to and from each venue.

Registration Packs Registration packs for schools will only be issued to team managers, rather than to individual students. The pack will include race numbers of all participants from each school, hired SportIdent (SI) cards and, if applicable, SI cards for the Relay. Whistles will be provided for each competitor with the Registration Pack: it is compulsory to carry a whistle for the Relay and Long events. It is recommended that all competitors name their whistle with a permanent marker. The whistles can be reused at future events and should not be treated as disposable. There are limited additional whistles available for purchase at Registration.

The race pack will not include a printed copy of this Bulletin or Start Lists. Since there is no mobile phone coverage at the Relay and Long events, we strongly suggest that the team manager has a downloaded version of the Bulletin and/or Start Lists on a device which can be kept charged for long periods of time and/or has a printed version or both, so all information is readily available independent of your location.

Race Numbers Every competitor will be issued with a printed race number which must be worn on the front of their clothing, i.e. must be visible for each race. Race numbers will have the competitor's name, school, the course number, and designated start times for the individual races on them. Every competitor should write any relevant health information and an emergency contact number on the back of their race number in waterproof ink, to aid medical care in case of an emergency. Please bring your own safety pins. There will be a small amount available at Registration in case you lose yours. Lost race numbers may be replaced at Registration in the Event Centre for a charge of $5.

Health It is the team manager's responsibility to notify the Event Coordinator and Controller of any potentially serious personal health problems of a team member by completing a form for that purpose at Registration before their first start of the weekend. All participants are expected to be fit and well enough to compete. Participants are required to carry their own medication if required, e.g. inhaler for asthmatics, sweets for diabetics, and epi-pen or adrenaline for those with severe allergies.

Publication of Detailed Event Information and Start Lists We will email the detailed event information and start times to each person who has made an entry for a school and publish it on the event website as soon as possible, but no later than Monday 19th August.


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There is no internet access / wifi access in Woodhill Forest, so make sure you either have a version of the latest detailed event information on paper or as a downloaded document on an electronic device. Please print and bring as many copies as you are likely to need, as we will not be printing copies for your registration bags. One copy of the Start List will be available at Registration.

Toilets There are public toilets and/or portaloos at both venues in close vicinity to the event centre.

Out of Bounds An ‘Out of bounds’ area is any area where a competitor is not allowed to be. ‘Out of bounds’ areas are described in the specific information relating to each day. Generally any area away from the car park, Event Centre (registration/finish area), start area or the routes between these will be out of bounds unless you are on your course.

Starting Procedure and Times (Sprint and Long) Both the Sprint and the Long event will be using a timed start: your time will start automatically at the published time. Follow the marked route to the start area. It is recommended you arrive at the start area at least five minutes before your call-up time. The competition area is out of bounds until your start time. Distances to the start are specified for each race. The call-up time will be shown on a big clock as your start time: in other words, the call-up time clock is set four minutes ahead of the actual time.

The prestart area has Clear and Check boxes in it. An additional set of clear and check boxes will be located in the starting boxes. Only enter the prestart area a couple of minutes before your call-up time. In the Start area, competitors will pass through four consecutive starting boxes, staying one minute in each one. At the start area a clock will display the call-up time, this clock is set four minutes ahead of race time. Competitors will enter the first box when their start time is displayed on the call-up clock.

-4 minutes: Name, SI card and the starting time are checked. Competitors without an SI card will not be

allowed to start. In addition it is compulsory to carry a whistle for the Relay and Long event in Woodhill: competitors without a whistle will not be allowed to start.

-3 minutes: Each competitor inserts their SI card into a Check box and will be told any additional safety information.

-2 minutes: Loose control description sheets are available for competitors to pick up if they so desire. Control descriptions will also be printed on the map.

-1 minute: Maps. The competitor stands beside the map issue box labelled with his/her correct course and class. The start-countdown will be indicated by a series of 5 beeps at -4 to 0 seconds. At the last beep the competitor’s race time begins and the runner can take the map from the map box. The competitor is responsible for taking the correct map. As this event is a timed start event, there is no start punch (except for late starters – see below).

Competitors will then follow the marked route to the start triangle which is indicated by a control with a flag (but without an SI punching unit) in the terrain and represented by a triangle on the competition map. The distance to the start point will be displayed at the start line.

Late Start Procedure Competitors who arrive to the start late must report to the late start lane where an official will accompany them. Control descriptions and the competition map will be handed over by an official, and the competitor will then start the race when told to do so (IOF Rule 22.9), not using a punch-to start. Like the normal starts, a competitor must have an SI card, and on the Friday / Saturday carry a whistle, to be allowed to start.

Pre-start -4 -3 -2 -1

Clear & Check

Late start Lane

Name & SI number check

SI check & Safety information

Control Descrip-tions

Maps


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The results of competitors who start late will be based on their original start time (with no time compensation). Only if their lateness is the fault of the organiser will their actual race time be used (IOF Rule 22.10). Any competitor who is late, whether through their own fault or otherwise, should not discuss this with the start officials. Instead, if the competitor believes the organiser is responsible, he/she should make a complaint after finishing the race at the Registration Desk.

Maps Maps are pre-marked with control descriptions printed on them. The maps will be collected at the finish, but will be available to collect after the last competitor has started.

Control Codes Each control has a two- or three-digit number, either on the control box itself or on a tag near the top of stake. Please check these codes carefully before punching to make sure that the number on the control is the same as the one on your control description. There will be a lot of controls out there, so make sure you have the right number!

Electronic Punching System The SportIdent (SI) electronic punching system will be used for all three events. The SI cards that you carry with you on your course must be electronically cleared and checked before you start your course. As you enter the start area, place your SI card into the “clear” control unit. It will be clearly marked. Hold it there until you get a red light and a beep, confirming that your card has been cleared. Next, place your SI card into the “check” control unit, to confirm that it is working properly.

At each control, place the end of the SI card into the hole in the top of the flat box mounted on the control stand. Hold it there briefly until a red light and a beep indicate that the control unit has transferred its number and time on to your SI card. If in doubt, do it again – it does not matter if you record the same control twice. If a control unit should fail during the event and not give you a red light and a beep after a couple of tries, use the clipper on the control stand to punch one of the boxes printed on the edge of your map. Draw this to the attention of the officials at the finish.

If you go to the wrong control and put your SI card into a control unit that is not yours, don’t worry, just find the correct control and go through the process again. The wrong one will be discarded. However it is essential that all controls on your course are visited in the correct sequence. For example if control 3 is missed and control 4 punched with your SI card, you must go back and punch control 3 and then revisit and punch control 4 again before proceeding to control 5.

When you reach the finish line, you must put your SI card into one of the control units situated directly on the finish line, labelled ‘Finish’. Again, wait for the beep and the red light, confirming your finish. Then proceed down the chute to the download station, which will read the information off your SI card and print out a sheet showing your course time and the split times between all controls. Your SI card has a number that is related specifically to you as a competitor. The cards must not be loaned to anyone else during the event.

SI cards will be issued to ALL Relay participants. If you bring your own SI card and participate in the Relay, please return your hired SI card to Registration after the Relay: you will be using your own SI card for the Long and the Sprint. If you do not have your own SI card, keep the hired SI card given to you by your team manager, and return the SI card to Registration after your last event of the Championship.

If you lose a hired SI card there will be a charge of $60 to cover the cost of a replacement.

Water Water will be available at the finish at each of the three races, as well as at the spectator control during the ‘Long’. Please use a new cup (provided) and place used cups in the rubbish bag.


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Finish The finish is in or near the Event Centre on all three days. All competitors, including those competitors who do not complete the whole course, are required to pass and punch one of the Finish control boxes at the Finish. Runners who do not punch the Finish will be considered as missing, resulting in a search for this competitor. If a competitor is unable to come to the Finish for whatever reason, the team manager is responsible for notifying the download team with specific information regarding the competitor who is unable to finish the race. This lets the organisers know and avoids initiating the ‘lost person procedures’ for that competitor.

Each competitor must download their SI card at one of the manned download stations. There will be a Problem Desk for solving mispunches and handling problems regarding download. All maps will be collected at the Finish in all races until the last competitor has started.

Maps may be reclaimed from a designated location near the Finish only after the last competitor has started.

Course Closure The course closure for each day is noted in that day’s event information. Those times notwithstanding, competitors will be timed out after two hours. In other words, if you are still out on a course two hours after starting, you must return to the finish and punch the finish control, despite not having completed the whole course.

Results Enquiries regarding finish times and disqualifications should be directed to the Event Controller via the volunteers at Registration. Please do not approach the finish or results officials. Provisional live results will be displayed on the O-Lynx screens at the Event Centre. This will include information from the radio controls updating competitors' progress on the course. Official results will be available on the results page of this website and Winsplits as soon as possible after each event finishes.

Route Gadget course maps for each event will be published as soon as possible after the weekend.

Race commentary will provide news and results based on live feeds from O-Lynx radio controls, and as such will be unofficial times.

Results Queries If there is anything a competitor wishes to clarify about the download, or if a control failed to beep and flash, was missing, or any other problem occurred on the course, please proceed to the 'Problem desk' near the download station. Officials there will assist to resolve the issue as soon as is practical.

Protests Protests will be handled in accordance with the Orienteering New Zealand (ONZ) rules. Before a protest is made, you are entitled to complain to the Controller about an infringement of the rules or organiser's directions. A complaint shall be made in writing (on a form available from Registration) to the Controller as soon as possible, but within 60 minutes of the affected competitor finishing. A complaint is adjudicated by the Controller. The Controller's decision on a complaint shall be advised to the complainant, and displayed on the results board as soon as possible, within no more than 60 minutes of the complaint having been received. If the complainant is not satisfied with the decision, a protest may be made against the Controller's decision. Any protest shall be made in writing to the Controller within 60 minutes of the Controller's decision about a complaint being advised to the complainant. The written protest needs to be accompanied by a fee of $10, which will be refunded if the protest is upheld. A protest jury will be convened on the day, if needed.

Cancellations The events will only be cancelled in extreme conditions. A cancellation notice will be posted on www.nwoc.org.nz, on the front page of the NZSSOC2019 website, as well as the dedicated Facebook page.

http://www.nwoc.org.nz/nzssoc2019/

http://obasen.orientering.se/winsplits/online/en/

http://www.nwoc.org.nz/

http://www.nwoc.org.nz/nzssoc2019/


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Safety Your safety is important to us. We have identified the most likely hazards that you will come across, but you are expected to exercise common sense around any obvious hazard.

All competitors and their supporters must read the safety information published in the event bulletin and listen to the safety information that is given at the start briefing.

It is mandatory for all competitors to carry a compass with them on their courses in Woodhill Forest. Whistles are compulsory for the Relay and Long events in Woodhill Forest. The distress signal is 6 short blasts, rest, then repeat. Use only in the case of injury or emergency.

Competitors are expected to help anyone who is injured and requires assistance.

If it is very cold and/or very wet, the organisers may decide to make it compulsory for students to wear a polypropylene or wool thermal top, so please ensure all students bring these items with them to the event each day.

Land owners are not responsible for ensuring that any natural hazard or risk associated with orienteering as a recreational activity does not cause harm to competitors or spectators.

Known Hazards A list of known hazards specific to each venue is available in the specific information for that day. Take particular care when walking from the parking areas to the Event Centre. On Sunday, take care when walking from your parked car to the event centre in the urban environment, and especially when crossing streets. Watch for cars moving in and out!

Fire An open fire, smoking, vaping, or the use of electronic cigarettes is prohibited in all competition areas at all events, including inside vehicles, to and from the events, and in forest or urban areas. If you see a fire, please notify the event organisers immediately.

First Aid An external medical service provider will be available during the event. However, we would also ask that you bring your own first aid kit, and tend to minor injuries such as cuts and grazes yourself.

The closest hospitals are: Waitakere Hospital, 55-75 Lincoln Road, Henderson, Auckland (09 839 0000) North Shore Hospital, 124 Shakespear Road, Takapuna, Auckland (09 486 8900)

On Friday and Saturday, minimum driving time to the hospital will be around 90 minutes. On Sunday, the minimum driving time to the nearest hospital will be 15 minutes.

Photos NZSSOC During the event, photos will be taken and published on the NZSSOC2019 Facebook page. If you would like to have your photos published on the Facebook page, please contact the organisers via email.

Filming NZSSOC This year ONZ has the opportunity to film the NZSS Orienteering Champs. A professional film crew will be on site during the three-day competition. Filming will take place at many locations with the hope to capture live racing action around the course, as well as general coverage at event centres and athlete interviews. The film crew will not be in a position to "not film" anyone during racing, but this will be done as any sporting filming is done.

The crew will seek approval before filming any personal interviews or comments. If you or your family are not willing to be interviewed, please let the film crew know if they do approach you.

mailto:[email protected]


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Weather The weather at this time of the year can vary, with temperatures between 8 and 15 degrees Celsius. It could be wet and cold, so be prepared. In the event of bad weather full body cover will be essential with thermals, and as above, if it is very cold competitors who are inadequately clothed will not be allowed to start. Please also be prepared with sunscreen and extra water if it turns out to be a lovely warm Auckland winter’s day.

Road Safety NZSSOC2019 involves a significant amount of driving between the venues. We would like to remind everyone to drive carefully, particularly if you are unfamiliar with the local roads. The minor roads used to access Hedley Dunes in Woodhill are narrow, windy and can have sharp, unexpected bends. In the forest, there may be other road users like logging trucks or other hazards with little or no warning. Car headlights must be on at all times in the forest. In addition, rain, dust and/or darkness can change the driving conditions significantly. At all times drive to the conditions and remember that there is never any reason to be, or excuse for, speeding.

Clothing Competitors should bring a range of clothing to cover extremes – heat, cold and wet. As this is a schools event, it is recommended that you wear your school’s sports uniform if you have one. If the forecast is for very cold weather, please have suitable clothing such as a thermal layer to wear under the uniform. In addition, bring a parka or rain jacket when there is a chance of rain. Make sure that you bring a change of dry clothes, including socks and shoes to change into after your course.

Event Cancellation Cancellation of the event will occur in conditions that are too dangerous for safe competition. Situations that might lead to cancellation are extreme fire risk, extreme weather, loss of access, serious earthquake, or death of a competitor or spectator. Should any of the events need to be cancelled, this information will be posted on the event website and Facebook page. An email will also be sent to all participants, using the email address provided as part of their entry, as soon as practical after the decision is taken.

Food and Drink During the Friday Relay event and the Saturday Long, a group of volunteers from local Helensville Primary school will operate a sausage sizzle+, to raise funds for the Y7/8 students to go to the New Zealand AIMs Games later in the year. In Woodhill Forest, EFTpos is not available. Please bring cash.

During the Sunday Sprint event, food trucks from Double Dutch Fries and Captain Crepes will be on site. EFTpos will be available to use on Sunday. A mobile coffee barista will be on site each day.

Public Races Selected courses of the Long and Sprint will be open to the general public. It is essential to register and pay for these public races BEFORE the event via the NZSSOC2019 website. Team managers, coaches, supporters and spectators who have not registered online will not be able to participate in the public races. As NZSSOC2019 is a Championship event, and in fairness to all competitors, registered members of the public will only be able to start at least 30 minutes after the final school competitors have started. The ‘public’ competitors will use a punching start. Results for the public races will be recorded separately, and will be published on Winsplits, but not on the monitors in the event centre. Course closure times will be strictly adhered to, so you may not have long to complete your run!

Orienteering Knowledge To brush up on your orienteering knowledge of the new descriptions used since 2017, or the difference between broken ground, a pit or a small depression, the following resource might prove useful: IOF 2018 Control descriptions. A good refresher on the colours used on an orienteering map is shown in this 'What is an orienteering map' short video.

https://www.doubledutchfries.com/

http://www.captaincrepes.com/menu

https://orienteering.sport/iof/resources/control-descriptions/

https://www.youtube.com/watch?v=vug5kiA67N8


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Our Shared and Your Personal Responsibility for Safety

Expectations It is each participant’s responsibility to read this bulletin and all notices concerning hazards, risks, and recommendations to stay safe. Competitors should use common sense at all times, to ensure their own safety as well as those of others. Check for specific hazards for each race: this information is available on the special event website, this bulletin, and on the Hazards Board near Registration at each Event Centre. Participation is at your own risk. It is the competitor and team manager’s responsibility to ensure that a competitor is entered in a grade appropriate for their level of orienteering skill and experience. This particularly applies to the Long Championship day on Saturday: the senior boys and girls championship courses are red level (hard) orienteering. Comprehensive Health and Safety plans are kept at Registration in the respective Event Centres.

Keeping Yourself Safe In addition, all participants are expected to obey the following sensible guidelines to keep yourself and others safe. Personal safety: Obey all instructions and warnings; Keep clear of out-of-bounds, unauthorised areas; Be careful around parked cars, especially when fellow participants are arriving and/or leaving the

area. Wear clothing suitable for the weather conditions on competition day; Consider wearing safety glasses; Have a spare set of suitable warm, dry clothing available to change into after your race; Be suitably hydrated. There is water available at the event centre and during the ‘run-through’ for the

Long. There is no water on the course for either the Relay or the Sprint. Carrying a whistle is mandatory for the Relay and Long events. Use your whistle if you need urgent

help because of an injury or distress. The recognised distress signal is a series of six short, sharp blasts on your whistle. Pause and listen for reply and repeat to allow people coming to your rescue to locate you. Only use your whistle in case of an emergency.

Wear a watch and return to the Event Centre by course closure time, or if you have been on the course for more than two hours.

To avoid initiating unnecessary searches after the event, all competitors MUST return to the finish and punch the finish control, even if they did not complete their course.

Report any damage to equipment (cars, fences, walls, etc.) to the Event Coordinator or Controller as soon as possible after finishing.

Personal Health: Be fit and well enough to compete; Write any relevant health information and an emergency contact number on the back of the race

number, to aid medical care in case of an emergency; Carry personal medication at all times if required for a specific condition; Notify Registration of any potentially serious health problems by completing a form for that purpose

at the Registration Desk before your first start of the weekend. Registration will notify the Event Coordinator and/or the event Controller.

Everybody’s Safety: Competitors are expected to render assistance while competing to anyone who is injured, has blown

their whistle, or who requires physical assistance. Please help out as needed, and make event officials aware of the circumstances, to get an appropriate solution organised, both for the person in distress, and the competitor who interrupted their race to help out a fellow orienteer.

If you hear repeated sounding of car horns, this means there is a major problem involving all participants and spectators. Abandon your race and return to the nearest road, and from there to the event centre, unless directed to another assembly point or exit route. Notify an event official you are safe.


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NZSSOC2019 - Relay

Terrain Hedley Dunes offers a variety of terrain. The forest is mostly radiata pine planted on undulating sand-dune terrain, with good to excellent runnability, with some slower areas with reduced visibility with thinnings on the ground and/or pampas grass where running becomes more difficult. There is a coastal strip that contains more intricate dune systems and variable vegetation including some rough open areas and some areas of windblown sand. There is a network of widely spaced forestry roads and some 4WD and motorbike tracks.

This sample map is a copy of a part of the Hedley Dunes South map from 2018. A number of areas have been re-fieldworked in 2019, and new areas have been added to the map. These areas have not been used for Orienteering for many years.

Date Friday, 23 August 2019

Planner Andrew Bell

Controller Rob Murphy

Day coordinator Brigitta Bonar

Map / location Hedley Dunes South, Woodhill Forest (-36.638132, 174.304672 )

Map Scale 1:7,500

Contour interval 2.5 meter

Registration opens: 10am

Participants in composite teams:

Participants running in a composite team, please meet near Registration at 12.45pm to meet your team mates.

Briefing: 1.00pm. Briefing and demonstration of change over procedure.

Start Time: The first leg start will directly follow the briefing: first leg runners should be ready to start directly after the briefing.

There will be a mass start for remaining second and third leg runners, with the exact time announced via the commentary during the event.

Course Closure: 3.30 pm

Prize Giving: Relay prize giving will be on Saturday, after the prize giving for the Long event.


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Directions From Auckland, follow SH16 along the North Western motorway and on through Kumeu and Waimauku to Rimmer Road, 19 km north of Kumeu. Turn left into Rimmer Road and travel 4 km to the forest entrance on the left (sealed road). Turn LEFT into the forest and travel 4.1 km along a metal road to a manned gate (right turn into Inland Road). Headlights must be on while driving in the forest. NOTE: With the recent heavy rain, there is a slippery muddy section, just before the metal road slopes downhill to the coast. Keep your vehicle moving in this 20 meter section, so as not to get stuck. Parking is approximately a further 11 km along this metal road. The condition of the metal road is poor; areas of the access road are rutted and potholed, just drive carefully to avoid them. On Friday there may be logging trucks on the same road. If you encounter these coming in the other direction, the logging trucks have the right of way, so please move to the side of the road and let them pass. Drive with extreme care.

Allow plenty of time for slow travel on the 15 km of metal road. The total distance from central Auckland is approximately 60 km. Allow at least 1 hour from Central Auckland, or 90 minutes from Auckland Airport.

Parking Please follow the instruction of the parking wardens. Parking will start 250 meters from the event centre. The later you arrive, the further you will have to walk.

Teams Official teams are made up of three students of the same gender and from the same school, all of whom are eligible to compete in the grade. Composite teams of three students from different schools can also compete as non-competitive teams. See the Competition Rules for more information.

With the support of the Orienteering NZ Junior Development Committee, a set of new regulations are being trialled for the NZSSOC relay in 2019. Girls may officially run as part of a boys relay team to help Co-Ed schools make up groups of Relay teams.

Composite Teams Not all schools will be able to have one or more complete relay teams. Event organisers will match up individual participants from different schools to make composite teams. If you have suggestions for the composite team you'd like to be a part of, please contact the organisers ([email protected]) before the entries deadline on Friday, 9 August: we will do our best to take these suggestions into consideration.

Warmup Area The warmup area will be between the parking and the event centre on Inland Road only.

Out of Bounds All forest areas will be out of bounds.

Hazards The usual forest hazards exist of uneven ground, fallen trees and branches, pampas grass which cuts. The areas with unmanaged pines have sharp branches at head height and you may wish to consider wearing eye protection.

Course Details With the support of the Orienteering NZ Junior Development Committee, a set of new regulations are being trialed for the school national relay in 2019. This year the Junior Relay will consist of 2 Yellow Legs and 1 White Leg. Junior teams who are unable to enter 2 Yellow Leg runners are encouraged to compete non-officially in the Year 7/8 Relay. To aid runners on the White courses: there will be "go back" signs placed quite far down tracks that white course runners should not be going down. To make it fair to all competitors, these signs will be placed at a reasonable distance down the track.

https://www.nwoc.org.nz/competition_rules

mailto:[email protected]?subject=Composite%20relay%20teams


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How is an Orienteering Relay Race Different from a Standard O Event? In a standard orienteering race, every competitor on the same course runs to the different controls in the same order. To keep runners separate, and to prevent them simply following each other, a staggered start is used, meaning runners start at timed intervals.

Relays, in contrast, usually employ a mass start for the first leg runners, with “splits” or “forks” used to keep competitors separate. Runners may have a few controls in the same order as another runner, but then the split or fork will result in each runner heading in a different direction. The key principle is that every team must run every leg (between each pair of two controls), but not necessarily in the same order.

Key Points to Understand Relay It is important not to follow the runners around you, as they will all have a map with a different course

than everyone else!

Because of the forking there will be a large number of controls, often close together, so it is important to carefully check your control codes.

Control descriptions are printed on the maps, as they need to match the forking assigned to that particular map.

Teams are normally numbered and each leg runner is identified separately. For example runner 101.1 is the first leg runner from Team 101, with 101.2 being the second runner.

Once you complete your leg of the race you will tag your next leg runner, who will complete a race with a different set of forks than you.

An example for a relay course This

example shows how the course planner has designed a fork for a three-person relay team. Each team will have one member visit A, one member visit B, and one member visit C. For each relay team member, this will be numbered as their control number 8. This is later followed by control number 10 being D, E or F.

Overview Courses

Estimated winning times Distance (km) Difficulty

(by NZ Orienteering standard)

Senior Boys 30 minutes 4.5 Orange

Senior Girls 30 minutes 3.6 Orange

Intermediate Boys 25 minutes 3.5 Yellow

Intermediate Girls 25 minutes 3.1 Yellow

Junior Boys 20 minutes 3.5 / 3.5 2 Yellow / 1 White

Junior Girls 20 minutes 3.1 / 3.1 2 Yellow / 1 White

Year 7/8 Boys 20 minutes 3.5 White

Year 7/8 Girls 20 minutes 3.1 White


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NZSSOC2019 - Long

Terrain The Long takes place in plantation forest on sand dune terrain. Flat to hilly terrain with areas of complex contour detail. Mostly fast run forest with some areas of cutty grass that slow running speeds. There is a network of four-wheel drive and motor bike tracks. There are two areas of younger dense pine trees which will limit both speed and visibility considerably. Mapping notes: The map has been extended for the event with several new blocks of terrain. Mapping by Mike Beveridge 2019.The map includes a number of small "yellow" clearings. On a fine sunny day these are generally discernible on the ground. However on a dull/wet day they can be less visible.

Caution is required with the motor bike tracks on the map. Tracks marked with the less distinct small track symbol (broken dashes) can sometimes be hard to distinguish in the forest. There are also vague old tracks that are not mapped. We have endeavoured to make the mapped tracks visible on the ground by raking the pine needles. But one storm or one motorbike can radically change the appearance of a track on the ground over night. For this reason, the map will be updated close to the event, to make sure all major tracks are accurately drawn. Several of the forest blocks have scattered areas of slow run (light) green, interspersed with white forest. Care is required in interpreting these vegetation changes. They are not distinct changes in vegetation types and in places there is not a lot of difference between the white and light green.

Hazards Expected hazards for a forest orienteering map are rough ground, steep slopes, vegetation, fences and possible vehicles, horses and bikes on tracks. Leg covering is recommended to minimise the cutty grass damage. Take care around the parking area, with cars arriving, turning, and leaving.

Date Saturday, 24 August 2019

Event status A-level

Planner Renee Beveridge

Controller Geoff Mead

Day coordinator Brigitta Bonar

Map / location Hedley Dunes South, Woodhill Forest (-36.638132, 174.304672 )

Map Scale 1:10,000 Senior Boys and Girls Championship Grade 1:7,500 All other grades

Contour interval 2.5 meters

Registration opens: 9.00 am

Start Time: 10.00 am

Course Closure: 2.30 pm

Prize Giving: As close to 1.30pm as we can manage. This will be a combined prize giving for both Friday's Relay and Saturday’s Long event.

Levels: Senior Novice, Standard and Championship grade


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Directions and Parking For directions to Hedley Dunes and the event centre, please check Friday's relay information. Please allow enough time to drive to the event. Please follow the instructions of the parking wardens, parking on Inland Road as directed. Parking will be between 200 and 500 meters from the event centre.

Event Centre Details Registration and downloading of results is at the event centre. All courses will have a spectator run through adjacent to the event centre. This is about 3/4 of the way through the courses.

Out of Bounds All forested areas on both side of Inland Road (access and parking road) and beyond the spectator run through are out of bounds.

Warm-up The only warm-up area available is Inland Road, from the parking area to the start.

Start The start is approximately 1 km from the Event Centre. Allow 15 minutes to walk the mostly flat gravel road.

Finish The finish is adjacent to the event centre and the spectator run through.

Water Water will be provided for competitors on the spectator run-through and at the finish of the courses.

Safety Bearing and Event Area Boundaries Woodhill Forest is big; do not run off the competition map. The 'Long' event straddles Inland Road: this is the major gravel road used to drive into the event, for parking and the event centre.

To aid runners on the White courses: there will be "go back" signs placed quite far down tracks that white course runners should not be going down. To make it fair to all competitors, these signs will be placed at a reasonable distance down the track:

The runner who takes this wrong track is appropriately penalised for the navigational mistake;

The runner is not running down this track for such a distance to become more disorientated.

The first three-quarters of all the courses during the 'Long' event are on the north side of Inland Road. The northern and eastern boundaries of the competition map are fenced: do not cross this fence. The safety bearing is South West (SW), back to Inland Road.


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The final quarters of all courses are on the south side of Inland Road. The safety bearing is North East (NE), back to Inland Road.

Course Details The following information with course detail information is not yet finalised, and may change.

Grades Estimated winning

Times (mins)

Difficulty (by NZ

Orienteering standard)

Distance (km)

Number

of controls

Senior Boys Champs 45-50 Red 6.3 27

Senior Girls Champs 45-50 Red 5.1 23

Intermediate Boys Champs 35-40 Orange 5.0 19

Intermediate Girls Champs 35-40 Orange 4.68 18

Junior Boys Champs 25-30 Yellow 3.7 15

Junior Girls Champs 25-30 Yellow 3.35 16

Year 7/8 Boys Champs 25-30 Yellow 3.4 16

Year 7/8 Girls Champs 25-30 Yellow 3.25 16

Senior Boys Standard 35-40 Orange 3.5 16

Senior Girls Standard 35-40 Orange 3.1 12

Intermediate Boys Standard 25-30 Yellow 4.0 12

Intermediate Girls Standard 25-30 Yellow 3.0 12

Junior Boys Standard 20-25 White 3.1 17

Junior Girls Standard 20-25 White 3.1 17

Year 7/8 Boys Standard 20-25 White 3.1 17

Year 7/8 Girls Standard 20-25 White 3.1 17

Senior Boys Novice 25-30 Yellow 4.0 16

Senior Girls Novice 25-30 Yellow 3.07 12


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NZSSOC2019 - Sprint

Terrain Typical campus with a mix of large and small buildings connected by paths and covered walkways together with an area of sports fields. There are detailed areas that will require close map contact and careful navigation. The campus is terraced down a hill so runners can expect to run up or down grass slopes and/or steps connecting the different levels.

Sample Map This sample map is an old map from when the college grounds were last used for an event in 2017. Since then there have been a number of changes to buildings and pathways and as a result the campus has been completely re-mapped for this event.

Date Sunday, 25 August 2019

Event status A-level

GPS Coordinates Event Centre: Kaipatiki Park, 36°46'58.2"S 174°42'55.0"E”

Planner Devon Beckman

Controller Martin Crosby

Day coordinator Lyn Stanton

Map / location Glenfield College

Map Scale 1:2,000

Contour interval 5.0 meters

Registration opens: 9.00am

Start Time: 10.00am

Course Closure: 1.30pm

Prize Giving: As close to 1.00pm as we can manage

Levels: All runners run Championship Grade


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Directions to the Event Centre From Auckland Central, take the Northern Motorway over the Harbour Bridge and take the Onewa Road exit. Travel 2.3km to the top of Onewa Road and turn right into Birkenhead Avenue. Follow this road (which becomes Glenfield Road) for 3.3km, then turn left at Kaipatiki Road (opposite Glenfield Mall). Take the 1st left (Waverley Avenue) and then the 1st right (Segedin Place) and you will then see the entrance to Kaipatiki Park. The Event Centre is at Glenfield Rugby Club. The distance from Auckland Central is approximately 15kms, which should take 20-30mins, but we suggest you allow extra time for the vagaries of Auckland traffic.

Parking There is parking adjacent to the Event Centre – follow the directions of the parking wardens. If the carpark is full, you will be directed to park on the surrounding streets. Please respect all parking restrictions as well as residential driveways and allow plenty of time to walk back to the event centre.

Event Centre Details In the event of adverse weather there will be a pavilion where competitors can shelter from the rain and store their gear. Due to risk of damage to wet field, schools are not allowed to put up their own tents, unfortunately. There are only a small number of toilets at the Event Centre. Please keep this in mind, and be prepared for queues. A spectator zone has been provided to view the Finish. Please respect all Out of Bounds signage.

Warm-up Area Competitors may warm up by running up and down the edges of the sports fields alongside the driveway leading into the event centre.

Hazards Being a Sunday, it is expected the campus will be quiet, but there may be some staff and students within the grounds. Be considerate of other people. Competitors should take care running around blind corners, especially when trying to read the map, so as not to collide with a runner coming the other way. If conditions are wet the paths and grass areas may be slippery. Take extra care going up and down steps to avoid a fall.

Course Details The Sprint will take place in a relatively compact area and as a result competitors can expect to see a lot of controls, including many that are not on their course. Competitors are advised to check their control codes carefully to avoid punching the wrong control.

Grades Estimated winning times

Distance (km) Number of controls Climb (m)

Senior Boys 12 - 15 minutes 2.6 24 60

Senior Girls 12 - 15 minutes 2.4 25 45

Intermediate Boys 12 - 15 minutes 2.2 22 45

Intermediate Girls 12 - 15 minutes 2.0 20 40

Junior Boys 12 - 15 minutes 1.9 20 35

Junior Girls 12 - 15 minutes 1.8 18 35

Year 7/8 Boys 12 - 15 minutes 1.6 17 30

Year 7/8 Girls 12 - 15 minutes 1.5 17 30


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Photos Sprint: Glenfield College


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Competition Rules NZSSOC2019

This competition will be run in accordance with the Special Rules for New Zealand Secondary Schools Orienteering Championships. These rules define the specific regulations pertaining to the New Zealand Secondary Schools Orienteering Championships (NZSSOC), especially where they deviate from the New Zealand Foot-O competition rules. Please note that the courses are run by individuals and the controls need to be found in the sequence listed in the control descriptions. Please direct any specific queries during the events to that day's Course Controller.

Fair Play All competitors shall behave with fairness and honesty. Attempts to gain information related to the courses, beyond what is provided by the event organisers, is prohibited before and during the competition. It is not allowed to bring any previous orienteering maps to the competition areas. A competitor who breaks a rule, or benefits from the breaking of any rule, may be disqualified. Competitors shall not use or carry telecommunication equipment between entering the prestart area and reaching the finish of a race, unless the equipment has been approved by the Controller prior to the event. GPS-enabled devices like watches may be carried provided there is no map display and these devices can not be used for navigation purposes.

Eligibility A student eligible to compete in the NZSSOC must:

Be enrolled as a bona fide (Y9 or above) student at the school of representation and studying at least 80% of a programme that is part of the timetable provided by the school for at least four weeks immediately prior to the event.

Year 7 & 8 students must meet equivalent criteria as bona fide students in Year 7 or 8.

Younger children are not eligible to enter any of the events.

Have a satisfactory attendance record at the school. The final decision will be at the principal's discretion.

Be under 19 years of age at the first of January in 2019.

Individual Grades

1. Competitors are divided into grades based on their gender and current year level at school.

2. Competitors are divided into four separate grades based on their current year level at school, Year 7/8

(Y7/8), Junior (Y9), Intermediate (Y10/11), Senior (Y12/13).

3. There are also maximum ages for each grades as follows:

Senior (Y12/13) must be under 19 years of age at the first of January in the year of the competition.

Intermediate (Y10/11) must be under 16 years of age at the first of January in the year of the competition.

Junior (Y9) must be under 14 years of age at the first of January in the year of the competition.

If someone is over the maximum age for their grade they must run up a grade regardless of what year they are in at school.

4. Determining year at school:

Regardless of what level they are studying at, year at school should be determined by how many years the student has been at school. For example, if someone is in Year 11 but studying a mixture of NCEA Level 1 and 2 papers then they still compete as a Year 11.

If someone has skipped a whole year then they compete at their new year level. For example if someone skips straight from Year 9 to Year 11 (missing year 10) then they compete as a second year Intermediate grade.

5. Grades for the individual Long Distance event are further subdivided on skill into Championship,

Standard and (depending on grade) Novice categories.

6. The practice of competitors “running up” a grade is not endorsed by Orienteering NZ, however it is

recognised that in some cases this may be the best approach for a small number of top competitors with significant past experience. It is recommended that only those who have a chance of obtaining a

https://www.orienteering.org.nz/resources/rules/


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podium place in the grade above consider running up.

7. Under School Sport New Zealand guidelines, home-schooled students who provide current evidence of

the Ministry of Education approval for home schooling may participate in an NZSSSC sanctioned event. However, home-schooled students are not eligible for medal placings although their placing in events will be recognised. The parent or guardian of the home-schooled student must sign off the registration document accepting full responsibility for their student including the event health and safety plans.

Competition Maps Competition maps for NZSSOC2019 will be digitally printed on waterproof paper. Plastic bags will not be offered. Maps for Relay and Long have been drawn according to the International Specification for Orienteering Maps 2019 (ISOM2017). Maps for the Sprint have been drawn according to the International Specification for Sprint Orienteering Maps 2007 (ISSOM 2007).

Control Descriptions Control descriptions on the maps will be in text or symbol format, depending on the grade and the course: All control descriptions are printed on the maps. Loose control descriptions will be available for the Long and Sprint events.

Estimated Winning Times On occasions an exceptional athlete is found in the school grades. Courses set for these athletes may become too demanding for other competitors. Under these circumstances, in grades that contain one or two exceptional athletes, the organisers may choose to use the expected finishing time of the second or third place athlete in place of an expected winning time.

Relay Specific Rules The rules for official teams in the Relay event, as per New Zealand School Sport, are:

The students must be from the same school.

Year 7/8 students cannot run up in the secondary school grades (this would disadvantage Year 9‐13 schools).

With the support of the Orienteering NZ Junior Development Committee, a set of new regulations are being trialed for the school national relay in 2019. Girls may officially run as part of a boys' relay team to help Co-Ed schools make up groups of Relay teams.

Within the secondary school competition, students of the same gender from the same school may run up a grade.

All other combinations will constitute a non‐competitive (NC) entry with regard to points contributing to the Top School competition.

The rules for non‐competitive (NC) teams from the same school are:

Girls can run equivalent boys grade or higher.

Boys cannot run any girl's courses.

Mixed boys and girls teams will run the ‘boys version’ of the highest grade runner in the team. For example: JB, IG, SG will run the SB relay – must be ‘boys’; and ‘senior’ is the highest grade runner. These teams should be entered as a ‘Full Team’ when completing the initial entry forms.

Individual students from different schools that have selected to run in a composite team will in principle be placed in teams of the same grade and gender.

Course Text format Symbol format

Relay Year 7/8 Intermediate

Senior

Long

Year 7/8 Standard Year 7/8 Championship Junior Standard Junior Championship Intermediate Standard Intermediate Championship Senior Novice Senior Standard

Senior Championship

Sprint Year 7/8 Junior Intermediate

Senior


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Notes:

Documents

2019 New Zealand Secondary School Orienteering Championship · 2019 New Zealand Secondary School Orienteering Championship 5 Welcome to Auckland It [s a pleasure to welcome participants