2019 COAL CITY AREA CLUB Meeting Minutes Approved COAL... · COAL CITY AREA CLUB 2018 ANNUAL MEETING MINUTES January 16, 2019 The meeting of the Coal City Area Club was called to

COAL CITY AREA CLUB 2018 ANNUAL MEETING MINUTES

January 16, 2019

The meeting of the Coal City Area Club was called to order on Wednesday, January 16th, 2019, at 7:00P by President Barry Rice at the Coal City Area Club meeting room.

ROLL CALL: BOLKER, EASTON, GABEHART, HESS, MACK, NOFFSINGER, RICE, SHANK, SHANNON, SISK, VESCOVI, VOTA, UERKWITZ ABSENT: CUMMING (arrived at 7:16) 3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: 2017 annual report was corrected in the membership report. Treasurers Report: Corrections/Questions: None Disbursements: Corrections/Questions: Gabehart questioned the honey on the report. Rice stated that we purchased honey and when people buy it is in a separate fund to be used to purchase additional honey. Hess questioned the 1000 bonus and the increase in the Manager’s check, it was referred to Gina to check on it. Hess questioned why the ATT bill has increased. Vota will check it. Membership Report: Correction/Questions – Vota explained the membership report was reconciled at the end of the year. Vota stated that the delinquent people will be deleted on the next meeting report. MEMBERSHIP REPORT: 2018 NEW MEMBERSHIPS 62 FROM WAITING LIST 0 CERTIFICATES RETURNED 46 CHILDREN UNDER 22 50 DIVORCE 7 LOCAL – 1459 NON-LOCAL – 1204 TOTAL 2663 AS OF 12-31-2018. MOTION BY Bolker SECONDED BY Shank TO ACCEPT THE CONSENT AGENDA. APPROVED 4. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

a. Area/Farming/CRP – Shannon, Cumming – Shannon reported there was $13000 in tree cutting this year and have many that need to be cut next year.

b. Hunting – Sisk reported that the water fowl season was poor. Mack reported 6 bucks and one doe for deer season.

c. Beach – Cumming, Gabehart, Vota – Cumming stated he is making progress and wants to fix the ladder to the raft for next year. A new slide was installed and is movable and new sand was installed. The life guards were better than last year and hope to do better next year.

d. Docks – Noffsinger, Hess, Bolker – Noffsinger stated that the kids dock was repaired, and it was sealed.

e. By Laws – Bolker, Vota - Nothing f. Camping – Vescovi, Bolker Vescovi reported that the lighting was

updated and there were 30 trees planted on the outer edge. g. Equipment – Mack, Shannon – Mack stated there was normal

maintenance and he plans to hold off on new equipment. h. Boating – Vota, Shank – Vota reported there was more erosion control

completed on the west end of the ski lake and there should be one more section to complete the project. The ski beach was dredged and will be finished this spring.

i. Gates and Security – Easton - Nothing j. Budget – Vota, Bolker – Bolker reported that we put an additional $25000

on the building loan and the balance is around $60,000 k. Fishing – Sisk, Shank – Sisk reported that they used $22995 to put in blue

gills, croppie, walleye and perch. l. Trap winter sports – Shank, Cumming – Shank reported the trap is

business as usual and the sled hill is in good shape. 5. MANAGER’S REPORT: Uerkwitz reported that picnic went “as usual” and that someone posted the wrong date of 2019 annual picnic on another Facebook page. 6. PRESIDENT’S UPDATE: Rice reported that we had a successful season. 7. MOTION TO ADJOURN MOTION BY Shank SECONDED BY Sisk TO ADJOURN AT 7:25P. APPROVED.

Signed by: ____ ____________________ Recording Secretary

COAL CITY AREA CLUB MEETING MINUTES

January 16, 2019

The meeting of the Coal City Area Club was called to order on Wednesday, January 16th, 2019, at 7:25P by President Barry Rice at the Coal City Area Club meeting room.

ROLL CALL: BOLKER, CUMMING, EASTON. GABEHART, HESS, MACK, NOFFSINGER, RICE, SHANK, SHANNON, SISK, VESCOVI, VOTA, UERKWITZ ABSENT: none 2. SEAT NEW BOARD – Rice reported the results of the election: 319 ballots were cast, 4 ballots were spoiled Noffsinger 168 Cumming 233 Mack 152 Shank 173 Frederickson 146 3. ELECT OFFICERS a. President MOTION BY Rice SECONDED BY Mack TO NOMINATE RYAN CUMMING FOR PRESIDENT. There were no other nominations. APPROVED b. Vice President MOTION BY Mack SECONDED BY Easton TO NOMINATE MONTY SHANNON FOR VICE PRESIDENT. There were no other nominations. APPROVED

c. Treasurer MOTION BY Cumming SECONDED BY Rice TO NOMINATE JIM BOLKER FOR TREASURER. There were no other nominations. APPROVED d. Recording Secretary MOTION BY Cumming SECONDED BY Rice TO NOMINATE GEORGETTE VOTA FOR RECORDING SECRETARY. There were no other nominations. APPROVED 4. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Treasurers Report: Corrections/Questions: None Disbursements: Corrections/Questions: Hess questioned the 1000 bonus and the increase in the Manager’s check, it was referred to Gina to check on it. Hess questioned why the ATT bill has increased. Vota will check it. Membership Report: Correction/Questions: Vota stated the people that did not pay will be removed on the January report. Email/Text Votes: Motion by Shank to purchase 1 pallet of clay pigeons and reimburse

him for fuel not to exceed $815. Vescovi, Bolker, Vota, Cumming, Shank, Easton, Shannon, Mack, Sisk. Approved. MEMBERSHIP REPORT: Dec NEW MEMBERSHIPS FROM WAITING LIST 0 CERTIFICATES RETURNED 8 CHILDREN UNDER 22 2 DIVORCE 1 APPLICATIONS TO APPROVE 4 LOCAL - 1459 NON-LOCAL - 1204 TOTAL 2663 AS OF 12-31-2018 MOTION BY Shank SECONDED BY Bolker TO ACCEPT THE CONSENT AGENDA. APPROVED 5. FLOOR – Ms Osmondson stated that we need to reconsider the voting for the election, because not a lot of people voted. Discussion continued on the process. Mr Todd Cumming suggested the club should contact the school teachers to see if they would like to identify trees for their classes. Vota stated that the ecology class currently comes out for water testing. 6. DISCIPLINARY - None 7. ACTION ITEMS a. New Committee appointments will be at the February meeting – Cumming stated that board members should contact him about what committees they want to be on and to consider the budget for that committee for this year. b. Shannon stated that the last bid done for Johnke was not completed last year. 8. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

a. Area/Farming/CRP – Shannon, Cumming – Shannon stated that the work for 7200 for Johnke was not completed last year. He wanted to carry over the funds to 2019. He plans to have additional trees cut down in 2019. Easton questioned how the stumps will be handled. Shannon stated the stumps will be ground.

MOTION BY Shannon SECONDED BY Gabehart TO PAY JOHNKE, NOT TO EXCEED $7200, TO CUT DOWN SOME MORE TREES. CARRIED OVER FROM LAST YEAR. APPROVED

b. Hunting – Sisk, Mack - Nothing c. Beach – Cumming, Gabehart, Vota - Nothing d. Docks – Noffsinger, Hess, Bolker – Nothing e. By Laws – Bolker, Vota - Nothing f. Camping – Vescovi, Bolker -Nothing

g. Equipment – Mack, Shannon – Nothing h. Boating – Vota, Shank – Nothing i. Gates and Security – Easton - Nothing j. Budget – Vota, Bolker - Nothing k. Fishing – Sisk, Shank – Nothing l. Trap winter sports – Shank, Cumming - Nothing

9. MANAGER’S REPORT: Cumming wants the manager report to be what he can’t do and needs the board approval. Uerkwitz stated that water tank needs to be inspected and may need some preventative maintenance. In addition, there is no shut off to the tank. Sisk stated he can look in it with a camera and Shank will contact Wills and see what we need. 10. ROUNDTABLE: Gabehart questioned if we are going to get another non-local position. Cumming stated we can put it out there to see if there is any interest. Cumming stated we need to get the newsletter info by the end of February. Easton asked if we do audits on our accounts. Rice stated that we haven’t done that with the accountant. Cumming will look into what it costs. 11. PRESIDENT’S UPDATE: Cumming thanked everyone for what they do. 12. EXECUTIVE SESSION (If Needed) a. Employees issues

13. MOTION TO ADJOURN MOTION BY Shank SECONDED BY Sisk TO ADJOURN AT 7:59P. APPROVED.

Signed by: __ __________ Recording Secretary


February 12, 2019

NO QUORUM


March12, 2019 The meeting of the Coal City Area Club was called to order on Tuesday, March 12, 2019, at 7:00P by President Ryan Cumming at the Coal City Area Club meeting room.

ROLL CALL: BOLKER, CUMMING, HESS, MACK, NOFFSINGER– arrived 7:10, RICE, SHANK, SHANNON, SISK, VESCOVI, VOTA, UERKWITZ ABSENT: EASTON, GABEHART 3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None January Annual Meeting Minutes January Regular Meeting Minutes February Regular – NO Quorum Financial Report: Corrections/Questions: None January Financial Report February Financial Report Disbursements: Corrections/Questions: Hess questioned the 100,000 expense, Vota explained that was a transfer of funds and after a discussion, this should be shown as a transfer. January Disbursements February Disbursements Membership Report: Correction/Questions: None January Membership report February Membership Report Email/Text Votes: Vota motioned to extend the penalty date for the dues from March 1st to March 15, 2019, just for this year. Approved: Sisk, Cumming. Vescovi, Shannon, Shank, Bolker, Noffsinger, Vota, Gabehart, Hess Vota motioned to accept the January Regular Meeting Minutes: Approved: Sisk, Cumming, Hess, Vota, Mack, Shannon, Bolker MEMBERSHIP REPORT: Jan Feb NEW MEMBERSHIPS FROM WAITING LIST 0 0 CERTIFICATES RETURNED 6 5 CHILDREN UNDER 22 3 2 DIVORCE 0 0 APPLICATIONS TO APPROVE 1 10 Non – Payment of 2018 Dues 22 0 LOCAL - 1437 NON-LOCAL - 1202 TOTAL 2639 AS OF 01-31-2019 LOCAL - 1436 NON-LOCAL – 1201 TOTAL 2637 AS OF 2-28-2019 MOTION BY Bolker SECONDED BY Sisk TO ACCEPT THE CONSENT AGENDA. APPROVED

5. FLOOR – Jessica Bosherars’s uncle explained that his niece was not able to pay her dues last year and her mother’s ashes were spread at the club and wanted to know if he could pay her last year’s dues and this year’s dues to get back in. Discussion continued, consensus was that we need to follow the by-laws, she will not be let back in, and others were turned away for many reasons. They recommended that she put her name back on the waiting list. 6. DISCIPLINARY - None 7. ACTION ITEMS a. New Committees– Cumming presented the committee list and explained he is not designating a chairman on each committee, he stated that the committees need to work together as equals and let certain committee people take leads on certain issues. If the committee can’t agree, then it needs to come to the board. He explained that some responsibilities will overlap but everyone should be informed and work together on the committee. MOTION BY Shannon SECODNDED BY Rice TO APPROVE THE COMMITTEE ASSIGNMENTS. APPROVED. b. Budget Review – Vota reviewed the budget projections for 2019, the projects that are pending for 2019 and a short review of last years financial. Discussion continued on this year’s projects. c. Water Tank Cleaning/Maintenance - $4800 + - Uerkwitz explained he acquired a bid for $4800 was for cleaning the tank plus it could be more if additional welding repairs are needed. This also includes painting but not plating or welding. Discussion continued on what repairs are needed and how the repairs would be cared for and alternatives solutions. MOTION BY Mack SECONDED BY Shannon TO SPEND $4800 PLUS $250/HR IF NEEDED FOR WELDING ON THE WATER TANK CLEANING/MAINTENANCE. d. Spare Well Pump – $5000 – Uerkwitz/Vota explained that our water pump is now reaching the end of it’s usefulness and recommended purchasing a new pump if the current pump fails. Discussion continued regarding the warranty and down time if it fails. More information was needed on the warranty. e. Chlorinating Well – Uerkwitz stated that we were notified by the state that we need to chlorinate our well before we can open. Discussion continued on a chlorinated pump and options. Tom will care for. f. New Roof for Office - $10775 – Uerkwitz Roof $6000 Mansard $1200 Entry $ 300 Gutters $1500 Flashing $1300

Shed $ 475 UErkwitz explained that he got a bid from Norton to repair the roof. Discussion continued on what would be done. Noffsinger stated he could do the gutter work for just the cost of materials. MOTION BY Rice SECONDED BY Bolker TO SPEND $10775 TO REPAIR THE OFFICE ROOF. APPROVED. Abstain – Hess. Noffsinger will work with Uerkwitz to replace the gutters. g. Sand for ski beach and additional work – Vota explained that she has a bid to regrade the ski beach, plant grass, removing stickers by the beach house and move the staging area on the west end of the beach for $1200 from Mark Orr. In addition, she has a bid from Quake for $3800 for additional 10 loads of sand to spread over the sand that was dredged put on the beach. She is waiting for another bid for the sand and if it is cheaper, she will use that company.

MOTION BY Vota SECONDED BY Shank TO SPEND $5000 ON THE SKI BEACH FOR SAND AND RENOVATIONS. APPROVED. h. Sand for Swim Beach – Cummings tabled this for now. i. Non- Slip surface for beach - $15000 – Cumming explained that he had a bid from last year but will get a new bid. Discussion continued on what would be done and that this needs to be done. MOTION BY Cumming SECONDED BY Vescovi TO NOT TO EXCEED $15000 TO HET THE BEACH PATIO COVERED WITH A NON-SLIP SURFACE. APPROVED. j. Trees/ Stumps – Stump Grinding – Shannon – Shannon presented 2 bids to grind 53 tree stumps one for $2400 and one for $2900. MOTION BY Shannon SECONDED BY Rice TO HIRE JOHNKE TO GRIND THE 53 STUMPS. APPROVED Shannon plans on surveying the trees for more trimming and cutting them down for safety in the campground.

k. Beautification/Painting – $10,150 – Cumming presented an estimate for $10,150

from Garner Painting to paint the following bathrooms: Camping, Pump house, North point, Ski beach and Guard Shack. Uerkwitz will need to replace some of the facia and camping bathroom hot water shed. Discussion continued on the colors, future maintenance, sprayers, a maintenance routine and the pavilions. MOTION BY Vota SECONDED BY Noffisinger TO SPEND $10,150 FOR PAINTING. APPROVED. APPOSED – SISK.

l. Manager’s home Improvement- Uerkwitz would like to update the manager’s house with new counter tops, kitchen floor and new doors on the cabinets. Discussion continued on the baseboard heat and the walls. Uerkwitz will get some bids. m. Lake Contours – Cumming explained that he will contact this aquatic management company about working on the shoreline and will get more info. 8. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

m. Area/Farming/CRP – Rice, Shannon, Vescovi. Rice stated that they are burning some shore line for better access for fishing from the front gate to the ski beach, and both sides of the back campground. He plans on trying a few different things to see what works best. Discussion continued on where it is needed. Mack questioned if we are closing the roads soon. Uerkwitz will be checking and keep us posted.

n. Beach – Cumming, Hess, Vota - Vota stated that we have put an ad out for a life guard supervisor and life guards.

o. Boating – Shank, Vota - Nothing p. Budget – Bolker, Vota - Nothing q. By Laws – Bolker, Hess, Shannon - Nothing r. Camping – Bolker, Rice, Vescovi – Rice will work with Jim on the

drainage issues and colors. s. Docks – Hess, Noffsinger Hess found a letter that she will put in the

membership packets regarding docks maintenance. Cummings stated that there are sections of floating docks behind the maintenance shed and wanted to know if we could use it for the back-campground dock. Hess will check them out, but the shoreline needs to be maintained.

t. Equipment – Mack, Shannon - Nothing u. Fishing – Gabehart, Shank, Sisk stated he needs $7100 for fish.

MOTION BY Sisk SECONDED BY Shannon TO SPEND $7100 FOR 4000 BLUE GILLS, 4000 CRAPPIES AND 4000 RED-EARS. APPROVED

Discussion continued on fish limits and a notice will be put into the newsletter that live well checks will be done to ensure fish limits are not exceeded.

v. Gates and Security – Easton, Noffsinger – Noffsinger checked the back

gate and it is broken. Discussion continued on what should be done. Noffsinger will check in to a new farm gate at Big R. Mack explained that we need to look into upgrading the computer to use 2 computers to look at those who come through the gate. Vota will work on after the dues are sent out. Cummings questioned if campers can just come in and dump their campers at the club. Discussion continued on ways to stop this practice.

w. Hunting – Mack, Rice, Sisk - Nothing x. Trap winter sports – Gabehart, Noffsinger, Shank - Shank explained that

ther are 3 more weeks of trap shooting. There is a new inside trap facility in the area that may impact our group, however, Shank doesn’t think it will make an impact.

y. Safety – Cumming, Easton - Nothing 9. MANAGER’S REPORT: Uerkwitz reported that Katie Vignocci asked if she can bring in a couple of campers and put her number on it for the wedding. Rice stated that there is no bylaws against it but she is responsible for the occupants and someone has to be in it. Discussion continued on campers and non-member campers. Rice stated that the by-laws do not reflect what is happening at the club. Uerkwtiz wanted to know if someone is in service, if they need proof to qualify for the discount? Vota will look into the procedure. 10. ROUNDTABLE: Vota explained that we did get a quote for an audit from $5000-$7500 and after a short discussion continued. Consensus was not to proceed. Vota advised that there were 41 ballots that were received late that did not get counted. Discussion concluded that it is in the bylaws that it must be received, not post marked, by the deadline. Vota questioned if anyone wanted to be on the office email list. Shannon and Cummings said yes. Vota asked everyone to review the newsletter since it will be sent out tomorrow. Also, everyone needs to sign the CCAC waiver and return. Mack stated that there are only 2 boats behind the shed and they will be fined. Shannon explained that at the last non quorum meeting he was approach by the Dratnol’s ND 110 and asked about having a wedding at the club and if a camper could be used for cooling guests and possibly overnight for those that could not drive. Discussion continued and Rice stated that the by law needs to be changed. Bolker will work on a new by law for non-members that want to camp. Uerkwitz stated that they can have the camper by the wedding for cooling but need to move it to the campground if want to stay overnight. Port-o-lets were also discussed. 11. PRESIDENT’S UPDATE: Cumming asked the board to let him know what projects

they have for this year. 12. EXECUTIVE SESSION (If Needed) – tabled a. Employees issues - raises

i. Peggy ii. Clerical

iii. Tom iv. Maintenance/steve/ray v. Progression Rate Increase

13. MOTION TO ADJOURN MOTION BY Shank SECONDED BY Sisk TO ADJOURN AT 8:50P. APPROVED.

Signed by: __ ______________________ Recording Secretary


April 9, 2019 The meeting of the Coal City Area Club was called to order on Tuesday, April 9th, 2019, at 7:00P by President Ryan Cumming at the Coal City Area Club meeting room.

ROLL CALL: BOLKER, CUMMING, EASTON, GABEHART, HESS, MACK, NOFFSINGER, RICE, SHANNON, VESCOVI, VOTA, UERKWITZ ABSENT: SHANK, SISK 3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: Questions were raised on where certain expenses should be posted. Membership Report: Correction/Questions: None Email/Text Votes: Sisk was told by our fish guy that he had an extra 10,000 red ear bluegill for .25. Original order had 4,000 at .45. Now we can get 14,000 for .25 each. Would like a vote to increase my budget request last meeting from $7,200 to $8,900. Approved Gabehart, Shannon, Easton, Hess, Vota Cumming, Sisk, Shank, Noffsinger Gabehart stated that he got a call and will be getting extra blue gills and some larger ones for the same price. They will arrive the week of 4/26 or the 1st week in May. MEMBERSHIP REPORT: March NEW MEMBERSHIPS FROM WAITING LIST 0 CERTIFICATES RETURNED 22 CHILDREN UNDER 22 7 DIVORCE 2 APPLICATIONS TO APPROVE 2 Adjustment from Audit 65 LOCAL - 1435 NON-LOCAL – 1255 TOTAL AS OF 03-31-2019 MOTION BY Bolker SECONDED BY Shannon TO ACCEPT THE CONSENT AGENDA. APPROVED 5. FLOOR – None. 6. DISCIPLINARY - None 7. ACTION ITEMS

b. Sand for Swim Beach $3800 – Vota/ Hess/ Cumming. Cumming stated that he wanted to add sand to the beach. The discussion continued on where the money will come from and the finance report. Cumming stated the report will be revised for the next meeting. Hess stated we need to move forward now on this.

MOTION BY Vota SECONDED BY Mack TO SPEND $3800 IN SAND FOR THE SWIM BEACH. APPROVED. Shannon ABSTAINED. 8. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

z. Area/Farming/CRP – Rice, Shannon - Shannon stated he marked some trees and didn’t get the bids yet to remove more trees. Discussion continued on where the trees were a concern. Cummings stated that we need to do some seeding by the end of the year for the CRP. He stated we need to work around the bird breeding season. Gabehart stated he did not believe we have to disc; Cumming will look into it.

aa. Beach – Cumming, Hess, Vota - Cumming stated that we approved 15000 for the new floor, however, the upgraded treatment is $16500. Discussion continued on the warranty and the fading. Cumming stated that the price included in the lifeguard shack. Discussion continued on how it compared to the bathroom treatment.

MOTION BY Shannon SECONDED BY Rice TO APPROVE UP TO $16410.24 FOR THE FLOOR RESURFACING. APPROVED. Uerkwitz stated that we need to put the picnic tables somewhere else next year, otherwise, it will ruin the new floor.

bb. Boating – Shank, Vota – Vota is working on cleaning the beach before the new sand comes. Gabehart stated the boats are starting to come out and we need to check them.

cc. Budget – Bolker, Vota - Nothing dd. By Laws – Bolker, Hess, Shannon – Rice will work with Jim B and Jim V

to work on camping rules and the number of campers. Discussion continued on the camping rule #11.

ee. Camping – Bolker, Rice, Vescovi – Nothing ff. Docks – Hess, Noffsinger- Hess distributed a copy of the letter that is

going out to the dock owners with the due’s packages. Hess discussed handing a dock down that the member died. Does the new person need to pay for it? Discussion continued on the process.

gg. Equipment – Mack, Shannon - Uerkwitz stated that the black truck was towed to Bob’s Advanced Auto to see what is wrong with it. He needs to know how much before we will fix it.

hh. Fishing – Gabehart, Shank, Sisk – Gaebhart reported that the crappies are hitting, we got close to the state record on some other fish. Shannon questioned if can fall some trees into the water and Gabehart stated that will help. Gabehart stated we need more snags.

ii. Gates and Security – Easton, Noffsinger – Easton stated that the guard shack was painted. Uerkwitz will be putting a new bracket on the back gate to fix it.

jj. Hunting – Mack, Rice, Sisk - Nothing kk. Trap winter sports – Gabehart, Noffsinger, Shank – Cumming reported

that Shank made about $4000 on trap this year. ll. Safety – Cumming, Easton – Nothing.

9. MANAGER’S REPORT: UErkwitz stated that the water tank was completed, the tank was not very bad. The total bill was $5550. Tyler Valentine came out to chlorinate the well for us at a cost of $400.

10. ROUNDTABLE:

a. Golf Carts- Noffsinger questioned about allowing golf carts in the club, this could keep the heavy vehicles out of the club and would keep the speed down. Discussion continued and the consensus was not to pursue this issue.

b. Mack stated that Ron Bolte has stage 4 cancer and daughter said if someone wants to call him, he is going through treatments.

c. Easton stated that Michelle Miller’s girl scouts wanted to have an overnight campout for some 5th graders. Discussion continued.

MOTION BY Easton SECONDED BY Gabehart TO ALLOW THE GIRL SCOUTS TO DO AN OVERNIGHT CAMPOUT. APPROVED

11. PRESIDENT’S UPDATE: Cumming stated to check out the guard shack he will

continue to paint the buildings this color. 12. EXECUTIVE SESSION

MOTION BY Noffsinger SECONDED BY Shannon TO GO INTO EXECUTIVE SESSION. APPROVED.

13. MOTION TO ADJOURN MOTION BY Bolker SECONDED BY Noffsinger TO END EXECUTIVE SESSION AND TO ADJOURN AT 8:14P. APPROVED.

Signed by: ___ _____________________ Recording Secretary


May 14, 2019 The meeting of the Coal City Area Club was called to order on Tuesday, May 14, 2019, at 7:02P by President Ryan Cumming at the Coal City Area Club meeting room.

ROLL CALL: BOLKER, CUMMING, HESS, RICE, SHANK, SHANNON, VESCOVI, VOTA, UERKWITZ ABSENT: EASTON, GABEHART, MACK, NOFFSINGER, SISK 3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: None Membership Report: Correction/Questions: Hess questioned why we have an adjustment. Vota stated that we are still reconciling the membership list. Email/Text Votes: None MEMBERSHIP REPORT: April NEW MEMBERSHIPS FROM WAITING LIST 0 CERTIFICATES RETURNED 4 CHILDREN UNDER 22 3 DIVORCE 0 APPLICATIONS TO APPROVE 2 Adjustment from Audit 16 LOCAL - 1433 NON-LOCAL – 1272 TOTAL 2705 AS OF 04-30-2019 MOTION BY Bolker SECONDED BY Shannon TO ACCEPT THE CONSENT AGENDA. APPROVED 5. FLOOR – Darren Huston, stated that he paid his dues in December, and it came back NSF, so wanted to see if he we can reconsider. The circumstances were reviewed, however, we need to follow the current policy if the dues are not paid by December 31st the dues are forfeited. Jane Calcaterra questioned the $50 late fee has been a member for years and years and got the letter for the late fee of $50 that they were late and wanted to appeal the letter. The letter was dated 3/21/19. She stated she was late paying her dues late and stating that she was out of town. Discussion continued about the late fee and that this is the policy and we can’t waive it for one and not for others. 6. DISCIPLINARY -

c. Dan Peters/LP61 – Cummings stated that he was near the dumpster and he saw someone was urinating and was exposed. Cumming stated that he approached the car and suggested to use the bathrooms. Cummings said there were more than one person in the car and his warning was not taken seriously. Cummings stated that Mr. Peters did contact him later and

apologized. Mr. Peters stated that he claims it was an emergency and he let the person out from his car to go and what he did later was his responsibility. Mr. Peters didn’t know who Cummings was and did react in anger. He had never heard of being written up, so he told him to do what he had to do. Peters did state he was sorry and didn’t know the bathrooms were open. Cummings stated the board will review the information in executive session and advise him later what the board will decide.

7. ACTION ITEMS

a. Overnight non-member camping rules change – Rice proposed a by law change since the current rule is not being followed. He reviewed the new proposed. Discussion continued on bringing in campers that are not owned by the member, however, a member can bring in a camper if they borrow it as long as it has their club number on it. Current By-Law 11. Guests are ordinarily prohibited from remaining overnight. A. Exceptions may be made in unusual circumstances only with prior approval of the Manager. Proposed By-Law 11. Guest who are camping overnight, must be signed in at gate and are only permitted to camp with the member.

A. Guest cannot bring in RV campers but may bring in tents. Discussion continued on bringing in campers in and it will be voted on at the next meeting.

b. Boating Usage – Shank/Vota/Bolker - Bolker stated that there are 100 permits and there are only 35 active boaters. There was an average is 3 boats on Sat and 5 on Sunday last year. To be able to use the club more, he recommended a trial this year which would allow the weekday boat permits limited time to use the lake on the weekends. This would allow 5 weekday permits on Saturday and 4 on Sunday. This process would be on a fist come 1st serve basis. Each weekday boater would be allowed 3 days on the weekend that they would schedule with the office. Once they are scheduled there are no changes, no rain dates. This process will be reviewed in October to see if it works and if it has to be revised. Bolker will hold a mandatory safety course for those that need it. Discussion continued. The holidays are not an issue at this time. This would be limited to the weekday permit holders as the date of ratification. Discussion continued.

NEW This will be a temporary Bi-Law effective the day after the June Meeting ending on 9/1/19. The CCAC will Allow Weekday Permit Holders that are in good standing at date of

Ratification to use the Ski lake 3 Saturdays OR Sundays on a 1st come 1st serve bases between the date after the June Meeting Through 9/1/19. The limit for Weekday permit holds will be a maximum of 5 Boats on Saturdays and 4 boats on Sunday. The weekday permit must contact the CCAC office and select their 3 dates. Once selected no changes will be accepted. The board will review this temporary Bi-Law during the October Meeting and determine if revisions or the deletion of this bi-law is in order. 8. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

mm. Area/Farming/CRP – Rice, Shannon, Shannon has gotten a bid on the tree, but doesn’t have a 2nd bid yet, he wanted to vote on it now since the bids are closed.

MOTION BY Shannon SECONDED BY Rice TO CUT DOWN 14 TREES, SOME WILL BE LEFT FOR FIRE WOOD, FULL CLEAN UP AND STUMPS GROUND FOR $6000 WITH PRECISION TREE SERVICE. APPROVED.

nn. Beach – Cumming, Hess, Vota - Hess met with Chicago Crew and suggested a new 2 tone and after a review we are just going for the plain stuff. They will be starting on the 5/20th. Life guards are going to paint the guard shack. Vota asked about the women’s bathroom, needs to be watch for the smell. Uerkwitz will talk to A&E about it next week when they come out next week.

oo. Boating – Shank, Vota – The sand will be there this week and after that it will be spread and the grass planted.

pp. Budget – Bolker, Vota – Vota advised that the raises were effective on 3/15/19.

qq. By Laws – Bolker, Hess, Shannon – Nothing rr. Camping – Bolker, Rice, Vescovi – Rice asked Uerkwitz about the back

bathroom and will be done before Memorial Day. Discussion continued on how to handle the back bathroom. Rice stated we are going to maintain it. It will be emptied out every year, more chemicals more water. Vescovi stated he had a vent that can be used, also. Discussion continued on other options.

ss. Docks – Hess, Noffsinger- Hess handed out the dock letter but hasn’t done any inspection

tt. Equipment – Mack, Shannon - Nothing uu. Fishing – Gabehart, Shank, Sisk – Nothing vv. Gates and Security – Easton, Noffsinger – Uerkwitz stated that we are

down one midnight guard and want to have the gate closed at 11P on Mon, Tue Wed and then a midnight guard there the rest of the week.

ww. Hunting – Mack, Rice, Sisk - Nothing xx. Trap winter sports – Gabehart, Noffsinger, Shank reported that the field

is cleaned up and the trap is closed for the summer. yy. Safety – Cumming, Easton - Nothing

9. MANAGER’S REPORT: Uerkwitz reported that the back roads are done and he is waiting for gravel. Vota asked that we could just hire one person to just to clean the beaches, swimming and/or ski beach. Discussion continued. 10. ROUNDTABLE: Vescovi is working on updating the playground equipment for camping improvement fund. Maybe a tire swing and update the swingset. He advised that he sold his house and will be moving and the next meeting will be his last since he will not be a local person. Cumming read the thank you note from Ron Bolte’s family. Vota reviewed correspondence from 2 members that did not pay dues last year and would like to get paid for their certificate. It was reviewed that the by laws state that they forfeit their membership and fees.

11. PRESIDENT’S UPDATE: MOTION BY Shannon SECONDED BY Shank TO ENTER INTO EXECUTIVE SESSION. 12. EXECUTIVE SESSION MOTION BY Shank SECONDED BY Rice TO GIVE A WARNING. APPROVED 13. MOTION TO ADJOURN MOTION BY Shank SECONDED BY Rice TO EXIT EXECUTIVE SESSION AND ADJOURN AT 8:10P. APPROVED. Signed by: __ ______________________ Recording Secretary


June 11, 2019 The meeting of the Coal City Area Club was called to order on Tuesday, June 11, 2019, at 7:00P by President Ryan Cumming at the Coal City Area Club meeting room.

1. ROLL CALL: BOLKER, CUMMING, GABEHART (left at 7:35P), HESS,

MACK, NOFFSINGER, RICE, SHANNON, SISK, VOTA, UERKWITZ

ABSENT: EASTON, SHANK, VESCOVI 2. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: Vota stated that the disbursements were sorted differently and there were some corrections to the original. Membership Report: Correction/Questions: Vota noted that there are about 100 members that have not paid. Email/Text Votes: None MEMBERSHIP REPORT: May NEW MEMBERSHIPS FROM WAITING LIST 0 CERTIFICATES RETURNED 1 CHILDREN UNDER 22 2 DIVORCE 0 APPLICATIONS TO APPROVE 8 Adjustment from Audit 15 LOCAL - 1434 NON-LOCAL – 1286 TOTAL 2720 AS OF 05-31-2019 MOTION BY Boker SECONDED BY Shannon TO ACCEPT THE CONSENT AGENDA. APPROVED. Mack Abstained FLOOR – Ms. Osmondson questioned if her son can have a shower at the club. They will have approximately 60 people and a pizza cooker on July 21. She was advised to coordinate with the manager, Tom. DISCIPLINARY – Caleb Roeds– Jeff Unland, stated he witnessed a blue truck going up a hill, spinning tires and the person driving was swearing. He was fishing north of the ski beach side with his 8 yr old and his son heard him. He saw him going fast in the camping area and there was a woman with him. Caleb Roeds stated he in the back area however, he stated he didn’t spin his tires and wasn’t climbing hills but he did yell. Unland was at the gate when the blue truck was leaving was leaving and was able to identify the truck. The guard, Carol, stated that he spun his tires after he left. Roeds

stated that he may have spun tires turning at the corner. This was about 8P and was on the camera. Questioning about the incident continued. Cumming stated that this will be discussed in executive session and Roeds will be notified of the outcome. 6. ACTION ITEMS a. SPEEDBOAT CHANGE – Bolker reviewed the use of the lake and reviewed the proposed temporary bylaw. Bolker explained that the boating committee and him will contact the weekday permits if this is approved. Discussion continued. NEW This will be a temporary Bi-Law effective the day after the June Meeting ending on 9/1/19. The CCAC will Allow Weekday Permit Holders that are in good standing at date of Ratification to use the Ski lake 3 Saturdays OR Sundays on a 1st come 1st serve bases between the date after the June Meeting Through 9/1/19. The limit for Weekday permit holds will be a maximum of 5 Boats on Saturdays and 4 boats on Sunday. The weekday permit must contact the CCAC office and select their 3 dates. Once selected no changes will be accepted. The board will review this temporary Bi-Law during the October Meeting and determine if revisions or the deletion of this bi-law is in order. MOTION BY Bolker SECONDED BY Rice TO APPROVE THE PROPOSED TEMPORARY BY LAW. APPROVED.

b. Overnight non-member camping rules change – Rice reviewed the proposed by-law and discussion continued.

Current By-Law 11. Guests are ordinarily prohibited from remaining overnight. A. Exceptions may be made in unusual circumstances only with prior approval of the Manager. Proposed By-Law 11. Guest who are camping overnight, must be signed in at gate and are only permitted to camp with the member.

B. Guest cannot bring in RV campers but may bring in tents. MOTION BY Rice SECONDED BY Noffsinger TO APPROVED THE CAMPING BY LAW WITH NO CHANGES. Approved. c. Signs – beach and ski beach Vota-Hess-Cumming- Cumming stated that we need to get approval for the new beach rules signs due to the cost. MOTION BY SHARON SECONDED BY RICE TO SPEND $700 FOR NEW SIGNS AT THE BEACH. APPROVED.

7. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

zz. Area/Farming/CRP – Rice, Shannon, NOTHING aaa. Beach – Cumming, Hess, Vota - Uerkwtiz will keep checking on

the woman’s bathroom smell and if needed contact A&E. Hess reported that the new floor has been completed and they will fix the 2 spots that were messed up by the. birds. Hess reported that she has ordered a small storage locker and a storage bin in the guard shank, she has also ordered new swings and chains for playground area. Uerkwitz will install the shed.

bbb. Boating – Shank, Vota - Vota stated the grass is growing. ccc. Budget – Bolker, Vota – Nothing ddd. By Laws – Bolker, Hess, Shannon – Nothing eee. Camping – Bolker, Rice, Vescovi – Uerkwitz stated camping is

way down. There is no water sitting any longer and will check if we need drainage.

fff. Docks – Hess, Noffsinger- Nothing. ggg. Equipment – Mack, Shannon - Nothing hhh. Fishing – Gabehart, Shank, Sisk – Gaebhart stated 2200 fish (red

ear and blue gills) were put in the lakes around the club. Discussion took place on on the fishing sign that need to be fixed. Sisk ordered fish for the fishing derby and will need a check. Sisk will order walleye in the fall. Discussion continued on ordering fish. Vota requested that the screen needs to be cleaned at the dam

iii. Gates and Security – Easton, Noffsinger – Nothing jjj. Hunting – Mack, Rice, Sisk –Mack stated he had the lottery on the 1st

Sunday in June, the next meeting will be Aug 4th. 36 guys were signed up to pick spots There is not date for the duck meeting yet.

kkk. Trap winter sports – Gabehart, Noffsinger,Shank - Nothing lll. Safety – Cumming, Easton – Cumming stated there was a safety issue, but

it was cared for.

8. MANAGER’S REPORT: Uerkwitz reported that he had put in gravel to the Y and he is not sure when he will get more. In, addition, the generators were serviced today 9. ROUNDTABLE:

a. Unatteneded overnight campers – Noffsinger stated that he was talking to other clubs about overnight unattended camping and how they handle it. Discussion took place on current by laws and how it is handled now.. It was agreed that if you need to leave the camper overnight without being there, just contact Tom and let them know. In addition, Rice will revise the current by law to reflect other issues.

b. Gas Contract– Vota questioned if the contracts are renewed for the winter gas. Uerkwitz has cared for.

c. Cumming stated that Jim Vescovi has resigned and explained that the past practice was to be appoint one of the people on the ballot. Eric Frederickson was the next one and several people recommended him and if anyone had someone else they would like to appoint, they need to bring

the name to the next meeting for discussion. d. Sharon Hess questioned cleaning the back dock area and Tom said he had

them working on it this week. 10. PRESIDENT’S UPDATE: Nothing. 11. EXECUTIVE SESSION (If Needed) MOTION BY Noffisinger SECONDED BY Sisk TO ENTER INTO

EXECUTIVE SESSION.

MOTION BY Shannon SECONDED BY Risk TO SUSPEND CALEB ROEDS FROM THE CLUB FOR 3 MONTHS.

12. MOTION TO ADJOURN MOTION BY Noffsinger SECONDED BY Shannon TO EXIT EXECUTIVE SESSION MOTION BY Rice SECONDED BY Bolker TO ADJOURN AT 7:56P. APPROVED.

Signed by: ___ _____________________ Recording Secretary


July 09, 2019

The meeting of the Coal City Area Club was called to order on Tuesday, July 9, 2019, at 7:00P by President Ryan Cumming at the Coal City Area Club meeting room.

1. ROLL CALL: BOLKER, CUMMING, HESS, MACK, RICE, SHANK, SHANNON, SISK, VOTA, UERKWITZ ABSENT: EASTON, GABEHART, NOFFSINGER 2. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Financial Report: Corrections/Questions: Shannon questioned GC collector under insurance. Vota explained that is the property tax and that should be corrected. Shannon questioned the insurance payment. Disbursements: Corrections/Questions: None Membership Report: Correction/Questions: Vota explained the membership report should show the transfers from one to the other. Email/Text Votes: Email/Text Motions – 6/14/19 Motion by Sisk Seconded Shank to spend $1700 for West Flooring to replace carpet in two bedrooms and hallway. Approved – Bolker, Shank, Vota, Sisk, Shannon, Bolker, Rice 6/13/19 Motion by Shank Seconded by Shannon to spend $1850 for trap shoot clean up machine. Approved – Noffsinger, Sisk, Bolker, Cumming, Vota, Rice, Shannon Rice asked if the machine can pick up the grass, Shanks stated that it worked well. NEW MEMBERSHIPS June FROM WAITING LIST 0 CERTIFICATES RETURNED 0 CHILDREN UNDER 22 7 DIVORCE 1 APPLICATIONS TO APPROVE 0 Adjustment from Audit 5 LOCAL -1436 NON-LOCAL – 1297 TOTAL 2733 AS OF 06-30-2019 MOTION BY Shank SECONDED BY Shannon TO ACCEPT THE CONSENT AGENDA. APPROVED 4. FLOOR – Bill Johnson – LJ44 stated that he went to the gate for the fishing tournament. The gate guard stated that he didn’t have insurance and he would not let her in. He brought the copy to her and she said she couldn’t go by that. She would not look at it. He was upset and paid his $50 for the tournament and went home. He came to the office on Monday and it was, but it wasn’t on the list. He had been out there several times before and was let in. He recommended a second way to check it. Hess questioned who checked him in before and didn’t know. Discussion continued that this is the

instructions to the gate guard. Consensus was that his entry fee should be refunded, and we need to determine what happened at the office. Cumming stated that it could have been handled differently and discussion continued. 5. DISCIPLINARY - None 6. ACTION ITEMS

e. Unattended overnight camping. – Rice stated that this will not be revised.

f. Open position on the board- Cumming – MOTION BY Mack SECONDED BY Shannon TO NOMINATE ERIK FREDERIKSON FOR THE OPEN POSITION. APPROVED MOTION BY Vota SECONDED BY Cumming TO NOMINATE TARYN TROTTER FOR THE OPEN POSITION. Hand vote was taken and FREDERIKSON was approved to fill Jim Vescovi’s position. 7. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

mmm. Area/Farming/CRP – Rice, Shannon, - Shannon stated that the shoreline has a lot of weeds. Discussion continued on spraying, weed whacking, burning, more employees, outsourcing and equipment. Shannon will check into options with Rice.

nnn. Beach – Cumming, Hess, Vota - Hess stated the shed is up for the tools. A zebra mussel rake was purchased and has worked well to clean the sand in the water. The swim lessons are going on at this time and the lifeguard issues are improving. Uerkwitz has fixed the sprayer, the sand was cleaned, and we will be getting sand on Saturday.

ooo. Boating – Shank, Vota -Vota reported the grass is growing and the beach will be cleaned.

ppp. Budget – Bolker, Vota – Vota stated that the report shows our special projects and what has been completed. Bolker asked about the roof, it was stated that the contractor didn’t want to do the work without the gutters. Discussion continued and it was the consensus to let him do the gutters.

qqq. By Laws – Bolker, Hess, Shannon – Nothing rrr. Camping – Bolker, Rice, Vescovi – Nothing sss. Docks – Hess, Noffsinger- Hess question if members are responsible for

maintaining the area around their dock, one dock was referred to Uerkwitz.

ttt. Equipment – Mack, Shannon - Uerkwitz explained that the black truck is about done is now overheating, the power steering pump broke the bolts off the block. He will still see if he can fix it.

uuu. Fishing – Gabehart, Shank, Sisk – Sisk would like to spend the balance of his budget on walleye, perch and crappies.

MOTION BY Sisk SECONDED BY Shank TO SPEND THE BALANCE OF HIS BUDGET. APPROVED

vvv. Gates and Security – Easton, Noffsinger –Nothing www. Hunting – Mack, Rice, Sisk –Mack stated the next meeting is 8/4

for spots. Sisk will have letters sent out for the 8/16 duck meeting. xxx. Trap winter sports – Gabehart, Noffsinger, Shank - Nothing yyy. Safety – Cumming, Easton - Nothing

8. MANAGER’S REPORT: Uerkwitz stated there was a problem with the dump station, A&E put a camera down the station, the junction box had collapsed. The two tanks were reconnected, and the north tank was blocked off. It was a cost of approximately $7000, he talked to the majority of the board members before the work was done. This was the first maintenance on the dump station that anyone could remember. Uerkwtiz stated that the fish limit sign and the ski beach rules signs still need to be updated. Discussion continued on the fish limits. 9. ROUNDTABLE: Mack stated that the Miners Club is now getting a benefit from the Open space act for Grundy County. Vota will look into. 10. PRESIDENT’S UPDATE: Cummings stated that there is a wedding reception on July 27th wedding for Rachael Dratnol. Rice stated that they need to bring their own out houses. They asked if they can camp, they need to have a member camp with them. 11. EXECUTIVE SESSION (If Needed) MOTION BY Vota SECONDED BY Shank TO ENTER INTO EXECUTIVE SESSION. 12. MOTION TO ADJOURN MOTION BY Bolker SECONDED BY Rice TO EXIT EXECUTIVE SESSION AND ADJOURN AT 8:09P. APPROVED.



August 13, 2019

The meeting of the Coal City Area Club was called to order on Tuesday, August 13, 2019, at 7:00P by President Ryan Cumming at the Coal City Area Club meeting room. 1. SEATING OF THE NEW BOARD MEMBER – Cumming advised that Erik

Frederiksen will be seated as our new board member when he arrives.

2. ROLL CALL: BOLKER, CUMMING, EASTON, FREDERIKSEN (Arrived at 8:06P) HESS, MACK, NOFFSINGER, RICE, SHANK, VOTA, UERKWITZ

ABSENT: GABEHART, SHANNON, SISK 3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: Mack stated the round table should reference Miners not Goose Lake. Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: None Membership Report: Correction/Questions: None Email/Text Votes: Email/Text Motions – None NEW MEMBERSHIPS July FROM WAITING LIST 0 CERTIFICATES RETURNED 4 CHILDREN UNDER 22 0 DIVORCE 0 APPLICATIONS TO APPROVE 2 Adjustment from Audit 1 LOCAL – 1435 NON-LOCAL – 1295 TOTAL 2730 AS OF 07-31-2019 MOTION BY Bolker SECONDED BY Shank TO ACCEPT THE CONSENT AGENDA. APPROVED 4. FLOOR – Ms. Osmonson wanted to thank Fred/Mary Gaddis and Tom/Peggy Uerkwitz for putting on a great picnic.

5. DISCIPLINARY – Nico Soave NS372 – Bolker stated that he was on the ski beach and the pontoon was speeding down the middle of the lake very fast. He and Rice approached them in the back where they were swimming and identified themselves as board members. They advised him that there was no speeding and swimming since they were in the ski lake. They advised on way back to keep the pontoon off to the side. Within the hour the pontoon comes down the middle excessively fast at an unsafe speed. Rice and Uerkwitz caught up to Suave and Suave was disrespectful to Rice. They continued their discussion about the boat that was confrontational and that he had followed him that he thought there would be a fight. Suave stated that he was drunk, and he knew what he did was wrong. Discussion continued about the call his dad made.

Cumming stated that the board will discuss this in executive session, however, he stated that there were several violations and that he doesn’t expect the board to go lightly. Cummings major concern was the safety of the skiers. 6. ACTION ITEMS

g. 7. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

zzz. Area/Farming/CRP – Rice, Shannon, Frederiksen - Nothing aaaa. Beach – Cumming, Hess, Vota - Vota stated we got the sand was

delivered. Hess stated that the bathrooms are old and may need to renovate them and she thinks we should start a fund. Discussion continued that we should determine what has to be done and to discuss at budget time next year.

bbbb. Boating – Shank, Vota – Bolker questioned about the drain by the boat ramp needs to have a berm and wants to put a fence up for erosion. Bolker will work on that with Uerkwitz. Vota will reseed the beach this fall. Discussion continued.

cccc. Budget – Bolker, Vota – Vota advised that we are on target for budget expenses. Uerkwitz and Rice reviewed the bill for the well repairs. Uerkwitz stated that we are going to keep the motor for a spare. We may still get a small bill from Clennon for more electrical work.

dddd. By Laws – Bolker, Hess, Shannon – Nothing eeee. Camping – Bolker, Rice, Frederiksen - Nothing ffff. Docks – Hess, Noffsinger – Hess had Ryan Vaughn look at the

kids fishing dock and he recommended that the dock should be replaced in the next 1-2 years. Vaughn gave an estimate for $5200 to replace the wood. The metal post could be reused. Hess questioned if the boat landing will be skimmed down to the current ramp to the north ram. Uerkwitz will start on it. Discussion continued on cleaning the shoreline.

gggg. Equipment – Mack, Shannon - Mack stated that we are going to work with the mowers we have. The black truck is still not working. Discussion continued on the black truck repairs and vehicle to use the snowplow on. Other options were considered.

hhhh. Fishing – Gabehart, Shank, Sisk - Nothing iiii. Gates and Security – Easton, Noffsinger - Nothing jjjj. Hunting – Mack, Rice, Sisk – Mack stated there is a duck hunting

meeting coming up. Ducks season starts Oct 26th. Deer hunting has 36 people with the season starting Oct 1st to Jan 15th.

kkkk. Trap winter sports – Gabehart, Noffsinger, Shank - Shank stated will be coming back with a bid for birds. Cumming stated that Frederiksen would like to help out.

llll. Safety – Cumming, Easton - Nothing 8. MANAGER’S REPORT:

Uerkwitz questioned if he can get a new washing machine, advised there is a check already issued.

9. ROUNDTABLE: Easton stated that there have been some people passing away and would like to get a plaque for the office or out at the club. He would like to get input from the board for special recognition. Max will care for and discussion continued. Vota stated the contract was sent in for the roof and will be scheduled in September or October.

10. PRESIDENT’S UPDATE: Cumming wanted to thanks to the Uerkwitz’s for picnic

Rice will do something for Mr. Gaddis and the Uerkwitz’s. He wanted to thank Shank for helping with the well. Cumming asked that the committees keep the president in the loop of what is going on in your committees by email or text.

11. EXECUTIVE SESSION (If Needed) MOTION BY Mack SECONDED BY Easton TO ENTER INTO EXECUTIVE

SESSION. 12. MOTION TO ADJOURN MOTION BY Shank SECONDED BY Rice TO EXIT EXECUTIVE SESSION AND ADJOURN AT 8:08P. APPROVED.



September 10, 2019 The meeting of the Coal City Area Club was called to order on Tuesday, September 10th 2019, at 7:00P by Vice-President Monty Shannon at the Coal City Area Club meeting room. 3. ROLL CALL: FREDERIKSEN, GABEHART, HESS, MACK, RICE, SHANK,

SHANNON, SISK, VOTA, ABSENT: BOLKER, CUMMING, EASTON, NOFFSINGER, UERKWITZ

3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: None Membership Report: Correction/Questions: Shannon asked how many members have not paid their dues. Vota advised about 100. Email/Text Votes: Email/Text Motions – None NEW MEMBERSHIPS Aug FROM WAITING LIST 0 CERTIFICATES RETURNED 2 CHILDREN UNDER 22 0 DIVORCE 0 APPLICATIONS TO APPROVE 2 Adjustment from Audit 2 LOCAL – 1435 NON-LOCAL – 1295 TOTAL 2730 AS OF 08-30-2019 MOTION BY Shank SECONDED BY Gabehart TO ACCEPT THE CONSENT AGENDA. APPROVED 4. FLOOR – None 5. DISCIPLINARY – None 6. ACTION ITEMS

h. Tree Bids – Rice stated that there are 46 dead trees to the west and south of the manager’s house. He has marked them and got 2 bids: Johnke Tree Svc $9000/$12600 or both for $20000. Precision Tree Svc bid $9000/$7000 or both for $14000. He stated there is 18400 left in area budget and the tree allocation and wants to get approval for the rest of the money they could do some trimming. Large logs will be left for the manager to use stumps will be ground and the rest will be cleaned up.

MOTION BY Rice AWARD PRECISION TO REMOVE TREES FOR $14000 AND TO SPEND UP TO $18400 FOR ADDITIONAL WORK SECONDED BY Shank. APPROVED

i. Shoreline Maintenance – Shannon contacted kaboda about buying a mower, mini

excavator or skidster. He talked to Uerkwitz and he recommended the skidster. Discussion continued on the price for each piece of equipment which ranged up to 100,000, attachments, wheels or tracks, who would run it, projected uses and other alternatives. Shannon contacted 2 lawn services to get an estimate on clearing the shoreline from the gate around to the 1st pontoon dock south of the beach, by the kids pond and back camping area. The estimate was $11,000 excluding just north of the ski beach, that would be $3000 for the 1st time, with monthly maintenance of 4700. Approximately $30,000 the 1st year and $15,000 each year after. Discussion continued on other alternatives, spraying, additional employees and other equipment.

j. Clay Birds – Shank got bids on clay pigeons, Big R and where he usually gets it. He usually has them shipped to Mineoka Club.

MOTION BY Shank TO SPEND $2483.77 FOR CLAY PIGEONS THAT WOULD BE DELIVERED TO THE MINEOKA CLUB SECONDED BY Rice. APPROVED 7. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

mmmm. Area/Farming/CRP – Rice, Shannon, Frederiksen – Gabehart questioned if they should cut the grass south of the club, Rice stated that it is CRP land now. Hess questioned about the docks that needed dirt. Rice stated that he talked to Uerkwitz and he will have him cared for.

nnnn. Beach – Cumming, Hess, Vota – Rice asked about the new flooring and Hess and Vota stated that it was much better. Vota stated the beach is closed.

oooo. Boating – Shank, Vota – Vota stated that the boating trial is going to be discussed at the next meeting. Rice stated that the weekday speed boaters were allowed to use the lake on a few weekends. Adjustments will be discussed at the next meeting. Vota stated that Hess and her planted additional grass at the ski beach. On 9/23 the high school environmental class will be coming out to the club on a field trip and Vota will coordinate.

pppp. Budget – Bolker, Vota - Nothing qqqq. By Laws – Bolker, Hess, Shannon - Nothing rrrr. Camping – Bolker, Rice, Frederiksen - Nothing ssss. Docks – Hess, Noffsinger - Nothing tttt. Equipment – Mack, Shannon – Mack stated that the black truck has been

repaired. uuuu. Fishing – Gabehart, Shank, Sisk – Gabehart ordered some fish,

perch for 1.35 and he will get some bigger ones 4-5 Inches for the same price and will get crappies in the spring $13000. Gabehart will start making paths so you can people can fish from the shores not that his health has improved.

vvvv. Gates and Security – Easton, Noffsinger -Nothing wwww. Hunting – Mack, Rice, Sisk – Sisk reported the hunting changes. xxxx. Trap winter sports – Gabehart, Noffsinger, Shank - Nothing yyyy. Safety – Cumming, Easton - Nothing

8. MANAGER’S REPORT: Not Available 9. ROUNDTABLE: Vota questioned where the “No Wake” bouy went and discussion

continued on replacing it or putting up a sign. Rice reported that he bought GCs for Gaddis’ for helping with the cookout. Shank said a few members reached out and asked about kayaks and stand up paddle board rentals. He talked to Cumming about the head guard doing it at the swim beach. Discussion continued. He will check with insurance. Shank also had someone ask about why no golf carts. There was no discussion for this. Shank also had someone ask if the back tunnel could be made bigger for pontoon boats. Discussion continued but there was no further action taken.

10. PRESIDENT’S UPDATE: Shannon stated we received 2 thank you cards from

Bertas and Sisks. Shannon received the notice from the zoning department about a Prairie Oaks resident

that wants to have access from Carper Rd. for their proposed garages. No issues were brought up and no action will be taken.

11. MOTION TO ADJOURN MOTION BY Mack SECONDED BY Shank TO EXIT ADJOURN AT 7:50P. APPROVED.

Signed by: Recording Secretary


October 8, 2019

NO QUORUM


November 12, 2019 The meeting of the Coal City Area Club was called to order on Tuesday, November 12, 2019, at 7:00P by President, Ryan Cumming at the Coal City Area Club meeting room. 4. ROLL CALL: BOLKER, CUMMING, EASTON, FREDERIKSEN,

GABEHART, HESS, MACK, RICE, SHANK, SHANNON, VOTA, UERKWITZ

ABSENT: NOFFSINGER, SISK 3. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: None Special Meeting Minutes: Corrections/Questions: Corrections to the special meeting minutes should show Cummings as president and Frederiksen did not attend the meeting. Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: None Membership Report: Correction/Questions: None Email/Text Votes: Email/Text Motions –

a. 9/19 Rice motioned for approx. $4000 is needed for Dump Truck Repairs. Noffsinger, Rice, Bolker, Shank, Sisk, Shannon, Vota Approved.

b. 10/22 Cumming motioned to have furnace installed ASAP for $2400 by Hennessy. Bolker, Cumming, Rice, Shannon, Vota, Noffsinger, Sisk Approved

c. 10/22 Motion by Vota to approve the membership for Melinda Baranski. Cumming, Rice, Gabehart, Vota, Easton, Shannon, Shank, Sisk, Noffsinger – Approved

d. 10/9 Motion to extend out electric contract with our current supplier Santana for 12 months for the rate of .0628 Frederiksen, Easton, Bolker, Rice, Shank, Vota, Hess - Approved

NEW MEMBERSHIPS Sept Oct FROM WAITING LIST 0 0 CERTIFICATES RETURNED 1 2 CHILDREN UNDER 22 3 0 DIVORCE 0 0 APPLICATIONS TO APPROVE 8 12(8 from Sept not approved and 4 for Oct) Adjustment from Audit 2 0 LOCAL – 1438 NON-LOCAL – 1296 TOTAL 2734 AS OF 09-30-2019 LOCAL – 1437 NON-LOCAL – 1295 TOTAL 2732 AS OF 10-31-2019 MOTION BY Bolker SECONDED BY Shank TO ACCEPT THE CONSENT AGENDA. APPROVED 4. FLOOR – A letter from Mr. Hartford was reviewed asking to allow him to have a membership, since he stated he was given wrong information about joining before he was 22yrs old approximately 10 yrs. ago. After reviewing the letter with the board-the consensus was we would follow past practice and would not grant a membership.

5. DISCIPLINARY – R147 Ed Rutowski – Speeding in lake by Manager’s house with bass boat. Cummings explained that Mr. Rutowksi was at the September meeting that did not have quorum. He gave the details and advised this would continue in executive session. 6. ACTION ITEMS

k. Extending the boating trial –Vota discussed the Speedboat trial for the weekday permit holders and wanted to extend the trial. She would like to roll it out in the newsletter and will review any changes that are needed in the future.

MOTION BY VOTA SECONDED BY RICE TO EXTEND THE TRIAL TO 2020 FOR THE WEEKDAY PERMIT HOLDERS FOR ANOTHER YEAR. APPROVED.

l. No Wake Sign - $350 for 4x8 sign on shore, buoys $275- $200 40” -Vota discussed putting a sign for no wake by the north point. Shannon wanted to review the wording.

MOTION BY VOTA SECONDED BY EASTON TO GET A NEW SIGN FOR $350.

m. Erosion Control – Vota would like to use the rest of ski budget money plus

a few hundred more – Budget is 3807.31 and she want approval for $4000

MOTION BY Vota SECONDED BY Mack TO SPEND $4000 ON EROSION CONTROL FOR THE SKI LAKE FROM THE SKI BUDGET PLUS $200. APPROVED. GABEHART OPPOSED.

n. Credit Card Process – Vota explained that she and Gina had been working on what it would take to have the ability to start using debit/credit cards at the office and on our website. Discussion continued on rates, online payments and in person payments, by credit card and debit cards and interfacing with QuickBooks. The plan was to pass the transaction fees to the customer which could range from .25 to over $7…. There are no contracts periods involved, so if we don’t like it or for whatever reason we want to stop this service, we can. Vota recommended going with Midland bank since it is our current bank and has QuickBooks interfacing.

MOTION BY Vota SECONDED BY Rice TO SET UP CREDIT CARD PAYMENT SERVICE FOR THE AREA CLUB WITH MIDLAND BANK AND CHARGE UP TO 4 % SERVICE FEE. APPROVED. HESS, FREDERIKSON, OPPOSED.

o. Shoreline Maintenance – Shannon presented bid for mowing equipment and landscaping companies for trimming the shoreline and cutting 3xs a year. Discussion continued on return on the investment, other options and how else the equipment can be used. Discussion continued on how to pay

for it. The next meeting will discuss the finances for this.

7. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

zzzz. Area/Farming/CRP – Rice, Shannon, Frederiksen - The field out in front needs to be cut. The disking is completed, and we can cut the trees out. Cummings stated that he is working on maintaining the CRP. Discussion continued.

aaaaa. Beach – Cumming, Hess, Vota - Cumming asked to have the raft pulled out of the water. Uerkwitz will care for.

bbbbb. Boating – Shank, Vota - Nothing ccccc. Budget – Bolker, Vota - Nothing ddddd. By Laws – Bolker, Hess, Shannon - Nothing eeeee. Camping – Bolker, Rice, Frederiksen - Nothing fffff. Docks – Hess, Noffsinger - Nothing ggggg. Equipment – Mack, Shannon - Nothing hhhhh. Fishing – Gabehart, Shank, Sisk – Gabehart reported that the

walleye was stocked by the gate and the back-camping area, he also stocked perch and tried to cut some shoreline by sandy beach. The consensus was that no trout will be stocked.

iiiii. Gates and Security – Easton, Noffsinger - jjjjj. Hunting – Mack, Rice, Sisk Mack stated that one doe and one

buck were taken, and a lot of ducks are coming out. kkkkk. Trap winter sports – Gabehart, Noffsinger, Shank - Shank stated

the clay pigeons are at the other club near Braidwood, and we will get them next week. They are ready to go. Frederiksen will help. The walls will be put up next week.

lllll. Safety – Cumming, Easton - Nothing 8. MANAGER’S REPORT: The VFW in Wilmington burned down and they don’t have equipment to fill it. Uerkwitz would like to donate the old griddle and the old fryer to them. MOTION BY GABEHART SECONDED BY EASTON TO DONATE THE GRIDDLE AND FRYER TO THE VFW. APPROVED 9. ROUNDTABLE: Bids from Malaney for fixing grills – Uerkwitz discussed fixing the grills and will get a bid from Malaney. Discussion continued on gravel for the last incline. The Directors up for election in 2020 – BOLKER – EASTON – RICE – SHANNON. Vota reported that the roof was completed 10/17 and Tom has replaced the stained tiles. Vota reported that the website is up and working and it is the same web address. Gina and Georgette can make some changes and updates.

Rice reported that he is going to cut trees and will be cutting in the next few days.

10. PRESIDENT’S UPDATE: Ryan will not be here at the next meeting. And thanked everyone for their support. Hope to spend more time next year for the club.

11. EXECUTIVE SESSION (If Needed) MOTION BY Shank SECONDED BY Frederiksen TO ENTER INTO

EXECUTIVE SESSION 12. MOTION TO ADJOURN MOTION BY EASTON SECONDED BY SHANNON TO EXIT EXECUTIVE SESSION AND ADJORN THE MEETING AT. 8:35P. APPROVED – OPPOSED – BOLKER, HESS.

Signed by: _ ______ Recording Secretary


December 10, 2019

The meeting of the Coal City Area Club was called to order on Tuesday, December 10th, 2019, at 7:00P by Vice-President Monty Shannon at the Coal City Area Club meeting room. 5. ROLL CALL: BOLKER, FREDERIKSEN, HESS, MACK, RICE, SHANNON,

SHANK(Arrived at 7:23P), VOTA, UERKWITZ

ABSENT: CUMMING, EASTON, GABEHART, NOFFSINGER, SISK 2. CONSENT AGENDA: Meeting Minutes: Corrections/Questions: Hess stated she opposed the disciplinary motion. Vota will correct. Financial Report: Corrections/Questions: None Disbursements: Corrections/Questions: None Membership Report: Correction/Questions: None Email/Text Votes: Email/Text Motions: None NEW MEMBERSHIPS Nov FROM WAITING LIST 0 CERTIFICATES RETURNED 4 CHILDREN UNDER 22 9 DIVORCE 0 APPLICATIONS TO APPROVE 4 Adjustment from Audit 0 LOCAL – 1437 NON-LOCAL – 1300 TOTAL 2737 AS OF 11-30-2019 MOTION BY Bolker SECONDED BY Rice TO ACCEPT THE CONSENT AGENDA WITH CORRECTONS. APPROVED 3. FLOOR –

p. Peter Viano – LV139, is requesting to host their wedding on May 17th at the reserved pavilion. There will be about 114 people and discussion continued on: the port-a-pots, insurance, dram shop and liability for the club. It was advised that someone needs to be at the gate with the list. There were no plans for a tent and that if they needed additional room they will have to stay at the pavilion to save it. They will also have music. They should contact an officer closer to the date and should work with Uerkwitz.

4. DISCIPLINARY – None 5. ACTION ITEMS

q. Ballot order drawing – There were no petitions submitted so there will not be an election.

r. Purchase of mini excavator – Shannon reviewed the info about another excavator that has more power but is less expensive. The cost is $77035(includes mower and taxes) plus additional cost for a few extra features. Shannon recommended that the first year that the machine be run by him so he can determine how long it takes to accomplish what needs to be done and what it should look like. Discussion continued about the use of the equipment and how it would be used. Bolker explained the EOY funds and stated that we can come up with the down payment for the interest free loan and discussion continued on the additional attachments and what else was needed.

MOTION BY Bolker SECONDED BY Vota TO PURCHASE THE NEW TACHAHOOCHI MOWER WITH ATTACHMENTS FOR $80,000 WITH $30,000 DOWN. APPROVED.

s. Computer for Office – Vota explained that working with Gina, the computer is very slow and would like to get a new computer like Gina’s computer during the holiday sales.

MOTION BY Vota SECONDED BY Bolker TO SPEND UP TO $800 TO PURCHASE A NEW COMPUTER FOR THE OFFICE. APPROVED. 6. COMMITTEE REPORTS (INCLUDES COMMITTEE SPECIFIC MOTIONS)

mmmmm. Area/Farming/CRP – Rice, Shannon, Frederiksen – Rice stated that 70% of the trees have been dropped. He is still looking at some unsafe trees but all of it should be completed by the end of the year.

nnnnn. Beach – Cumming, Hess, Vota - Nothing ooooo. Boating – Shank, Vota – Vota discussed the boating trial and when

boaters can sign up to pick days. She will work with the committee on that and the committee will determine if changes are needed.

ppppp. Budget – Bolker, Vota - Nothing qqqqq. By Laws – Bolker, Hess, Shannon - Nothing rrrrr. Camping – Bolker, Rice, Frederiksen - Nothing sssss. Docks – Hess, Noffsinger – Hess will get an estimate for a new

kid’s dock and boating dock for the new budget. ttttt. Equipment – Mack, Shannon – Mack stated he will try and use

the lawn mowers for another year. uuuuu. Fishing – Gabehart, Shank, Sisk – Nothing vvvvv. Gates and Security – Easton, Noffsinger - Nothing wwwww. Hunting – Mack, Rice, Sisk – Mack reported 2 bucks this year xxxxx. Trap winter sports – Gabehart, Noffsinger, Shank - Shank needed

someone to run the shoot on Friday. yyyyy. Safety – Cumming, Easton - Nothing

7. MANAGER’S REPORT: Uerkwitz stated that there is $100 for boats not taken home in the winter, he questioned if one person has 3 boats, do they get charged $300. He questioned if he needed to move them to the corral and the consensus was to move them. He talked with one of the former workers and stated that we may need to pay more to get help. Discussion continued on salaries that we need to look at that at budget time.

8. ROUNDTABLE: Credit card machine should be here later this week and we can start taking payments in the office. $1 for debit cards and $4 for credit cards. Discussion continued on if we should take cash. We will try it and evaluate this later if it is an issue. Vota explained that we have set up a fraud protection for $30/mo since we were compromised and after the checks are used, we can change accounts if needed. 9. PRESIDENT’S UPDATE: 10 . EXECUTIVE SESSION (If Needed) MOTION BY Mack SECONDED BY Shank TO ENTER INTO EXECUTIVE

SESSION. APPROVED 12. MOTION TO ADJOURN MOTION BY Mack SECONDED BY Shank TO EXIT EXECUTIVE SESSION AND ADJOURN AT 8:21P. APPROVED.

Signed by: _____ ___________________ Recording Secretary

Documents

2019 COAL CITY AREA CLUB Meeting Minutes Approved COAL... · COAL CITY AREA CLUB 2018 ANNUAL MEETING MINUTES January 16, 2019 The meeting of the Coal City Area Club was called to