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2017 CONVENTION PLANNER GUIDE
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Table of Contents
2017 Convention Contacts ................................................................................................................ 3
2017 Convention Call for Participation.............................................................................................. 4
2017 Convention Planning Calendar ................................................................................................. 5
Getting Started .................................................................................................................................. 8
A Step By Step Guide to Convention Planning
Phase One: Prepare to Receive Submissions ........................................................................ 9
Phase Two: The Review Process ............................................................................................ 11
Phase Three: Transferring, Accepting, Rejecting, and Creating Sessions ............................. 12
Convention Policies
First Vice President Requests ................................................................................................ 14
Guest Registration Policy ....................................................................................................... 14
Audio-Visual Equipment Policy .............................................................................................. 15
Preconference and Short Course Policy ................................................................................ 16
Policy Governing the Recording of Convention Sessions and/or Events .............................. 16
NCA Professional Standards for Convention Participants ..................................................... 16
Appendix
Anatomy of a Call for Submissions .................................................................................................... 19
Special Series Call for Submissions .................................................................................................... 21
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2017 Convention Contacts
Ronald L. Jackson II
NCA Second Vice President University of Cincinnati Email: [email protected]
Phone: (513) 556-4493
Michelle Randall
Director, Convention and Meetings National Communication Association Email: [email protected] Phone: 202-464-4622, ext. 106
Kristin Sommers
Meeting Planner National Communication Association Email: [email protected] Phone: 202-464-4622, ext. 113
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NCA 103rd Annual Convention Call for Participation
“Our Legacy, Our Relevance” November 16-19, 2017
Dallas, Texas
As we lean into the second century of the National Communication Association, this is a time not only to boldly take stock of where we are, where we have been, and where we want to go next, but also to imagine what impact we want to have on lived communities. So, the theme for the NCA 103rd Annual Convention being held in Dallas will be “Our Legacy, Our Relevance.” Taking place in one of the largest and most diverse cities in the United States, this convention offers the opportunity to interrogate one of the foundational aspects of
higher education, which is to prepare students to be effective global citizens. At the convention, we will explore how we—as Communication researchers, teachers, practitioners, and students—meaningfully advance our discipline, while also unpacking the extent to which we translate our work in ways that impact broader publics. In other words, one of the questions we will ask ourselves is whether we ought to do more of the work of “standing in the gap,” advocating for and connecting our work to everyday communities? Considering a range of issues such as privacy and social media, digital consumerism, global terrorism, healthcare reform, racial profiling and policing, politics of immigration, same-sex marriage, etc., the need to “stand in the gap” has never been greater. “Our Legacy, Our Relevance” is a theme that is both inward and outward facing. We urge submissions that spark dialogue about what intellectual, institutional, and cultural legacies we honor through our work, and whether there are other legacies that need to be considered or developed. Beyond addressing the legacies we continue to sustain or intend to emplace, with this theme, we invite programs and panels that examine the relevance of communication research, teaching, and service. The theme challenges us to look at who we are, who our audiences are, what we do, and why we do it so that we might extend the parameters of our thinking in order to more significantly impact the world around us. We look forward to you submitting your work and being an important part of the highly energizing, transformative, and dynamic intellectual dialogues to take place during our 103rd Annual Convention! Ronald L. Jackson II NCA Second Vice President University of Cincinnati
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2017 Convention Planning Calendar
November 2016
Wednesday, Nov. 9 Saturday, Nov. 12
2016 Convention Planner Meeting, 5:00 – 6:15 p.m., Grand Salon G, Marriott Downtown 2016 Convention Planner Meeting, 11:00 a.m. – 12:15 p.m., Grand Salon H, Rio Conference Center Convention planners should attend one of the two Convention Planner meetings. You do not need to attend both meetings. Information and materials will be repeated. If you cannot attend, please send a unit representative.
December 2016
Tuesday, Dec. 6 4:00 – 5:00 p.m. Eastern Friday, Dec. 9 1:00 – 2:00 p.m. Eastern Monday, Dec. 12 10:00 – 11:00 a.m. Eastern
Convention Planner Training Webinars Detailed instructions on how to set-up your unit submissions will be given. You do not need to attend more than one webinar. Information and materials will be repeated. The webinars will be recorded and posted to the Program Planners’ web site (www.natcom.org/2017planners) for reference.
January 2017
Friday, Jan. 6 DEADLINE: Complete Unit Set-Up Unit set-up must be completed and ready for the submission process to open.
Monday, Jan. 16 NCA Convention Central Opens for Submissions RESOURCE: Submitters needing assistance with the submission process can access “how-to” guides, sample submissions and other useful resources from the Convention Library on the convention web site or attend a “how-to” webinar.
February 2017
Wed., Feb. 15 4:00 – 5:00 p.m. Eastern Tuesday, Feb. 21 10:00 – 11:00 a.m. Eastern Thursday, Feb. 23 3:00 – 4:00 p.m. Eastern
Convention Planner Training Webinars Detailed instructions on how to manage submissions, assign reviewers, and transfer submissions will be given. You do not need to attend more than one webinar. Information and materials will be repeated. The webinars will be recorded and posted to the Program Planners’ web site (www.natcom.org/2017planners) for reference.
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March 2017
Wed., March 29 11:59 p.m. Pacific
SUBMISSION DEADLINE
April 2017
Wed., April 5 4:00 – 5:00 p.m. Eastern Mon., April 10 10:00 – 11:00 a.m. Eastern Thurs., April 13 1:00 – 2:00 p.m. Eastern
Convention Planner Training Webinars Detailed instructions on how to use reports, monitor reviews, accept/decline submissions, send acceptance/rejection notices and creating your final session line-up will be given. You do not need to attend more than one webinar. Information and materials will be repeated. The webinars will be recorded and posted to the Program Planners’ web site (www.natcom.org/2017planners) for reference.
May 2017
Wed., May 10
DEADLINE: All Reviews are Due Reviewers must have all their reviews completed and submitted to their unit planner. Unit planners do have the discretion to set their individual review deadlines earlier if desired.
Wed., May 17
DEADLINE: Scholar to Scholar Transfer Deadline Papers for Scholar to Scholar consideration must be transferred to the Scholar to Scholar unit. DO NOT TRANSFER UNREVIEWED/REJECTED PAPERS. Planners should only transfer papers that would have been accepted per the unit’s criteria.
June 2017
Wed., June 7
DEADLINE: Planners Final Session Line-up is Due Planners must complete their final session decisions. Any unit that has not completed the process to date will not be scheduled.
June 8-19 National Office Staff Schedules Sessions Any unit that has not completed the final acceptance, rejection, and ranking process will not be scheduled until the process is completed.
Week of June 12
Convention Planners Send Acceptance/Rejection Notices It is the responsibility of the unit planners to send acceptance and rejection notices.
June 19-23 Convention Planners Review Schedule Convention planners must review the preliminary convention schedule for corrections and edits. SESSIONS WILL NOT BE MOVED/RESCHEDULED AFTER THIS REVIEW PERIOD.
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July 2017
Monday, July 3
Convention Registration Opens and Preliminary Convention Program is Available Online
August 2017
Friday, Aug. 11 Convention Program is Final Any changes after this date will only be reflected online.
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Getting Started
The information below is provided to assist you in the important role of convention planner. Your work and leadership is greatly appreciated! First, we provide some general information about your role, and then follow with specific information about your responsibilities and how they should be carried out. Refer to the Convention Planning Calendar for a summary of dates and tasks. What is the Role of the Convention Planner? Your role is to get people excited about the 2017 convention, educate your constituency about convention practices and policies, encourage submissions, oversee the review and selection of submissions to be presented, and answer questions from your unit members and submitters. You may also be called upon from time to time to provide written materials to help market and promote the convention. Where Do I Start? Learn how to use NCA Convention Central. Handouts and some very general information will be
provided at the Planners’ meetings in Philadelphia. Detailed training on using NCA Convention Central will be conducted via webinar. The training will be presented in three sections. It is strongly recommended that you attend the training webinars. Kristin Sommers ([email protected]) at the National Office will be your expert on NCA Convention Central.
Ensure that the NCA National Office has your current email address and phone number at all times. Contact Kristin Sommers ([email protected]) at the National Office if you need to update your contact information.
You can find updated information, notices and resource materials in several places. We have already begun sending the Convention Planner’s Newsletter via email. These will include upcoming tasks, deadlines, reminders and new information. You may also access the Convention Planner’s web page at www.natcom.org/2017planners which will house needed forms, reference materials, and announcements. Finally, please keep this handbook handy! It covers a lot of vital information.
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A Step By Step Guide to Convention Planning
Phase One: Prepare to Receive Submissions
Step 1: Seek Advice
Check with previous planners for advice as well as information regarding unit traditions, special events, norms, protocols, etc. Realize that our deadlines and procedures do occasionally change, so monitor our materials closely for the most up to date information.
Step 2: Craft Your Unit Call
Make sure to include clear instructions about submissions in your call and clarify the difference between competitive individual papers, paper sessions, performance sessions, and panel discussions.
Step 3: Set up Submission Preferences
Before NCA Convention Central opens to submitters, planners must indicate what type of sessions that they will accept (e.g. individual papers, paper sessions, performance sessions, and panel discussions). Planners must also select the rating and ranking system and criteria that they wish to use for reviewing submissions. These details will be covered in the NCA Convention Central webinar trainings in December.
Step 4: Publicize Your Call
Disseminate your unit or affiliate’s Call for Submissions as soon as possible in order to maximize the time that you give members to develop and submit their proposals. Ask for time at your unit’s business meeting to explain the convention theme, deadlines, and the online submission process. In addition to unit submissions, encourage your members to submit to special series like GIFTS, Short Courses, Preconferences, Seminars, and First Vice President special programming. Planners are encouraged to disseminate their call in electronic formats and via other media. Some planners send their call out via direct emails to members. The NCA Convention staff can provide unit membership email lists upon request. Email Kristin Sommers ([email protected]).
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Direct your members to the Convention Library on the NCA Convention website where they will find resources and guides to the submission process.
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Step 5: Monitor and Meet Deadlines
Keep track of the Convention Planning Calendar that is included at the beginning of this handbook. The NCA convention staff will adhere strictly to all deadlines. Please make sure that your unit members are aware of, through regular contact and reminders, the submission deadline. Encourage your members to submit as early as they can and at off-peak hours as the deadline approaches to ensure a successful submission.
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Phase Two: The Review Process Planners are responsible for managing the review process. This process involves selecting reviewers, sending proposals out for review, monitoring reviewers’ progress, and compiling ratings for acceptance.
Step 1: Ensure Confidentiality
Please ensure that the review process is anonymous and confidential.
Step 2: Select Reviewers and Create Review Worksheets
Planners should talk with former planners to anticipate how many reviewers that the unit will need. Typically, reviewers for submissions are selected or elected at the division business meeting at the annual convention, or a call is sent to unit membership via email. Generally, each submission is reviewed by three people. While it is sometimes challenging to get established scholars to serve as reviewers, we recommend that units have a preponderance of established scholars as reviewers. It is important that you have reviewers’ contact information and that they are aware of the deadline for reviews, given that we must work within a tight timeline, as well as the process of and criteria for review of submissions. These details will be covered in the NCA Convention Central webinar training in February.
TIP
The NCA convention staff can provide lists of past reviewer names upon request. Email Kristin Sommers ([email protected]).
Step 3: Assign Submissions for Review
Planners should do their best to ensure that reviewers are from different institutions than the authors and do not have a close connection to the submitter (from what the planner can determine). During the assignment process, planners need to establish a deadline for the reviewer to return his or her review(s), taking care to leave themselves time to complete the tasks of programming.
Step 4: Track Reviews
Planners should track their reviewers’ progress to ensure that all reviewers submit their reviews in a timely manner. Please keep in touch with reviewers and send reminders of responsibilities and deadlines. If you do not receive all of your reviews back, as planner, you are encouraged and empowered to use your best judgment on accepting/rejecting submissions or assigning another reviewer quickly, so that you can get your submissions in on time.
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Phase Three: Transferring, Accepting, Rejecting, and Creating Sessions All sessions must be transferred, accepted, or rejected before scheduling can begin. If sessions are not in this end state by the deadline, your unit will not be scheduled until all steps are complete.
Step 1: Prepare your Sessions for Scheduling
Before your unit programs are scheduled, planners must:
Consider reviews to determine whether a session and/or paper should be accepted or rejected.
Create paper sessions from accepted individual papers.
Create unit business meeting(s). Planners should list the names of the unit or affiliate officers as participants in the business meeting so that the National Office staff can check them for time conflicts. Remember that business meetings are counted toward your total session allotment.
These steps are covered in detail in the NCA Convention Central webinar training in April.
FAQ
How do units co-sponsor a session? Co-sponsorships are encouraged! If you see a session that might be of interest to another unit or the submitter has recommended a co-sponsorship, simply contact that unit’s planner to see if s/he would be interested in co-sponsoring. Co-sponsored programs will count against the allotment of the unit listed as the first sponsor.
Step 2: Transfer Scholar to Scholar (S2S) Submissions
Individuals may submit a paper to a unit for review and indicate via NCA Convention Central if they would like to present in the Scholar to Scholar format. S2S is an interactive one-on-one presentation format (aka poster sessions). Once the reviews are complete, planners should transfer all papers selected for Scholar to Scholar to the Scholar to Scholar Unit.
FAC
T Scholar to Scholar is a great format for those looking for personal feedback on their work and would like to talk about their project one-on-one. Talk with your members about S2S!
Once you transfer a paper to Scholar to Scholar, you no longer have access to that paper, if it is accepted by S2S. If the S2S co-planners determine the submission to be a poor fit for S2S and decline the transfer, the submission shifts back to you, and you, as the unit planner, must determine the final outcome for the submission.
FAC
T Scholar to Scholar presents a way for you to program more scholarship than your slot allotment will allow-- an additional incentive to make use of the innovative S2S format! Papers or sessions that are transferred to S2S do not count against your program slot allotment.
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Step 3: Select “Wandering Scholars” for Scholar to Scholar Sessions
Each program planner should recruit one or more persons to serve as a Wandering Scholar for S2S. (This individual could be the chair of your division or another prominent scholar in your area). Wandering Scholars attend the S2S sessions and talk with the scholars who are presenting their work. Forward your unit name and the Wandering scholar’s name, affiliation, and email address to the Scholar to Scholar co-planners.
Step 4: Notify Submitters of Acceptance and Rejection
Planners are responsible for sending out acceptance and rejection emails. You will be notified by the NCA Convention staff when it is “safe” to do so.
Step 5: Review and Proofreading
Before the convention schedule is made public, planners should review all of the sessions for spelling, grammar, and other items as well as reviewing their scheduled times.
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Convention Policies
First Vice President Requests 1. To ensure robust dialogue among presenters and audience members, the First Vice President
asks all planners to emphasize to all participants the ethical dimensions of time management. This would mean spreading the word to all participants that speaking for longer than your allotted time means, simply, that you are taking up time when others might speak.
2. Co-sponsorship of panels enriches our program by highlighting areas of shared interest for members of those units, and it also enables both units to promote the session and encourage attendance. Although our convention planning software will not allow us to count a session as “half” for one unit (and “half” for the other), co-sponsorship does provide units with the opportunity to put their names on additional sessions and underscore intersections with other units in the association. I urge planners to reach out to each other, explore potential collaborations, and consider co-sponsorship of appropriate sessions. Co-sponsored sessions will be prioritized when I allocate any extra available slots at the conclusion of our planning process. Consider co-sponsoring a training session as part of the Legacy Training & Development Series (Legacy Series).
3. Sessions should not include individuals from only one institution. Instead, multiple institutions should be represented on each session.
4. Reviewers must provide concise, constructive, and tactful feedback on all submissions. 5. Submitters must upload a supporting document for individual paper submissions. A unit’s Call
for Submissions must specify guidelines for the supporting document (i.e., clearly noting any preference for complete papers over abstracts, restrictions on manuscript length, etc.).
6. Unit planners should include reminders in the unit’s Call for Submission that (a) the manuscript must be prepared for anonymous peer review and (b) the manuscript must not have been presented at another conference. This instruction applies to Individual Paper submissions.
7. Although those who submit panel and program proposals will sign an online statement indicating their commitment to attend the convention it is important that you remind them of this commitment to attend and responsibility to find a person to read their paper if they later find they cannot attend.
Guest Registration Policy A guest is a person invited by the association whose presence will enrich the entire convention. A guest is someone who would not normally attend the convention (i.e., a person from outside of the discipline) and is not, nor has ever been, an NCA member. Guests are invited and authorized by the Director of Meetings and Convention. Guest registration request forms may be downloaded from the Convention Planner website at www.natcom.org/2017planners. Unit Planners must disseminate information about this policy to submitters who have included a guest in their submission.
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Audio Visual Policy NCA policy entails providing reasonable A/V support of presentations at its annual convention and conferences. NCA recognizes that such support is essential to some presentations and greatly enhances the effectiveness of others. The number of requests for A/V support has risen steadily in recent years and may continue to increase, in terms of both the amount and the type of equipment that is needed. To help control the costs of equipment rental and to provide the best possible support of presenters, NCA has established the following guidelines regarding A/V support at its convention and conferences. Submitters must request A/V equipment at the same time that they submit and organize programs. The NCA Convention and Meetings Department attempts to assign rooms to units based on their equipment needs. No A/V equipment will be provided unless the request is included with the program submission. No exceptions will be made to this policy. Submitters should screen requests carefully and submit only those that are essential to the program. NCA will approve requests for the following equipment: laptop audio, LCD projector, and internet connections. NCA does not provide equipment such as laptops, transparency projectors, VCR or DVD players, camcorders, satellite links, or teleconference/webinar equipment. On-site rentals: Individuals may elect to rent equipment at the convention or conference at their own expense. Most hotels have an on-site A/V department. Such equipment cannot be charged to NCA.
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Short Course Instructor and Preconference Presenter Policy Preconference presenters may have their preconference registration fees waived. Presenters receiving complimentary registration must be listed as a presenter in the convention program, and justification for the presenters must be included in the proposal at the time of submission. All presenters are expected to register for the convention if they plan to attend convention sessions. Short course instructors may have their short course registration fees waived. Instructors receiving complimentary registration must be listed as a presenter in the convention program, and justification for the instructors must be included in the proposal at the time of submission. Preconference presenters or Short Course instructors must provide and transport their own printed materials for the conference. Preconference presenters and short course instructors may apply for up to $50 per short course/preconference reimbursement to cover material costs after the conference. The language of the policy will be provided to the short course and preconference convention planners and included in the call for preconference and short course submissions.
Policy Governing the Recording of Convention Sessions and/or Events
The recording, rebroadcasting or reproducing of any NCA convention session or event is prohibited without the approval of NCA. Any presenter of a session or event recorded by NCA will be notified ahead of time and asked to complete a release form.
NCA Professional Standards for Convention Participants
The National Communication Association’s (NCA) annual convention provides significant professional development opportunity for NCA members and convention participants. Given the centrality of this annual event to the organization and the membership, the following Professional Standards establish guidelines for submitting work to the annual NCA convention.
1. If you submit your work, you are making a commitment to register for and attend the convention.
If you make a submission to the NCA Annual Convention, you are at the same time committing to register for and attend the convention if this work is accepted. The number of programming slots is limited, and thus if you do not register for and attend the convention, besides disappointing your audience, you are leaving vacant a programming slot, and a potential opportunity for someone else to present will have been lost. Acceptance of work carries the obligation to register for and attend the conference.
2. Before you submit a proposal you should secure from all program participants commitment to register for and attend the convention.
Prior to submitting a proposal that includes other presenters (i. e., chair, respondent, presenter, performer, etc.), secure their permission to include them, and also confirm their commitment that they will register for, attend, and present at the convention upon acceptance of the program. Please do not
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include the name of any participant who has not expressly agreed to be part of your proposal. When this happens, your proposal is being reviewed and accepted or declined based on inaccurate or unconfirmed information.
Non-NCA members are encouraged to submit and participate at the convention. Guest registrations are available to qualified participants.
3. You should submit only work that has not been published or has not been accepted for publication at the time of submission.
You should not submit a paper for presentation at an NCA convention after it has been published or accepted for publication. Because the scholarly community will have an opportunity to read your work, it is not appropriate to occupy a convention slot for a work that has been published or accepted for publication. It is appropriate to submit a paper that you hope will be published, yet has not been accepted for publication. Convention presentations are an excellent way to receive feedback about your research from program respondents and colleagues. You may present a paper at an NCA convention if your paper was accepted for publication after it was submitted to the convention.
4. You should submit only original work that has not been presented at another conference or is concurrently under consideration with another conference.
In keeping with expected academic professional standards conference papers, performances, and panel discussions are presented at only one professional conference; violation of this standard is unethical. You should not present the same paper, performance, or panel discussion at more than one conference unless you present for the first time at a small, student-only conference Short Course proposals are exempt from this standard due to the instructional nature of the submission type.
5. You should submit your proposal to only one NCA unit or affiliate organization. You will not be permitted to present the same paper, performance, panel discussion, or paper session multiple times at the convention; consequently, it is not appropriate to submit the same work to more than one unit/affiliate of NCA. Please read the calls for submissions carefully to select the most appropriate forum for your proposal.
6. You should ensure that respondents have adequate time to prepare a response to your paper, performance, presenters.
In order to provide a quality response, respondents need an appropriate amount of time to prepare.
You will be asked to upload a final copy of your paper in August/September to NCA Convention Central, from which respondents will access your final copy. If you miss the deadline to upload a revised/final copy, please email a copy of your revised paper directly to the respondent at least one month before the convention. In addition, if since the time of your submission your paper has been accepted for publication, please inform your respondent.
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Appendix
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Anatomy of a Call for Submissions
A. Description of Unit/Affiliate
B. What are you looking for in content?
C. Types of submissions accepted (individual papers, paper sessions, performance session, and/or
panel discussions)
i. Include reference to convention library for definitions of submission types
ii. Include definition of type in call itself
D. Requirements for each submission type
i. Do I want to consider abstracts or complete papers only?
ii. Is there a page limit or other format requirements?
E. Top paper or other considerations
F. Submission resources
G. Your contact information
Hypothetical Communication Division Call for Submissions The purpose of the Hypothetical Communication Division is to promote research and teaching that highlights communicative behavior in organizational settings. Members are concerned with the creation of meaning, the production of messages, and the processing of information that makes organizing possible. Our work speaks to the diverse array of issues facing organizations and members of all types. The Hypothetical Communication Division seeks submissions that portray, research, or enhance the convention theme, “Embracing Opportunities.” We encourage creative submissions that describe and analyze innovative approaches to organizational issues as well as ones that foster opportunities for collaboration between attendees.
The Hypothetical Communication Division will accept the following submission types: Individual Papers, Paper Sessions, and Panel Discussions. All submissions must be made via NCA Convention Central . Emailed or mailed submissions will not be accepted. For a definition of submission types, please refer to the step-by-step “How to Submit” Instructions provided in the Convention Library.
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1. Individual Papers Requirements: Submissions must include a 30-page, single-spaced uploaded copy of the paper. Copies must be uploaded into NCA Convention Central and must not include identifying information. Instructions on how to prepare an unidentifiable copy are provided in the Convention Library. We will recognize the Top Paper in our division.
2. Paper Sessions: Submissions must include the entry of each paper/authors involved. A session chair is required. Please provide a rationale for acceptance outlining the importance of the submission.
3. Panel Discussions: Submissions must include the entry of each presenter involved. A session chair is required. Please provide a rationale for acceptance outlining the importance of the submission.
All submitters are encouraged to review the Professional Standards for Convention Participants prior to submission. Helpful resources, including live and recorded step-by-step instructions on how to submit, are available in the Convention Library. Michelle Randall Hypothetical Communication Division Planner (202) 534-1106 [email protected]
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Special Series Calls
NCA 103rd Annual Convention Leadership Accelerator Program
Call for Participants
The Leadership Accelerator Program (LAP) is a new NCA initiative that provides an opportunity for members who are interested in pursuing leadership positions in the association to learn more about the processes of application, selection, and service. In concert with the convention theme examining “Our Legacy, Our Relevance,” the Leadership Accelerator Program invites members to explore the relevance of service to our discipline and the prospects for leadership development into our second century of the National Communication Association. In particular, the LAP is designed to spark interest in NCA leadership roles and speed the path for members who previously have not been involved in these positions, as well as those who previously have served in divisions and interest groups and aspire to engage in NCA leadership in additional roles. The LAP invites nominations and self-nominations for participants who are interested in serving NCA in the following capacities: a) NCA Nominating Committee and NCA Committee on Committees b) NCA Boards: Research, Publications, Educational Policy, and Finance c) NCA Legislative Assembly d) NCA Second Vice President Selected participants will be matched with an NCA member who previously has served in leadership roles in the association. During the convention, LAP mentors and mentees will meet at a structured session that will provide an overview of leadership opportunities and the time for a focused interactive conversation about the requirements for and rewards from service to NCA in these leadership capacities. Nominators should submit a brief 1-2 page statement that identifies the specific leadership positions of interest and addresses why the nominee is a good candidate for a leadership role in NCA. Nominations should be accompanied by a short vita of no more than 3 pages. Please submit LAP nominations via email and electronic Word attachment (not via NCA Convention Central) no later than the convention submission deadline to Roseann M. Mandziuk, Texas State University, [email protected]
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NCA 103rd Annual Convention
Our Legacy, Our Relevance Call for Participants
The theme for the 2017 National Communication Association convention is “Our Legacy, Our Relevance.” Merriam-Webster dictionary defines relevance as a “relation to the matter at hand,” “practical, especially social applicability” and “the ability to retrieve material that satisfied the needs of the user.” NCA’s 102-year history is rich with scholarship that has been used to address the issues at hand and work that has had a demonstrated social impact. The purpose of this special series is to celebrate the convention theme by highlighting the ways in which communication scholarship has been relevant to important matters of our day. Programs in this series should highlight our legacy of relevance on contemporary social issues. Another way to think of this is to ask the question: What has been our legacy and/or relevance to the broader public and to the communities in which we live? Examples of topics that might be highlighted in this series include but are not limited to the relevance of communication scholarship in
Shaping and defining specific contemporary social movements
Responding to the health care needs of the day
Addressing bullying in schools or organizations
Addressing issues of race/cultural inclusion in schools, organizations or the public sphere
Advancing positive/affirmative innovations in the workplace, schools, or public sphere Format for these programs can vary and creativity is encouraged. These programs can take the form of special events, town hall conversations, performances, spotlight on specific scholars and their legacy of relevance, or a collective service project. Submission Guidelines: 1) Please include a 75-word description on the Convention Central submission form which will serve as the session description if accepted. 2) Please provide a statement of purpose, description and goals of the program, and contributions to the theme as the rationale for acceptance. 3) Paper Sessions require title, description and author(s) information for each paper proposed within the session. Panel Discussions require the names of all presenters. 5) Equipment requested (see the NCA AV Policy for guidance). All submitters are encouraged to review the Professional Standards for Convention Participants prior to submission. Helpful resources, including live and recorded step-by-step instructions on how to submit, are also available in the Convention Library online. For information and assistance: Ann Darling, Our Legacy, Our Relevance Series Chair Department of Communication University of Utah [email protected]
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NCA 103rd Annual Convention
Legacy Training & Development Series Call for Proposals
Communication is relevant to almost every facet of life, and it is endemic to the success of any organization that seeks to serve the public, no matter whether it is a business, non-profit entity, healthcare facility, government organization, or some other type of enterprise. The future success of our field depends on our ability to remain relevant to enhancing the world around us. That is the impetus for the Legacy Training & Professional Development Series (otherwise known as “The Legacy Series”). The objective for The Legacy Series is to leverage our expertise as communication scholars, build community, and heighten our visibility as a resource to communities, businesses, non-profits, elected officials, and media. Here are some examples of the kinds of things that could be included in such a series: Communication, Community, & inclusion Training for Police Strengthening Doctor-Patient Communication for Healthcare Professionals
Inclusive Excellence in the Classroom for Primary, Secondary, and Postsecondary Educators Improving Your Business Using Successful Social Media Strategies for Entrepreneurs
All NCA members are invited to submit proposals for 2-3 hour workshops that are intended to offer low-cost ($50) training and/or professional development workshops to external audiences. The workshops will be held on Wednesday, November 15, 2017. All submitters are encouraged to review the Professional Standards for Convention Participants prior
to submission. Helpful resources, including live and recorded step-by-step instructions on how to
submit, are available in the Convention Library.
Proposals will be reviewed based on the following criteria: (1) the proposal serves a broad and diverse
group of participants including NCA members and local Dallas community members; (2) it leverages
communication expertise to enhance broader communities; (3) it is intended for trainee audiences of
at least 30 people; and (4) it relates to or expands upon the conference theme Our Legacy, Our
Relevance. Each training organizer should be prepared to recruit no fewer than 30 participants for the
proposed training.
If you have any questions on the content of proposals for the Legacy Training Series, please contact
Maurice Hall, Villanova University, at [email protected].
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NCA 103rd Annual Convention G.I.F.T.S. (Great Ideas for Teaching Students)
Call for Submissions
If you’re coming to Dallas, bring GIFTS! Whether you are a long-time master teacher, a first-year educator, or someone in between, offer your great ideas to the scholars and teachers who will meet in Dallas for our 103rd Convention. Great Ideas for Teaching Students are class-tested activities, assignments, projects, games, simulations, or assessment techniques that address a specific communication theory, concept, skill, or learning objective. We encourage submissions from across the communication discipline that reflect creative pedagogical ideas about teaching communication in traditional classroom settings, teaching communication outside of the communication classroom (e.g., in cross-curricular initiatives, consulting venues, community engagement initiatives, and engaged scholarship projects), or teaching communication within non-traditional academic environments.
We are especially interested in G.I.F.T.S. for the online or blended classroom context. We seek innovative uses of technology and activities designed around this technology to really engage students in these new mediated frontiers.
Submitters should select “individual paper” as their submission type in NCA Convention Central. Submissions should include: a title, a two-paragraph description of your G.I.F.T.S. suitable for the online program (including a rationale, student learning outcomes of the G.I.F.T.S., and a brief articulation of how the G.I.F.T.S. connects theory, concepts, and practice).
Furthermore, you are required to upload a supporting document, no more than two pages in length, that includes a rationale of how your G.I.F.T.S. addresses a specific communication theory, concept, or skill; and articulation of the student learning outcomes and how the G.I.F.T.S. supports those, an agenda for your G.I.F.T.S., and an assessment of how the G.I.F.T.S. has worked in the past with students. Please mark any submissions that would be perfect for our online or blended classroom call.
All submissions must be made via NCA Convention Central. Emailed or mailed submissions will not be accepted. For instruction on completing a submission, please refer to the step-by-step “How to Submit” instructions provided in the Convention Resource Library. All submitters are encouraged to review the Professional Standards for Convention Participants prior to submission.
For questions, please contact the program planners, Amanda Martinez ([email protected]) and Simone Puff ([email protected]).
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NCA 103rd Annual Convention Preconference
Call for Submissions The program planning committee is soliciting proposals for preconference sessions for the 2017 National Communication Association Annual Convention in Dallas, Texas. This year's theme is "Our Legacy, Our Relevance.” Both the location of the conference and its theme ought to inspire exciting preconference topics pertaining to our role and responsibilities as educators, scholars, practitioners, and community members. Dallas is one of the largest and most diverse cities in the United States. Even a cursory glance at Dallas’ features reveals a compelling dialectic between old and new, traditional and avant-garde. For instance, Dallas is both a stalwart of the Baptist “Bible Belt” and yet also home to the largest Protestant LGBT community in the country at the Cathedral of Hope. In the arts, Dallas has both a legendary history in jazz and blues, and a laissez-faire approach to graffiti resulting in many miles of murals around the city. Many other aspects of our 2017 site beg to be explored through preconferences. Submitters should demonstrate how they plan to incorporate the convention theme into their preconference session. Here again are many opportunities to offer meaningful preconferences: “Our Legacy, Our Relevance” especially invites communication scholars to translate our work into our communities beyond the academy. What impact can we have on broader publics while at the same time preparing our students to serve them? How often have we observed the issues in our own neighborhoods (immigration, privacy and social media, racial profiling, healthcare, and many more), discerned the communicative problems at their heart, and yet struggled to share our expertise in relevant ways? The 2017 conference theme urges us to “stand in the gap” between academic scholarship and community practices. Traditionally, preconferences have addressed pragmatic solutions to implement in our colleges and universities. It is hoped that the 2017 preconferences will discuss ways to continue that practice, underscore the importance of the next generation (our students), and also do our part here and now. Preconferences convene for a half or full day on Wednesday, November 15, 2017, before the regular convention program begins. This schedule allows for extended time to explore topics in depth. Preconferences are open to all registrants, participation is not juried or by invitation. Preconference presenters may have their preconference registration fees waived. Presenters receiving complimentary registration must be listed as a presenter in the convention program and justification for the presenters must be included in the proposal at the time of submission. All presenters are expected to register for the convention if they plan to attend convention sessions. Preconference presenters/instructors must provide and transport their own printed materials for the conference. Preconference presenters/instructors may apply for up to $50 per short preconference reimbursement to cover material costs after the convention. All submitters are encouraged to review the Professional Standards for Convention Participants prior to submission. Helpful resources, including live and recorded step-by-step instructions on how to submit, are available in the Convention Library online: http://www.natcom.org/conventionresources/ For more information, please contact Kathleen Glenister Roberts, Duquesne University, at [email protected]. The planning committee looks forward to dynamic dialogues in 2017.
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NCA 103rd Annual Convention Research in Progress Roundtable Discussions
Call for Submissions
The Research in Progress Roundtables (RPR) provide spaces for NCA members to discuss scholarship that is “in progress” with colleagues who are invested in related work. Led by a senior scholar, the roundtable discussions provide feedback to help move research closer to its finished form, to consider opportunities for collaboration, and to facilitate scholarly growth. Each roundtable will include a maximum of nine participants who will meet for a 75-minute informal conversation. Participants will first share a brief description of their ongoing projects for 5-7 minutes each. The senior scholar facilitating the conversation will provide feedback followed by participants who will also provide suggestions to advance the project. To be considered, submit an extended abstract of 1,000-1,500 words. The abstract should (1) demonstrate a clear direction for the project, (2) justification of the project’s importance, (3) relevant literature, and (4) desired outcomes. Submissions that embrace the conference theme “Our Legacy, Our Relevance” will be especially well received. Notes: 1. Submissions should be made at NCA Convention Central as an “Individual Paper.” 2. All submitters are encouraged to review the Professional Standards for Convention Participants
prior to submission. Helpful resources, including live and recorded step-by-step instructions on how to submit, are available in the Convention Library.
3. Questions should be directed to David C. Oh ([email protected]).
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National Communication Association 103rd Annual Convention Scholar to Scholar Series
Call for Participation Please consider presenting your work as part of the Scholar to Scholar Series. If your work includes charts, graphics, and visuals of all kinds and/or is interactive, it may be a good fit. Scholar to Scholar sessions feature “wandering scholars” from across the field of Communication who talk with presenters about their work. One of the goals of the Scholar to Scholar Series is to encourage and expand thinking about the topics and issues presented visually. Another goal is to create a space for dialogue, debate, and discussion, stimulated by visual images. Submissions that embody the Legacy of Relevance conference theme will be given priority. Submissions will be considered based on how deftly the conference theme has been addressed. Additionally, submissions are strongly encouraged that critically engage ideas about the meaning(s) of legacy and relevance as they pertain to the field of Communication and the work scholars in Communication do. What exactly is meant when the terms “legacy” and “relevance” are used? How is the work that you do a part of a legacy or the beginning of one? What, also, makes your work relevant? These are some of the possible questions presenters might consider from any of a number of philosophical and ideological vantage points. Using the National Communication Association’s Convention Central, please submit your proposals. Check the appropriate box during the online submission process to indicate that you would like your work considered for Scholar to Scholar. Once the unit and affiliate planners have made their selections, they will forward Scholar to Scholar submissions for consideration. Panel discussions and paper sessions will not be accepted, though collaborative projects are welcome. Please note that audio-visual equipment such as projectors and screens will not be available. Presenters are strongly encouraged to bring their own technology and especially their own laptop computers. All submitters should review the Professional Standards for Convention Participants prior to submission. Helpful resources, including live and recorded step-by-step instructions on how to submit, are available in the Convention Library on the NCA website. Please direct any questions about the Scholar to Scholar Series to D.L. Stephenson at [email protected], Western Connecticut State University.
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NCA 103rd Annual Convention Seminars
Call for Submissions NCA Seminars are half-day or full-day sessions, held on November 15, 2017, that bring together individuals from a variety of interest areas for the purpose of studying a particular theoretical topic, perspective, question, controversy, instructional topic, and/or scholarly contribution. All submissions for seminars must be made via NCA Convention Central. Emailed or mailed submissions will not be accepted. Submitters should select “Panel Discussion” as their submission type in NCA Convention Central. Submissions must include a proposed schedule of events/activities with specific timelines, especially the beginning and ending times, uploaded as a supporting document. Prospective participants will apply later to the individual seminar organizer(s) for acceptance to a seminar, and all attendees participate in discussions. There is no additional fee to participate in a Seminar. All submitters are encouraged to review the Professional Standards for Convention Participants prior to submission. Helpful resources, including live and recorded step-by-step instructions on how to submit, are available in the Convention Library. Proposals will be reviewed based on the following criteria: (1) the proposal serves a broad and diverse group of participants; (2) it is on a communication-related topic sufficiently large enough to require the format of a half-day or full-day seminar; and (3) it relates to or expands upon the conference theme Our Legacy, Our Relevance. If you have any questions on the content of proposals for seminars, please contact Kent A. Ono, University of Utah, at [email protected].
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NCA 103rd Annual Convention Short Courses
Call for Submissions
Short Courses are extended convention sessions that offer participants an intense, pedagogically driven experience. Short Course proposals may address theories or concepts, research practices or methods, pedagogical techniques, a specific teaching content area and other specialized topics of interest to communication teachers, practitioners, and scholars.
The goal of any Short Course should be to enrich the knowledge base of the course participants within a well structured/well planned seminar atmosphere. Special consideration will be given to proposals that address the 2017 Convention theme “Our Legacy, Our Relevance” and address ways that NCA Short Courses enable our members to explore prospects for enhanced teaching or scholarly activity. Proposal Requirements Submitters must select Panel Discussion as the submission type for Short Courses in NCA Convention Central.
Short Course proposals will be evaluated based on the compelling nature of the topic as well as the soundness of the underlying instructional plan. Providing sufficient detail in the proposal is necessary so that reviewers can adequately evaluate: 1) intended topic; 2) lesson plan; and 3) qualifications of the presenters. In addition to the required fields in NCA Convention Central, proposal submissions are REQUIRED to include an uploaded document that provides information on the following topics:
1. Title of Short Course 2. Brief statement of purpose 3. Rationale addressing the importance of the topic and/or the integration of the convention
theme 4. Statement of the intended target audience and attendance estimate (if applicable) 5. Anticipated outcomes for the participants 6. Instructional agenda for short course activities (e.g., lesson plan) 7. Names, titles, institution affiliation, email, and phone number for each facilitator 8. Brief statement describing the expertise of each course facilitator 9. A statement that identifies the Short Course as enhancing the use of a textbook or other
instructional aid (if applicable). Criteria for Short Courses Short Courses will be reviewed using the following guidelines:
Importance, contribution, and scope of topic to NCA members and the convention theme
Appropriateness of target audience
Quality of the Short Course instructional design
Clarity of learning outcomes/objectives
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NCA 103rd Annual Convention
Teachers on Teaching Call for Submissions
Do you know a professor who has a passion for teaching? An instructor who has made a difference in your professional and academic life and has enriched the lives of others? An instructor who inspired you intellectually and encouraged you to pursue a degree in the field of communication? Think of that professor or instructor who pushed you, who challenged you, and who gave you the “tough love” lecture that changed your life forever. Now consider nominating her or him to be spotlighted in an NCA Teachers on Teaching session! The NCA Teachers on Teaching series celebrates exemplary teachers of Communication at all academic levels. A highlight of the annual convention, each session in the series features two or four notable teachers who share their stories of classroom successes, challenges, and “teachable moments.” To highlight the reciprocal relationship between teachers and students, the sessions also feature a cohort of current or former students who will offer remarks attesting to the teacher’s influence on their academic, intellectual, and professional life. Nominees should all be exemplary teachers who have agreed to share their values, principles, and philosophies of teaching. Nomination information should be submitted as a single Word document and must include the following:
1. The name and current affiliation of the exemplary teacher (or multiple names if you would like to nominate a teaching team)
2. A 3-5 sentence statement of support for the teacher nominated 3. A description of pedagogical topics that you anticipate will be discussed in the
Roundtable (e.g. online learning, motivating students, mentoring, respecting diversity in the classroom, developing new courses, being student-centered, listening, or any other pedagogy-oriented topic)
4. A list of past or current students who are willing to participate in the roundtable session and who have agreed to attend the NCA convention if the teacher is selected for the series
5. Indication that the nominated teacher has been notified of your nomination and, if selected, agrees to participate in the roundtable discussion
If you would like to honor an outstanding teacher of communication, please submit all of the required items listed above vie email and electronic Word attachment (not via NCA Convention Central) to Carlos Morrison, Alabama State University at [email protected] or Christi Moss, University of Memphis at [email protected] by March 29, 2017Individuals may nominate more than one teacher, but each nomination should be submitted as a separate Word document and sent via a separate email. If you do not receive confirmation that your nomination has been received after one week, please resend your nomination.
