2017 Quarterly Report - CivicWeb

2017 First Quarter

Table of Contents

0 TSBP January 1 to March 31, 2017

2017 Quarterly Report January 1 to March 31, 2017

2017 First Quarter

Table of Contents


Table of Contents Emergency Services Department 1

Financial Services Department-Park and Facilities Division

6

Financial Services Department-Park and Recreation Division

8

Financial Services Department-Treasury Division 9

Legislative Services Department-Building Division 11

Legislative Services Department-By-Law Enforcement, Animal Control and Property Standards Division

12

Legislative Services Department-Clerk’s Division 13

Legislative Services Department-Economic Development Division

15

Public Works Department 16

2017 First Quarter

Emergency Services Department


Administration

2017 Budget Completion

Changes and updates to Emergency Plan

Business Continuity Plan – on-going (administrative)

Delivery of recruit training for 3 recruits

Co-ordinate Motel Inspection requirements for 2017

Attend Safe Communities Meetings

Attend Bruce County Fire Chiefs Meeting

Attend Departmental Officers Meetings(3)

Liaise with MNR re. Forest Fire Protection Area’s

Monitor Spring Water Levels in concert with GSCA

Burn Permits Issued (12)

Public Education

Preparing Public Education Programs for 2017

Creation of brochures for Emergency Management and Smoke and CO Alarms

Circulation of public education packages to Island Properties (116 properties)

Circulation of public education packages to Rental Properties (114 properties)

Monthly bulletin board displays: Woodstove Safety & Ash Disposal / Put a Freeze on Winter Fires / Ice Safety

Submission of monthly articles to local media: Winter Fire Safety / Carbon Monoxide Awareness / Ice Safety

Home Inspections for CO and Smoke Alarms (7)

Property Inspections as requested

Training – Volunteers

588 hours of regular station training – 1st quarter

97 hours of other activities – 1st quarter (Meetings, Maintenance, Public Education, Outside Training)

Emergency Responses

58 total responses – 1st quarter

969.5 total response hours – 1st quarter

2017 First Quarter



Quarterly Report

1st

Quarter (January, February, March – 2017)

Type of Call

Station 30 Georgian

Bluffs Station 40

Saugeen

Reserve Total

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

Structure Fire 0 0 0 0 1 1 1 1 2 2

Alarm

Activation, No

Fire

3 3 0 0 0 0 0 0 3 3

Chimney Fire 1 1 0 0 1 1 0 0 2 2

Vehicle Fire 0 0 0 0 0 0 0 0 0 0

Motor Vehicle

Accident 0 0 1 1 2 2 0 0 3 3

Medical 4 4 0 0 25 25 0 0 29 29

Mutual Aid 0 0 1 1 0 0 0 0 1 1

CO Alarm 5 5 2 2 3 3 1 1 11 11

Burning

Complaint 0 0 0 0 1 1 0 0 1 1

Assist Other

Agencies 1 1 0 0 1 1 0 0 2 2

Other

2 2 0 0 2 2 0 0 4 4

TOTAL 16 16 4 4 36 36 2 2 58 58

2017 First Quarter



South Bruce Peninsula Fire Department

Quarterly Report

1st Quarter

(January, February, March – 2016)

Type of Call

Station 30 Georgian

Bluffs Station 40

Saugeen

Reserve Total

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

1st

Quarter

Year

to

Date

Structure

Fire 0 0 0 0 0 0 0 0 0 0

Alarm

Activation,

No Fire

2 2 1 1 4 4 0 0 7 7

Chimney

Fire 1 1 1 1 0 0 0 0 2 2

Vehicle Fire 1 1 1 1 0 0 0 0 2 2

Motor

Vehicle

Accident

3 3 1 1 0 0 0 0 4 4

Medical 7 7 1 1 31 31 0 0 39 39

Mutual Aid 0 0 0 0 0 0 0 0 0 0

CO Alarm 4 4 0 0 1 1 0 0 5 5

Burning

Complaint 1 1 0 0 0 0 0 0 1 1

Assist Other

Agencies 0 0 0 0 0 0 0 0 0 0

Other

1 1 0 0 10 10 0 0 11 11

TOTAL 20 20 5 5 46 46 0 0 71 71

2017 First Quarter

Financial Services Department Park and Recreation Division


Family Day

Organized activities for families to enjoy on Family Day including: horse-drawn sleigh rides at Bluewater Park; billiards at Lloyds Smoke Shop; cross country skiing/snowshoeing at Sauble Cross Country Ski trails; skating at Wiarton Arena sponsored by RBC; shuffleboard at Sauble Beach Community Centre; archery and tour of Bruce Peninsula Sportsmen Club

Council invited to serve at Spaghetti dinner to approximately 130 people at the Propeller Club

March Break Program

Assisted Wiarton Propeller Club Youth Program with registrations for the March Break Program that ran March 13-15, a popular low cost program for families in the area

Activities included: 38 registered for Air U Trampoline Park in Guelph, 30 for Laser Tag in Kitchener and 40 for Bowling and Movies in Owen Sound

Badminton Club

Badminton Club started at Amabel Sauble School Gym on Wednesdays 7-9 pm

Karate

Registrations accepted for Karate program at Peninsula Shores District School on Thursdays 7-9 pm

Bluewater Park Campground

The week of January 3 Recreation Programmer began taking reservations for overnight campsites at Bluewater Park Campground – numerous sites are reserved throughout the summer with long weekends the popular times

Seasonal campers confirmed their intentions of returning which left 5 seasonal sites available for rent – at the writing of this report, all seasonal sites are reserved as of May 8 from those on the waiting list

Elderly Persons Centre Grant

The Ministry of Health and Long-Term Care (MOHLTC) to the Ontario Seniors’ Secretariat (OSS) may provide a grant for maintenance and operating costs up to 50% of the net operating cost up to the maximum dollar amount of $42,700 per year

Town has applied annually since 2010 and has applied again this year

2017 First Quarter



The Ministry also provides a special grant up to $15,000 per fiscal year for services, facilities or research for which grants are not otherwise payable under the EPC Act.

Working with the Sauble Sandpipers, the Town has applied for the maximum amount of $15,000 for various items such as card table sets ( tables & chairs), storage cupboard, kitchen supplies, bridge cards, office chairs, wheelchair, signage (“Home of Sauble Sandpipers” & “Seniors Centre”), workshops (i.e. fall prevention, etc.)

Seniors Community Grant

All applicants must represent seniors groups or offer programs or services which directly benefit seniors living in Ontario. Grants will be available to support activities and programs that promote learning and that embrace seniors as volunteers

Application submitted for $2437.76 for Volunteer Training/Recruitment Program to assist the Sauble Sandpipers to recruit, recognize and retain volunteers which will help to enhance their programming

Seasonal Positions

Application posted and accepted for seasonal staff including: Sauble Beach Maintenance (6), Horticulture Maintenance (3), Campground Attendants (4), Public Works Grass Maintenance (2), Landfill/Recycle Attendant (1), Pool Supervisor (1), Assistant Pool Supervisor (2), Instructor/Lifeguard (5), Pool Public Attendant (2), By-Law Enforcement Supervisor (1), By-Law/Paid Parking Enforcement (8)

Job Fair

The Wiarton & District Chamber of Commerce held a Job Fair at the Wiarton Arena on March 8

The Recreation Programmer manned a table receiving applications for the various seasonal positions with the Town

Great opportunity for the Town to showcase the various seasonal positions as well as the public to apply for numerous positions available in the area

Canada Summer Jobs Grant

Canada Summer Jobs provides wage subsidies up to 50-100% of minimum hourly wage for not-for-profit organizations, public sector employers and small businesses with 50 or fewer full-time employees to create summer jobs for students between the ages of 15 and 30.

2017 First Quarter



Application submitted for seasonal staff including: Sauble Beach Maintenance, Horticulture Maintenance, Campground Attendants, Public Works Maintenance, Landfill/Recycle Attendant

Skateboard Park Fundraising

Assisted Joanne Lancaster with fundraising efforts for the Skateboard Park in Bluewater Park including letters to potential contributors, source funding for capital building of park, assisted with preparations for Council delegation and public meeting

Laidlaw Foundation Grant

Laidlaw provides support to youth-led groups that demonstrate creative, relevant and accessible ways of reaching young people who are not being engage effectively by traditional educational, social and community services

Assisted Skateboard Park Committee completing an application for $25,000 for building a Skateboard Park at Bluewater Park

Special Events Applications

Yap Ice Bridge Productions – Film shoot at Sauble Beach producing a documentary special for Smithsonian and CBC networks scheduled for February 26, 2017 which was delayed until March due to weather

Heart & Stroke Big Bike Ride scheduled for May 6, 2017 in Wiarton

Legion Ladies Auxiliary Convention Parade scheduled for May 10, 2017 in Wiarton

ALS Fundraising Walk at Bluewater Park scheduled for June 24, 2017

Wiarton Canada Day Festivities scheduled for July 1, 2017 in Bluewater Park

Wiarton Rotary Village Fair scheduled for August 4-7, 2017 in Bluewater Park

Facility Rentals

Wiarton Community Centre ice time came to a close for another season on March 26. Arena staff were busy with Minor Hockey playoffs, Figure Skating Club final show, the Lions Club Wiarton Willie Tournament and Men’s Recreation League and Oldtimers League joint tournament

Sauble Beach Community Centre saw Sauble Sandpipers utilizing the rooms for their programs plus other programs & events such as Zumba, Tai Chi, yoga and service club meetings each month

Amabel Sauble School was busy with the usual rentals throughout the week of Pickleball, and badminton; while the weekends were busy with private functions such as birthday parties, ball practices and volleyball

Ross Whicher Meeting room with various meetings and Library functions

2017 First Quarter



Marquee Sign

Requests included: Fundraisers such as Scrapbooking, Fashion Show, dinners; Maple Magic and Purple Valley Syrup Festivals; Sauble Soccer, Minor Ball & March Break Registrations; Bid Euchre Tournaments; Tenebrae Service; March Break skating/shinny hockey

Wiarton Willie Prediction Morning

Extensive support from Parks, Arena, and Public Works employees to pull-off a successful event!

2017 First Quarter

Financial Services Department Treasury Division


Financial Services oversees the Budget Services, Taxation and Revenue, Utility Billing, Payroll, Information Technology and Risk Management for the Municipality. Daily activities take up the majority of staff time and keep the Municipality operating. Statistics for First Quarter 2017

Performance Metric Q1 2017 Q1 2016

Year-over-

Year

Change

Number of taxable

properties (four

installments per year)

9,032 9,700 -6.9%

Number of properties

on pre-authorized

payment plan - Taxes

1,611 1,531 5.2%


on pre-authorized

payment plan - Utilities

344 Not

tracked ---


on e-billing - Taxes 183 109 67.9%


on e-billing - Utilities 130

Not

tracked ---

Number of

Supplemental bills

issued

0 0 ---

Dollar value of added

assessment 0 0 ---

Dollar value of added

taxation 0 0 ---

Number of Write-Offs

processed 0 20 -100.0%

2017 First Quarter

Financial Services Department Treasury Division


Dollar value of lost

assessment 0 0 ---

Dollar value of lost

taxation 0 0 ---

Tax Certificates issued 61 63 -3.2%

Cheques issued 598 657 -9.0%

General accounts

receivable invoices

issued

146 115 27.0%

Property Ownership

changes processed 263

Not

tracked ---

Cash receipts

processed 11,542

Not

tracked ---

Number of water

customers 1,580 1,619 -2.4%

Number of Wastewater

customers 997 1,019 -2.2%

Activities for January – March 2016 • Continued management of assessment appeals, adjustments and minutes of

settlement from annual phased-in assessment • Monthly utility billing for approximately 1,500 properties • Meter repairs continue. 14 work orders were issued: mainly shut off or

restore services • 2016 Audit completed from March 20 to 23, 2017 • 2017 Interim Tax Bills printed and mailed in mid-January. Due in March/May

2017 • 2017 Budget public meeting on March 30, 2017

2017 First Quarter

Legislative Services Department Building Division


The Building Division is responsible for the issuance of building permits, inspections which arise from the building permits, zoning compliance and Property Standards in the absence of the Property Standards Officer. Zoning Compliance Staff provided comments with respect to planning applications, fielded questions and provided advice with respect to zoning compliance and made referral to Bruce County Planning where applicable. Septic Re-Inspection Program

Staff have been preparing to complete (in-house) any remaining inspections.

Staff worked with WSP to finalize the annual report Statistics for the Quarter

5 new residential permits issued

6 addition permits issued

7 class 4 sewage system permits issued

5 accessory building permits issued

142 inspections performed on open building permits by Division staff

Many inspections for zoning, proposed development and complaints Permit Activity January 1-March 31, 2017 Permit Activity January 1-March 31, 2016

2017 First Quarter

Legislative Services Department

By-Law Enforcement, Animal Control and

Property Standards Division


This Division is responsible for the enforcement of by-laws with concentrated focus on Animal Control, Property Standards, Parking, Dynamic Beach and Paid Parking. A brief outline of activity for the 1st quarter:

Regular patrols conducted for the following:

Wiarton Hospital (fire route) Sauble Falls Road (fire route) Tanja Dog Park Oliphant Dog Park Foot Patrol in Wiarton

Worked alongside of Public Works with respect to vehicles parked interfering with snow removal, early morning patrol revealed three vehicles parked illegally, infractions were issued.

Monitored parking on Brown Street to ensure parked vehicles were not interfering with the flow of traffic.

Two stray dogs picked up and taken to the Towns holding center-dogs later reclaimed by owner.

Ten Property Standards Informal notices issued-compliance progressing on schedule.

Early in January, the By-Law Division worked with the finance department to issue invoices for taxicab, Sauble racetrack and four kennel licences.

Several calls regarding wondering Racoons, callers were directed to call the OPP if they felt it was an emergency or the Ministry of Natural Resources and Forestry for non-emergency.

Six dates booked for weddings on Sauble Beach for the 2017 season.

All wedding inquiries and bookings were supplied with the Policy for Weddings on Municipal Properties.

Researching by-law wording and enforcement procedures

Dog Tags Issued: January 1 to March 31 Year Total # Tags Issued 2016 559

2017 654

2017 First Quarter


Clerk’s Division


The Clerk’s Division is responsible for vital statistics, lottery licensing, livestock evaluations, marriage licensing/solemnization services, provides secretarial services to Council, Committees and Local Boards, planning, property sales, accessibility, source water protection, facility/lease agreement coordination, Freedom of Information requests, by-laws, special event planning and election. The Division is jointly responsible for legal and Paid Parking coordination and implementation.

Vital Statistics/Lottery Licensing/Livestock Evaluations

One marriage licence was issued

Sixty-four burial permits were issued

One livestock evaluation was performed in accordance with provincial legislation and programs

Three lottery licences were processed

Planning and Development

Seven new planning applications including limited service agreements, a zoning amendment, minor variances and a holding symbol removal

Three new development pre-consultations were undertaken

Source Water Protection/Property Sales/Freedom of Information/Secretarial Services/Other

Prepared and submitted the final report for the Source Water Protection grant No property sales Notified other Departments of upcoming lease expiry Completed a lease agreement for the Hepworth Cenotaph property, an agreement

with Northern Bruce Peninsula for by-law enforcement services and an easement agreement for the Town Hall property

Processed three Freedom of Information requests; five appeals to decisions are outstanding; one privacy complaint is outstanding; one new privacy complaint received

Coordinated and communicated with the Ombudsman regarding complaints Prepared agendas, attended and prepared minutes, policies, reports, by-laws,

action items/resolutions for meetings of Council, Heritage Committee, Wiarton BIA, Planning Advisory Committee, Committee of Adjustment and Police Services Board

Seven special meetings of Council in the first quarter Issued an RFQ for Heritage House signage Agreements for Georgian Bluffs water service provisions prepared Budget preparation and participation Participated in the coordination of Wiarton Willie Prediction Morning

2017 First Quarter


Clerk’s Division


Legal Coordinate and provided information for our legal counsel regarding ongoing

litigation Worked on OMB appeals including participation in mediation

By-Laws 26 by-laws considered in the first quarter including: Procedural By-Law

Recognition of Deceased Persons Policy By-Law

House Signage Program for Properties of Interest Policy By-Law

2 Appointment By-Laws

Fee By-Law

2017 First Quarter


Economic Development Division


Economic Development-1st Quarter 2017

Promotion of local area and development opportunities on Ontario Travel net.

Staff volunteered and attended the Outdoor Adventure Show in Toronto to assist Bruce County in promoting the area.

Information regarding Bruce County’s Release of an Expression of Interest for Affordable & Supportive Housing was communicated to local realtors and developers

Staff have been reaching out to developers and accommodators regarding the former Foodland property

Staff are making cold calls with a focus towards attracting businesses identified as opportunities in the Bruce County Business Attraction Strategy: Focus on Kincardine & Wiarton Executive Summary and Action Plan By Tenzing

Staff have been working on providing information with regards to Sauble Beach for the Business to Bruce website which will match entrepreneurs with communities.

Execution of the 2017 Wiarton Willie Prediction Morning and Pageants

Updates from the January Nuclear Industry Regional Advisory Committee meeting

include:

A welcome website is being developed for new residents which will include

information on short term housing, community links, and business coupon

promotion.

On March 3, 2017 “Bruce Power’s Life Extension Program: Developer Information

Session” was held inviting local realtors and developers from the area to attend.

2017 First Quarter Public Works Department


Transportation The Public Works Department maintains the Town’s road network, including bridges, roadside maintenance, maintenance of hardtop and gravel roads, storm water management, winter maintenance, installation of road signs, traffic signal and street light maintenance, fleet maintenance, and applicable administrative responsibilities. In the first quarter 2017, the Public Works Department has conducted the following activities:

Tree trimming and brushing activities – 7.5 km of roadside brushing completed

Quotation for spring street sweeping was issued in early March and closed on March 27, 2017 – contract was awarded to Mobil Services Inc. with the requirement that all spring sweeping activities be completed prior to the Victoria Day long weekend

Spring grading activities conducted in March following the first snow melt

Tender for maintenance gravel was issued in early March and closed on March 27, 2017 – contract presented to Council in April – included within the tender was the supply of granulars for the reconstruction of Lakeshore Blvd N from Fourth St N to Sixth St N

Winter maintenance activities conducted on Town roads and sidewalks, including plowing, sanding, salting, ice blading, and patrolling

Snow banks removed from Berford Street, William Street and Boyd Street in mid-January

Snow banks removed from Berford Street, Boyd Street, William Street, George Street, Mary Street, Claude Street, and Brown Street on the third Friday in February



Removal of snow accumulation from municipal parking lots (Town Hall lot, Wiarton Arena lot, Louisa Street lot, lot behind Rankin River Trading Company, Ross Whicher Centre lot, etc.)

Sideroad 15 closed for seasonal flooding in February and again in March following snow melt and heavy rains

Garbage collected twice weekly from receptacles along Berford Street

Routine sign maintenance and replacement – new “Zamboni Crossing” signs installed on George Street at the Arena

Ongoing beaver control, pulling debris from culverts/grates

Licenced trappers arranged to trap nuisance beaver that are blocking culverts, flooding roads, and damaging public and private property

Weekly tailgate talks occurring with PW staff

Fleet/equipment maintenance activities

Boat launch ramp in Bluewater Park in Wiarton removed and rebuilt prior to installation in April



Entrance/Cut Permits issued: 3 (2017 year-to-date total is 3)

Move Permits issued: 2 (2017 year-to-date total is 2)

911 Signs/Addresses issued: 3 (2017 year-to-date total is 3)

Logging Agreements processed: 0 (2017 year-to-date total is 0)

Locate Requests processed: 70 (2017 year-to-date total is 70)

Street light repair work orders processed: 41 (2017 year-to-date total is 41)

Quotation issued in March for excavation and base construction of Lakeshore Blvd N from Fourth St N to Sixth St N – following the contract award in April, the work is to be completed in early May, with the asphalt to be applied prior to the Victoria Day long weekend

The Manager of Public Works was notified that the Town was unsuccessful in its application for funding to the Connecting Links Program for traffic signal upgrades at the intersections of Berford Street and Frank Street and Berford Street and George Street

New wood chipper that was tendered for and ordered in 2016 arrived in late February 2017



Cemeteries The Public Works Department maintains the Town’s three active cemeteries (Bayview, Edgehill and Red Bay) and two inactive cemeteries (Allenford and Spring Creek). Regular activities include administration, interments, and plot markings at the active cemeteries, and grass maintenance at all five cemeteries. In the first quarter 2017, the Public Works Department has conducted the following activities:

Spring interments were scheduled with funeral homes

A new lifting device for the mortuary was built by Public Works staff

Cemetery plots sold: 2 (2017 year-to-date total is 2)

Cemetery plots sold back to the Town: 0 (2017 year-to-date total is 0)

Interments: 0 (2017 year-to-date total is 0)

Plot Markings: 0 (2017 year-to-date total is 0) Waste Management/Diversion The Public Works Department oversees the Town’s waste management activities, such as garbage collection, garbage disposal (landfill operations), and waste diversion (recycling activities). In the first quarter 2017, the Public Works Department has conducted the following activities:

Staff submitted survey information to Bruce Area Solid Waste Recycling (BASWR) regarding the Town’s waste management and diversion statistics to assist with grant funding for BASWR members

Bruce County Highways have scheduled the Household Hazardous Waste Collection Days for 2017 – the Town will host three (3) events in June, July and August 2017

Mattress recycling program – number of mattresses diverted from the landfill this quarter: 67 (2017 year-to-date total is 67)

Electronic Waste – volume of e-waste diverted from the landfill this quarter: 0 kg (2017 year-to-date total is 0 kg)

Batteries – volume of batteries diverted from the landfill this quarter: 852 (2017 year-to-date total is 852 kg)

Tires – number of tires diverted from the landfill this quarter: 0 (2017 year-to-date total is 0)



Water and Wastewater Systems The Public Works Department oversees the Town’s municipal water and wastewater systems, with work being completed under contract by the Ontario Clean Water Agency (OCWA). In the first quarter 2017, the Public Works Department and OCWA conducted the following activities:

Weekly sample testing of all five water systems and one wastewater system

Routine maintenance, repairs, and locates

Ministry of the Environment and Climate Change (MOECC) Drinking Water System Inspection completed at the Wiarton Water System in January – 100% compliance rating achieved

Staff applied for a renewal of the Permit to Take Water (PTTW) for the Amabel-Sauble Water Treatment Plant

An RFP was issued in late December inviting proposals to provide engineering and consultant services to apply for fragmentation of the Oliphant Water Treatment Plant – RFP closed in early January 2017 – Council did not award the contract and during budget deliberations, the project was cancelled

The Manager of Public Works was notified that the Town was unsuccessful in its application for funding to the OCIF Top-Up Component Funding for Upgrades to the Sanitary Collection System in Wiarton

The Environmental Compliance Approval (ECA) Amendment for the Wiarton Wastewater Treatment Plant was approved by the Ministry of the Environment and Climate Change (MOECC) in March

Parks and Facilities The Public Works Department assists the Parks and Recreation Division with some of their maintenance/administrative duties. In the first quarter 2017, the Public Works Department has conducted the following activities:

Garbage collected from receptacles in municipal parks and beaches periodically through the winter months as weather conditions allow

An RFP was issued in mid-February for architectural design and consulting services for the Sauble Town Square – the RFP closed March 10, 2017 and was awarded at Council to MJ Architecture – the project will be administered/monitored by the Public Works and Finance Departments



The Manager of Public Works met with the Skateboard Park fundraising group to discuss plans for the skateboard park, the work to date, and a contract with the design company

Special Events The Public Works Department provides assistance with special events occurring in the Town. In the first quarter 2017, the Public Works Department has conducted the following activities:

Processed road closure paperwork with Bruce County Highways relating to the annual Sauble Beach Winterfest Torchlight Parade in January

Provided support for the Willie Festival, providing snow removal, barricades for road closures, etc. for the festival

Provided clean-up following the festival, retrieving barricades that were used and providing garbage collection from receptacles used for the festival

Documents

2017 Quarterly Report - CivicWeb