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2018 Sponsorship & Exhibitor Opportunities OKLAHOMA STATEWIDE AUTISM CONFERENCE
OKLAHOMA AUTISM NETWORK University of Oklahoma Health Sciences Center, College of Allied Health
Department of Rehabilitation Sciences, Tolbert Center for Developmental Disabilities and Autism
1200 North Stonewall Avenue, Oklahoma City, Oklahoma 73117
Toll-free (877) 228-8476 • Local (405) 271-7476 • FAX: (405) 271-2630
www.OKAUTISM.ORG • Email: [email protected]
About the Oklahoma Statewide Autism Conference
The Oklahoma Autism Network at the University of Oklahoma Health Sciences Center collaborates with many
of the state’s autism organizations to plan the annual statewide conference on Autism Spectrum Disorder
(ASD). The conference brings together families, health professionals, educators, and advocates.
Vision and Goals
The conference is a step in implementing the vision outlined in the Individuals with Autism and Their Families,
Oklahoma Plan. The vision within the Oklahoma Plan is that Oklahoma has a system of support for people
with ASD and their families, and all professionals working with people with ASD understand the disorder,
provide contemporary and effective services and receive ongoing professional development that is based on
the most up-to-date evidence-based information. Our goals for the conference are:
2018 Oklahoma Statewide Conference Features
Presentations by national and local experts. National experts include:
Johnathan Weiss, PhD, C.Psych., Associate Professor in the Department of Psychology at York University and Clinical
Psychologist
Honorable Mike Lake, Member of Parliament in Canada, Autism Advocate, and Father
Peter Gerhardt, Ed.D, Executive Director of the EPIC School in Paramus, NJ
Dana Paliliunas, PhD, BCBA, Research and Supervision Director, Language and Cognition Development Clinic, Southern
Illinois University
Judith Ursitti, Director, State Government Affairs, Autism Speaks
1. To provide evidence-based information on ASD for use by pre-service personnel preparation
programs, families and advocates, and community programs, healthcare professionals and childcare,
early intervention and school personnel;
2. To promote statewide and local capacity building activities;
3. To increase awareness and knowledge of needs, interests, and solutions that result in meaningful
change and community participation for individuals with ASD and their families; and
4. To promote collaboration between the autism organizations in Oklahoma.
Two-Day Conferences One-Day Conferences
2009 2010 2011 2012 2013 2014 2015 2016 2017
525 545 534 604 983 783 703 436 502
2017 Oklahoma Statewide Autism Conference Sponsors and Exhibitors
We thank our 2017 sponsors and exhibitors.
Platinum
Oklahoma State Department of Education, Special Education Services
University of Oklahoma Health Sciences Center, College of Allied Health, Department of Rehabilitation Sciences,
Tolbert Center for Developmental Disabilities and Autism
Gold
Shadow Mountain Behavioral Health Systems
Silver
Cornerstone Behavioral Health and Pediatric Therapies, Inc.
Moore Autism Center, PC
Oklahoma Able Tech
Therapy and Beyond
Bronze
ABA-OK Consulting, LLC
Behavioral Innovations
Center for Language and Autism Support Services
Integrated Brain Health
JD McCarty Center
Exhibitors
ACI Learning Centers
Arbonne
Aspire Oklahoma LLC
AutismOklahoma.org
Camp Barnabas
The Center for Autism & Related Disorders
Charis Hills, Inc.
Dale Rogers Training Center
FEAT-NT
Golden Child Resources
Juice Plus+
Neucana
Oklahoma Autism Center
Oklahoma Autism Network
Oklahoma Developmental Disabilities Council
Oklahoma Family Network
Oklahoma Parents Center, Inc.
SoonerSuccess
Speech Pathway
The Thorn Bush
Woven Life, Inc.
Young Living Essential Oils: Stefanie Olson
Sponsorship Levels
Break (limited to 2 sponsors) $5,000
Complimentary sponsorship link on the conference website for 6 months* with 500-character
exhibitor description and company logo
One full-page color advertisement in the conference program (front or back inside cover)
Special recognition as Break Sponsor in conference program
500-character exhibitor description in conference program
Priority placement in sponsor slideshow
Inclusion of information in conference bags
Announcements to conference attendees
One educational session during break**
Signage on break tables
Five conference registrations
Two exhibit spaces
Priority placement of exhibit location
Platinum $4,000
Complimentary sponsorship link on the conference website for 6 months* with 500-character
exhibitor description and company logo
One full-page black and white advertisement in the conference program
Special recognition as Platinum Sponsor in conference program
500-character exhibitor description in conference program
Priority placement in sponsor slideshow
Inclusion of information in conference bags
Announcements to conference attendees
Four conference registrations
Two exhibit spaces
Priority placement of exhibit location
Gold $2,500
Complimentary sponsorship link on the conference website for 6 months* with 500-character
exhibitor description and company logo
One half-page black and white advertisement in the conference program
Special recognition as Gold Sponsor in conference program
Priority placement in sponsor slideshow
Inclusion of information in conference bags
Announcements to conference attendees
Three conference registrations
Two exhibit spaces
Priority placement of exhibit location
Silver $1,000
Complimentary sponsorship link on the conference website for 6 months *
One half-page black and white advertisement in the conference program
Special recognition as Silver Sponsor in conference program
Placement in sponsor slideshow
Inclusion of information in conference bags
Two conference registrations
Two exhibit spaces
Priority placement of exhibit location
Bronze $500
Complimentary sponsorship link on the conference website for 6 months *
One ¼ page black and white advertisement in conference program
Special recognition as Bronze Sponsor in conference program
Placement in sponsor slideshow
One conference registration
One exhibit space
Priority placement of exhibit location
* Sponsorship link on the conference website for 6 months (3 months before/3 month after)
** Pending approval by conference committee
Gifts
Support the Conference with a Gift
Gifts in any amount to support the conference are appreciated. The University of Oklahoma Foundation is a
501c3 non-profit organization. Your gift is a tax-deductible donation.
Support the Conference with a Scholarship
Gifts in any amount help provide scholarships for family members affected by autism who might not otherwise
be able to attend. The University of Oklahoma Foundation is a 501c3 non-profit organization. Your gift is a
tax-deductible donation.
The University of Oklahoma Foundation is a 501c3 non-profit organization.
The value of your sponsorship less the estimated value of your benefit is a tax-deductible donation.
Exhibitor Only
Exhibition Hall Booth
Provides the opportunity to share products, information and materials with conference attendees. Introduce
new products, give demonstrations, distribute samples and make new client/customer contacts. Exhibitors
receive:
One 6 foot covered, skirted table suitable for trade show display
Wastebasket
Two chairs
Electricity is available upon request
See Exhibitor Agreement for more details
Note: conference registration is not included. Limited to one table.
Exhibit Hall draft layout.
The layout may change based on number of exhibitors.
Standard rate Nonprofit rate
$300 $150 (must submit 501(c)(3) certificate or equivalent)
Sponsorship Level and Exhibitor Comparison
* Sponsorship link on the conference website for 6 months (3 months before/3 month after)
** Pending approval by conference committee
*** The standard rate for an exhibit booth is $300. The nonprofit rate for an exhibit booth is $150.
Exhibitor
$300***
Bronze
$500
Silver
$1,000
Gold
$2,500
Platinum
$4,000
Break
$5,000
One quarter-page black and white
advertisement in conference program
One half-page black and white
advertisement in conference program
One full-page black and white
advertisement in conference program
One full-page color advertisement in
conference program (front or back inside
cover)
Link on conference website for 6 months*
Link on conference website for 6 months*
with 500-character exhibitor description
and company logo
500-character exhibitor description in
conference program
Special recognition in conference program
Placement in sponsor slideshow
Priority placement in sponsor slideshow
Inclusion of information in conference bags
(materials provided by sponsor)
Announcements to conference attendees
One educational session during break**
Signage of break tables
One conference registrations
Two conference registrations
Three conference registrations
Four conference registrations
Five conference registrations
One exhibit spaces
Two exhibit space
Priority placement of exhibit location
Advert
isem
ent
in
Confe
rence
Pro
gra
m
Exhib
its
Confe
rence
Regis
tration
Nam
e R
eco
gnitio
n
Sponsorship Agreement
Name of Company /Organization:
Contact Name:
Address:
City: State: Zip:
Phone: Email:
Website Address:
Electricity needed: Yes No
Sponsorship Level:
Break $5000 ($3405 tax deductible) Silver $1,000 ($2 tax deductible)
Platinum $4000 ($2604 tax deductible) Bronze $500 ($1 tax deductible)
Gold $2500 ($1,303 tax deductible)
Checks:
Submit this form to Oklahoma Autism Network with a check payable to the University of Oklahoma Foundation.
On the memo line include Fund #50828.
Enclosed check in the amount of
Credit Cards:
If you are paying with a credit card, complete all information and sign for authorization for payment to the
University of Oklahoma Foundation, Fund #50828. Cardholder name and billing address (above) must match.
Please bill the following credit card:
American Express Credit Card Number
Master Card Cardholder Name (as on card) (print)
Visa Expiration Date
Discover
Cardholder Signature
Please have a representative contact me to get the card number.
Sponsorship Agreement
Page 1 of 4
Oklahoma Statewide Autism Conference
CONFIDENCE • COMPETENCE • CAPACITY
Exhibit Space Options for Sponsors:
Sponsors wishing to exhibit must sign and submit Exhibitor Terms and Conditions form.
Name on Booth Sign:
Product / Service to be displayed / sold:
Name of On-site Contact:
Requested Exhibit #: 1st choice 2nd choice 3rd choice
Exhibit space will be assigned on a first-come, first-served basis, with preference given to level of sponsorship.
We will attempt to accommodate all requests but cannot guarantee location.
We do not wish to use the exhibit space provided as part of the sponsorship level
We do not wish to use the conference registrations provided as part of the sponsorship level
Waiving your use of exhibit space and/or conference registrations increases the value of your tax-deductible donation.
The value of each exhibit space is $300. The value of each professional registration is $199.
Sponsor Name Badges:
Sponsors wishing to attend the conference sessions will receive a number of conference registrations according to
their sponsorship level. List each registrant below:
Sponsorship Agreement
Page 2 of 4
Sponsor
Level
Registrant
Bronze
Silver
Gold
Platinum
Break
Name on Badge
Phone: Email:
Silver
Gold
Platinum
Break
Name on Badge
Phone: Email:
Gold
Platinum
Break
Name on Badge
Phone: Email:
Platinum
Break
Name on Badge
Phone: Email:
Break Name on Badge
Phone: Email:
Exhibitor Terms and Conditions
1. Exhibit Space Description: Each exhibit space includes a 6 foot skirted table with two chairs, and a waste
basket in the designated exhibitor area of the Sheraton Midwest City Hotel at the Reed Conference Center .
Electricity is available upon request.
2. Exhibit Setup and Dismantle: Exhibit setup will be on Monday, November 12, 2018 starting at 6:00 pm at
the Sheraton Midwest City Hotel at the Reed Conference Center. Exhibits will open on Tuesday, November 13,
2018 from 7:00 am to 5:00 pm. Dismantling must be complete by 6:00 pm on Wednesday, November 14, 2018.
3. Exhibit Storage: Due to the layout of Hotel, storage space is not available for display material and/or show
merchandise. All related equipment, crates, trash, etc. must be removed from the premises no later than 6:00
pm on Wednesday, November 14, 2018.
4. Payment for Exhibit Space: Credit cards and Checks are accepted. The Exhibitor Terms and Conditions must
accompany the application. If paying with a check, mail application with check. Do not mail checks separately.
5. Host of the Conference: The Sheraton Midwest City Hotel at the Reed Conference Center will be the host for
the Oklahoma Statewide Autism Conference. A block of rooms have been reserved. The special room rate will be
available until 5:00 pm on October 26, 2018 or until the group block is sold-out, whichever comes first. Ask for
the conference rates.
6. Right to Refuse: The Oklahoma Statewide Conference reserves the right to refuse exhibitor space.
7. Hold Harmless Clause: Exhibitor or third party representative shall be fully responsible to pay for any and all
claims and damages and agrees to indemnify the Sheraton Midwest City Hotel at the Reed Conference Center
and the Board of Regents of the University of Oklahoma, their owners or managers, for such claims or damages
which result from any act or omission of Exhibitor or third party representative. Exhibitor or third party
representative also agree to defend, indemnify and hold harmless Sheraton Midwest City Hotel at the Reed
Conference Center, the Board of Regents of the University of Oklahoma, and their respective owners, managers,
officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from
their use of the property, including attorney fees and expense. Exhibitor’s or third party representative’s liability
shall include, without limitation, all losses, costs, damages, or expenses arising from or out of or by reason of any
accident, property damage, bodily injury or other occurrences to any person or persons or property, including
the Exhibitor or third party representative, its agents, employees, and business invitees which arise from or out of
the Exhibitor's or third party representative‘s occupancy and use of the exhibition premises, Hotel or any part
thereof.
Signature: Date:
Group Name: 2018 Oklahoma Statewide Autism Conference
Hotel Address: 5750 Will Rogers Road
Midwest City, OK 73110
Phone Number: 1-800-325-3535
On-Line Registration: https://www.starwoodmeeting.com/events/start.action?id=1808086143&key=34C9DA8C
Sponsorship Agreement
Page 3 of 4
Conference Program:
All sponsors receiving benefits including the use of their logo must email their logo to [email protected]
upon submission of this agreement. All efforts will be made to include this logo and company name in the
2018 Oklahoma Statewide Autism Conference per the level of described benefit, but no guarantee is made or
implied. Last date for inclusion in the conference program and promotional materials is October 29, 2018.
Advertisement Specifications
Photos must be at least 300 dpi
Full Page 8” x 11”
Half-Page 8” x 4 ½”
Quarter-Page 3 ½”x 4 ½”
Send artwork to [email protected]. The Oklahoma Statewide Autism Conference committee reserves the
right to determine placement of advertisements within the conference program.
Exhibitor Terms and Conditions
All sponsors wishing to exhibit must sign and submit Exhibitor Terms and Conditions form with the application.
Return Application:
Julie D. Smith
Oklahoma Autism Network, Department of Rehabilitation Sciences,
College of Allied Health, University of Oklahoma Health Sciences Center
1200 North Stonewall Avenue, Room 1142, Oklahoma City, OK 73117
Phone: 405.271.7476
Toll Free: 877.228.8476
Fax: 405.271.2630
Email: [email protected]
The value of your sponsorship less the estimated value of your benefit is a tax-deductible donation to the
University Foundation, a 501c3 non-profit organization. Thank you for your support!
Sponsorship Agreement
Page 4 of 4
Gift Agreement
Name of Company /Organization:
Contact Name:
Address:
City: State: Zip:
Phone: Email:
Website Address:
Gifts:
Gift to support the conference Scholarship for a family member
Checks:
Submit this form to Oklahoma Autism Network with a check payable to the University of Oklahoma Foundation.
On the memo line include Fund #50828.
Enclosed check in the amount of
Credit Cards:
If you are paying with a credit card, complete all information and sign for authorization for payment to the
University of Oklahoma Foundation, Fund #50828. Cardholder name and billing address (above) must match.
Please bill the following credit card:
American Express Credit Card Number
Master Card Cardholder Name (as on card) (print)
Visa Expiration Date
Discover
Cardholder Signature
Please have a representative contact me to get the card number.
Gift Agreement
Page 1 of 2
Oklahoma Statewide Autism Conference
CONFIDENCE • COMPETENCE • CAPACITY
Return Application:
Julie D. Smith
Oklahoma Autism Network, Department of Rehabilitation Sciences,
College of Allied Health, University of Oklahoma Health Sciences Center
1200 North Stonewall Avenue, Room 1142, Oklahoma City, OK 73117
Phone: 405.271.7476
Toll Free: 877.228.8476
Fax: 405.271.2630
Email: [email protected]
The value of your sponsorship less the estimated value of your benefit is a tax-deductible donation to the
University Foundation, a 501c3 non-profit organization. Thank you for your support!
Gift Agreement
Page 2 of 2
Exhibitor Agreement
Name of Company /Organization:
Contact Name:
Address:
City: State: Zip:
Phone: Email:
Website Address:
Product / Service to be displayed / sold:
Electricity needed: Yes No Exhibit Hall Booth standard rate: $300
Nonprofit rate: $150 (limited to one table; must submit 501(c)(3)
certificate or equivalent)
Checks:
Submit this form and the Exhibitor Terms and Agreement to Oklahoma Autism Network with a check payable
to the OUHSC Department of Rehabilitation Sciences - Oklahoma Autism Network. Please note that this
application should be mailed with check. Enclosed check in the amount of
Credit Cards:
MasterCard, Visa and Discover are accepted. To pay with a credit card, complete the exhibitor agreement online
at https://epay.ouhsc.edu/C22824_ustores/web/store_main.jsp?STOREID=32&SINGLESTORE=true
Return Application:
Julie D. Smith
Oklahoma Autism Network, Department of Rehabilitation Sciences,
College of Allied Health, University of Oklahoma Health Sciences Center
1200 North Stonewall Avenue, Room 1142, Oklahoma City, OK 73117
Phone: 405.271.7476 Fax: 405.271.2630 Email: [email protected]
Exhibit space is limited and reserved on a first-come, first served basis. Deadline for participation in the exhibit/
vendor opportunity is November 9, 2018. Space permitting, exhibitor company will be included in the conference
program. Date set for inclusion in conference program is October 29, 2018. No refunds will be issued upon
cancellation.
Exhibitor Only Agreement
Page 1 of 2
Oklahoma Statewide Autism Conference
CONFIDENCE • COMPETENCE • CAPACITY
Exhibitor Only Agreement
Exhibitor Terms and Conditions
1. Exhibit Space Description: Each exhibit space includes a 6 foot skirted table with two chairs, and a waste
basket in the designated exhibitor area of the Sheraton Midwest City Hotel at the Reed Conference Center . Elec-
tricity is available upon request.
2. Exhibit Setup and Dismantle: Exhibit setup will be on Monday, November 12, 2018 starting at 6:00 pm at
the Sheraton Midwest City Hotel at the Reed Conference Center. Exhibits will open on Tuesday, November 13,
2018 from 7:00 am to 5:00 pm. Dismantling must be complete by 6:00 pm on Wednesday, November 14, 2018.
3. Exhibit Storage: Due to the layout of Hotel, storage space is not available for display material and/or show
merchandise. All related equipment, crates, trash, etc. must be removed from the premises no later than 6:00 pm
on Wednesday, November 14, 2018.
4. Payment for Exhibit Space: Credit cards and Checks are accepted. The Exhibitor Terms and Conditions must
accompany the application. If paying with a check, mail application with check. Do not mail checks separately.
5. Host of the Conference: The Sheraton Midwest City Hotel at the Reed Conference Center will be the host for
the Oklahoma Statewide Autism Conference. A block of rooms have been reserved. The special room rate will be
available until 5:00 pm on October 26, 2018 or until the group block is sold-out, whichever comes first. Ask for
the conference rates.
6. Right to Refuse: The Oklahoma Statewide Conference reserves the right to refuse exhibitor space.
7. Hold Harmless Clause: Exhibitor or third party representative shall be fully responsible to pay for any and all
claims and damages and agrees to indemnify the Sheraton Midwest City Hotel at the Reed Conference Center
and the Board of Regents of the University of Oklahoma, their owners or managers, for such claims or damages
which result from any act or omission of Exhibitor or third party representative. Exhibitor or third party
representative also agree to defend, indemnify and hold harmless Sheraton Midwest City Hotel at the Reed
Conference Center, the Board of Regents of the University of Oklahoma, and their respective owners, managers,
officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from
their use of the property, including attorney fees and expense. Exhibitor’s or third party representative’s liability
shall include, without limitation, all losses, costs, damages, or expenses arising from or out of or by reason of any
accident, property damage, bodily injury or other occurrences to any person or persons or property, including the
Exhibitor or third party representative, its agents, employees, and business invitees which arise from or out of the
Exhibitor's or third party representative‘s occupancy and use of the exhibition premises, Hotel or any part thereof.
Signature: Date:
Group Name: 2018 Oklahoma Statewide Autism Conference
Hotel Address: 5750 Will Rogers Road
Midwest City, OK 73110
Phone Number: 1-800-325-3535
On-Line Registration: https://www.starwoodmeeting.com/events/start.action?id=1808086143&key=34C9DA8C
Oklahoma Statewide
Autism Conference CONFIDENCE • COMPETENCE • CAPACITY
OKLAHOMA AUTISM NETWORK
University of Oklahoma Health Sciences Center, College of Allied Health
Department of Rehabilitation Sciences, Tolbert Center for Developmental Disabilities and Autism
1200 North Stonewall Avenue, Oklahoma City, Oklahoma 73117
Toll-free (877) 228-8476 • Local (405) 271-7476 • FAX: (405) 271-2630
www.OKAUTISM.ORG • Email: [email protected]