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2018 Open Enrollment Instructions

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Table of Contents Changing Your Benefit Choices During Open Enrollment. ............................................... 2

Medical Plan ..................................................................................................................... 4

Waiving Coverage ............................................................................................................. 6

Adding Dependents .......................................................................................................... 7

Dental Plan ....................................................................................................................... 9

Vision Plan ........................................................................................................................ 10

Critical Illness ................................................................................................................... 11

Life Insurance Plan ........................................................................................................... 14

Adding Beneficiaries ......................................................................................................... 14

Supplemental Life Plan ..................................................................................................... 15

Voluntary Accidental Death & Dismemberment………………………………………………………….16

Short Term Disability ......................................................................................................... 18

Voluntary Long Term Disability ......................................................................................... 19

Flex Spending Health Care Account ................................................................................... 20

Flex Spending Dependent Care Plan .................................................................................. 20

Health Savings Account ...................................................................................................... 21

Completing Open Enrollment ............................................................................................. 23

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2018 Open Enrollment e-Benefits Instruction Guide

Changing Your Benefit Choices during Open Enrollment The benefit choices you make will take effect from January 1 – December 31, 2018. You may change your benefit elections during open enrollment as many times as you would like. After the open enrollment period ends, you may only make changes during the plan year due to a qualifying life event. You must contact the Benefits Division within 60 days of the qualifying life event. To initiate your benefit enrollment changes in PeopleSoft eBenefits, go to the Main Menu>Self Service>Benefits>Benefits Enrollment and click on “Open Enrollment”. Click the “Select” button to open the benefits enrollment screen.

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Your plan choices will vary depending on your benefit program. An “Edit” button will appear next to each benefit plan. Click the “Edit” button for each plan you want to change or enroll in. Follow the instructions on the screen to complete your changes and return to the Benefit Enrollment Summary page.

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MEDICAL PLAN After clicking “Edit”, choose your medical or waiver election by clicking on the radio button next to the plan.

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If you want to waive the County’s insurance, you will be given the option at the bottom of the page.

Once you select your waive option, you will need to choose the reason you are waiving.

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ADDING A NEW DEPENDENT/DOMESTIC PARTNER

You can add dependents under your profile if they are not listed. However, if you would like to add a new Domestic Partner, you will need to submit a Domestic Partner Affidavit or your Registered Domestic Partner Certificate to the Benefits Division by email at DHRBENEFITS.FGG@sdcounty.ca.gov or through Document Upload. Once your record is updated by the Benefits Division, you will be able to enroll your Domestic Partner.

If you have a dependent listed, but they show as “No” under the Dependent column, contact benefits to have them updated. You do not need to add them again. If you need to add a dependent that is not a Domestic Partner, click on the “Add/Review Dependent” button. Please contact the Benefits Division by email at DHRBENEFITS.FGG@sdcounty.ca.gov if you have any questions regarding dependents or beneficiaries.

When adding new dependents, be sure to have their Date of Birth and Social Security Number available and enter that information during online enrollment. Select “Save” once you have added your Dependent/Beneficiary’s Personal Information.

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A summary screen will appear. Click “Continue” or “ Cancel” to return to the previous screen.

Repeat the same process to add more dependents. When you have completed this section, click on “Return to Event Selection”. Click “OK” to save your medical plan or waiver elections, or “Cancel” to make changes.

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DENTAL PLAN

After clicking “Edit”, choose your dental plan or waiver election by clicking on the radio button next to the plan.

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Select the dependents you wish to enroll in your plan. Place a checkmark next to their name, then click “Continue” or “Cancel” to make changes.

A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

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VISION PLAN After clicking “Edit”, choose “Enroll” or “Waive by clicking on the radio button next to the plan.

Select the dependents you wish to enroll in your plan. Place a checkmark next to their name, then click “Continue” or “Cancel” to make changes.

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A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

CRITICAL ILLNESS

After clicking “Edit”, choose your critical illness or waiver election by clicking on the radio button next to the plan.

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Select the dependents you wish to enroll in your plan. Place a checkmark next to their name, then click “Continue” or “Cancel” to make changes.

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A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

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LIFE INSURANCES

County of San Diego employees are provided a Basic Life Insurance policy, a Basic Accidental Death & Dismemberment (AD&D) policy and a $2,000 Dependent Life Policy. You will also be given the opportunity to purchase Supplemental Life Insurance (subject to Medical History review) and Supplemental AD&D.

While you do not need to elect the Basic coverages (they are County paid), your beneficiary information is needed.

ASSIGNING BENEFICIARIES

To review your beneficiaries under the Basic Life or the Basic AD&D plan, click on “edit”

You can allocate a desired amount among your beneficiaries at the bottom of the screen. Please make sure that all your primary beneficiary designations equal 100% and all your secondary beneficiary designations equal 100%.

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ELECTING SUPPLEMENTAL LIFE INSURANCE After clicking “Edit”, choose your life insurance plan or waiver election by clicking on the radio button next to the plan.

Please note: an increase in coverage requires an evidence of insurability/health questionnaire form. Your life insurance provider, Metlife will mail the medical history form to your home address.

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Be sure to designate your beneficiaries at the bottom of the same page.

VOLUNTARY ACCIDENTAL DEATH AND DISMEMBERMENT (AD&D) INSURANCE

After clicking “Edit”, choose your AD&D plan or waiver election by clicking on the radio button next to the plan.

Voluntary AD&D Employee Insurance is employee-only coverage. Voluntary AD&D Family Insurance will cover the employee and domestic partner/spouse/dependent children at a percentage. Or you may select “Waive”.

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Be sure to designate your beneficiaries at the bottom of the same page.

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SHORT TERM DISABILITY

After clicking “Edit”, choose your Short Term Disability Insurance plan or waiver election by clicking on the radio button next to the plan.

A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

Twice monthly cost

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VOLUNTARY LONG TERM DISABILITY (Available to those who are not covered by the County provided Long Term Disability) A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

Twice monthly cost

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FLEX SPENDING HEALTH CARE ACCOUNT (HCFSA) After clicking “Edit”, add your annual contribution or waiver election by clicking on the radio button next to the plan.

Once you click “Edit”, you will be able to allocate money to the Flex Spending Health account. Click on the radio button next to “Health Care Flexible Spending Account”. You will need to enter the amount you wish to allocate for the year in the “Annual Pledge” box, then click “Continue” or you can select “No, I do not want to enroll”.

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A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

FLEX SPENDING DEPENDENT CARE

The following illustrates the steps after clicking “Edit” for the Flex Spending Dependent Care

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Once you click “Edit”, you will be able to allocate money to the Flexible Spending Dependent Care Account. Click on the radio button next to “Dep Day Care Acct”. You will need to enter the amount you wish to allocate for the year in the “Annual Pledge” box, then click “Continue” or you can select “No, I do not want to enroll”.

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A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

HEALTH SAVINGS ACCOUNT

Please remember that you can only elect a Health Savings Account if you are enrolled in a High Deductible Health Plan or you can select “Waive”.

Once you click “Edit”, you will be able to allocate money to the Health Savings Account. Click on the radio button next to Health Savings Account associated with the carrier that is providing your High Deductible Health Plan You will need to enter the amount you wish to allocate for the year in the “Annual Pledge” box, then click “Continue”.

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A confirmation page will appear summarizing your elections. Click “OK” to save your choices, or “Cancel” to make changes.

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Completing Open Enrollment

Once you have completed and are satisfied with your elections, please click on “Next” at the bottom of the benefits enrollment page.

You should now see your total Flex Credits, plan election costs, and out-of-pocket costs. Click “Continue” if you do not have any changes. You can always go back and make changes up to the last day of open enrollment (October 26, 2017).

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You will then be taken to this screen where you can print your elections for your records.

OPEN ENROLLMENT SUMMARY

These are your 2018 elections. Print for your records. You will not receive email confirmation.

This page lists the total cost for your elections, your flex credit amount, and your out of pocket costs. Excess flex credits are applied according to IRS regulations based on your medical plan election.

* These benefits are paid for by the County

Ben E Fits

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If you are satisfied with your Open Enrollment elections, click continue after printing your Open Enrollment Summary for your records. If you would like to make changes, click on the back button.