Upload
others
View
1
Download
0
Embed Size (px)
Citation preview
2018 Operating and Capital Budgets
There is a tremendous amount of information in today’s presentation. Please hold your questions until the end. There is a good chance your question will get answered during the presentation.
AccountabilityYear to date for 2017, the POA and Water combined are better than budget by $1.8 million. The primary reason for such a successful year can be boiled down to a single word, accountability. Similar to last year, for the second time ever, each of the department heads wrote their own budget. As such, they are fully accountable to make good decisions throughout the year to reach their budget goals. This is why 13 out 15 of departments are at or near budget for 2017.In going through the budget for each department, you will see the name of each department head at the top of the P&L.
General Information
The Board plans to vote on the proposed 2018 Budget at their regularly scheduled November 16th meeting. The meeting will start at 6:30 p.m.
and will be held at Riordan Hall.
http://bellavistapoa.com/
General InformationIn going through the 2018 Budget, you will notice several changes from 2017 and new initiatives:Aside from Berksdale and two winter months for Dogwood,
there will be no major renovation closures for the coming year. We want our golfers to be undisturbed for 2018.
Lakepoint and the Highlands Pub will be open for 12 months, and the Country Club will be open for 11 months.
The Beach at Lake Avalon will open in the spring. Branchwood will undergo a major renovation and
expansion starting the first quarter of the year. The Water Utility will replace every single meter in 2018. The Capital Budget is robust, as we continue our efforts to
rejuvenate the POA.
General Information
2018 will be the third year in our efforts to rejuvenate our outdated and aging infrastructure. We have been fortunate we had a sufficient amount of reserves to get so much accomplished. With that being said, by the end of 2018 our cashflow will be very low (not including $1.2 million in emergency reserves for the POA and $500,000 in emergency reserves for Water). If we are to continue the rejuvenation of the POA, for 2019 we will require an increase in our assessments. We have tentatively scheduled an assessment increase vote for this coming summer. In the first quarter we plan to put together a commission to analyze the financial position of the POA, determine what additional rejuvenation work is still necessary, and from those findings determine how much the assessments should be increased. Additionally, this commission may also consider issues with regards to our chronically flooding valley.
Challenging P&L Comparison
In comparing the Trailing 12 months for ‘17/’16 to the Budget for 2018, there are a number of issues that are having a significant impact on this comparison. Here is a shortened list of exceptions. Revenue issues:
$170,000 from the Skills Park. $174,000 from a one-time payment from a large multi-lot owner. Our investments have done very well this year. Additionally, our investment
base will be much lower in 2018. Lower by $272,000. Conservative approach to the sale of lots, which lowered revenue by $94,000. Carroll Electric rebate in the Trailing 12 of $93,000.
Labor and Expense Issues: Labor for the Trailing 12 is low because we had 20-25 unfilled positions all
year long. The budget assumes we will have all positions filled.
Challenging P&L Comparison - Continued
The 2018 Budget includes Player Managers for our golf courses and for more Lake Rangers. This is impacting the budget by $73,000.
Addition of staff at MAC is impacting the budget by $155,000. One-time refund for our liability insurance impacted the Trailing 12 by
$54,000. The operations at Lakepoint and the Highlands Pub will be open for 12
months, and the Country Club will be open for 11 months.
Needless to say, all of these issues make for a challenging “same store” comparison from year to year. I have included a P&L with adjustments later in this presentation.
POA
http://bellavistapoa.com/
2018 Operating Budget
http://bellavistapoa.com/
Page 1
http://bellavistapoa.com/
Trailing 12 Adj. 2018 Trailing toActual '16/'17 Trailing 12 Budget 18 Budget
------------------------------------------------------ ---------------------------------- --------------------------Total Income 17,086,707 16,287,707 18,104,202 1,017,495
Total Cost of Goods 651,823 651,823 1,099,200 447,377
Total Labor and Expenses 16,017,422 16,832,022 18,258,674 2,241,251
EBITDA 417,461 (1,196,139) (1,253,672) (1,671,133)
Bella Vista Property Owners AssociationBella Vista Village POA without WaterFor the Twelve Months Ending
http://bellavistapoa.com/BVVPOA
Bella Vista Property Owners Association
Bella Vista Village POA without Water
For the Twelve Months Ending
Trailing 12Adj.2018Trailing to
Actual '16/'17Trailing 12Budget18 Budget
Assessments7,951,3368,063,312111,976
City of Bella Vista23,51112,500(11,011)
Food and Beverage415,6461,915,1521,499,506
Golf4,131,7864,317,202185,416
Pro Shop510,486573,25462,768
Other Recreation31,81922,575(9,244)
RV323,311337,17813,867
Facility Use Fees835,942902,56866,626
Boat364,788387,94523,157
Investment Income374,565103,000(271,565)
Stump Dump81,99782,800803
Lot Sales222,708180,000(42,708)
Transfer Fees439,606414,300(25,306)
Past Due Collections415,180274,000(141,180)
Advertising Income144,853165,10020,247
Rebates93,0290(93,029)
POA Lot Inventory Valuation100,374125,00024,626
AR MO Land Income05,5005,500
Street Cuts Repair Income8,4180(8,418)
Gain / Loss Disposal Surplus Assets99,3262,500(96,826)
Water Rent49,25565,67616,421
Commissions503682179
Cell Tower Rents45,80680,80034,994
Legal Fees6,4265,400(1,026)
Rents - Leases Facilities4,5006,0001,500
Donations Received180,055165(179,890)
NSF Fees2,9750(2,975)
Other228,50361,593(166,910)
---
Total Income17,086,70716,287,70718,104,2021,017,495
Food and Beverage170,209662,220492,011
Pro Shop453,951410,573(43,378)
Recreation27,66326,407(1,256)
---
Total Cost of Goods651,823651,8231,099,200447,377
Gross Profit16,434,88417,005,002570,118
Expenses
Salary and Wages7,677,9199,016,4481,338,529
Employee Benefits1,630,9211,942,574311,653
Memberships, Training and Travel107,493147,06539,572
Supplies897,005954,32557,320
Fuel and Oil181,731191,1049,373
Equipment and Tools426,482444,85018,367
Lease, Rents and Licenses832,876917,98285,106
Maintenance and Repairs943,231941,708(1,523)
Maintenance and Service Agreements447,157448,1821,025
Outside Contracts390,092421,93731,845
Professional Services139,574138,047(1,527)
Insurance340,220450,370110,150
Utilities916,8321,003,93887,106
Taxes and Permits362,253396,43134,178
Postage101,733100,679(1,054)
Credit Card Fees & Interest Expense186,210286,416100,206
Membership Elections51,54466,00014,456
Advertising Expense161,225207,15045,925
Bad Debts45,86441,200(4,664)
Uniforms54,48748,055(6,432)
Investment Fund Fees53,8010(53,801)
Donations4,8943,000(1,894)
Other63,87691,21327,337
---
Total Labor and Expenses16,017,42216,832,02218,258,6742,241,251
EBITDA417,461(1,196,139)(1,253,672)(1,671,133)
FOODANDBEV
Bella Vista Property Owners Association
Food and Beverage Division - Tommy Lee
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage270,9431,758,8251,487,882
Facility Use Fees(3,198)38,57041,768
Gain / Loss Disposal Surplus Assets5970(597)
Other6,6590(6,659)
---
Total Income275,0001,797,3951,522,395
Food and Beverage102,953590,130487,177
---
Total Cost of Goods102,953590,130487,177
Gross Profit172,0471,207,2651,035,218
Expenses
Salary and Wages394,0781,050,250656,172
Employee Benefits59,491197,536138,045
Memberships, Training and Travel14,18110,950(3,231)
Supplies55,21570,23015,015
Fuel and Oil000
Equipment and Tools51,8703,550(48,320)
Lease, Rents and Licenses1,8451,344(501)
Maintenance and Repairs31,69724,900(6,797)
Maintenance and Service Agreements14,54118,0003,459
Outside Contracts14,46715,448981
Professional Services6,2380(6,238)
Insurance10,73131,67920,948
Utilities76,552119,12642,574
Taxes and Permits22,42915,385(7,044)
Postage770(77)
Credit Card Fees & Interest Expense9,8861,176(8,710)
Advertising Expense25,31325,300(13)
Uniforms4,4262,800(1,626)
Other8,0360(8,036)
---
Total Operating Expenses801,0731,587,674786,600
EBITDA(629,027)(380,409)248,618
Allocations - MAC18,1570(18,157)
Allocations - F & A3,5920(3,592)
---
Total Allocations21,7490(21,749)
Pre Depreciation Gross(650,775)(380,409)270,366
Depreciation66,1620(66,162)
Net Income / Cost of Operations(716,937)(380,409)336,528
===
Capital025,00025,000
CLUBEHOUSES
Bella Vista Property Owners Association
Clubhouses
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets2750(275)
Rents - Leases Facilities4,5006,0001,500
Other1,7000(1,700)
---
Total Income6,4756,000(475)
Gross Profit6,4756,000(475)
Expenses
Salary and Wages(896)0896
Employee Benefits(142)0142
Supplies2,9583,576618
Equipment and Tools5,0902,400(2,690)
Maintenance and Repairs55,11345,950(9,163)
Maintenance and Service Agreements32,49238,5206,028
Outside Contracts8,1999,7901,591
Insurance34,79140,3565,565
Utilities27,84828,557709
Taxes and Permits38,26346,2107,947
Bad Debts13,9090(13,909)
Other000
---
Total Operating Expenses217,625215,359(2,266)
EBITDA(211,150)(209,359)1,791
Allocations - MAC68,4050(68,405)
Allocations - F & A13,0130(13,013)
---
Total Allocations81,4180(81,418)
Pre Depreciation Gross(292,568)(209,359)83,209
Depreciation288,5880(288,588)
Net Income / Cost of Operations(581,156)(209,359)371,797
===
Capital066,70066,700
GOLFMAINT
Bella Vista Property Owners Association
Golf Maintenance - Keith Ihms (15 - 23)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets18,1570(18,157)
Other9,20510,000795
---
Total Income27,36210,000(17,362)
Gross Profit27,36210,000(17,362)
Expenses
Salary and Wages1,776,5981,888,822112,224
Employee Benefits413,454456,07842,624
Memberships, Training and Travel10,46614,2003,734
Supplies531,414575,11443,700
Fuel and Oil70,197101,19030,993
Equipment and Tools67,63159,295(8,336)
Lease, Rents and Licenses552,893563,82010,927
Maintenance and Repairs443,395331,194(112,201)
Maintenance and Service Agreements12,48610,588(1,898)
Outside Contracts4,04916,00011,951
Professional Services3,5503,500(50)
Insurance79,472113,39633,924
Utilities260,550265,6715,121
Taxes and Permits110,745134,15823,413
Postage4741,350876
Credit Card Fees & Interest Expense(12)012
Uniforms14,79917,0052,206
Other7390(739)
---
Total Operating Expenses4,352,9004,551,381198,482
EBITDA(4,325,538)(4,541,381)(215,843)
Allocations - MAC20,5950(20,595)
Allocations - F & A43,7590(43,759)
---
Total Allocations64,3540(64,354)
Pre Depreciation Gross(4,389,892)(4,541,381)(151,489)
Depreciation585,4400(585,440)
Net Income / Cost of Operations(4,975,331)(4,541,381)433,950
===
Capital0835,250835,250
GOLFOPERATIONS
Bella Vista Property Owners Association
Golf Pro Shops (25 - 33) Phillip Wright
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage120,503126,2115,708
Golf4,131,7864,317,202185,416
Pro Shop510,486564,15053,664
Facility Use Fees40(4)
Gain / Loss Disposal Surplus Assets02,5002,500
Commissions503682179
Other54,78230,286(24,496)
---
Total Income4,818,0665,041,031222,965
Food and Beverage57,40856,675(733)
Pro Shop453,951402,923(51,028)
---
Total Cost of Goods511,359459,598(51,761)
Gross Profit4,306,7074,581,433274,726
Expenses
Salary and Wages1,062,7861,159,81197,025
Employee Benefits201,559236,47134,911
Memberships, Training and Travel12,06821,5409,472
Supplies63,32349,156(14,167)
Fuel and Oil33,6183,635(29,983)
Equipment and Tools37,72226,735(10,987)
Lease, Rents and Licenses216,980278,06461,084
Maintenance and Repairs30,62666,19635,570
Maintenance and Service Agreements87,68879,276(8,412)
Outside Contracts41,65835,186(6,472)
Professional Services3,5943,384(210)
Insurance29,71036,4936,783
Utilities123,827137,67413,847
Taxes and Permits27,21028,167957
Postage927579(348)
Credit Card Fees & Interest Expense96,86499,9663,103
Advertising Expense24,20934,92010,711
Uniforms1,7680(1,768)
Other18,61415,776(2,838)
---
Total Operating Expenses2,114,7522,313,029198,277
EBITDA2,191,9552,268,40476,449
Allocations - MAC27,9600(27,960)
Allocations - F & A124,5600(124,560)
---
Total Allocations152,5200(152,520)
Pre Depreciation Gross2,039,4352,268,404228,969
Depreciation60,6110(60,611)
Net Income / Cost of Operations1,978,8252,268,404289,579
===
Capital010,50010,500
REC
Bella Vista Property Owners Association
Rec Division - Joan G.(40,41,53,42,43,45,46,50,55,57,58)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage24,20030,1165,916
Pro Shop09,1049,104
Other Recreation15,26413,990(1,274)
RV229,690242,85313,163
Facility Use Fees445,066439,318(5,748)
Gain / Loss Disposal Surplus Assets2300(230)
Donations Received171,6590(171,659)
Other23,70621,267(2,439)
---
Total Income909,814756,648(153,166)
Food and Beverage9,84715,4155,568
Pro Shop07,6507,650
Recreation4,8413,097(1,744)
---
Total Cost of Goods14,68826,16211,474
Gross Profit895,126730,486(164,640)
Expenses
Salary and Wages603,292640,98837,696
Employee Benefits93,869118,75124,882
Memberships, Training and Travel6,21311,3065,093
Supplies74,72678,7964,070
Fuel and Oil1,4791,625146
Equipment and Tools111,083200,77889,695
Lease, Rents and Licenses4,3815,380999
Maintenance and Repairs150,758191,19140,433
Maintenance and Service Agreements77,55381,1163,563
Outside Contracts69,03570,4821,447
Professional Services8062,0251,219
Insurance32,48339,1576,674
Utilities229,426252,89923,473
Taxes and Permits34,22735,161934
Postage5420(34)
Credit Card Fees & Interest Expense17,32915,133(2,196)
Membership Elections000
Advertising Expense508,0007,950
Uniforms1,7961,100(696)
Other8,31517,3239,008
---
Total Operating Expenses1,516,8771,771,231254,354
EBITDA(621,751)(1,040,745)(418,994)
Allocations - MAC118,7030(118,703)
Allocations - F & A91,8870(91,887)
---
Total Allocations210,5900(210,590)
Pre Depreciation Gross(832,341)(1,040,745)(208,404)
Depreciation198,7000(198,700)
Net Income / Cost of Operations(1,031,041)(1,040,745)(9,704)
===
Capital01,776,2001,776,200
MAC
Bella Vista Property Owners Association
Maint and Const - Mike Taggart -(60,61,62,63,64,65,67,47,54)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista1,9970(1,997)
Stump Dump81,99782,800803
AR MO Land Income05,5005,500
Street Cuts Repair Income8,4180(8,418)
Gain / Loss Disposal Surplus Assets22,0850(22,085)
Cell Tower Rents45,80680,80034,994
Other99,2860(99,286)
---
Total Income259,589169,100(90,489)
Gross Profit259,589169,100(90,489)
Expenses
Salary and Wages1,244,6511,460,947216,296
Employee Benefits295,913331,05135,138
Memberships, Training and Travel2,1901,325(865)
Supplies19,91221,9832,071
Fuel and Oil55,73461,0605,326
Equipment and Tools60,59944,730(15,869)
Lease, Rents and Licenses3,3773,200(177)
Maintenance and Repairs137,279131,030(6,249)
Maintenance and Service Agreements8,9158,480(435)
Outside Contracts19,51338,42018,907
Insurance50,054103,96753,913
Utilities38,06434,200(3,864)
Taxes and Permits22,27423,7371,463
Postage120(12)
Credit Card Fees & Interest Expense30(3)
Bad Debts000
Uniforms4,70010,7006,000
Other905600(305)
---
Total Operating Expenses1,964,0942,275,430311,336
EBITDA(1,704,505)(2,106,330)(401,825)
Allocations - MAC(748,377)(464,925)283,452
Allocations - F & A1,3440(1,344)
---
Total Allocations(747,032)(464,925)282,108
Pre Depreciation Gross(957,472)(1,641,405)(683,933)
Depreciation162,2420(162,242)
Net Income / Cost of Operations(1,119,715)(1,641,405)(521,691)
===
Capital0127,205127,205
LAKESDIVISION
Bella Vista Property Owners Association
Lakes and Parks Div-Rick Echols(48,480,49,44,56,51,52,66)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista5,53012,5006,970
Other Recreation16,5558,585(7,970)
RV93,62194,325704
Facility Use Fees76,69884,6807,982
Boat364,788387,94523,157
Gain / Loss Disposal Surplus Assets000
Donations Received8,396165(8,231)
Other6,4700(6,470)
---
Total Income572,058588,20016,142
Recreation22,82323,310487
---
Total Cost of Goods22,82323,310487
Gross Profit549,235564,89015,655
Expenses
Salary and Wages345,993409,42563,432
Employee Benefits56,66784,28527,618
Memberships, Training and Travel8325,7654,933
Supplies70,47877,0106,532
Fuel and Oil17,50320,2702,767
Equipment and Tools41,90154,35012,449
Lease, Rents and Licenses1,107840(267)
Maintenance and Repairs88,681146,73058,049
Maintenance and Service Agreements36,02029,794(6,226)
Outside Contracts25,02313,980(11,043)
Professional Services10,8880(10,888)
Insurance73,81150,618(23,193)
Utilities37,60540,0412,436
Taxes and Permits53,96760,7636,796
Postage341295(46)
Credit Card Fees & Interest Expense12,71011,319(1,391)
Uniforms2,3512,300(51)
Other(32)032
---
Total Operating Expenses875,8471,007,785131,938
EBITDA(326,612)(442,895)(116,283)
Allocations - MAC124,3560(124,356)
Allocations - F & A65,9430(65,943)
---
Total Allocations190,3000(190,300)
Pre Depreciation Gross(516,912)(442,895)74,016
Depreciation135,8530(135,853)
Net Income / Cost of Operations(652,764)(442,895)209,869
===
Capital0209,000209,000
GO
Bella Vista Property Owners Association
General Manager's Office Dept 90 - Tom Judson
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Expenses
Salary and Wages461,940389,279(72,661)
Employee Benefits99,12776,532(22,596)
Memberships, Training and Travel7,7598,092333
Supplies4,1064,440334
Fuel and Oil1,2681,380112
Equipment and Tools19,42619,800374
Lease, Rents and Licenses7,3027,524222
Maintenance and Repairs1,2041,200(4)
Maintenance and Service Agreements7,0834,650(2,433)
Outside Contracts9,3429,200(142)
Professional Services44,18176,18832,007
Insurance10,12710,690563
Utilities15,02316,6521,629
Taxes and Permits13,8009,396(4,404)
Postage1360(136)
Credit Card Fees & Interest Expense442102,644102,202
Membership Elections51,54466,00014,456
Advertising Expense6,38112,0005,619
Uniforms1,3632,200837
Donations4,8943,000(1,894)
Other20,39932,80012,401
---
Total Operating Expenses786,848853,66766,819
EBITDA(786,848)(853,667)(66,819)
Allocations - MAC11,8530(11,853)
Allocations - F & A(228,539)(193,697)34,842
---
Total Allocations(216,686)(193,697)22,989
Pre Depreciation Gross(570,162)(659,970)(89,807)
Depreciation3,9270(3,927)
Net Income / Cost of Operations(574,089)(659,970)(85,880)
===
HRTOT
Bella Vista Property Owners Association
Human Resourceses Departments - Cindy Bassett (93,930)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets000
---
Total Income000
Gross Profit000
Expenses
Salary and Wages189,357207,95218,596
Employee Benefits66,06452,093(13,972)
Memberships, Training and Travel20,94126,5035,562
Supplies2,4441,075(1,369)
Fuel and Oil000
Equipment and Tools1,1382,2001,062
Lease, Rents and Licenses12,22224,12011,898
Maintenance and Repairs5210(521)
Maintenance and Service Agreements2,8233,000177
Outside Contracts44,46550,9006,435
Professional Services28,5403,550(24,990)
Insurance8,86610,0311,165
Utilities7,7568,9431,187
Taxes and Permits5470(547)
Postage369520151
Credit Card Fees & Interest Expense000
Advertising Expense1,77619,95018,174
Uniforms23,20311,950(11,253)
Other44,30950,1455,836
---
Total Operating Expenses455,340472,93217,592
EBITDA(455,340)(472,932)(17,592)
Allocations - F & A(192,362)(154,933)37,430
---
Total Allocations(192,362)(154,933)37,430
Pre Depreciation Gross(262,978)(317,999)(55,021)
Depreciation000
Net Income / Cost of Operations(262,978)(317,999)(55,021)
===
COMMUNICATE
Bella Vista Property Owners Association
Communications and Marketing - Kim Carlson
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Facility Use Fees000
Advertising Income144,853165,10020,247
Gain / Loss Disposal Surplus Assets(1,825)01,825
Other1,5360(1,536)
---
Total Income144,564165,10020,536
Gross Profit144,564165,10020,536
Expenses
Salary and Wages346,191379,09132,900
Employee Benefits77,07382,3625,290
Memberships, Training and Travel5,5407,3001,760
Supplies2,6412,810169
Fuel and Oil1,5981,944346
Equipment and Tools8,02310,3372,314
Lease, Rents and Licenses19,75817,762(1,996)
Maintenance and Repairs2,3141,317(997)
Maintenance and Service Agreements7,5527,800248
Outside Contracts137,826136,399(1,427)
Professional Services000
Insurance1,7562,021265
Utilities14,36813,988(380)
Taxes and Permits1,7892,030241
Postage45,88143,065(2,816)
Credit Card Fees & Interest Expense8138(43)
Advertising Expense81,88184,7802,899
Bad Debts3851,200815
Uniforms410(41)
Other27,4565,089(22,367)
---
Total Operating Expenses782,152799,33417,181
EBITDA(637,589)(634,234)3,355
Allocations - MAC3,1650(3,165)
Allocations - F & A(67,530)(52,979)14,551
---
Total Allocations(64,365)(52,979)11,386
Pre Depreciation Gross(573,224)(581,254)(8,031)
Depreciation3,6920(3,692)
Net Income / Cost of Operations(576,916)(581,254)(4,339)
===
LEGALDEPT
Bella Vista Property Owners Association
Legal Departments - Doug McCash (94,100)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Lot Sales222,708180,000(42,708)
Past Due Collections288,517144,000(144,517)
POA Lot Inventory Valuation100,374125,00024,626
Gain / Loss Disposal Surplus Assets59,2080(59,208)
Legal Fees5,6485,400(248)
Other1,7520(1,752)
---
Total Income678,207454,400(223,807)
Gross Profit678,207454,400(223,807)
Expenses
Salary and Wages203,244213,1009,856
Employee Benefits40,87548,9098,034
Memberships, Training and Travel8,2188,979761
Supplies1,8521,440(412)
Equipment and Tools1391,5501,411
Lease, Rents and Licenses1,9273,1201,193
Maintenance and Repairs0300300
Maintenance and Service Agreements613600(13)
Outside Contracts2,958150(2,808)
Professional Services35,96642,0006,034
Insurance33039161
Utilities5,3325,139(193)
Taxes and Permits30,30635,0044,698
Postage4,2693,000(1,269)
Credit Card Fees & Interest Expense5691,200631
Advertising Expense21,61522,200585
Uniforms410(41)
Other29475(219)
---
Total Operating Expenses358,549387,15728,608
EBITDA319,65867,243(252,415)
Allocations - MAC1,9930(1,993)
Allocations - F & A(43,843)(32,735)11,107
---
Total Allocations(41,850)(32,735)9,114
Pre Depreciation Gross361,50799,978(261,529)
Net Income / Cost of Operations361,50799,978(261,529)
===
ACCOUNTING
Bella Vista Property Owners Association
Accounting Dept 95 - Dwain Mitchell
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista1,7130(1,713)
Past Due Collections109,629115,0005,371
Gain / Loss Disposal Surplus Assets000
Other780(78)
---
Total Income111,420115,0003,580
Gross Profit111,420115,0003,580
Expenses
Salary and Wages530,240638,095107,855
Employee Benefits114,660131,57016,911
Memberships, Training and Travel9,57017,4057,835
Supplies11,77312,8501,077
Equipment and Tools9,58211,8252,243
Lease, Rents and Licenses6,1978,9282,731
Maintenance and Repairs4970(497)
Maintenance and Service Agreements5,4942,400(3,094)
Outside Contracts3,5303,660130
Professional Services2,4982,800302
Insurance1,1721,26391
Utilities18,92518,816(109)
Taxes and Permits201108(93)
Postage3,3614,8001,439
Credit Card Fees & Interest Expense19,33921,6402,301
Other3,9155,4401,526
---
Total Operating Expenses740,950881,600140,650
EBITDA(629,530)(766,600)(137,070)
Allocations - F & A(274,190)(173,942)100,248
---
Total Allocations(274,190)(173,942)100,248
Pre Depreciation Gross(355,341)(592,659)(237,318)
Net Income / Cost of Operations(355,341)(592,659)(237,318)
===
MEMBERSERVICE
Bella Vista Property Owners Association
Member Services Dept 96 - Carmen Dissing
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista8,5630(8,563)
Transfer Fees000
Gain / Loss Disposal Surplus Assets000
Other28940(249)
---
Total Income8,85340(8,813)
Gross Profit8,85340(8,813)
Expenses
Salary and Wages228,127280,45752,330
Employee Benefits55,19966,89911,700
Memberships, Training and Travel8,4947,500(994)
Supplies55,37154,645(726)
Equipment and Tools3,3891,800(1,589)
Lease, Rents and Licenses2,5022,440(62)
Maintenance and Repairs247500253
Maintenance and Service Agreements10,72711,208481
Outside Contracts960700(260)
Professional Services2,3441,600(744)
Insurance56257210
Utilities24,00527,7623,757
Taxes and Permits1,1360(1,136)
Postage45,47947,0501,571
Credit Card Fees & Interest Expense28,99933,3004,301
Advertising Expense000
Other2,2203,4451,225
---
Total Operating Expenses469,761539,87870,117
EBITDA(460,908)(539,838)(78,930)
Allocations - F & A(153,736)(29,691)124,045
---
Total Allocations(153,736)(29,691)124,045
Pre Depreciation Gross(307,172)(510,147)(202,975)
Depreciation000
Net Income / Cost of Operations(307,172)(510,147)(202,975)
===
IT
Bella Vista Property Owners Association
Information Technology Dept 97 - Jack Brooks
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista2,8540(2,854)
Gain / Loss Disposal Surplus Assets6000(600)
---
Total Income3,4540(3,454)
Gross Profit3,4540(3,454)
Expenses
Salary and Wages292,319298,2305,911
Employee Benefits57,11160,0372,926
Memberships, Training and Travel1,0226,2005,178
Supplies6941,200506
Fuel and Oil3340(334)
Equipment and Tools8,8905,500(3,390)
Lease, Rents and Licenses2,3851,440(945)
Maintenance and Repairs9001,200300
Maintenance and Service Agreements143,170152,7509,580
Outside Contracts9,06821,62212,554
Professional Services9693,0002,031
Insurance6,3559,7363,381
Utilities37,53534,470(3,065)
Taxes and Permits5,3616,312951
Postage3530(353)
Credit Card Fees & Interest Expense000
Advertising Expense000
Other220(22)
---
Total Operating Expenses566,486601,69735,211
EBITDA(563,032)(601,697)(38,665)
Allocations - F & A(191,768)(143,528)48,240
---
Total Allocations(191,768)(143,528)48,240
Pre Depreciation Gross(371,264)(458,169)(86,905)
Depreciation148,3220(148,322)
Net Income / Cost of Operations(519,586)(458,169)61,417
===
Capital051,00051,000
GENERALINCOME
Bella Vista Property Owners Association
General Income Dept 99 Dwain Mitchell
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Assessments7,951,3368,063,312111,976
City of Bella Vista2,8540(2,854)
Facility Use Fees317,371340,00022,629
Investment Income374,565103,000(271,565)
Transfer Fees439,606414,300(25,306)
Past Due Collections17,03315,000(2,033)
Rebates93,0290(93,029)
Gain / Loss Disposal Surplus Assets000
Water Rent49,25565,67616,421
Legal Fees7790(779)
NSF Fees2,9750(2,975)
Other23,0400(23,040)
---
Total Income9,271,8459,001,288(270,557)
Gross Profit9,271,8459,001,288(270,557)
Expenses
Supplies960(96)
Professional Services000
Credit Card Fees & Interest Expense000
Bad Debts31,57040,0008,430
Investment Fund Fees53,8010(53,801)
Other(71,315)(39,480)31,835
---
Total Operating Expenses14,151520(13,631)
EBITDA9,257,6949,000,768(256,926)
Allocations - F & A3730(373)
---
Total Allocations3730(373)
Pre Depreciation Gross9,257,3209,000,768(256,552)
Net Income / Cost of Operations9,257,3209,000,768(256,552)
===
Significant Drivers for 2018GOLF
Aside from Berksdale and two winter months at Dogwood, our goal is to have no major course closures in 2018.
Several proposed fee changes (next slide). Revenue to increase by $223,000. The fee change and
increased outside play will drive the increase in revenue. Play Managers for all courses added from April 1st to
September 30th. For the budget, we made the assumption that Berkdale would
have only 9-holes open the entire year. Until the H&H Study is complete, we felt this was a prudent assumption to make for budgeting purposes. This does not mean a decision has already been made about the future of Berksdale.
http://bellavistapoa.com/
Proposed Fee ChangesGOLF
Fee Changes: Annual Golf Memberships Primary Monthly, from $1,860 to $1,920 (+$60) Primary Annual, from $1,730 to $1,800 (+$70) Secondary Monthly, from $1,350 to $1,400 (+$50) Secondary Annual, from $1,350 to $1,400 (+$50)
Annual Private Cart Leases increase by $20 for Primary and $10 for Secondary.
All 18-hole green fees increased by $2.00 All 9-hole and twilight fees increased by $1.00 Handicap fees increased from $5.50 to $6.00
Trailing 12 2018 Trailing toActual '16/'17 Budget 18 Budget
Food and Beverage 120,503 126,211 5,708Golf 4,131,786 4,317,202 185,416Pro Shop 510,486 564,150 53,664Facility Use Fees 4 0 (4)Gain / Loss Disposal Surplus Assets 0 2,500 2,500Commissions 503 682 179Other 54,782 30,286 (24,496)
-------------------------- ---------------------------------- --------------------------Total Income 4,818,066 5,041,031 222,965
Food and Beverage 57,408 56,675 (733)Pro Shop 453,951 402,923 (51,028)
-------------------------- ---------------------------------- --------------------------Total Cost of Goods 511,359 459,598 (51,761)
Gross Profit 4,306,707 4,581,433 274,726ExpensesSalary and Wages 1,062,786 1,159,811 97,025Employee Benefits 201,559 236,471 34,911Memberships, Training and Travel 12,068 21,540 9,472Supplies 63,323 49,156 (14,167)Fuel and Oil 33,618 3,635 (29,983)Equipment and Tools 37,722 26,735 (10,987)Lease, Rents and Licenses 216,980 278,064 61,084Maintenance and Repairs 30,626 66,196 35,570Maintenance and Service Agreements 87,688 79,276 (8,412)Outside Contracts 41,658 35,186 (6,472)Professional Services 3,594 3,384 (210)Insurance 29,710 36,493 6,783Utilities 123,827 137,674 13,847Taxes and Permits 27,210 28,167 957Postage 927 579 (348)Credit Card Fees & Interest Expense 96,864 99,966 3,103Advertising Expense 24,209 34,920 10,711Uniforms 1,768 0 (1,768)Other 18,614 15,776 (2,838)
-------------------------- ---------------------------------- --------------------------Total Operating Expenses 2,114,752 2,313,029 198,277
EBITDA 2,191,955 2,268,404 76,449
Bella Vista Property Owners AssociationGolf Pro Shops (25 - 33) Phillip WrightFor the Twelve Months Ending
BVVPOA
Bella Vista Property Owners Association
Bella Vista Village POA without Water
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Assessments7,951,3368,063,312111,976
City of Bella Vista23,51112,500(11,011)
Food and Beverage415,6461,915,1521,499,506
Golf4,131,7864,317,202185,416
Pro Shop510,486573,25462,768
Other Recreation31,81922,575(9,244)
RV323,311337,17813,867
Facility Use Fees835,942902,56866,626
Boat364,788387,94523,157
Investment Income374,565103,000(271,565)
Stump Dump81,99782,800803
Lot Sales222,708180,000(42,708)
Transfer Fees439,606414,300(25,306)
Past Due Collections415,180274,000(141,180)
Advertising Income144,853165,10020,247
Rebates93,0290(93,029)
POA Lot Inventory Valuation100,374125,00024,626
AR MO Land Income05,5005,500
Street Cuts Repair Income8,4180(8,418)
Gain / Loss Disposal Surplus Assets99,3262,500(96,826)
Water Rent49,25565,67616,421
Commissions503682179
Cell Tower Rents45,80680,80034,994
Legal Fees6,4265,400(1,026)
Rents - Leases Facilities4,5006,0001,500
Donations Received180,055165(179,890)
NSF Fees2,9750(2,975)
Other228,50361,593(166,910)
---
Total Income17,086,70718,104,2021,017,495
Food and Beverage170,209662,220492,011
Pro Shop453,951410,573(43,378)
Recreation27,66326,407(1,256)
---
Total Cost of Goods651,8231,099,200447,377
Gross Profit16,434,88417,005,002570,118
Expenses
Salary and Wages7,677,9199,016,4481,338,529
Employee Benefits1,630,9211,942,574311,653
Memberships, Training and Travel107,493147,06539,572
Supplies897,005954,32557,320
Fuel and Oil181,731191,1049,373
Equipment and Tools426,482444,85018,367
Lease, Rents and Licenses832,876917,98285,106
Maintenance and Repairs943,231941,708(1,523)
Maintenance and Service Agreements447,157448,1821,025
Outside Contracts390,092421,93731,845
Professional Services139,574138,047(1,527)
Insurance340,220450,370110,150
Utilities916,8321,003,93887,106
Taxes and Permits362,253396,43134,178
Postage101,733100,679(1,054)
Credit Card Fees & Interest Expense186,210286,416100,206
Membership Elections51,54466,00014,456
Advertising Expense161,225207,15045,925
Bad Debts45,86441,200(4,664)
Uniforms54,48748,055(6,432)
Investment Fund Fees53,8010(53,801)
Donations4,8943,000(1,894)
Other63,87691,21327,337
---
Total Operating Expenses16,017,42218,258,6742,241,251
EBITDA417,461(1,253,672)(1,671,133)
Allocations - MAC(353,189)(464,925)(111,736)
Allocations - F & A(807,495)(781,505)25,990
---
Total Allocations(1,160,684)(1,246,429)(85,746)
Pre Depreciation Gross1,578,145(7,242)(1,585,387)
Depreciation1,653,5350(1,653,535)
Net Income / Cost of Operations(75,390)(7,242)68,148
===
Capital03,100,8553,100,855
FOODANDBEV
Bella Vista Property Owners Association
Food and Beverage Division - Tommy Lee
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage270,9431,758,8251,487,882
Facility Use Fees(3,198)38,57041,768
Gain / Loss Disposal Surplus Assets5970(597)
Other6,6590(6,659)
---
Total Income275,0001,797,3951,522,395
Food and Beverage102,953590,130487,177
---
Total Cost of Goods102,953590,130487,177
Gross Profit172,0471,207,2651,035,218
Expenses
Salary and Wages394,0781,050,250656,172
Employee Benefits59,491197,536138,045
Memberships, Training and Travel14,18110,950(3,231)
Supplies55,21570,23015,015
Fuel and Oil000
Equipment and Tools51,8703,550(48,320)
Lease, Rents and Licenses1,8451,344(501)
Maintenance and Repairs31,69724,900(6,797)
Maintenance and Service Agreements14,54118,0003,459
Outside Contracts14,46715,448981
Professional Services6,2380(6,238)
Insurance10,73131,67920,948
Utilities76,552119,12642,574
Taxes and Permits22,42915,385(7,044)
Postage770(77)
Credit Card Fees & Interest Expense9,8861,176(8,710)
Advertising Expense25,31325,300(13)
Uniforms4,4262,800(1,626)
Other8,0360(8,036)
---
Total Operating Expenses801,0731,587,674786,600
EBITDA(629,027)(380,409)248,618
Allocations - MAC18,1570(18,157)
Allocations - F & A3,5920(3,592)
---
Total Allocations21,7490(21,749)
Pre Depreciation Gross(650,775)(380,409)270,366
Depreciation66,1620(66,162)
Net Income / Cost of Operations(716,937)(380,409)336,528
===
Capital025,00025,000
CLUBEHOUSES
Bella Vista Property Owners Association
Clubhouses
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets2750(275)
Rents - Leases Facilities4,5006,0001,500
Other1,7000(1,700)
---
Total Income6,4756,000(475)
Gross Profit6,4756,000(475)
Expenses
Salary and Wages(896)0896
Employee Benefits(142)0142
Supplies2,9583,576618
Equipment and Tools5,0902,400(2,690)
Maintenance and Repairs55,11345,950(9,163)
Maintenance and Service Agreements32,49238,5206,028
Outside Contracts8,1999,7901,591
Insurance34,79140,3565,565
Utilities27,84828,557709
Taxes and Permits38,26346,2107,947
Bad Debts13,9090(13,909)
Other000
---
Total Operating Expenses217,625215,359(2,266)
EBITDA(211,150)(209,359)1,791
Allocations - MAC68,4050(68,405)
Allocations - F & A13,0130(13,013)
---
Total Allocations81,4180(81,418)
Pre Depreciation Gross(292,568)(209,359)83,209
Depreciation288,5880(288,588)
Net Income / Cost of Operations(581,156)(209,359)371,797
===
Capital066,70066,700
GOLFMAINT
Bella Vista Property Owners Association
Golf Maintenance - Keith Ihms (15 - 23)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets18,1570(18,157)
Other9,20510,000795
---
Total Income27,36210,000(17,362)
Gross Profit27,36210,000(17,362)
Expenses
Salary and Wages1,776,5981,888,822112,224
Employee Benefits413,454456,07842,624
Memberships, Training and Travel10,46614,2003,734
Supplies531,414575,11443,700
Fuel and Oil70,197101,19030,993
Equipment and Tools67,63159,295(8,336)
Lease, Rents and Licenses552,893563,82010,927
Maintenance and Repairs443,395331,194(112,201)
Maintenance and Service Agreements12,48610,588(1,898)
Outside Contracts4,04916,00011,951
Professional Services3,5503,500(50)
Insurance79,472113,39633,924
Utilities260,550265,6715,121
Taxes and Permits110,745134,15823,413
Postage4741,350876
Credit Card Fees & Interest Expense(12)012
Uniforms14,79917,0052,206
Other7390(739)
---
Total Operating Expenses4,352,9004,551,381198,482
EBITDA(4,325,538)(4,541,381)(215,843)
Allocations - MAC20,5950(20,595)
Allocations - F & A43,7590(43,759)
---
Total Allocations64,3540(64,354)
Pre Depreciation Gross(4,389,892)(4,541,381)(151,489)
Depreciation585,4400(585,440)
Net Income / Cost of Operations(4,975,331)(4,541,381)433,950
===
Capital0835,250835,250
GOLFOPERATIONS
Bella Vista Property Owners Association
Golf Pro Shops (25 - 33) Phillip Wright
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage120,503126,2115,708
Golf4,131,7864,317,202185,416
Pro Shop510,486564,15053,664
Facility Use Fees40(4)
Gain / Loss Disposal Surplus Assets02,5002,500
Commissions503682179
Other54,78230,286(24,496)
---
Total Income4,818,0665,041,031222,965
Food and Beverage57,40856,675(733)
Pro Shop453,951402,923(51,028)
---
Total Cost of Goods511,359459,598(51,761)
Gross Profit4,306,7074,581,433274,726
Expenses
Salary and Wages1,062,7861,159,81197,025
Employee Benefits201,559236,47134,911
Memberships, Training and Travel12,06821,5409,472
Supplies63,32349,156(14,167)
Fuel and Oil33,6183,635(29,983)
Equipment and Tools37,72226,735(10,987)
Lease, Rents and Licenses216,980278,06461,084
Maintenance and Repairs30,62666,19635,570
Maintenance and Service Agreements87,68879,276(8,412)
Outside Contracts41,65835,186(6,472)
Professional Services3,5943,384(210)
Insurance29,71036,4936,783
Utilities123,827137,67413,847
Taxes and Permits27,21028,167957
Postage927579(348)
Credit Card Fees & Interest Expense96,86499,9663,103
Advertising Expense24,20934,92010,711
Uniforms1,7680(1,768)
Other18,61415,776(2,838)
---
Total Operating Expenses2,114,7522,313,029198,277
EBITDA2,191,9552,268,40476,449
Allocations - MAC27,9600(27,960)
Allocations - F & A124,5600(124,560)
---
Total Allocations152,5200(152,520)
Pre Depreciation Gross2,039,4352,268,404228,969
Depreciation60,6110(60,611)
Net Income / Cost of Operations1,978,8252,268,404289,579
===
Capital010,50010,500
REC
Bella Vista Property Owners Association
Rec Division - Joan G.(40,41,53,42,43,45,46,50,55,57,58)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage24,20030,1165,916
Pro Shop09,1049,104
Other Recreation15,26413,990(1,274)
RV229,690242,85313,163
Facility Use Fees445,066439,318(5,748)
Gain / Loss Disposal Surplus Assets2300(230)
Donations Received171,6590(171,659)
Other23,70621,267(2,439)
---
Total Income909,814756,648(153,166)
Food and Beverage9,84715,4155,568
Pro Shop07,6507,650
Recreation4,8413,097(1,744)
---
Total Cost of Goods14,68826,16211,474
Gross Profit895,126730,486(164,640)
Expenses
Salary and Wages603,292640,98837,696
Employee Benefits93,869118,75124,882
Memberships, Training and Travel6,21311,3065,093
Supplies74,72678,7964,070
Fuel and Oil1,4791,625146
Equipment and Tools111,083200,77889,695
Lease, Rents and Licenses4,3815,380999
Maintenance and Repairs150,758191,19140,433
Maintenance and Service Agreements77,55381,1163,563
Outside Contracts69,03570,4821,447
Professional Services8062,0251,219
Insurance32,48339,1576,674
Utilities229,426252,89923,473
Taxes and Permits34,22735,161934
Postage5420(34)
Credit Card Fees & Interest Expense17,32915,133(2,196)
Membership Elections000
Advertising Expense508,0007,950
Uniforms1,7961,100(696)
Other8,31517,3239,008
---
Total Operating Expenses1,516,8771,771,231254,354
EBITDA(621,751)(1,040,745)(418,994)
Allocations - MAC118,7030(118,703)
Allocations - F & A91,8870(91,887)
---
Total Allocations210,5900(210,590)
Pre Depreciation Gross(832,341)(1,040,745)(208,404)
Depreciation198,7000(198,700)
Net Income / Cost of Operations(1,031,041)(1,040,745)(9,704)
===
Capital01,776,2001,776,200
MAC
Bella Vista Property Owners Association
Maint and Const - Mike Taggart -(60,61,62,63,64,65,67,47,54)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista1,9970(1,997)
Stump Dump81,99782,800803
AR MO Land Income05,5005,500
Street Cuts Repair Income8,4180(8,418)
Gain / Loss Disposal Surplus Assets22,0850(22,085)
Cell Tower Rents45,80680,80034,994
Other99,2860(99,286)
---
Total Income259,589169,100(90,489)
Gross Profit259,589169,100(90,489)
Expenses
Salary and Wages1,244,6511,460,947216,296
Employee Benefits295,913331,05135,138
Memberships, Training and Travel2,1901,325(865)
Supplies19,91221,9832,071
Fuel and Oil55,73461,0605,326
Equipment and Tools60,59944,730(15,869)
Lease, Rents and Licenses3,3773,200(177)
Maintenance and Repairs137,279131,030(6,249)
Maintenance and Service Agreements8,9158,480(435)
Outside Contracts19,51338,42018,907
Insurance50,054103,96753,913
Utilities38,06434,200(3,864)
Taxes and Permits22,27423,7371,463
Postage120(12)
Credit Card Fees & Interest Expense30(3)
Bad Debts000
Uniforms4,70010,7006,000
Other905600(305)
---
Total Operating Expenses1,964,0942,275,430311,336
EBITDA(1,704,505)(2,106,330)(401,825)
Allocations - MAC(748,377)(464,925)283,452
Allocations - F & A1,3440(1,344)
---
Total Allocations(747,032)(464,925)282,108
Pre Depreciation Gross(957,472)(1,641,405)(683,933)
Depreciation162,2420(162,242)
Net Income / Cost of Operations(1,119,715)(1,641,405)(521,691)
===
Capital0127,205127,205
LAKESDIVISION
Bella Vista Property Owners Association
Lakes and Parks Div-Rick Echols(48,480,49,44,56,51,52,66)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista5,53012,5006,970
Other Recreation16,5558,585(7,970)
RV93,62194,325704
Facility Use Fees76,69884,6807,982
Boat364,788387,94523,157
Gain / Loss Disposal Surplus Assets000
Donations Received8,396165(8,231)
Other6,4700(6,470)
---
Total Income572,058588,20016,142
Recreation22,82323,310487
---
Total Cost of Goods22,82323,310487
Gross Profit549,235564,89015,655
Expenses
Salary and Wages345,993409,42563,432
Employee Benefits56,66784,28527,618
Memberships, Training and Travel8325,7654,933
Supplies70,47877,0106,532
Fuel and Oil17,50320,2702,767
Equipment and Tools41,90154,35012,449
Lease, Rents and Licenses1,107840(267)
Maintenance and Repairs88,681146,73058,049
Maintenance and Service Agreements36,02029,794(6,226)
Outside Contracts25,02313,980(11,043)
Professional Services10,8880(10,888)
Insurance73,81150,618(23,193)
Utilities37,60540,0412,436
Taxes and Permits53,96760,7636,796
Postage341295(46)
Credit Card Fees & Interest Expense12,71011,319(1,391)
Uniforms2,3512,300(51)
Other(32)032
---
Total Operating Expenses875,8471,007,785131,938
EBITDA(326,612)(442,895)(116,283)
Allocations - MAC124,3560(124,356)
Allocations - F & A65,9430(65,943)
---
Total Allocations190,3000(190,300)
Pre Depreciation Gross(516,912)(442,895)74,016
Depreciation135,8530(135,853)
Net Income / Cost of Operations(652,764)(442,895)209,869
===
Capital0209,000209,000
GO
Bella Vista Property Owners Association
General Manager's Office Dept 90 - Tom Judson
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Expenses
Salary and Wages461,940389,279(72,661)
Employee Benefits99,12776,532(22,596)
Memberships, Training and Travel7,7598,092333
Supplies4,1064,440334
Fuel and Oil1,2681,380112
Equipment and Tools19,42619,800374
Lease, Rents and Licenses7,3027,524222
Maintenance and Repairs1,2041,200(4)
Maintenance and Service Agreements7,0834,650(2,433)
Outside Contracts9,3429,200(142)
Professional Services44,18176,18832,007
Insurance10,12710,690563
Utilities15,02316,6521,629
Taxes and Permits13,8009,396(4,404)
Postage1360(136)
Credit Card Fees & Interest Expense442102,644102,202
Membership Elections51,54466,00014,456
Advertising Expense6,38112,0005,619
Uniforms1,3632,200837
Donations4,8943,000(1,894)
Other20,39932,80012,401
---
Total Operating Expenses786,848853,66766,819
EBITDA(786,848)(853,667)(66,819)
Allocations - MAC11,8530(11,853)
Allocations - F & A(228,539)(193,697)34,842
---
Total Allocations(216,686)(193,697)22,989
Pre Depreciation Gross(570,162)(659,970)(89,807)
Depreciation3,9270(3,927)
Net Income / Cost of Operations(574,089)(659,970)(85,880)
===
HRTOT
Bella Vista Property Owners Association
Human Resourceses Departments - Cindy Bassett (93,930)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets000
---
Total Income000
Gross Profit000
Expenses
Salary and Wages189,357207,95218,596
Employee Benefits66,06452,093(13,972)
Memberships, Training and Travel20,94126,5035,562
Supplies2,4441,075(1,369)
Fuel and Oil000
Equipment and Tools1,1382,2001,062
Lease, Rents and Licenses12,22224,12011,898
Maintenance and Repairs5210(521)
Maintenance and Service Agreements2,8233,000177
Outside Contracts44,46550,9006,435
Professional Services28,5403,550(24,990)
Insurance8,86610,0311,165
Utilities7,7568,9431,187
Taxes and Permits5470(547)
Postage369520151
Credit Card Fees & Interest Expense000
Advertising Expense1,77619,95018,174
Uniforms23,20311,950(11,253)
Other44,30950,1455,836
---
Total Operating Expenses455,340472,93217,592
EBITDA(455,340)(472,932)(17,592)
Allocations - F & A(192,362)(154,933)37,430
---
Total Allocations(192,362)(154,933)37,430
Pre Depreciation Gross(262,978)(317,999)(55,021)
Depreciation000
Net Income / Cost of Operations(262,978)(317,999)(55,021)
===
COMMUNICATE
Bella Vista Property Owners Association
Communications and Marketing - Kim Carlson(91,910,98,92,110)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Facility Use Fees000
Advertising Income144,853165,10020,247
Gain / Loss Disposal Surplus Assets(1,825)01,825
Other1,5360(1,536)
---
Total Income144,564165,10020,536
Gross Profit144,564165,10020,536
Expenses
Salary and Wages346,191379,09132,900
Employee Benefits77,07382,3625,290
Memberships, Training and Travel5,5407,3001,760
Supplies2,6412,810169
Fuel and Oil1,5981,944346
Equipment and Tools8,02310,3372,314
Lease, Rents and Licenses19,75817,762(1,996)
Maintenance and Repairs2,3141,317(997)
Maintenance and Service Agreements7,5527,800248
Outside Contracts137,826136,399(1,427)
Professional Services000
Insurance1,7562,021265
Utilities14,36813,988(380)
Taxes and Permits1,7892,030241
Postage45,88143,065(2,816)
Credit Card Fees & Interest Expense8138(43)
Advertising Expense81,88184,7802,899
Bad Debts3851,200815
Uniforms410(41)
Other27,4565,089(22,367)
---
Total Operating Expenses782,152799,33417,181
EBITDA(637,589)(634,234)3,355
Allocations - MAC3,1650(3,165)
Allocations - F & A(67,530)(52,979)14,551
---
Total Allocations(64,365)(52,979)11,386
Pre Depreciation Gross(573,224)(581,254)(8,031)
Depreciation3,6920(3,692)
Net Income / Cost of Operations(576,916)(581,254)(4,339)
===
LEGALDEPT
Bella Vista Property Owners Association
Legal Departments - Doug McCash (94,100)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Lot Sales222,708180,000(42,708)
Past Due Collections288,517144,000(144,517)
POA Lot Inventory Valuation100,374125,00024,626
Gain / Loss Disposal Surplus Assets59,2080(59,208)
Legal Fees5,6485,400(248)
Other1,7520(1,752)
---
Total Income678,207454,400(223,807)
Gross Profit678,207454,400(223,807)
Expenses
Salary and Wages203,244213,1009,856
Employee Benefits40,87548,9098,034
Memberships, Training and Travel8,2188,979761
Supplies1,8521,440(412)
Equipment and Tools1391,5501,411
Lease, Rents and Licenses1,9273,1201,193
Maintenance and Repairs0300300
Maintenance and Service Agreements613600(13)
Outside Contracts2,958150(2,808)
Professional Services35,96642,0006,034
Insurance33039161
Utilities5,3325,139(193)
Taxes and Permits30,30635,0044,698
Postage4,2693,000(1,269)
Credit Card Fees & Interest Expense5691,200631
Advertising Expense21,61522,200585
Uniforms410(41)
Other29475(219)
---
Total Operating Expenses358,549387,15728,608
EBITDA319,65867,243(252,415)
Allocations - MAC1,9930(1,993)
Allocations - F & A(43,843)(32,735)11,107
---
Total Allocations(41,850)(32,735)9,114
Pre Depreciation Gross361,50799,978(261,529)
Net Income / Cost of Operations361,50799,978(261,529)
===
ACCOUNTING
Bella Vista Property Owners Association
Accounting Dept 95 - Dwain Mitchell
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista1,7130(1,713)
Past Due Collections109,629115,0005,371
Gain / Loss Disposal Surplus Assets000
Other780(78)
---
Total Income111,420115,0003,580
Gross Profit111,420115,0003,580
Expenses
Salary and Wages530,240638,095107,855
Employee Benefits114,660131,57016,911
Memberships, Training and Travel9,57017,4057,835
Supplies11,77312,8501,077
Equipment and Tools9,58211,8252,243
Lease, Rents and Licenses6,1978,9282,731
Maintenance and Repairs4970(497)
Maintenance and Service Agreements5,4942,400(3,094)
Outside Contracts3,5303,660130
Professional Services2,4982,800302
Insurance1,1721,26391
Utilities18,92518,816(109)
Taxes and Permits201108(93)
Postage3,3614,8001,439
Credit Card Fees & Interest Expense19,33921,6402,301
Other3,9155,4401,526
---
Total Operating Expenses740,950881,600140,650
EBITDA(629,530)(766,600)(137,070)
Allocations - F & A(274,190)(173,942)100,248
---
Total Allocations(274,190)(173,942)100,248
Pre Depreciation Gross(355,341)(592,659)(237,318)
Net Income / Cost of Operations(355,341)(592,659)(237,318)
===
MEMBERSERVICE
Bella Vista Property Owners Association
Member Services Dept 96 - Carmen Dissing
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista8,5630(8,563)
Transfer Fees000
Gain / Loss Disposal Surplus Assets000
Other28940(249)
---
Total Income8,85340(8,813)
Gross Profit8,85340(8,813)
Expenses
Salary and Wages228,127280,45752,330
Employee Benefits55,19966,89911,700
Memberships, Training and Travel8,4947,500(994)
Supplies55,37154,645(726)
Equipment and Tools3,3891,800(1,589)
Lease, Rents and Licenses2,5022,440(62)
Maintenance and Repairs247500253
Maintenance and Service Agreements10,72711,208481
Outside Contracts960700(260)
Professional Services2,3441,600(744)
Insurance56257210
Utilities24,00527,7623,757
Taxes and Permits1,1360(1,136)
Postage45,47947,0501,571
Credit Card Fees & Interest Expense28,99933,3004,301
Advertising Expense000
Other2,2203,4451,225
---
Total Operating Expenses469,761539,87870,117
EBITDA(460,908)(539,838)(78,930)
Allocations - F & A(153,736)(29,691)124,045
---
Total Allocations(153,736)(29,691)124,045
Pre Depreciation Gross(307,172)(510,147)(202,975)
Depreciation000
Net Income / Cost of Operations(307,172)(510,147)(202,975)
===
IT
Bella Vista Property Owners Association
Information Technology Dept 97 - Jack Brooks
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista2,8540(2,854)
Gain / Loss Disposal Surplus Assets6000(600)
---
Total Income3,4540(3,454)
Gross Profit3,4540(3,454)
Expenses
Salary and Wages292,319298,2305,911
Employee Benefits57,11160,0372,926
Memberships, Training and Travel1,0226,2005,178
Supplies6941,200506
Fuel and Oil3340(334)
Equipment and Tools8,8905,500(3,390)
Lease, Rents and Licenses2,3851,440(945)
Maintenance and Repairs9001,200300
Maintenance and Service Agreements143,170152,7509,580
Outside Contracts9,06821,62212,554
Professional Services9693,0002,031
Insurance6,3559,7363,381
Utilities37,53534,470(3,065)
Taxes and Permits5,3616,312951
Postage3530(353)
Credit Card Fees & Interest Expense000
Advertising Expense000
Other220(22)
---
Total Operating Expenses566,486601,69735,211
EBITDA(563,032)(601,697)(38,665)
Allocations - F & A(191,768)(143,528)48,240
---
Total Allocations(191,768)(143,528)48,240
Pre Depreciation Gross(371,264)(458,169)(86,905)
Depreciation148,3220(148,322)
Net Income / Cost of Operations(519,586)(458,169)61,417
===
Capital051,00051,000
GENERALINCOME
Bella Vista Property Owners Association
General Income Dept 99 Dwain Mitchell
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Assessments7,951,3368,063,312111,976
City of Bella Vista2,8540(2,854)
Facility Use Fees317,371340,00022,629
Investment Income374,565103,000(271,565)
Transfer Fees439,606414,300(25,306)
Past Due Collections17,03315,000(2,033)
Rebates93,0290(93,029)
Gain / Loss Disposal Surplus Assets000
Water Rent49,25565,67616,421
Legal Fees7790(779)
NSF Fees2,9750(2,975)
Other23,0400(23,040)
---
Total Income9,271,8459,001,288(270,557)
Gross Profit9,271,8459,001,288(270,557)
Expenses
Supplies960(96)
Professional Services000
Credit Card Fees & Interest Expense000
Bad Debts31,57040,0008,430
Investment Fund Fees53,8010(53,801)
Other(71,315)(39,480)31,835
---
Total Operating Expenses14,151520(13,631)
EBITDA9,257,6949,000,768(256,926)
Allocations - F & A3730(373)
---
Total Allocations3730(373)
Pre Depreciation Gross9,257,3209,000,768(256,552)
Net Income / Cost of Operations9,257,3209,000,768(256,552)
===
Division Dept. Description Amount
Golf Pro Shops Highlands Golf Operations Carry All 500 For Range 10,500
Total Golf Pro Shops 10,500
Bella Vista Village POACapital Listing - 2018 Budget
http://bellavistapoa.com/Sheet1
Bella Vista Village POA
Capital Listing - 2018 Budget
DivisionDept. DescriptionDescriptionAmountBudget Budget Budget Budget Budget Budget Budget Budget Budget Budget Amount
Golf Pro Shops Highlands Golf OperationsCarry All 500 For Range10,500
15,00010,000
Total Golf Pro Shops10,500
Recreation Branchwood RecreationBuilding Expansion - Phase 1 (expansion)420,000
Building Expansion - Phase 2 (interior and restrooms)578,000
Riordan HallAudiovisual System42,500
Riordan HallDesign Work - Master Plan 45,000
RV ParkConvert 28 Spaces To 50 Amp, Add Power To Back Of Park110,000
RV ParkAdd 10-12 Pull Through Spaces42,000
RV ParkWi Fi Aerohive For Upper Rv & Campground22,700
Metfield RecreationPool Deck Restructure Including Edging Of Main Pool170,250
Metfield RecreationPlayground Equipment And Sailcloth100,000
Metfield RecreationNew Fence For Pool14,750
Metfield RecreationBathhouse Renovation65,000
TennisCap Post Tension New Court Foundation150,000
Blowing Springs TrailNew Bridge Lower Trail16,000
Total Recreation1,776,200
F&BF&BUtility van25,000
Total F&B25,000
MAC General Grounds MaintenanceCrew-Cab Pickup (1-Ton) R35,000
HVAC(63) Duct Cleaning Machine10,205
HVAC(07) Metfield Fitness Room Ac (Replacement)17,000
HVAC(07) Metfield Lobby/Dogwood Room Ac Renovation35,000
Facilities MaintenanceService Truck 4X4 (Additional Staff 2018) New30,000
Total MAC127,205
Lakes & Parks Highland Gun RangeNew Trap Field (use money from lead reclamation)32,000 Reserves - Lead Reclamation
Lakes and ParksReplace Truck35,000
Lakes and ParksRanger Boat (Replacement)30,000
Loch Lomond MarinaCover 16 Slips At C Dock58,000
Loch Lomond MarinaReplacement Rental Pontoon Boat28,000
Fisheries and Water QualityRanger Boat Bay12,000
Fisheries and Water QualityWater / Trash Pump For Aquaculture Golf Ponds14,000
Total Lakes & Parks209,000
Finance & Administration Information TechnologyMsx Prospero Implementation25,27051,000
Total Finance & Administration51,000
Total POA without Water Utility 2018 CapitalERROR:#REF!
Water UtilityWater - OMRComplete Water Meter Replacement3,600,000
Water - OMRGround Penetrating Radar (Replacement)32,000
Water - OMR5500 Series Service Truck (Replacement)68,000
Water - OMR580 Series Backhoe (Replacement)97,000
Water - OMRSingle Axle Dump Truck (Replacement)91,000
Water - OMR300,000 For Water Line Replacement300,000
Total Water Utility - OMR4,188,000
A = Additional
R = ReplacementTotal Consolidated CapitalERROR:#REF!
U = Upgrade
Significant Drivers for 2018GOLF MAINT.
Aside from Berksdale and two winter months at Dogwood, our goal is to have no major course closures in 2018.
The bunkers at Dogwood will be our largest capital project in the coming year for our golf courses.
Labor will increase as we anticipate that all positions will be filled in 2018. With such low unemployment, we had numerous unfilled positions this year.
Significant expense increase for the coming year as we increase the amount of fertilizer and chemicals to improve course conditions.
http://bellavistapoa.com/
Trailing 12 2018 Trailing toActual '16/'17 Budget 18 Budget
Gain / Loss Disposal Surplus Assets 18,157 0 (18,157)Other 9,205 10,000 795
-------------------------- ---------------------------------- --------------------------Total Income 27,362 10,000 (17,362)
Gross Profit 27,362 10,000 (17,362)ExpensesSalary and Wages 1,776,598 1,888,822 112,224Employee Benefits 413,454 456,078 42,624Memberships, Training and Travel 10,466 14,200 3,734Supplies 531,414 575,114 43,700Fuel and Oil 70,197 101,190 30,993Equipment and Tools 67,631 59,295 (8,336)Lease, Rents and Licenses 552,893 563,820 10,927Maintenance and Repairs 443,395 331,194 (112,201)Maintenance and Service Agreements 12,486 10,588 (1,898)Outside Contracts 4,049 16,000 11,951Professional Services 3,550 3,500 (50)Insurance 79,472 113,396 33,924Utilities 260,550 265,671 5,121Taxes and Permits 110,745 134,158 23,413Postage 474 1,350 876Credit Card Fees & Interest Expense (12) 0 12Uniforms 14,799 17,005 2,206Other 739 0 (739)
-------------------------- ---------------------------------- --------------------------Total Operating Expenses 4,352,900 4,551,381 198,482
EBITDA (4,325,538) (4,541,381) (215,843)
Bella Vista Property Owners AssociationGolf Maintenance - Keith Ihms (15 - 23)For the Twelve Months Ending
BVVPOA
Bella Vista Property Owners Association
Bella Vista Village POA without Water
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Assessments7,951,3368,063,312111,976
City of Bella Vista23,51112,500(11,011)
Food and Beverage415,6461,915,1521,499,506
Golf4,131,7864,317,202185,416
Pro Shop510,486573,25462,768
Other Recreation31,81922,575(9,244)
RV323,311337,17813,867
Facility Use Fees835,942902,56866,626
Boat364,788387,94523,157
Investment Income374,565103,000(271,565)
Stump Dump81,99782,800803
Lot Sales222,708180,000(42,708)
Transfer Fees439,606414,300(25,306)
Past Due Collections415,180274,000(141,180)
Advertising Income144,853165,10020,247
Rebates93,0290(93,029)
POA Lot Inventory Valuation100,374125,00024,626
AR MO Land Income05,5005,500
Street Cuts Repair Income8,4180(8,418)
Gain / Loss Disposal Surplus Assets99,3262,500(96,826)
Water Rent49,25565,67616,421
Commissions503682179
Cell Tower Rents45,80680,80034,994
Legal Fees6,4265,400(1,026)
Rents - Leases Facilities4,5006,0001,500
Donations Received180,055165(179,890)
NSF Fees2,9750(2,975)
Other228,50361,593(166,910)
---
Total Income17,086,70718,104,2021,017,495
Food and Beverage170,209662,220492,011
Pro Shop453,951410,573(43,378)
Recreation27,66326,407(1,256)
---
Total Cost of Goods651,8231,099,200447,377
Gross Profit16,434,88417,005,002570,118
Expenses
Salary and Wages7,677,9199,016,4481,338,529
Employee Benefits1,630,9211,942,574311,653
Memberships, Training and Travel107,493147,06539,572
Supplies897,005954,32557,320
Fuel and Oil181,731191,1049,373
Equipment and Tools426,482444,85018,367
Lease, Rents and Licenses832,876917,98285,106
Maintenance and Repairs943,231941,708(1,523)
Maintenance and Service Agreements447,157448,1821,025
Outside Contracts390,092421,93731,845
Professional Services139,574138,047(1,527)
Insurance340,220450,370110,150
Utilities916,8321,003,93887,106
Taxes and Permits362,253396,43134,178
Postage101,733100,679(1,054)
Credit Card Fees & Interest Expense186,210286,416100,206
Membership Elections51,54466,00014,456
Advertising Expense161,225207,15045,925
Bad Debts45,86441,200(4,664)
Uniforms54,48748,055(6,432)
Investment Fund Fees53,8010(53,801)
Donations4,8943,000(1,894)
Other63,87691,21327,337
---
Total Operating Expenses16,017,42218,258,6742,241,251
EBITDA417,461(1,253,672)(1,671,133)
Allocations - MAC(353,189)(464,925)(111,736)
Allocations - F & A(807,495)(781,505)25,990
---
Total Allocations(1,160,684)(1,246,429)(85,746)
Pre Depreciation Gross1,578,145(7,242)(1,585,387)
Depreciation1,653,5350(1,653,535)
Net Income / Cost of Operations(75,390)(7,242)68,148
===
Capital03,100,8553,100,855
FOODANDBEV
Bella Vista Property Owners Association
Food and Beverage Division - Tommy Lee
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage270,9431,758,8251,487,882
Facility Use Fees(3,198)38,57041,768
Gain / Loss Disposal Surplus Assets5970(597)
Other6,6590(6,659)
---
Total Income275,0001,797,3951,522,395
Food and Beverage102,953590,130487,177
---
Total Cost of Goods102,953590,130487,177
Gross Profit172,0471,207,2651,035,218
Expenses
Salary and Wages394,0781,050,250656,172
Employee Benefits59,491197,536138,045
Memberships, Training and Travel14,18110,950(3,231)
Supplies55,21570,23015,015
Fuel and Oil000
Equipment and Tools51,8703,550(48,320)
Lease, Rents and Licenses1,8451,344(501)
Maintenance and Repairs31,69724,900(6,797)
Maintenance and Service Agreements14,54118,0003,459
Outside Contracts14,46715,448981
Professional Services6,2380(6,238)
Insurance10,73131,67920,948
Utilities76,552119,12642,574
Taxes and Permits22,42915,385(7,044)
Postage770(77)
Credit Card Fees & Interest Expense9,8861,176(8,710)
Advertising Expense25,31325,300(13)
Uniforms4,4262,800(1,626)
Other8,0360(8,036)
---
Total Operating Expenses801,0731,587,674786,600
EBITDA(629,027)(380,409)248,618
Allocations - MAC18,1570(18,157)
Allocations - F & A3,5920(3,592)
---
Total Allocations21,7490(21,749)
Pre Depreciation Gross(650,775)(380,409)270,366
Depreciation66,1620(66,162)
Net Income / Cost of Operations(716,937)(380,409)336,528
===
Capital025,00025,000
CLUBEHOUSES
Bella Vista Property Owners Association
Clubhouses
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets2750(275)
Rents - Leases Facilities4,5006,0001,500
Other1,7000(1,700)
---
Total Income6,4756,000(475)
Gross Profit6,4756,000(475)
Expenses
Salary and Wages(896)0896
Employee Benefits(142)0142
Supplies2,9583,576618
Equipment and Tools5,0902,400(2,690)
Maintenance and Repairs55,11345,950(9,163)
Maintenance and Service Agreements32,49238,5206,028
Outside Contracts8,1999,7901,591
Insurance34,79140,3565,565
Utilities27,84828,557709
Taxes and Permits38,26346,2107,947
Bad Debts13,9090(13,909)
Other000
---
Total Operating Expenses217,625215,359(2,266)
EBITDA(211,150)(209,359)1,791
Allocations - MAC68,4050(68,405)
Allocations - F & A13,0130(13,013)
---
Total Allocations81,4180(81,418)
Pre Depreciation Gross(292,568)(209,359)83,209
Depreciation288,5880(288,588)
Net Income / Cost of Operations(581,156)(209,359)371,797
===
Capital066,70066,700
GOLFMAINT
Bella Vista Property Owners Association
Golf Maintenance - Keith Ihms (15 - 23)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets18,1570(18,157)
Other9,20510,000795
---
Total Income27,36210,000(17,362)
Gross Profit27,36210,000(17,362)
Expenses
Salary and Wages1,776,5981,888,822112,224
Employee Benefits413,454456,07842,624
Memberships, Training and Travel10,46614,2003,734
Supplies531,414575,11443,700
Fuel and Oil70,197101,19030,993
Equipment and Tools67,63159,295(8,336)
Lease, Rents and Licenses552,893563,82010,927
Maintenance and Repairs443,395331,194(112,201)
Maintenance and Service Agreements12,48610,588(1,898)
Outside Contracts4,04916,00011,951
Professional Services3,5503,500(50)
Insurance79,472113,39633,924
Utilities260,550265,6715,121
Taxes and Permits110,745134,15823,413
Postage4741,350876
Credit Card Fees & Interest Expense(12)012
Uniforms14,79917,0052,206
Other7390(739)
---
Total Operating Expenses4,352,9004,551,381198,482
EBITDA(4,325,538)(4,541,381)(215,843)
Allocations - MAC20,5950(20,595)
Allocations - F & A43,7590(43,759)
---
Total Allocations64,3540(64,354)
Pre Depreciation Gross(4,389,892)(4,541,381)(151,489)
Depreciation585,4400(585,440)
Net Income / Cost of Operations(4,975,331)(4,541,381)433,950
===
Capital0835,250835,250
GOLFOPERATIONS
Bella Vista Property Owners Association
Golf Pro Shops (25 - 33) Phillip Wright
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage120,503126,2115,708
Golf4,131,7864,317,202185,416
Pro Shop510,486564,15053,664
Facility Use Fees40(4)
Gain / Loss Disposal Surplus Assets02,5002,500
Commissions503682179
Other54,78230,286(24,496)
---
Total Income4,818,0665,041,031222,965
Food and Beverage57,40856,675(733)
Pro Shop453,951402,923(51,028)
---
Total Cost of Goods511,359459,598(51,761)
Gross Profit4,306,7074,581,433274,726
Expenses
Salary and Wages1,062,7861,159,81197,025
Employee Benefits201,559236,47134,911
Memberships, Training and Travel12,06821,5409,472
Supplies63,32349,156(14,167)
Fuel and Oil33,6183,635(29,983)
Equipment and Tools37,72226,735(10,987)
Lease, Rents and Licenses216,980278,06461,084
Maintenance and Repairs30,62666,19635,570
Maintenance and Service Agreements87,68879,276(8,412)
Outside Contracts41,65835,186(6,472)
Professional Services3,5943,384(210)
Insurance29,71036,4936,783
Utilities123,827137,67413,847
Taxes and Permits27,21028,167957
Postage927579(348)
Credit Card Fees & Interest Expense96,86499,9663,103
Advertising Expense24,20934,92010,711
Uniforms1,7680(1,768)
Other18,61415,776(2,838)
---
Total Operating Expenses2,114,7522,313,029198,277
EBITDA2,191,9552,268,40476,449
Allocations - MAC27,9600(27,960)
Allocations - F & A124,5600(124,560)
---
Total Allocations152,5200(152,520)
Pre Depreciation Gross2,039,4352,268,404228,969
Depreciation60,6110(60,611)
Net Income / Cost of Operations1,978,8252,268,404289,579
===
Capital010,50010,500
REC
Bella Vista Property Owners Association
Rec Division - Joan G.(40,41,53,42,43,45,46,50,55,57,58)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Food and Beverage24,20030,1165,916
Pro Shop09,1049,104
Other Recreation15,26413,990(1,274)
RV229,690242,85313,163
Facility Use Fees445,066439,318(5,748)
Gain / Loss Disposal Surplus Assets2300(230)
Donations Received171,6590(171,659)
Other23,70621,267(2,439)
---
Total Income909,814756,648(153,166)
Food and Beverage9,84715,4155,568
Pro Shop07,6507,650
Recreation4,8413,097(1,744)
---
Total Cost of Goods14,68826,16211,474
Gross Profit895,126730,486(164,640)
Expenses
Salary and Wages603,292640,98837,696
Employee Benefits93,869118,75124,882
Memberships, Training and Travel6,21311,3065,093
Supplies74,72678,7964,070
Fuel and Oil1,4791,625146
Equipment and Tools111,083200,77889,695
Lease, Rents and Licenses4,3815,380999
Maintenance and Repairs150,758191,19140,433
Maintenance and Service Agreements77,55381,1163,563
Outside Contracts69,03570,4821,447
Professional Services8062,0251,219
Insurance32,48339,1576,674
Utilities229,426252,89923,473
Taxes and Permits34,22735,161934
Postage5420(34)
Credit Card Fees & Interest Expense17,32915,133(2,196)
Membership Elections000
Advertising Expense508,0007,950
Uniforms1,7961,100(696)
Other8,31517,3239,008
---
Total Operating Expenses1,516,8771,771,231254,354
EBITDA(621,751)(1,040,745)(418,994)
Allocations - MAC118,7030(118,703)
Allocations - F & A91,8870(91,887)
---
Total Allocations210,5900(210,590)
Pre Depreciation Gross(832,341)(1,040,745)(208,404)
Depreciation198,7000(198,700)
Net Income / Cost of Operations(1,031,041)(1,040,745)(9,704)
===
Capital01,776,2001,776,200
MAC
Bella Vista Property Owners Association
Maint and Const - Mike Taggart -(60,61,62,63,64,65,67,47,54)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista1,9970(1,997)
Stump Dump81,99782,800803
AR MO Land Income05,5005,500
Street Cuts Repair Income8,4180(8,418)
Gain / Loss Disposal Surplus Assets22,0850(22,085)
Cell Tower Rents45,80680,80034,994
Other99,2860(99,286)
---
Total Income259,589169,100(90,489)
Gross Profit259,589169,100(90,489)
Expenses
Salary and Wages1,244,6511,460,947216,296
Employee Benefits295,913331,05135,138
Memberships, Training and Travel2,1901,325(865)
Supplies19,91221,9832,071
Fuel and Oil55,73461,0605,326
Equipment and Tools60,59944,730(15,869)
Lease, Rents and Licenses3,3773,200(177)
Maintenance and Repairs137,279131,030(6,249)
Maintenance and Service Agreements8,9158,480(435)
Outside Contracts19,51338,42018,907
Insurance50,054103,96753,913
Utilities38,06434,200(3,864)
Taxes and Permits22,27423,7371,463
Postage120(12)
Credit Card Fees & Interest Expense30(3)
Bad Debts000
Uniforms4,70010,7006,000
Other905600(305)
---
Total Operating Expenses1,964,0942,275,430311,336
EBITDA(1,704,505)(2,106,330)(401,825)
Allocations - MAC(748,377)(464,925)283,452
Allocations - F & A1,3440(1,344)
---
Total Allocations(747,032)(464,925)282,108
Pre Depreciation Gross(957,472)(1,641,405)(683,933)
Depreciation162,2420(162,242)
Net Income / Cost of Operations(1,119,715)(1,641,405)(521,691)
===
Capital0127,205127,205
LAKESDIVISION
Bella Vista Property Owners Association
Lakes and Parks Div-Rick Echols(48,480,49,44,56,51,52,66)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista5,53012,5006,970
Other Recreation16,5558,585(7,970)
RV93,62194,325704
Facility Use Fees76,69884,6807,982
Boat364,788387,94523,157
Gain / Loss Disposal Surplus Assets000
Donations Received8,396165(8,231)
Other6,4700(6,470)
---
Total Income572,058588,20016,142
Recreation22,82323,310487
---
Total Cost of Goods22,82323,310487
Gross Profit549,235564,89015,655
Expenses
Salary and Wages345,993409,42563,432
Employee Benefits56,66784,28527,618
Memberships, Training and Travel8325,7654,933
Supplies70,47877,0106,532
Fuel and Oil17,50320,2702,767
Equipment and Tools41,90154,35012,449
Lease, Rents and Licenses1,107840(267)
Maintenance and Repairs88,681146,73058,049
Maintenance and Service Agreements36,02029,794(6,226)
Outside Contracts25,02313,980(11,043)
Professional Services10,8880(10,888)
Insurance73,81150,618(23,193)
Utilities37,60540,0412,436
Taxes and Permits53,96760,7636,796
Postage341295(46)
Credit Card Fees & Interest Expense12,71011,319(1,391)
Uniforms2,3512,300(51)
Other(32)032
---
Total Operating Expenses875,8471,007,785131,938
EBITDA(326,612)(442,895)(116,283)
Allocations - MAC124,3560(124,356)
Allocations - F & A65,9430(65,943)
---
Total Allocations190,3000(190,300)
Pre Depreciation Gross(516,912)(442,895)74,016
Depreciation135,8530(135,853)
Net Income / Cost of Operations(652,764)(442,895)209,869
===
Capital0209,000209,000
GO
Bella Vista Property Owners Association
General Manager's Office Dept 90 - Tom Judson
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Expenses
Salary and Wages461,940389,279(72,661)
Employee Benefits99,12776,532(22,596)
Memberships, Training and Travel7,7598,092333
Supplies4,1064,440334
Fuel and Oil1,2681,380112
Equipment and Tools19,42619,800374
Lease, Rents and Licenses7,3027,524222
Maintenance and Repairs1,2041,200(4)
Maintenance and Service Agreements7,0834,650(2,433)
Outside Contracts9,3429,200(142)
Professional Services44,18176,18832,007
Insurance10,12710,690563
Utilities15,02316,6521,629
Taxes and Permits13,8009,396(4,404)
Postage1360(136)
Credit Card Fees & Interest Expense442102,644102,202
Membership Elections51,54466,00014,456
Advertising Expense6,38112,0005,619
Uniforms1,3632,200837
Donations4,8943,000(1,894)
Other20,39932,80012,401
---
Total Operating Expenses786,848853,66766,819
EBITDA(786,848)(853,667)(66,819)
Allocations - MAC11,8530(11,853)
Allocations - F & A(228,539)(193,697)34,842
---
Total Allocations(216,686)(193,697)22,989
Pre Depreciation Gross(570,162)(659,970)(89,807)
Depreciation3,9270(3,927)
Net Income / Cost of Operations(574,089)(659,970)(85,880)
===
HRTOT
Bella Vista Property Owners Association
Human Resourceses Departments - Cindy Bassett (93,930)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Gain / Loss Disposal Surplus Assets000
---
Total Income000
Gross Profit000
Expenses
Salary and Wages189,357207,95218,596
Employee Benefits66,06452,093(13,972)
Memberships, Training and Travel20,94126,5035,562
Supplies2,4441,075(1,369)
Fuel and Oil000
Equipment and Tools1,1382,2001,062
Lease, Rents and Licenses12,22224,12011,898
Maintenance and Repairs5210(521)
Maintenance and Service Agreements2,8233,000177
Outside Contracts44,46550,9006,435
Professional Services28,5403,550(24,990)
Insurance8,86610,0311,165
Utilities7,7568,9431,187
Taxes and Permits5470(547)
Postage369520151
Credit Card Fees & Interest Expense000
Advertising Expense1,77619,95018,174
Uniforms23,20311,950(11,253)
Other44,30950,1455,836
---
Total Operating Expenses455,340472,93217,592
EBITDA(455,340)(472,932)(17,592)
Allocations - F & A(192,362)(154,933)37,430
---
Total Allocations(192,362)(154,933)37,430
Pre Depreciation Gross(262,978)(317,999)(55,021)
Depreciation000
Net Income / Cost of Operations(262,978)(317,999)(55,021)
===
COMMUNICATE
Bella Vista Property Owners Association
Communications and Marketing - Kim Carlson(91,910,98,92,110)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Facility Use Fees000
Advertising Income144,853165,10020,247
Gain / Loss Disposal Surplus Assets(1,825)01,825
Other1,5360(1,536)
---
Total Income144,564165,10020,536
Gross Profit144,564165,10020,536
Expenses
Salary and Wages346,191379,09132,900
Employee Benefits77,07382,3625,290
Memberships, Training and Travel5,5407,3001,760
Supplies2,6412,810169
Fuel and Oil1,5981,944346
Equipment and Tools8,02310,3372,314
Lease, Rents and Licenses19,75817,762(1,996)
Maintenance and Repairs2,3141,317(997)
Maintenance and Service Agreements7,5527,800248
Outside Contracts137,826136,399(1,427)
Professional Services000
Insurance1,7562,021265
Utilities14,36813,988(380)
Taxes and Permits1,7892,030241
Postage45,88143,065(2,816)
Credit Card Fees & Interest Expense8138(43)
Advertising Expense81,88184,7802,899
Bad Debts3851,200815
Uniforms410(41)
Other27,4565,089(22,367)
---
Total Operating Expenses782,152799,33417,181
EBITDA(637,589)(634,234)3,355
Allocations - MAC3,1650(3,165)
Allocations - F & A(67,530)(52,979)14,551
---
Total Allocations(64,365)(52,979)11,386
Pre Depreciation Gross(573,224)(581,254)(8,031)
Depreciation3,6920(3,692)
Net Income / Cost of Operations(576,916)(581,254)(4,339)
===
LEGALDEPT
Bella Vista Property Owners Association
Legal Departments - Doug McCash (94,100)
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
Lot Sales222,708180,000(42,708)
Past Due Collections288,517144,000(144,517)
POA Lot Inventory Valuation100,374125,00024,626
Gain / Loss Disposal Surplus Assets59,2080(59,208)
Legal Fees5,6485,400(248)
Other1,7520(1,752)
---
Total Income678,207454,400(223,807)
Gross Profit678,207454,400(223,807)
Expenses
Salary and Wages203,244213,1009,856
Employee Benefits40,87548,9098,034
Memberships, Training and Travel8,2188,979761
Supplies1,8521,440(412)
Equipment and Tools1391,5501,411
Lease, Rents and Licenses1,9273,1201,193
Maintenance and Repairs0300300
Maintenance and Service Agreements613600(13)
Outside Contracts2,958150(2,808)
Professional Services35,96642,0006,034
Insurance33039161
Utilities5,3325,139(193)
Taxes and Permits30,30635,0044,698
Postage4,2693,000(1,269)
Credit Card Fees & Interest Expense5691,200631
Advertising Expense21,61522,200585
Uniforms410(41)
Other29475(219)
---
Total Operating Expenses358,549387,15728,608
EBITDA319,65867,243(252,415)
Allocations - MAC1,9930(1,993)
Allocations - F & A(43,843)(32,735)11,107
---
Total Allocations(41,850)(32,735)9,114
Pre Depreciation Gross361,50799,978(261,529)
Net Income / Cost of Operations361,50799,978(261,529)
===
ACCOUNTING
Bella Vista Property Owners Association
Accounting Dept 95 - Dwain Mitchell
For the Twelve Months Ending
Trailing 122018Trailing to
Actual '16/'17Budget18 Budget
City of Bella Vista1,7130(1,713)
Past Due Collections109,629115,0005,371
Gain / Loss Disposal Surplus Assets000
Other780(78)
---
Total Income111,420115,0003,580
Gross Profit111,420115,0003,580
Expenses
Salary and Wages530,240638,095107,855
Employee Benefits114,660131,57016,911
Memberships, Training and Travel9,57017,4057,835
Supplies11,77312,8501,077
Equipment and Tools9,58211,8252,
