2018S ITEC OORDINATORT OOLKIT - Florida College Access …floridacollegeaccess.org/wp-content/uploads/2016/07/... · 2017. 11. 16. · TABLE%OFC ONTENTS! College!Decision!Day!|!2018!Site!Coordinator!Toolkit|!2!

2018 SITE COORDINATOR TOOLKIT

TABLE OF CONTENTS

College Decision Day | 2018 Site Coordinator Toolkit | 2

Chapter Page

Introduc;on 3

Ideas for the Event 8

Planning Your Event 13

Preparing Your Students 17

Engaging Families 20

q  Welcome!

q  About Florida College Access Network

q  About College Decision Day

q  What is “College”?

INTRODUCTION


WELCOME

On behalf of Florida College Access Network, thank you for hos;ng a College Decision Day event at your school! Florida College Decision Day recognizes and celebrates seniors for their postsecondary plans. It also encourages younger students and their families to prepare early for college. It is important that we celebrate this big step for seniors, and involving all of your students will help build a college-‐going culture at your school. College Decision Day is held annually on or around May 1 coinciding with the date many seniors must inform a college of their plans to aRend. Florida College Decision Day is one of three statewide ini;a;ves that encourages and assists high school seniors as they take their next educa;onal steps. FCAN also coordinates Apply Yourself Florida (College Applica;on Month) and the Florida FAFSA Challenge, which support high school seniors with comple;ng college applica;ons and applying for financial aid. We look forward to your school par;cipa;ng in College Decision Day and, we hope, all three College Ready Florida ini;a;ves! To help you prepare for College Decision Day, we are pleased to provide this planning guide, as well as the following supplemental guides:

•  Crea;ng a College-‐Going Culture •  Media Outreach •  Volunteer Management •  Business Outreach

Please feel free to contact Amy Bolick, FCAN’s Statewide Programs Coordinator, at (813) 974-‐6429 or [email protected] if you have any ques;ons or would like technical assistance for planning and implemen;ng a College Decision Day event at your school. Please also register your school at this site so that we can share updates, addi;onal tools for success, and other informa;on you may find useful. Thank you for celebra;ng your seniors’ next educa;onal steps. We hope College Decision Day becomes a tradi;on at your school that will con;nue for years to come, encouraging all students to con;nue their educa;ons beyond high school! Sincerely, The Florida CAN Team

WELCOME


ABOUT FLORIDA CAN

Florida College Access Network (Florida CAN) is a statewide network of leaders, organiza;ons, educators, and individuals who are collec;vely commiRed to drama;cally increasing postsecondary opportuni;es for all Florida students—especially students tradi;onally underrepresented in higher educa;on, such as low income students and those who are the first in their families to go to college. Our Mission: To create and strengthen a statewide network that catalyzes and supports communi;es to improve college and career readiness, access, and comple;on for all students. Our Vision: At least 60% of working-‐age Floridians will hold a high-‐quality post-‐secondary degree or creden;al by the year 2025. Our Guiding Values:

•  College is postsecondary educaSon. Florida College Access Network uses the term “college” to refer to the aRainment of high-‐quality postsecondary creden;als beyond high school, including technical cer;ficates and academic degrees.

•  College readiness is career readiness. All Florida students deserve to receive a high-‐quality PreK-‐12 educa;on which prepares them academically for success in college or a career.

•  College is for everyone. All Florida students deserve the opportunity to pursue a high-‐quality postsecondary educa;on that prepares them to effec;vely communicate, engage, and compete in the 21st century knowledge-‐based global economy.

•  College is a public good. Postsecondary educa;onal opportunity and aRainment are cri;cal to a just and equitable society, strong democracy, robust economy, and healthy communi;es.

•  Reaching Goal 2025 will require collecSve acSon. Accelera;ng high-‐quality degree produc;on in Florida to meet Goal 2025 requires strategic partnerships and ac;ve involvement from all sectors.


COLLEGE DECISION DAY

What is Florida College Decision Day? •  An ini;a;ve to recognize high school seniors for their postsecondary plans •  A way to encourage younger students and families to prepare early for postsecondary

educa;on. •  Inspired by the NCAA’s Na;onal Signing Day to reinforce the idea that excellence in the

classroom should be just as celebrated as excellence in athle;cs

•  To recognize all students for their postsecondary plans •  To encourage and remind students that it’s ;me to make a decision •  To support the best match and fit for each student •  To influence younger students as they prepare for college •  To support a college-‐going culture and wrap up the school year with a celebra;on

Why Host a Decision Day Event?

The Role of Host Sites Each school must decide for itself the best way to celebrate College Decision Day. We encourage host sites to create an event that, at a minimum, follows these guidelines:

•  Recognize ALL students for their postsecondary plans (2-‐yr, 4-‐yr, military, postsecondary cer;ficate)

•  Hold recogni;on in front of the high school’s enSre student body •  Contact local media – encourage publicity beyond the high school community •  Have fun!


WHAT IS “COLLEGE”?

College is Important! •  Today’s students need a postsecondary degree or credenSal to

earn a middle class income.

•  Labor economists project that by 2025, 65% of jobs in Florida will require a postsecondary educa;on.

•  Currently, Florida’s aRainment rate for a two-‐year degree or higher is currently about 39%—ranking the state at 30th in the naSon.

•  You can view educaSonal abainment data at the state and county level since 2000 by visi;ng, The Big Goal: Degree ARainment in Florida, an interac;ve data dashboard maintainted by the Florida College Access Network: hRp://tabsop.co/1AyVuLa

A recent Pew Research Study revealed that many Americans have a negaSve view of college.

Many even believe that college educa;on harms America.

Post-‐secondary educa;on is essenSal to our country’s success.

For this reason, it is important to promote a posiSve view of college.

One way to do this is embracing a broad definiSon of college.

This defini;on should include many paths, like 2-‐year degrees and technical cer;fica;ons.

The PercepSon of College

•  Florida College Access Network uses the word “college” to include any type of high-‐quality postsecondary educaSon or training beyond high school

•  This includes two-‐ and four-‐year degrees as well as creden;als (such as industry-‐recognized cer;fica;ons) that qualify students for gainful employment and/or opportuniSes to pursue addi;onal training or educa;on.

•  That means students have many opSons when it comes to aRending college

•  College Decision Day recognizes and celebrates all of these paths

What We Talk About When We Talk About College


q  Best PracSces q  Types of AcSviSes

q  Preparing for Decision Day

q  Ideas from Florida Schools

IDEAS FOR YOUR EVENT


BEST PRACTICES

IdenSfying your school’s needs: •  College Decision Day will look different at each high school—make plans that work for

your school

•  During the planning and implementa;on stages of your College Decision Day event, keep your school staff apprised of the event schedule

•  Work with members of your school’s staff to iden;fy the most effecSve schedule possible for your specific high school

•  Consider forming a planning commibee comprised of school staff, parents, and community members to assist in event planning

Leading up to the event: •  Announcements: Make announcements over the school audio/video system to acknowledge

students who decided to enroll and share where they will be going to college

•  Create a “College Wall”: Seniors write the name of the college plan to aRend on banners or strips of construc;on paper.

•  College gear: Encourage students and school staff to wear college t-‐shirts on a par;cular day of the week throughout the school year, as well as on the day of your event

•  Social media: Take pictures of the students with college acceptance leRers/forms and post to school’s social media channels. Use the hashtags #ImGoingToCollege, #FLCollegeDecisionDay, and #CollegeReadyFL. To share your posts with Florida CAN, men;on @GOAL2025Florida.

•  Involve teachers and staff: Leading up to College Decision Day, ask teachers to share their college experience, wear their alma mater gear, and post signs on classroom doors showing where they went to college.

Early Awareness One goal of College Decision Day is to promote early college awareness. Here are some ways to do that.

§ Workshops. Provide workshops to younger students and their families. o  Possible topics: decision making, learning styles, study habits, the importance of GPA and high

school course selec;on, college test prep, how to get help with grades and test prep, essay wri;ng, applying to college, college admission criteria, paying for college, etc.

§ College spotlight. Choose a different college, university, or other postsecondary path to feature in each morning’s announcements. Ask trivia ques;ons and award prizes for correct answers.

§ Adopt-‐a-‐College. Each classroom can “adopt” a college to represent for the rest of year. Students can decorate the classroom door with the college/university colors and logo.


TYPES OF EVENTS

Where to host your event •  Assembly

o  Host an all-‐school assembly to celebrate the postsecondary accomplishments of each of your seniors and their families

o  This event assembly could be an add-‐on to an already established school event or a stand-‐alone assembly

o  Make sure to invite students of all grade levels to par;cipate o  Serve cake or cupcakes or other refreshments o  Tip: If it’s not feasible to recognize students individually, group students by the

postsecondary ins;tu;on they will be aRending, and recognize them as a group •  Community Picnic or Fair

o  Host an aperschool community-‐wide picnic or celebra;on. This may require a larger budget, but will involve more community members and students of all ages.

o  Food: Pizza and BBQ are always a hit. o  Entertainment: Consider a DJ or local band, plan a flash mob, or provide games for

all ages.

Other event acSviSes •  Guest speakers

o  Invite high school alumni, elected officials, college admissions and financial aid representaSves, local business leaders and parents

o  Have speakers congratulate students on their decision to go to college and to emphasize, from personal experience, the importance of college

•  Consider giving prizes or “SWAG” o  Ideas might include a microwave, mini-‐fridge, tablet, computer, college survival kit,

pencils, flags, t-‐shirts o  Talk to local businesses, LCANs, or FCAN to find ways to have prizes donated

•  Interviews o  Interview seniors about their college plans and write ar;cles for local newspapers and

the school newspaper. o  Incorporate quotes from seniors in public service announcements for local radio,

intercom/homeroom announcements, or ads in the school newspaper o  Create a special sec;on in the school newspaper that gives the names of seniors and

their selected college


PREPARING FOR THE EVENT

Gathering informaSon about students’ choices •  Conduct one-‐on-‐one classroom interviews and ask if students if they have:

o  Applied to college? o  Been admibed to college? o  Officially noSfied the college or university that they will enroll? o  Completed the FAFSA?

•  Weeks prior to the event, ask students: o  Where they plan to go to college o  Where they are in the enrollment process o  Ques;ons they have, and how you can assist them.

•  Day of Even: o  Hand each student a blank note card a few minutes before the event begins o  Have each student write down their name and selected college

Planning the Event •  Form a planning commibee to decide on ac;vi;es, and make assignments/deadlines. This

commiRee may include as faculty, staff, families, student groups, college representa;ves, and community members.

•  Set goals for the number of seniors enrolling, number of younger students engaged, number of volunteers, etc. Make these goals public.

•  Hold one or more “Senior MeeSngs” with school staff to communicate expecta;ons regarding College Decision Day ac;vi;es to students.

•  Send email or text reminders to all parents, students, and school staff in addi;on to the official Student/Family leRer. Also, include informa1on in the school newsle5er and post fliers around the school and community about your College Decision Day event.

•  Media. Write and send a press release invi;ng local media to your event(s). Send your press release to FCAN, too! For addi;onal informa;on and guidance, see Supplement B: Media Outreach.

•  Recruit volunteers from students’ families and community organizaSons. Be crea;ve! Send a version of the aRached volunteer leRer to your Local College Access Network, volunteer groups, Boys and Girls Club, YMCA, church groups, city and county government, local businesses, etc. Your Local College Access Network will be able to help you establish a point of contact.


EXAMPLES FROM FLORIDA SCHOOLS

Experiences from Decision Day Coordinators:

“This year I am hos;ng a ‘Lunch & Learn’ on campus during our school lunches. I have invited local college & military recruiters to set up display tables with informa;on and giveaways for students to visit during lunch. We are celebra;ng our seniors who are furthering their educa;on (college/career/military) and encouraging our underclassmen to start preparing for their future now.” “We...are having students wear axre from the school they will be aRending. For those joining the military, we are encouraging students to wear axre from the branch they are enlis;ng in. I have also encouraged staff to wear shirts from their alma mater. I will be taking Polaroids of students to share on the bulle;n boards as well as photos for TwiRer. I am also encouraging students to send photos of themselves or with their acceptance leRers to our TwiRer account.” “It was a very exci;ng period for our students... This was our first College Signing Day for all our college accepted students—we had over 500 students, over 200 to various universi;es in-‐out state, 345 to Broward College. We started the period off with an entrance in signing on our auditorium wall, along with our band playing as they entered. I delivered the welcome congratula;ng all our students for their accomplishments, followed by the presenta;on of color by our JROTC cadets. Next was the message from our First Lady, followed by our principal’s congratula;on speech which was very passionately delivered. Our keynote speech for the College Signing Day was [a guest from a local university]...followed by a play performed by our Drama Class.” In Miami, the mayor’s office worked with the school district and Miami-‐Dade College to host College Signing Day events at each of the five public high schools within the city. Each of the events including remarks by the school principal, an inspira;onal speech from alumni, and speakers from Miami-‐Dade College. The mayor’s office also sent representa;ves to the events, with the mayor himself speaking at two of the schools.


q  Site Coordinator Checklist q  Budget

PLANNING YOUR EVENT


SAMPLE TIMELINE

Time UnSl Event Tasks to Complete

8-‐7 Weeks q  Set up a College Decision Day commibee or team at your school to discuss the ;meline and event (school counselors, teachers, administrators, students, parents/guardians, higher educa;on admissions/outreach staff, LCAN representa;ve, etc.)

q  Evaluate resources and budget for event q  Brainstorm possible speakers to invite, agenda for the event

6 Weeks q  Confirm event locaSon, date and Sme q  Share informaSon with school administra;on, teachers and staff q  Discuss possible Se-‐in assignments with teachers q  Share plans with LCAN (if applicable).

5 Weeks q  Invite poten;al guest speakers q  Reach out to businesses and colleges asking for donaSons and

sponsorships q  If providing food, reach out to restaurant/catering company

4 Weeks q  Provide seniors with enrollment checklist (see p. 13) q  If necessary, begin volunteer outreach q  Plan and prepare outreach and publicity efforts: Develop a press release

to send local newspapers and TV sta;ons (template provided), and brainstorm loca;ons to hang fliers outside of the high school

3 Weeks q  Send students and parents leRer to noSfy them of the ac;vi;es, info about financial aid, reminder that it's not too late for college (see pg. 14)

q  Encourage parents to come (op;onal) q  Make robocalls or text message alerts to parents (if school already has

system in place) q  Use any social media presence the school has q  Add informaSon about event to daily announcements, school website/

newspaper/newsleRer, marquee, etc.

2 Weeks q  Finalize speakers and agenda for event q  Distribute press release to media q  Finalize volunteer list q  Buy necessary (non-‐perishable) supplies q  Confirm any addiSonal personnel needed (custodial staff, etc.) q  Wrap up senior meeSngs, going over expectaSons of the event, and

confirming college plans with each of the students


SAMPLE TIMELINE CONT.

Time UnSl Event Tasks to Complete

1 Week q  Remind teachers, counselors, administrators of the day’s schedule and planned acSviSes. Encourage them to wear college clothing on the day and decorate their classrooms.

q  Make sure all event supplies are ready, pick up food (if applicable) q  Distribute media advisory day of/day before event; follow up with media

contacted earlier to confirm if they will aRend

Day of event q  Set up venue q  Take pictures and upload them to Facebook, TwiRer, Instagram, etc. using

the hashtag #ImGoingToCollege, #FLCollegeDecisionDay, and #CollegeReadyFL

Amer Event q  Send a leber to students who par;cipated and their families (see p. 15). Congratulate them on being one step closer.

q  Remind them of further steps. q  Send thank you lebers to volunteers, school administra;on, catering,

businesses, colleges and universi;es, and guest speaker(s) q  Submit event summary via survey to be provided by Florida CAN. q  Share any photos with FCAN via social media


BUDGETING

Most site coordinators host their events with a small budget. Some coordinators even organize their events at no cost by having supplies donated.

What Will My Event Cost?

What Supplies Will I Need?

In the early stages of planning, we recommend you to determine a list of supplies and services you will need to execute the event. Examples include:

•  Food •  Prizes •  Games/entertainment

For more informa;on on outreach to local businesses, see Supplement D: Business Outreach.

Item/Service Purchased/Donated AnScipated Cost Actual Cost

TOTAL:

Sample Budget Table


q  Senior Checklist q  Next Steps for Students Who Haven’t Enrolled

PREPARING STUDENTS


SENIOR CHECKLIST

Colleges and universi;es typically require students to officially enroll in college on or bef` ore May 1st. Here are common enrollment steps. Be sure to check the college or university’s official website and correspondence for specific and up-‐to-‐date informa;on.

Common Enrollment Steps

q  Talk to your family, teachers, counselors, college advisers, college outreach program staff, and people you trust to help you make your decision about where to enroll.

q  If you’ve applied for financial aid by comple;ng a FAFSA, read and understand your Student Aid Report (SAR) to find out how much financial aid you have received. If you have ques;ons, be sure to share them with your college’s financial aid office.

q  To enroll, follow the direcSons in the official acceptance leber/email you received from your college. Each college has its own steps and system for officially enrolling. If you need help, don’t hesitate to ask ques;ons of your college.

q  Some colleges require a monetary deposit to officially enroll. This deposit can range from $100 to $500 or more. If you need help, don’t hesitate to contact the college’s financial aid office to discuss op;ons.

q  As part of the enrollment process, you may be prompted by the college to sign up for a campus email, campus housing, accept your financial aid award, and/or start the advising process to sign up for classes.

q  Aper you have officially enrolled, you will also get informa;on from your college about summer orientaSon and placement exams. Be sure to sign up for any required tes;ng and aRend orienta;on events.

q  Aper you have officially enrolled, make sure to request a copy of your final high school transcript to send to your college.

q  Check out your college’s summer reading list to get a jump-‐start on your college experience. q  Don’t melt this summer! “Mel;ng” means you have followed all the steps to officially enroll in

college, but for some reason, you don’t show up in the fall. To keep you from mel;ng, here are some ;ps:

q  Stay acSve this summer through jobs, internships, clubs, sports, etc. q  Talk about your college dreams, plans, and fears to your friends, family, and people you

trust. q  Figure out how you will physically get to college in the fall, and ask for help if you need it. q  Help your family prepare for your college experience – this isn’t just a life change for you,

but also for them.


STEPS FOR STUDENTS WHO HAVEN’T ENROLLED

Scenario 1: Student has not applied, or has an incomplete applicaSon

Scenario 2: Student applied, but was not admibed

•  Direct student to FloridaShines (www.floridashines.org) or the College Scorecard (collegescorecard.ed.gov) to explore postsecondary op;ons and financial aid informa;on.

•  Connect student with a community college applica;on or a four-‐year university that has a late applicaSon deadline

•  If applica;on(s) are not complete, follow up with the official leRer/email from the university to see what exactly is needed to complete the applica;on. Reach out to the college directly to have a conversa;on.

•  Direct student to FloridaShines (www.floridashines.org) or the College Scorecard (collegescorecard.ed.gov) to explore other postsecondary opSons and financial aid informa;on. •  Connect student with a community college

Scenario 3: Student was admibed, but has not officially decided or enrolled

•  Encourage student to talk to trusted adults and share feelings, ques;ons and concerns. •  Connect student with an admissions officer, financial aid representaSve, or other expert at the college.

•  Research the college’s steps to enroll and assist student in comple;ng all that is required. •  Assist student in connec;ng with financial aid assistance (par;cularly for help paying enrollment fees and deposits).

•  Help student complete a FAFSA and/or interpret any financial aid informa;on that is received – ask the campus financial aid officer for help.


q  Student/Family InformaSon Leber

q  Student/Family InformaSon Leber (Spanish)

q  Student/Family Follow Up Leber

q  Student/Family Follow Up Leber (Spanish)

ENGAGING FAMILIES


STUDENT/FAMILY INFORMATION LETTER

College Decision Day | 2018 Site Coordinator Toolkit |21

SCHOOL LOGO SCHOOL ADDRESS [date]

Dear Students and Families, [change this based on who you’re sending leRer to]

The administra;on and staff of [high school name] invites you to aRend College Decision Day on [date] from [;me] to celebrate the Senior Class of 2017 as they make the decision on their next steps aper high school.

May 1st is a big day across the state and na;on in the college admissions process. It’s the day by which seniors na;onwide declare what they want to do with their futures and decide where they will go aper high school. [School name] will host its [inaugural, 3rd annual, etc.] Decision Day to celebrate the Senior Class of 2018 as they make this important decision to achieve their dreams by aRending college, going to trade school, or enlis;ng into the armed services.This celebra;on also applauds the college-‐going culture within [school name] as well as within [community name].

[Insert informa1on about all ac1vi1es leading up to and during College Decision Day. Include speakers, games, prizes, food, etc. Parking informa1on and/or visitor pass if necessary]

All gradua;ng seniors are expected to aRend and are encouraged to wear a t-‐shirt of their college selec;on.

Parents, school administrators, teachers, staff and community members are invited to join the celebra;on. To RSVP, [insert informa;on]

We are extremely proud of our Senior Class of 2016 and hope you will join us in celebra;on. We look forward to seeing you on [date].

Sincerely,

[SCHOOL COUNSELOR/PRINCIPAL/SITE COORDINATOR]

SPANISH STUDENT/FAMILY INFORMATION LETTER


SCHOOL LOGO SCHOOL ADDRESS [date] Queridos estudiantes y familias de estudiantes, La administración y el personal de [nombre de escuela] los invita a asis;r a College Decision Day (Día de decisión) el [date] a las [;me] para celebrar la clase de graduados de 2017 mientras deciden los próximos pasos después de la graduación. El primero de mayo es un día importante en el proceso de admisión a los colegios universitarios y las universidades a través de la nación. Es el día en que los graduandos declaran qué es lo que quieren hacer en el futuro y deciden los primeros pasos en su educación después de la escuela secundaria. [High School Name] será anfitrión de su [primer, segundo, etc.] College Decision Day para celebrar la clase de graduados de 2018 al tomar ellos decisiones para tener éxito al formarse en un colegio universitario, una escuela técnica o una universidad o en las fuerzas armadas. Esta celebración aplaude la cultura de formación profesional de [High School Name] y de la comunidad. [Insert informa1on about all ac1vi1es leading up to and during College Decision Day. Include speakers, games, prizes, food, etc. Parking informa1on and/or visitor pass if necessary] Todos los graduandos deben asis;r y llevar una camiseta que representa la ins;tución que han seleccionado. Padres, administradores, maestros, personal de escuela y miembros de la comunidad son bienvenidos para par;cipar en la celebración. Para responder a esta invitación [insert contact informa;on]. Sen;mos mucho orgullo por los logros de la clase de graduandos de 2017 y esperamos que puedan par;cipar en la celebración. Quedamos a la espera y contamos con vernos el [date]. Cordialmente, [SCHOOL COUNSELOR/PRINCIPAL/SITE COORDINATOR]

STUDENT/FAMILY FOLLOW UP LETTER


SCHOOL LOGO SCHOOL ADDRESS [date] Dear Students and Families, Recently, your student par;cipated in Florida’s College Decision Day hosted by [high school name]. Congratula;ons on taking this important step toward your student’s educa;on! Now that your student has enrolled in a college, it is important that they consider the following next steps:

☐ If you’ve applied for financial aid by comple;ng a FAFSA, read and understand your Student Aid Report (SAR) to find out how much financial aid you have received. If you have ques;ons, be sure to share them with your college’s financial aid office.

☐ To enroll, follow the direc;ons in the official acceptance leRer/email you received from your college. Each college has its own steps and system for officially enrolling. Most likely, you will be directed to the college’s official website and instructed to log into the internal student informa;on system. If you need help, don’t hesitate to ask ques;ons of your college.

☐ Some colleges require a monetary deposit to officially enroll. This deposit can range from $100 to $500 or more. If you need help, don’t hesitate to contact the college’s financial aid office to discuss op;ons.

☐ As part of the enrollment process, you will likely be prompted by the college to sign up for campus housing, accept your financial aid award, and start the advising process to sign up for classes.

☐ Aper you have officially enrolled, you will also get informa;on from your college about summer orienta;on and placement exams. Be sure to sign up for any required tes;ng and aRend orienta;on events.

☐ Aper you have officially enrolled, make sure to request a copy of your final high school transcript to be sent to your college.

☐ Check out your college’s summer reading list to get a jump start on your college experience. ☐ Don’t melt this summer! “Mel;ng” means you have followed all the steps to officially enroll in college,

but for some reason, you don’t show up in the fall. To keep you from mel;ng, here are some ;ps: •  Stay ac;ve this summer through jobs, internships, clubs, sports, etc. •  Talk about your college dreams, plans, and fears to your friends, family, and people you trust. •  Figure out how you will physically get to college in the fall, and ask for help if you need it. •  Help your family prepare for your college experience – this isn’t just a life change for you, but also for them.

If you have any ques;ons, please call [name, ;tle], at [phone number] or email me at [email]. Thank you for suppor;ng your student’s future and helping them navigate the path to college! Sincerely, [SCHOOL COUNSELOR/PRINCIPAL/SITE COORDINATOR]

SPANISH STUDENT/FAMILY FOLLOW UP LETTER


SCHOOL LOGO SCHOOL ADDRESS [date] Queridos estudiantes y familias de estudiantes, Hace poco su estudiante par;cipó en el evento College Decision day (Día de decisión para). Felicitaciones por haber tomado este paso importante en la educación de su estudiante. Ahora que su estudiante ha tomado una decisión sobre dónde estudiar es importante tener en cuenta los siguientes pasos:

q Si su estudiante ha solicitado ayuda financiera por medio de FAFSA deben leer y entender juntos el informe Student Aid Report (SAR). Su estudiante debe recibir una carta de oferta de ayuda financiera (Financial Aid Award LeRer) de cada ins;tución en la cual se indica la can;dad de ayuda financiera. Si ;enen preguntas deben ponerse en contacto con la oficina que mandó la carta de oferta.

q Para que su estudiante pueda matricularse deben seguir las instrucciones de la carta o email de aceptación del colegio universitario o universidad. Cada ins;tución ;ene su protocolo y sistema para inscribirse oficialmente. Generalmente, se dirige al estudiante al web oficial de la ins;tución con instrucciones para entrar en el sistema de información interno para estudiantes. Si necesitan ayuda deben ponerse en contacto con la ins;tución.

q Algunas ins;tuciones requieren un depósito para inscribirse oficialmente. La can;dad varía entre $100 a $500 o más. Si necesitan ayuda deben ponerse en contacto con la oficina de ayuda financiera de la ins;tución para discu;r opciones.

q Como parte del proceso de inscripción es posible que su estudiante tenga que contestar a preguntas sobre vivienda en el recinto universitario, ayuda financiera y el proceso de asesoría académica para inscribirse en las clases.

q Después de que su estudiante se haya inscrito recibirá información sobre programas de orientación y pruebas de nivel o de evaluación. Asegúrense de inscribirse en todas las pruebas que son requisitos y de asis;r a las sesiones de orientación.

q Asegúrense de que la escuela secundaria (high school) haya enviado los expedientes académicos finales al colegio universitario o universidad.

q Animen a su estudiante a verificar si su nueva escuela ;ene una lista de lectura recomendada para el verano y así adelantarse en su experiencia universitaria.

q No dejen que su estudiante ‘se derrita’ durante el verano. Por ‘derre;rse’ se en;ende desaparecer o no presentarse oficialmente para las clases de otoño. Para prevenir esto, aquí ;enen algunas ideas. •  Asegúrense que su estudiante se mantenga ac;vo durante el verano, en un trabajo, en una

pasan�a, en clubes, deportes, etc. •  Hablen con su estudiante acerca de sus sueños, planes y temores en cuanto a los estudios

universitarios y animen a su estudiante a hablar con otros también. •  Planeen el transporte a la universidad en el otoño. •  Prepárense como familia para ajustarse al cambio.

Si ;enen preguntas, favor de llamar a [name, ;tle] al [phone number] o enviar un email a [email]. Gracias por apoyar a su estudiante con su futuro académico y ayudarlo a navegar el camino a la universidad. Cordialmente, [SCHOOL COUNSELOR/PRINCIPAL/SITE COORDINATOR]

ACKNOWLEDGEMENTS

This guide is adapted from a toolkit originally produced by the Michigan College Access Network (MCAN). A special thanks to MCAN for permission to adapt this guide for use in Florida, as well as their guidance on the process. Spanish translaSons were kindly provided by Dr. Sonia Ramírez Wohlmuth of the Department of World Languages at the University of South Florida. Florida CAN also would like to thank Helios EducaSon FoundaSon and the Swim Family FoundaSon, whose support made this project possible.


Documents

2018S ITEC OORDINATORT OOLKIT - Florida College Access …floridacollegeaccess.org/wp-content/uploads/2016/07/... · 2017. 11. 16. · TABLE%OFC ONTENTS! College!Decision!Day!|!2018!Site!Coordinator!Toolkit|!2!