2019-20 Season

CCHA Team Volunteers

General Information

SafeSport

Ice Scheduling

Team Manager

Contacts

Wrap up – Q&A

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Roles

Team Manager

Treasurer

Scrimmage Manager

Videographer

Receive all volunteer hours necessary for

family – only if registered!

Coaches can focus on players/team

development

Work as a team with the coaching staff

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ALL volunteers need USA Hockey #s

ALL volunteers need a completed background

check

ALL volunteers must complete the volunteer

registration – MANDATORY

Right info to right people

Track volunteer hours

Consistent communication

Team Manager also needs to complete

SafeSport

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Follow Parent Code of Conduct

Be a Team Player

Represent CCHA in a professional, positive

manner

Follow all guidelines posted on Team

Volunteer page

Upper level – 12 hours

Team Volunteer Page

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The following positions are exempt from the volunteer policy: All board members, key volunteers, HDC members, D6 board members

The following team positions will receive full family credit (including concession shift for lower levels) for their required volunteer hours: 1 Head Coach per team (Upper and Lower level)

3 Assistant Coaches per team (Upper and Lower level)

Team Managers (Upper and Lower level)

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For families with more than one player

participating in the CCHA:

Each family will be required to complete the

number of hours associated with their oldest

child’s level. The maximum number of volunteer

hours required by any family is 12 Volunteer

Hours.

JR Gold and Rookie Mites: 0 hours

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What is a Dib A specific volunteer shift that is available for

members to claim that will satisfy the CCHA volunteer requirements.

Ice Credits A concession stand shift that you are paid to

work. The current rate of pay is $10.00 per hour. The money you earn for completed Ice Credit shifts is credited to your account and can only be used to offset player fees for the next season.

Ice credit shifts are NOT required and do notcount toward your volunteer hours

Volunteer FAQs

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Bloomington Jefferson

Bloomington Kennedy

Burnsville

Chaska/Chanhassen

Eden Prairie

Edina

Minnetonka

New Prague

Prior Lake/Savage

Richfield

Shakopee

Waconia

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Found on CCHA Polices page of website

https://www.cchockey.org/page/show/100555-

ccha-policies-and-bylaws

First place to look if questions

Page also has CCHA Codes of Conduct

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Use of Facilities

Chaska Community Center & Victoria Recreation Center Respect Rules of that facility; no stick handling, dryland

preferences

Victoria – owned by Eastern Carver County schools = No alcohol

Team &/or individuals can be banned for bad behavior

If you have a problem with the rink or staff, do not try to handle yourself. Contact your commissioner.

Weather Cancellations – General & Outdoor Ice

General - Will add to our website as necessary, Rink closures – VERY rare

Outdoor ice – various communication

NO ONE should be on the ice except rostered players and coaches. No Team Managers. No siblings. No high school players. No moms, no parent/kid games, etc.

Partnering with Nicklasson Athletic Company.

Benefits include more product lines, better

sponsorship and ability to offer direct to

customer shipping for $7.95

Ordering windows:

Sept. 28-Oct. 12

Oct. 26-Nov. 2

Nov. 9-Nov. 23 (delivery in time for holidays)

Jan. 4-Jan. 11 (final opportunity for season)

Shannon Arango, CCHA Apparel Coordinator –

info on Apparel page of website.

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Do not walk in or call a facility and to book a room on behalf of CCHA

CCC - Free as long as you give 2 business days notice Room needs to be requested through designated CCHA contact. If any

parents/coaches wish to reserve the room on their own, they pay $10/hr (this hourly rental fee is subject to change).

Request must be made with at least a two working day notice. If less than that, it’s at the $10/hr hourly rental fee (rate subject to change).

If it’s for a team party, the room is not free and is rented at the $10/hr rate (rate subject to change). Free room rentals are for coach/parent/team manager, etc.

Victoria Rec Center = $25 per use

Schedule through Michelle TeBrake Please include Date, Start Time, End Time, # people, team name on

requests.

Please only have Team Managers schedule meetings.

Must be for parent/coach meeting, No birthday parties, pizza parties

USA Hockey

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USA Hockey SafeSport

is the organization's

program related to

off-ice safety.

USA Hockey has ZERO

TOLERANCE for

abuse and

misconduct.

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The USA Hockey SafeSport Handbook includes various Policies that apply to all USA Hockey Member Programs. Those Policies address: Sexual Abuse

Physical Abuse

Emotional Abuse

Bullying, Threats and Harassment

Hazing

The Policies also address areas where misconduct can occur and are intended to reduce the risk of potential abuse, including: Locker Room Policy

Electronic Communications Policy

Travel Policy

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All Coaches/Team Managers required to

complete training

Keep our players SAFE and Mentally ready to

grow and learn

No players in locker rooms alone

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Assign fairly to all teams

Best hockey development practices

Meet team budgets

Use all CCHA inventory

Approved Budget

Edina – 4 HS teams on 3+ sheets ice

Eden Prairie – 4 HS teams on 3 sheets ice

Minnetonka – 4 HS teams on 3 sheets ice

Shakopee 4 – HS teams on 2 sheets ice

CCHA – 12 HS teams on 4 sheets ice

Victoria Rec Center

Chanhassen Boys-Varsity

Chanhassen Boys-JV

Holy Family Boys-Varsity

Holy Family Boys-JV

Holy Family Girls-Varsity

Holy Family Girls-JV

Open Skate

Learn to Skate

CCHA

Chaska Community Center

Chaska Boys-Varsity

Chaska Boys-JV

Chaska/Chan Girls-Varsity

Chaska/Chan Girls-JV

Figure Skating

Skating Lessons

Open Skate

CCHA

SW Christian-Varsity

SW Christian-JV

Limited ice on Tues., Thurs. nights and

Saturdays due to HS games

Large amount of ice on Wednesday nights

CCHA ice starts later on rinks because of HS

practices

Lost 90 min of ice on most days at CCC this

season

CCHA D6 home games will land on Monday,

Wednesday, Friday and weekends

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We do not see ice before 6 p.m. most weekdays due to HS practices/games.

It is team’s responsibility to swap or give up ice once ice schedule is posted. It will still be part of team’s allocated hours.

Scrimmages/extra tournaments/tours – if ice has not been assigned contact Ice Coordinator and will work that into your future ice schedule.

If a scheduled practice conflicts with a D6 game or unplanned tournament – COACH will contact Ice Coordinator immediately.

If concerned about ice allocation/fairness, contact Level Commissioner. DO NOT contact Ice Coordinator.

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1. Receive/review remaining ice from Victoria and CCC

Skills/coaches ice/other special items such as scrimmages, teams gone for special events, etc.

2. Make sure in line with approved budget for the ice hours based on declared/assumed teams for the season.

3. Squirts/10U

Off ice before 9:30 p.m.

4 touches per week

Solo ice on weekends

2 shared practices during week

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4. Bantam AA, A, B1, B2 / 15UA / PeeWee AA

5 touches a week (sometimes more, sometimes

less)

5. Bantam C / 15UB / PeeWee B2, C / 12UB

4 touches a week

6. Reserve game dates at Game Draw

7. Number of days in a row playing should not

be more than 5 if possible (upper levels)

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Touches: # hours v. budgeted hours

Early morning practices on weekends = before 8 a.m.

Late school night practices

Friday nights are not counted

10U/Squirts = get off ice after 9 p.m.

PeeWee/Bantams = get off ice after 10 p.m.

Before 5 p.m. practices (due to coaches/parents having to leave work early)

Note: during season alike teams based on budgeted hours may not match due to games and tournaments so don’t try to compare. We keep track for you!

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Beginning of the season – assign all lower level ice

Mite/Mini-Mite/Termite/Rookie/8U/6U

Ice through mid-December

Mites have 3 each Sat and Sun

Mini-Mites have 2 each Sat and Sun

Termites have 1 each Sat and Sun

6U and 8U have 2 Sat and 1 Sun

Rookies have 1 every Sat

Beginning in January

Mites have 5 Sat and Sun

6U/8U go up to 2 Sat and 2 Sun

Pull a calendar for each team for assigning ice time (26-28 teams)

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Pull master ice schedule for the dates we are scheduling

Review the week, pull the amount of Squirt times needed

All Squirt hours are allocated

Begin with largest ice hour teams – AA, A, B1

Once ice is assigned we write it on a team calendar

Calendars are carefully looked at to make sure not too many late or conflicts with nights before tournaments.

Watch number of days in a row that teams skate

Each week we assign ice for all teams, takes about two hours

Once month of ice assignments takes 6-8 hours to assign and 3 hours to enter and load into website calendars.

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Hours Available: 9 Hours Available: 7 Hours Available: 4 Hours Available: 2 Hours Available: 8

15A

15B

Bantam A Away Game

Bantam B2 (SH)

Bantam C (SH)

U12 A (SH)

U12 B (SH)

PeeWee AA (SH)

PeeWee A - Away

Game

PeeWee B2 (SH)

U10 A (SH)

U10 B (SH)

Jr Gold – Gold

Mite East

Mite West

Bantam AA (SH)

Bantam B1 (SH)

Bantam B2 (SH)

U12 B (SH)

PeeWee AA - Away

Game

PeeWee A

PeeWee B1 (SH)

PeeWee C Purple

(SH)

PeeWee C Gold (SH)

Squirt A (SH)

Squirt B Purple (SH)

Squirt C Purple (SH)

Coaches

15A (SH)

15B (SH)

Bantam AA - Away

Game

Bantam A (SH)

Bantam B1 - Home

Game

Bantam C (SH)

U12 A - Home Game

Squirt B Gold (SH)

Squirt C Black (SH)

Squirt C Gold (SH)

Squirt C White (SH)

Jr Gold Black - Home

Game

PeeWee B1 (SH)

PeeWee B2 (SH)

Squirt B Gold - Away

Game

Squirt B Black - Away

Game

Squirt C White - Away

Game

Jr Gold Black

15A (SH)

15B - Home Game

Bantam AA (SH)

Bantam A - Away

Tournament

Bantam B1 (SH)

Bantam B2 (SH)

Bantam C - Away

Tournament

U12 A (SH)

U12 B (SH)

PeeWee AA (SH)

PeeWee A (SH)

PeeWee C Purple (SH)

PeeWee C Gold (SH)

U10 A (SH)

U10 B (SH)

Squirt A (SH)

Squirt B Purple (SH)

Squirt B Black (SH)

Squirt C Black - Away

Game

Squirt C Gold - Away

Tournament

Squirt C Purple (SH)

11 teams practicing

Mites

11 teams practicing

1 away game

Chaska HS Girls (JV

& V)

8 teams practicing

1 Away game

3 Home games

6 teams practicing

Holy Family Girls (JV &

V)

Chanhassen Boys (JV

& V)

16 teams practicing

1 Home game

4 Away games

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Creates game “film” for coaches to review/use

Role is NOT to broadcast games for view

Coordinate recording expectations with coach

Intent to record half the games and a handful of practices coordinated with the coach

Volunteer to utilize their own recording device

Volunteer needs to be able to upload the recording in a format for the coach to use privately for team/individual sessions

The coach will ask permission of parents as part of a team meeting

YouTube, Hudl, ScoreBreak

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Owns the checkbook

Responsible for team budget/slush fund

Share the budget/expenses spreadsheet –

people want to know where the money goes

Be an advocate for reasonable expenses

Do not set slush fund hastily

Discuss/meet with Head Coach

Payment options

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Slush fund is made up of expenses that are not covered by CCHA Registration/Player fees

Included in slush fund: Scrimmage costs – ice/referees

Tournament gate fees

Hotel meeting/team rooms

Costs for paid coaches – rooms, apparel, etc.

Coach gifts

Team parties/team events

Not Included: Apparel

Team Dinners

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Old National Bank (formally Klein) is our bank

Please be respectful to bank associates. They do

these extra checking accounts to us as a favor to our

association. Privilege is not a need.

Schedule appointment with bank or allow ½ hour to

get registered and signing privileges.

Checkbooks should be turned in by April 1st

regardless of outstanding checks – returned to

Treasurer.

Leave around $5 in account before turning in

checkbook

Consider donating remaining funds to Stormhawk

Awards

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Prime contact for setting up competitive scrimmages for team

Consult Head Coach re scrimmage needs

Work with outside teams and team treasurer to plan ice time, costs and referees Scrimmages impact your slush fund

Ice Coordinator MUST add scrimmages to your calendar – HOME & AWAY

Don’t do reciprocal scrimmages – have each team pay ½ cost of refs and ice Can’t always reciprocate

Referee rate schedule at D6hockey.net

Talk about payment expectations up front with other team

Pay refs PRIOR to scrimmage

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You may turn any of your pre-assigned

practice times into a scrimmage as long as

you have SOLO ice.

If you are looking to schedule additional ice

for a home scrimmage, it can only be on a

weekend.

Ice Coordinator WILL NOT swap your ice.

If schedule scrimmage prior to practice ice

published – tell your Ice Coordinator, will

work around it.

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Schedule scrimmages through D6 website

Only Team Manager or Scrimmage Manager should do this

D6 Rules –

13.3.1: District 6 officials MUST BE USED for all games and scrimmages between D6 teams and for all games and scrimmages played on D6 ice.

13.3.2: On-Ice Officials – Any D6 games or scrimmage MUST utilize the D6 referee schedulers to assign officials. Requests for officials for scrimmages must be made 96 hours prior to the start of the scrimmage. If a scrimmage has been set up with the league scheduler and the scrimmage gets cancelled, the league scheduler must be given a minimum of 24 hours notice or a game fee will be assessed against the team which set up the scrimmage. On-ice officials must be paid for scrimmages prior to the start of the scrimmage.

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After requesting referees you should verify that they have been assigned by checking your schedule 48 hours after the request. If the scrimmage shows up on the schedule you have referees assigned to what is posted.

SCRIMMAGES WILL NOT BE COVERED IF THE FORM IS NOT FILLED OUT COMPLETELY AND ACCURATELY.

To CANCEL a scrimmage call 612-723-1479 OR fill out the form and note cancel along with game number, same person to fill out form so know it is a legitimate cancel game. If not cancelled you will pay the referees

OUT of circle scrimmages will be an extra $20 for each referee. This rate will be posted on the game listing. D6 policy is ALL ice the D6 home team buys no matter location.

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HEAD coach from each team must be on the ice with skates and helmet and ONLY the head coach

You can do a controlled scrimmage with a CCHA team or a non-CCHA team (must be same level)

Coaches are encouraged to stop play to give instruction

No scoresheet

No time clock is running

Clock MUST be off – not even for time!

Up to a 3 game suspension, D6 discipline meeting

Do not upload a score on your team page

If questions, consult D6 handbook or ASK

Squirt/10U – Controlled does not count towards your 35 game limit- Do not engineer these – be honest!

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D6 website/referee page

https://www.d6hockey.net/page/show/836510-

referee-scheduling-and-review

Terri Loken, D6 Referee Scheduler

Arbiter – Sports Event Management site that

D6 uses for Referee scheduling

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Team communication director

Communication is KEY!

Verify all games/scrimmages with D6 site and Arbiter

Manage and maintain team webpage and calendar

Schedule game day/practice duties

Scoresheet

Clock

Locker room

Scoresheets

Roaster stickers

Scoresheet submission

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Newspaper writer and team photographer

USA Hockey Awards: Hat Trick, Playmaker

and Zero Awards

Maintain stats through the season

Form is on team volunteer page

Tournament logistics

Reach out to tournament director

Book hotel rooms for away tournament

Group meals

Set up service events/team parties

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Create and maintain distribution list –preferably through the CCHA website.

Message your team through the team page, Team Center OR SportsEngine app via email and text

Secondary emails & Linked accounts

Enable text messages in your Profile account

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This folder should go with you to EVERY TOURNAMENT AND EVERY GAME

Contents: Official USA Hockey Roster

You will receive your official roster by email once approved by D6. Print it out on color paper and place it in your team folder.

The link you receive can be clicked on at anytime to get updated coach CEP’s and modules. All coaches are required to have updates completed by 12/31/19. Print a new roster after 12/31/19.

Verify the roster with information you have about coaches and players

Scoresheets

Scoresheet labels

Completed scoresheets

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Duties that all travel teams need – no

volunteer hours received

Home – penalty box, clock, locker room

Away – penalty box, scoresheet, locker room

You can get training if you need it. Email

teammanagement@cchockey.net to arrange

Locker room monitors must go through

background check. Encourage SafeSport too.

Must be one coach or parent in locker room for

all practices and games

Matching gender attendant necessary

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Roster Stickers

2x4 shipping label, 10 per page

Put one on each scoresheet = 4 per scoresheet

Avery 8163

Must match data from official USA roster

Follow D6 Submission Rules

Must be submitted within 3 days after the

completion of the game

Failure to do so may result in $25 per game fine.

Camera scanner, tiny scanner or any photo to

.pdf app

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District 6 Scoresheet Submission Rules: District 6 League Games: Home team is responsible for submitting

regardless of result

Scrimmages: HOME team is responsible for submitting regardless of result

Tournaments: DO NOT submit tournament scoresheets

Make sure scoresheet is complete (arena, date, time, level of play and full team name)

Submission Options: Scan and email to district6@comcast.net. NO PHOTOS of scoresheets

Fax to 952-937-2511

In the event of a misconduct, referee keeps the original league copy

Submit your team copy. Must be within 3 days.

Equipment Misconducts: It is critical to note that you indicate on the scoresheet that the misconduct is an EQUIPMENT misconduct.

IMPORTANT: Once the referee signs the scoresheet, it is FINAL and no changes will be made.

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Minnesota Hockey has a long standing tradition of providing players with certain awards based on their achievements. While the main focus should always be on the team and having fun, it is also important to reward those who push themselves to improve and attain a higher level of performance.

Zero Award: For a goalkeeper playing a complete game without allowing a goal.

Hat Trick Award: For a player scoring three goals in one game.

Playmaker Award: For a player registering three assists in one game.

Player awards are distributed under the following conditions: The recipient is a registered player.

The game was in league competition (not scrimmage or exhibition), a sanctioned tournament or a MN Hockey playoff involving only USA Hockey registered teams.

The game was officiated by registered USA Hockey referees.

Eligible player categories: All players Squirt and above.

A readable copy of the score sheet with the players listed is required with the application.

Limit of ONE of each award per player per season - i.e. one Hat Trick, one Playmaker and one Zero

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Pages are public – Rosters are private

Post wisely. Think through adding addresses, etc.

Pages will be monitored – any inappropriate

posting will be removed

Make sure all parents ok with pictures of

child on page.

THERE IS NO UNDO KEY –if you delete

something it cannot be restored ☹ be

careful….

Preferred CCHA communication = saves

messages

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Calendars

Don’t edit any events uploaded from Ice

Coordinator

Add your Tournaments to your calendar as events

so parents aware

If your calendar events disappear please try

again in 15 minutes, if they don’t reappear

contact Julie/Michelle

TeamCenter area on team page

Edit player info

Rosters – Do not add/remove players, only staff

Messaging team

Logged in, Not in Edit Mode Logged in, Edit Mode

Adding/editing content Construction

yellow means you are in edit mode.

Edit page element or add page element. Click on the gear

in the upper right corner of a page element to find edit options for that element

Layout Container

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TeamCenter on web

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Can message from SE team page OR SE

Mobile app.

Notification Settings

Account notification preferences determine

where and who receive messages.

Update notification settings from the Account

Settings tab within the dashboard.

These settings will allow parent to:

Enable Text Messages

Subscribe/Unsubscribe from Email Communication

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Adding an event with the App Open the SportsEngine app and

log in

Tap Teams from the menu at the bottom

Select your team then tap Schedule

Tap the + icon at the top right of the screen

Select New Event

Enter the Event Details

Tap Save

Send a message through the App Open the SportsEngine App and

log in

Tap the Teams tab

Select the team to message

Tap Messages

Tap the + (plus sign)

Select the recipients in the "To" field. Choose All Players and Staff to send the message to the entire roster.

Type the message and tap Send (arrow in top right corner)

You can also chat with your entire team from the Chat tab of the mobile app.

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Registrar – Jessica Kutz, registrar@cchockey.org

Volunteer Coordinator – Kelly Olson, volunteer.coordinator@cchockey.org

Photo/Meeting Room Coordinator – Michelle TeBrake, photomtg.coordinator@cchockey.org

Age Commissioners Bantam – Dan Diminnie

Upper Girls – Mike Colleran

PeeWee – Nick Bigelbach

Squirt – Ryan Herrmann

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