2019 McDonald’s Queensland Championships – Club Relays

Entries via Team Manager Help File

Please find below step below step by step instructions to assist you with nominating your Club’s

relay teams for the 2019 McDonald’s Queensland Championships (Club Relays) using Team Manager.

Importing the TM Events File

1. Open Team Manager

2. Select File, Import, Meet Events (see below screenshot)

3. Select the Meet Events File to Import and select Open.

4. Select OK to unzip the file.

5. The unzipped file will now appear to import. Select the file and select Open.

6. Select OK to import events from the file.

7. Events are now imported. Select OK.

8. The meet will now appear in your Team Manager Meets list. Select Save on all tabs (Meet

Description, Entry Fees, and Eligibility Rules).

Ensure all Athletes are in your Team Manager File

Prior to completing entries, you want to ensure all swimmers are in your Team Manager File and

that their ‘Team’ is set as your Club.

1. Exit out of the Meets page by selecting the small ‘X’ in the right hand corner of the screen.

2. From the Menu Bar, select Athletes.

3. All athletes in your Team Manager file will appear in this list.

Adding new athletes to your Team Manager File

1. Select the blank page icon in the top right hand corner of the screen or select Add from the

Menu Bar.

2. The Athlete Information Box will appear. Ensure the following details are entered:

Last Name

First Name

Birth Date

Gender

Team 1

ID # (select Build ID to generate this ID automatically – the ID will only generate after the

above fields have been completed)

3. Select OK to save. The below confirmation will appear. Select OK.

4. A new athlete information screen will appear. If you don’t wish to add any more new athletes,

select Cancel. If you do need to add more athletes, enter details per step 5 and 6.

Searching for an Athlete and checking their Team 1

1. Select the binoculars icon under View in the Menu Bar.

2. Enter the athletes surname and select OK.

3. You will automatically be taken to the first athlete with this surname in your Team Manager File.

Scroll to find the correct athlete.

4. To edit this athlete’s details (including Team 1), double click on the athlete’s row and their

Athlete Information box will appear.

5. Edit details where required and select OK.

6. Exit out of the Athletes page by selecting the small ‘X’ in the right hand corner of the screen.

Aging Up Athletes

To ensure you’re selecting the correct swimmers, it is best to ‘Age Up’ all swimmers in your Team

Manager File to the first day of the 2019 McDonald’s Queensland Championships, 14 December

2019. Please follow the below instructions to do this:

1. From the Menu Bar, select Meets.

2. Double click on the 2019 Club Relays McDonald’s Queensland Champs Meet.

3. The Meet Setup will appear.

4. Select the Eligibility Rules Tab and check the Age-up Date is correct and select Save.

5. With the correct meet still highlighted, select Ageup on the menu bar.

6. The below options box will appear. Ensure the top radio button is selected (Update Athlete’s

Ages based on Meet Ageup Date) and select OK.

7. The following pop up box will appear, select Yes.

Swimmers have now been aged up to the date of the 2019 Club Relays McDonald’s Queensland

Champs date. This will ensure that when you select your team using the next process, all swimmers

are the correct age as at the day of the meet.

Entering your Relay Teams

1. From the Menu Bar, select Meets (you may still be in this screen from the previous step if you

didn’t exit out).

2. Ensure the correct Meet is highlighted and select Entries from the Menu Bar and select Entries

by Event.

3. The following screen will appear.

4. In the ‘Swim for Team’ and ‘Team’ sections, select your Club from the drop down

- The ‘Swim for Team’ ensures all swimmers will be competing under your club

- Selecting your club as the ‘Team’ will list all athletes in your Team Manager that have your

club selected in ‘Team 1’ in their profile

5. Select the relay event you would to nominate a team for e.g. Event 13 Mixed 15&Over Free

Relay

6. Select ‘New Relay’ in the bottom right hand section of the page to add a relay team to this event

7. The Relay Team will now appear

8. Add swimmers to this relay team by double clicking on the swimmer’s name in the list of

swimmers section in swimming order. You can then enter a manual entry time for this relay

team by click in the cell under ‘Custom’. Entering a custom time will result in the ‘Ex’ box being

ticked. Please ensure that you untick this check box. Please see below screenshot of completed

entry.

9. Please follow the above steps for all events you wish to enter a relay team in.

10. Once all teams are entered, exit out of the Entries page by selecting the small ‘X’ in the right

hand corner of the screen.

Submitting your entries to Swimming Queensland

The following are required to be emailed to Swimming Queensland by Midnight Tuesday, 26

November 2019:

TM Entries Report (.pdf format)

TM Entry File (one file only)

Please see below instructions on how to generate a TM Entries Report:

1. From the Home Screen Menu Bar, select Meets (you may still be in this screen from the previous

step if you didn’t exit out of the meets page).

2. Ensure the correct Meet is highlighted and select Reports from the Menu Bar and select Entry

Report.

3. From the below screen, ensure that the ‘Relays’ radio button is selected in the Event Filters

section.

Prior to selecting ‘Relays’, the screen will appear like this:

After selecting ‘Relays’, the screen will appear like this:

4. Select Create Report.

5. From the Print/Export Reports screen, select the save button (see below screenshot):

6. Ensure the Format is selected as PDF and select OK.

7. An Export Options box will appear, ensure Page Range is set as All. Select OK.

8. Select location to save file and name file appropriately. Select Save.

Please see below instructions on how to export your TM Entry File:

1. From the Menu Bar on the Home Screen, select File, Export and then Meet Entries. Please refer

to below screenshot.

2. Select where you would like to save the entries file (we recommend saving this file in the same

location on your computer as the TM File). Once you have found the location of where you

would like to save the entries file, select OK.

3. Entries have now been zipped and saved. Select OK.

4. Email this zipped file, along with the entries pdf, to entries.qld@swimming.org.au