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SheffieldDoc/FestAlternateRealitiesSubmissionGuidelinesandTerms2018-2019
Welcome
WearedelightedtowelcomesubmissionsforinteractiveandvirtualrealityprojectsforconsiderationforSheffieldDoc/Fest’sAlternateRealitiesprogramme.Nowinits26thyear,SheffieldDoc/Festisopentoallsectorsoffilmandmediaproduction.Weencouragedocumentarysubmissionsfromindependentcreators,establishedordebuttalent,multi-platformanddigitalartists,cooperatives,distributors,mediainstitutionsandeducationalinstitutions.1. SubmissionGuidelines2. HowtoEnter3. Deadlines&SubmissionFees4. Payment5. SelectionProcess6. Competitions7. ProjectFormats8. TechnicalGuidelines9. Marketing&PromotionalMaterials
AlternateRealitiesProgramme
Sheffield Doc/Fest’s Alternate Realities is a world-leading programme of interactiveandimmersiveartworksfocusedonnon-fiction.Weexploregamechangingformsofstorytellingthroughfilm,art,performanceandtechnology.AlternateRealitiescelebratesthedigitalevolutionofstorytellingwithimmersiveandinteractivenarrative,computationaldisruptionandalgorithmicintervention,shiningalightontheworld’smostinnovativeprojectsandtheircreators.TheAlternateRealitiesprogrammecomprisesanumberofelementsattheFestivalincluding:
AlternateRealitiesExhibition
Amulti-disciplinaryshowcaseopentoboththepublicandFestivaldelegatesinwhichyoucandiscoverthelatestvirtualrealityexperiencesandinnovationininteractivedocumentaryfromaroundtheworld.Reachforaheadsetorengageininteractiveinstallationstostepintotruestoriesfromoutofthisworld.2018Exhibition:https://v21artspace.com/alternate-realities-the-world-unknown-to-you
AlternateRealitiesTouringOpportunities
AseriesofsmallertouringshowcasesinstalledatpartnervenuessuchastheBarbicanandPhiaftertheFestival.Artistswho’sworkisselectedfortheexhibitionmayalsobechosenbytheCuratorsforbothAlternateRealitiesandpartnervenuestobeapartoftheAlternateRealitiesTour(s)AlternateRealitiesSummit
Aone-dayforumbringingtogethercreativestoshareinsightintothehottestandmostcompellingareasofinteractivedesign,productionanddistribution.Thesesessionsinspireandinformonawiderangeofthelatestadvancementsintechnologyandthefutureofdocumentaryfilmmaking.AlternateRealitiesCommission
Anannualgrantforaninteractiveorimmersiveartistorprojectteamtocreateapieceofnon-fictiondigitalstorytelling.ThecommissionisguaranteedaplaceintheAlternateRealitiesExhibitionandmaybeincludedontheAlternateRealitiesTour(s).
1. SUBMISSIONGUIDELINES
ByapplyingandparticipatingyouagreetounconditionalacceptanceoftheseTermsandConditions.TheorganisersreservetherighttochangetheTermsandConditionsorprocessesatanytime.
• Feelfreetomakemultiplesubmissions.Eachrequireaseparateapplicationform
andsubmissionfee;
• ForEarlySubmissions,projectcreatorsareeligibletosubmitprojectscompletedafter1June2018andbefore31November2018;
• ForStandardandLateSubmissions,projectcreatorsareeligibletosubmitprojects
completedafter31November2018;
• ProjectspreviouslysubmittedtoDoc/Festareeligible,eveniftheprojecthaschangedsignificantlysincethelasttimeithasbeensubmitted;
• Thereisnolimittothenumberofprojectsthatcanbesubmitted
byanyoneindividual/organisation,thoughoneformmustbecompletedperentry;
• Duetothevolumeofentriesreceived,Doc/Festcannotofferfeedbackorindividual
commentsforprojectsnotincludedintheprogramme.
• Itisthesoleresponsibilityoftheapplicanttosecureclearancefromthecopyrightholdersofanycopyrightedmaterialsincludedwithinthesubmittedprojects.Doc/Festwillnotbeheldresponsiblefortheunauthorisedinclusionofanycopyrightedmaterialswithinorrelatedtothesubmittedprojects;
• Doc/Festreservestherighttodisqualifyanyprojectwithanyunauthorisedinclusionorcopyrightedmaterials;
• WedoacceptPrototypes.Ifyouwouldliketosubmitaprototypeforconsideration
butintendtoupdatethesubmission,pleasecontactalternate.realities@sheffdocfest.comforauthorisationtodoso.
2. HOWTOENTERPleasecompleteanonlinesubmissionforminordertobeconsideredforSheffieldDoc/Fest.Yourprojectwillnotbeviewedifyoursubmissionformisincompleteandin‘draft’stage.Pleasereadthesubmissionguidelinesthoroughlybeforecompletingtheonlineform.Ifyousubmityourprojectonline,youarenotrequiredtoprintoutandpostyoursubmissionform.Pleasenotethatweareonlyabletoacceptsubmittedprojectsonavarietyofdifferentplatforms.PleaserefertotheTechnicalGuidelinessectionbelowforinstructions.Pleasereadthealternaterealitiesprojectguidelinesthoroughlybeforecompletingtheonlineform.3. DEADLINES&SUBMISSIONFEESEarlySubmissionsfortheExhibitionOpen15October,17:00GMTDeadline:30November2018,12noonGMTInteractive&VRProjects–£20+VAT
StandardSubmissionfortheExhibitionDeadline:11February2019,12noonGMTInteractive&VRProjects–£25+VATLateSubmissionsfortheExhibitionDeadline:4March2019,12midnightGMTInteractive&VRProjects–£30+VAT4.PAYMENT
BysubmittingyourprojecttoaUK-basedorganisation,youagreetothefollowing:
● UKVATisdueonallsubmissionsmadebyindividualsorbusinessesbasedintheUK,andonallinternationalsubmissionsmadebyindividuals;
● IfyouareabusinessbasedinanEUcountry,thisisareversechargesupplyand
youdonotneedtopayUKVAT;
● IfyouareabusinessbasedoutsidetheEU,youdonotneedtopayUKVAT;howeveryoumayberequiredtoaccountforlocalVATinyourowncountry.
Theentryfeeisnon-refundable.Allpricesareinpoundssterling.Allpaymentsareacceptedinpoundssterlingonly.Wereservetherighttochangethesubmissionrates.Pleaserefertopaymentmethodsviathesubmissionform.Wedonotacceptpaymentsoutsideoftheformalprocesssuchaschequesorbanktransfers.
Studentproductions,filmandmediaschoolsandtertiaryinstitutionsenteringmorethanoneprojectareeligiblefordiscountedentry,asarecitizensofDAClistedcountries.Arepresentativeoftheeducationalinstitutionmustcontactalternate.realities@sheffdocfest.comtorequestagroupdiscount.
5.SELECTIONPROCESSPleasenotethatallsubmittedinteractive&virtualrealityprojectswillbeviewedbymembersoftheDoc/FestAlternateRealitiesProgrammeteam.Yourprojectmaybeviewedbyseveralmembersoftheprogrammingteambeforeadecisionismade.ProjectsareselectedbytheAlternateRealitiesCurator&ExecutiveProducer,inconjunctionwiththeAlternateRealitiesprogrammeteam.Theprimarycontactlistedinyoursubmissionformwillbecontactedaboutthestatusofyourentryby1May2019.
6.COMPETITIONSSheffieldDoc/Festhonoursthebestofourprogrammewith3awards.Allprojectsselectedfortheofficialprogrammeareconsideredforawards.
AlternateRealitiesInteractiveAwardAn international jury of film and interactive media industry experts award the prize to theproject that exhibits originality in its approach to form, storytelling and delivery. SheffieldDoc/Festisdedicatedtorecognisingnewplatformsforinteractivestorytelling.
AlternateRealitiesVRAwardTo celebrate the ever-growing number of high-quality VR documentaries in what has nowbecomeanewcreativegenre, for the fourthyear runningwearedelightedtowelcomebacktheAlternateRealitiesVRAward,withthisyearsprojectsbeingconsideredbyajuryofindustryexpertsfromacrosstheworld.
AudienceAwardforAlternateRealitiesInteractiveorVRProjects
AwardedtothemostpopularinteractiveorVRprojectintheofficialAlternateRealitiesprogrammeasvotedbytheaudience.
7.PROJECTFORMATSSheffieldDoc/Festwelcomessubmissionsinthefollowingmedium:
YourImmersiveVirtualRealityprojectWeacceptcomputer-generatedsimulationsofimmersiveenvironmentsthatcanbeinteractedwithinaseeminglyrealorphysicalwaybyapersonusingVRequipment,suchasaheadmounteddisplay,controllersandsensors.
Your360ºvideoprojectWeaccept360videoexperiencesthatcanbeviewedin3DoFthroughmobileVRorstandalonevirtualrealityheadsets.
YourAugmentedRealityProject
Weacceptprojectsthatpresentalivedirectorindirectviewofaphysical,real-worldenvironmentwhoseelementsareaugmented(orsupplemented)bycomputer-generatedsensoryinputsuchassound,video,graphicsorGPSdata.
YourInteractiveprojectWeacceptcross-mediaandweb/tablet-basedexperiencesthatusemouse,fingerinteractionsorothersensoryinterfacestointeractwiththestory.
YourInstallationWeacceptthree-dimensionalworksthathaveadigitalcomponentandaresite-specific,designedtotransformtheperceptionofaspace.Foranexampleofinstallationswehaveshownpreviouslypleaseclickonthelinkbelow:https://v21artspace.com/alternate-realities-the-world-unknown-to-you
YourGameWeacceptchoice-drivengames,orinteractivenarrativesthatusegamemechanics.
YourLivePerformanceWeacceptperformancespresentedtoanaudiencethatareinterdisciplinaryandutilisedigitaltechnologies.
YourRoomScaleExperienceWeacceptexperienceswhichallowuserstofreelywalkarounda‘playarea’,withtheirreal-lifemotionreflectedinanimmersiveenvironment.
YourMotionComicWe accept interactive comics or graphic novels, that combine elements of the print comicmedium with animation. Typically combining interaction with individual panels with viascrolling, clicking or swiping, while sound effects, voice acting, and animation augment theoriginalartwork
8.TECHNICALGUIDELINESPleasenotethatweareonlyabletoacceptprojectsubmissiononanonlinelink/platformorviafiletransfer.Remembertoprovideadirectlinktoaccessyourproject.PleaseensurethecontentisaccessibletoSheffieldDoc/Festuntil1May2019.YoumusthavecompletedyouronlineprojectsubmissionforminorderforSheffieldDoc/Festtoviewyourproject.KeySubmissionInformation
• IfyourprojectisvirtualrealityusingaPCtethereddeviceliketheHTCViveorOculusRift,pleaseuploadanexecutablefileandassociatedcontentfoldersalongwitharead-medocumentgivinginformationoninstallationandcomputerrequirements.Ifpossiblepleasealsouploadavideooftheexperiencefromafirst-personviewpoint.
• Ifyourprojectisa360ºvideovirtualrealityexperiencepleaseuploadahighquality
videofileorlinktothefilmonanonline360platformalongsideareadmedocumentgivinganyadditionalinformationaboutplaybackrequirements.
• Ifyourprojectisavirtualrealityexperiencethatrequiresinstallationtoamobiledevice,forexampleanappforaSamsungGearDeviceorGoogleDaydream,thenpleaseuploadanAPKgivingaccesstothemobiledevicesbelow.TheviewingdevicesDoc/FestusewillbeSamsungS6andPixelV1mobilephones.
1. SamsungS6-a477dd4b5648dfdf2. SamsungS6-3250A25C5F6E5B6B3. SamsungS6-4FOBD51FCA022772D4. SamsungS6-704C86BAE24922B45. SamsungS6-D26AF2A388EC94766. SamsungS6-COAFO2119D04AOBD7. SamsungS6-BEBAADAAB3A8B4988. SamsungS6-1515870BF3E224D89. Samsung S8 - 3B684F5292A3BE76
IfyourprojectisaLivePerformance,pleasesubmitdocumentationoftheexperienceoravideotothedirectproject.
OnlinePlatform
1. Uploadyourcontenttoanonlineplatformandincludethelinkinyoursubmissionform.
2. Pleasenameyouronlinecontentthesameasthetitleofyourprojectinyoursubmission
form.
3. Pleaseensurethatwhenyoufillinthesubmissionform,youenterthedirectlinktoyourproject.
FileTransfer
1. PleasespecifyontheSubmissionformwhichFileTransferServiceyouareusing,includingtheURLtoaccesstheproject/experience.Ifthedownloadlinkchanges,pleasenotifyalternate.realities@sheffdocfest.comwiththenewupdatedversion.
2. Pleasemakesurethatprojecttitlematchestheonesubmittedonyouronlineform.
3. SheffieldDoc/Festwillthendownloadyourprojectforviewing.
4. Projectswereceivethroughtransferaredeletedafterpreviewing.
9.MARKETING&PROMOTIONALMATERIALS
PleaseensurethatuploadedstillsandheadshotsareofprintqualityandyouhavepermissiontoallowtheFestivaltousetheseforpromotionalandpresspurposesinperpetuity.
AcceptedprojectswillberequiredtoshareaH264trailerand/orpressclipsby1April2019tobeincludedonDoc/Festpressandmarketingchannels.WewillalsoseekpermissiontousehigherresolutionclipsfromalimitednumberoffilmsinourFestivaltrailer
ThankyousomuchforsubmittingtoSheffieldDoc/Fest2019!